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Faculty of Management Sciences - BUKC

GENERAL INFORMATION
Course Title Project Management Office (PMO)

Course ID MSP - 635 Semester: Fall , 2017 Year: 2017

Course Pre-requisite Fundamentals of Project Management, Project Cost & Finance

Management, Project Human Resource and Communication Management
Course Schedule Saturday 3:00 to 06:00 pm

Instructors information:
Name Adnan Ahmed Phone: 03238557173

Office Address PGP Lab, Department of MS Email: Engineer.adnan81@gmail.com

Consultation Timing Sunday: 12 pm to 3 pm, Saturday: 3 pm to 6 pm / any time with prior

coordination / intimation

UNIVERSITY POLICY OF FAIRNESS

Bahria University follows strict policy of fairness in examinations, assignments, other academic activities and
conduct. The University appreciates decent behavior, acceptable moral norms and respectful display of attitude
towards others in the campus. Details of expected behavior and conduct are covered in students handbook
which is available on university website. It also covers in detail plagiarism and its consequent disadvantages to
the students as per HEC policies / rules.

COURSE DESCRIPTION
This course covers the strategy, tactics and processes needed for successful management of a portfolio of
projects. It outlines a road map to project management improvement, and provides a detailed description of the
roles, functions and the processes for establishing and managing a Project Management Office, PMO.

COURSE OBJECTIVE
To expose the students to the concept of Project Management Office (PMO), its roles, functions,
responsibilities and characteristics
To help them understand the importance of PMO in managing multiple projects and keeping projects align
with organizational strategic goal.
To teach students regarding implementation of PMO and guide them in developing & practically
implementing PMO (in a selected organization) as a semester project.
To instill the attitude of not only tackling projects as a project manager but also leading the implementation
of Project management standards and procedures within the organization as a PMO Manager.
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LEARNING OUTCOMES
After having completed this course successfully, participants will be able to:

1. Implement Project Management Office (PMO) in an organization according to its need, culture and
environment.
2. As PMO Manager, manage the Project Management Office (PMO) within an organization.
3. Understand and resolve issues related to implementation and management of Project Management
Office (PMO)
4. The processes, templates and procedures deployed by PMO in portfolio and program management.
5. Understand the stage wise competency development of PMO
6. Link the portfolio/program to organizational strategy, strategic resource selection

WEEK WISE COURSE DISTRIBUTION

Week Topics Activities
1. Introduction to Course: -Open House: Perception, Expectation, Learning targets,
Conduct methodology, University and Dos and donts. Briefing on Project/ assignments
HEC Policies and assessment / -Discussion/Lecture
evaluation system. -Post Class Assignment:
Discussion on course outline of PMO Selection of Organization/Projects for Semester
Students learning assessment / Project
envisaged outcomes
Explanation on semester project as per
annex A
2. 2 Basic PMO Structures, Roles and -Discussion on Pre-class assignment
Functions: -Presentation and discussion
What is a PMO? -Post Class Assignment:
PMO structures. Prepare Project Charters for selected projects
Types, Roles and functions of PMO.
PMO goals and responsibilities.
3. 3 Need for a PMO: -Discussion on Pre-class assignment
Reasons for establishing a PMO in an -Presentation and discussion
Organization. - Post Class Assignment:
Types of PMO according to the Read: Strategic PMOs Play A Vital Role In
requirement. Driving Business Outcomes (A Part Of PMIs
How to Link the PMO Strategically. Thought Leadership Series), By PMI
4. 4 PMO structure and Organizational -Discussion on Pre-class assignment
Culture: -Presentation and discussion
Different scenarios which lead to - Post Class Assignment:
establish a PMO Prepare Section A of annex A of course outline
Gate Reviews
Business drivers Vs Business Value
5. 5 Creating a PMO -Discussion on Pre-class assignment
Issues faced by an organization in the -Presentation and discussion
absence of PMO. -Post Class Assignment:
Benefits of PMO implementation on Develop PMO Charter for semester project
an organization.
Development of PMO Charter, Scope,
Business case and implementation
plan.
6. 6 PMO Implementation Plan: -Discussion on Pre-class assignment

Identify steps for the establishment of -Presentation and discussion
the PMO.
Challenges faced during
implementation of PMO. Quiz 1
7. 7 Procedure for Design and Development -Discussion on Pre-class assignment
of Project:
Customer Related Processes (Stage-I)
D&D Planning Stage (Stage-II)
System Engineering/Project Definition
Stage (Stage-III).
8. Midterm
9. 8 Procedure for Design and Development
of Project:
Design Stage (Stage-IV)
Development Stage (Stage-V)
Integration and Testing Stage (Stage-
VI)
Production Stage (Stage-VII)
10. 9 From Cost Centre to Profit Centre:
PMOs makeover from a Cost Centre to
a Profit Centre
Analysis and reviews.
Individual Assignment-1
11. 10 Procedure for development of Project
Management Plan (PMP):
Scope Management Plan
Project Schedule Management Plan
Project Cost Management Plan
Project Quality Management Plan
12. 11 Procedure for development of Project
Management Plan (PMP):
Human Resource Management Plan
Project Communication Plan
Risk Management Plan
Procurement Management Plan
13. 12 PMO Competency Continuum:
Project Office
Basic PMO
Standard PMO
14. 13 PMO Competency Continuum:
Advanced PMO
Centre of excellence
Individual Assignment-2
The growing importance of EPMO in
todays organisations
15. 14 The growing importance of EPMO in
todays organisations
Challenges with Traditional PMOs- A
Case for Enterprise PMO.
3
-Post Class Assignment:
the Prepare Section B of annex A of course outline
-Presentation and discussion
-Discussion on Pre-class assignment (Section A and B
of semester project report)
-Presentation and discussion
-Post Class Assignment
-Case Study: The case of never ending scope creep
-Presentation and discussion
-Post Class Assignment:
Prepare Section C of annex A of course outline
-Discussion on Pre-class assignment
-Presentation and discussion
-Post Class Assignment:
Prepare PMPs of Projects selected for semester project
-Discussion on Pre-class assignment
-Presentation and discussion
-Post Class Assignment:
Prepare PMPs of Projects selected for semester project
-Discussion on Pre-class assignment
-Presentation and discussion
-Post Class Assignment:
Case Study: The Case of Unidentified Risks
Prepare Section D of annex A of course outline
-Discussion on Pre-class assignment
-Presentation and discussion
-Post Class Assignment:
Review your semester projects for submission in next
class
-Discussion on Pre-class assignment
-Presentation and discussion
-Submission of Semester Project Reports
-Post Class Assignment:
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What is Enterprise Project Prepare presentation for semester project
Management Office (EPMO)?
EPMO Structure
Responsibilities of the Enterprise PMO
Benefits of having EPMO in an
organization
What are the Critical Success Factors
for EPMO to deliver the goods?
Quiz 2
16. 15 Project Presentations -Students presentation on semester project.
-Comments & Evaluation
-Refreshing lecture on concepts/clarifications if anys
17. 16 Final Examination

LEARNING METHODOLOGY
Mixed instructional methods shall be put in practice for comprehensive learning of students. It includes
pedagogy and andragogical techniques of mind stimulation of the learners. For this purpose students
COURSE
shall be involvedREFERENCE MATERIAL
in discussions, presentations, group activities and reference studies. Students shall be
distributed into groups for mutual discussions; learn how to share works, prepare team based solution to
problems and develop arguments for presentation cum thesis. Developing arguments shall be taken as
core activities of the course on multiple topics for conclusive literature reviews.

Course Reference Material:

Text Book:

The Complete Project Management Office HandBook, 3rd Edition. Gerard M. Hill, USA.

Guide to the Project Management Body of Knowledge, PMI Standards Committee by William R Duncan,
Project Management Institute, Four Campus, Boulevard, New Town Square, USA.

Journals:

As applicable in the light of selected topics for discussion.

ASSESSMENT PLAN
Marks Frequency Marks Total Marks

2 (N-1) Individual 5 (Individual)

Project/Assignment + + 20
1 Group 15 (Group)
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Quizzes 2 15 (N-1) 10

Mid Term 1 30 30

Final Paper 1 40 40

Total 100

Details of Project and Project Report

Guidelines for the Project Report:

1. Project team will select organization with the consent of the teacher.
2. THREE - FOUR persons are allowed as a team to work on a project report.
3. Properly binded PMO report along with the CD to be submitted before the last class of the
session.

Section A
4. Project team will briefly describe the culture of the organization (Matrix, functional or
projectized).
5. Describe issues faced by the selected organization in the absence of the PMO or highlight
issues if PMO exists.
6. Describe how PMO implementation will benefit the selected organization.

Section B
7. Identify steps for the establishment of the PMO (in the selected organization).
8. Highlight the challenges faced during the implementation of PMO.
9. If PMO exists identify areas of improvement along with the implementation strategy.

Section C
10. Explain how PMO (EPM) implementation will help address the issues highlighted in Section
A.
11. Implement PMO (EPM) Primavera or any other tool for the selected organization.
12. Select the workflow of PMO (EPM) Primavera or any other tool for the selected
organization.

Section D
13. Write Charter, PMP and Scope Documents as per the template shared.
14. Work Break down Structure (WBS) to attach in the report.
15. Attach following Project Reports along with GANTT Chart and WBS in the annexures
section of the report.

Overview: Current: Costs: Resource Assignment:

Project Summary Tasks not started Budget Who Does What

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Critical Tasks Tasks in progres Who Does When

Milestones Completed Tasks Over allocated resources

Working Days

Top level tasks