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INDEX
Introduction2
Complete Book-Keeping..12
Practical Assignments.125
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Introduction
Tally.ERP 9 - Its Fast, Powerful, Scalable And very reliable!
Simply the Best Tally.ERP 9 is the worlds fastest and most powerful concurrent Multi-lingual
business Accounting and Inventory Management software. Tally.ERP 9, designed exclusively to
meet the needs of small and medium businesses, is a fully integrated, affordable and highly reliable
software. Built on the proprietary technology of Tally Solutions - C:MuLATE (Concurrent Multi-
lingual Accelerated Technology Engine) - Tally.ERP 9 is a perfect fusion between the path-breaking
Concurrent Multi-lingual Platform and an Object Oriented Database Engine. Technology on which
someday all business accounting solutions will be built.
Tally.ERP 9 is easy to buy, quick to install, and easy to learn and use. Tally.ERP 9 is designed to
automate and integrate all your business operations, such as sales, finance, purchasing, inventory,
and manufacturing. With Tally.ERP 9, accurate, up-to-date business information is literally at your
fingertips anywhere. The powerful new features and blazing speed and power of Tally.ERP 9
combine with enhanced MIS, Multi-lingual, Data Synchronization and Remote capabilities help you
simplify all your business processes easily and cost-effectively.
Speed: Tally.ERP 9 provides the capability to generate instant and accurate reports, which assists
the management to take timely and correct decisions for the overall productivity and growth of the
company.
Power: Tally.ERP 9 allows the user to maintain multiple companies and with unlimited levels of
classification & grouping capabilities. It also allows drill down facility from report level to transaction
level.
Flexibility: Tally.ERP 9 provides flexibility to generate instant reports for any given period
(month/year) or at any point of time besides providing the facility to toggle between Accounting &
Inventory reports of the same company or between companies.
Scalability: Tally.ERP 9 suits to any style of business needs and eliminates the necessity for a
business to change its style of operation, in order to adapt to the application.
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Real time processing: Immediate posting & updation of books of accounts as soon as the
transactions are entered, thereby facilitating instant statements & Reports. It also faciliaties real-
time multi-user environment.
Accounting without Codes: Tally.ERP 9 allows accounting with the regular names (the way
you spell them or use in normal parlance) without any account codes.
Technical support: Timely support is available from our experts at the Tally Service Partners
(TSPs)
Online Help: The Tally.ERP 9 Online Help (Alt+H) provides instant assistance on basic and
advanced features or any other relevant topics of Tally.ERP 9.
Tally.NET: is an enabling framework which establishes a connection through which the remote
user can access the Clients data without copying / transferring the data.
Remote Access: Tally.ERP 9 provides remote capabilities to access the data from any-where
and anytime.
Control Centre: works as an interface between the user and Tally.ERP 9 installed at dif-ferent
sites and enables the user to centrally configure and administer Site/User belonging to an account.
Support Centre: allows a user can directly post his support queries on the functional and
technical aspects of the Product.
Auditors Edition: Tally.ERP 9 offers a special Auditors Edition of Tally.ERP 9, which pro-vides
auditing and compliance capabilities exclusively for Chartered Accountants.
Business Transaction: A business transaction is The movement of money and moneys worth
form one person to another. Or exchange of values between two parties is also known as
Business Transaction.
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Purchase Return or Rejection in or Outward Invoice: Purchase return means the return of
the full or a part of goods purchased by the businessman to his suppliers.
Sales Return or Rejection out or Inward Invoice: Sales return means the return of the full or
a part of the goods sold by the customer to the businessman.
Assets: Assets are the things and properties possessed by a businessman not for resale but for
the use in the business.
Liabilities: All the amounts payable by a business concern to outsiders are called liabilities.
Creditor: Creditor is the person to whom amounts are owed by the businessman.
Drawings: Drawings are the amounts withdrawn (taken back) by the businessman from his
business for his personal, private and domestic purpose. Drawings may be made in the form cash,
goods and assets of the business.
Receipts: It is a document issued by the receiver of cash to the giver of cash acknowledging the
cash received voucher.
Account: Account is a summarized record of all the transactions relating to every person, every
thing or property and every type of service.
Trail Balance: It is a statement of all the ledger account balances prepared at the end of
particular period to verify the accuracy of the entries made in books of accounts.
Profit and loss account: It is prepared to ascertain actual profit or loss of the business.
Balance Sheet: To ascertain the financial position of the business. It is a statement of assets and
liabilities.
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Types of accounts
Personal account: Personal accounts are the accounts of persons, firms, concerns and
institutions which the businessmen deal.
Real Account: These are the accounts of things, materials, assets & properties. It has physical
existence which can be seen & touch. Ex. Cash, Sale, Purchase, Furniture, Investment etc.
Nominal account: Nominal account is the account of services received (expenses and Losses)
and services given (income and gain) Ex. Salary, Rent, Wages, Stationery etc.
Tally is a complete business solution for any kind of Business Enterprise. It is a full fledged
accounting software.
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Purchase Return or Rejection in or Outward Invoice : Purchase return means the return of
the full or a Part of goods purchased by the businessman to his suppliers.
Sales Return or Rejection out or Inward Invoice: Sales return means the return of the full or
a part of the goods sold by the customer to the businessman.
Assets: Assets are the things and properties possessed by a businessman not for resale but for
the use in the business.
Liabilities: All the amounts payable by a business concern to outsiders are called liabilities.
Creditor: Creditor is the person to whom amounts are owed by the businessman.
Drawings: Drawings are the amounts withdrawn (taken back) by the businessman from his
business for His personal, private and domestic purpose. Drawings may be made in the form cash,
goods and assets of the business.
Receipts: It is a document issued by the receiver of cash to the giver of cash acknowledging the
cash Received voucher.
Account: Account is a summarized record of all the transactions relating to every person, every
thing or Property and every type of service.
Trail Balance: It is a statement of all the ledger account balances prepared at the end of
particular Period to verify the accuracy of the entries made in books of accounts.
Profit and loss account: It is prepared to ascertain actual profit or loss of the business.
Balance Sheet: To ascertain the financial position of the business. It is a statement of assets and
Liabilities.
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Current asset: It is converted into cash within a year. Ex. Bills receivable
Direct expenses: These are the expenses which are directly related to manufacturing of goods.
Ex. Wages, factory rent, heating, lighting etc
Indirect expense: These are the expenses which are indirectly related to manufacturing of
goods. Ex. Salary, rent, stationery, advertisement, printing
Income received in advance or Income received but not earned Income received during
the current year but not earned or a part of which relates to the next year. (Deducted from the
concerned income on the credit side and entered on the liability side)
Prepaid advance or Expenses or Prepaid expenses Expenditure paid during current year
but not incurred or a part of which relates to the next year is called Expenditure prepaid. (Deducted
from the concerned expenditure on the debit side and entered on the Assets side)
Income outstanding or income earned but not received or Income accrued Income
outstanding means income earned during the current year but the amount on which is not yet
Received (added to the concerned income on the credit side and entered on the asset side)
Shortcut Keys:
Alt+F3 Company information menu
Esc To remove what has been typed into a field. To exit a screen. To indicate
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Ctrl+A To accept a form wherever you use the key combination the screen or
F2 Date
directory.
TYPES OF GROUPS
Bank account
Bank Od account
Branch/division
Capital account
Cash in hand
Current asset
Current liability
Deposit
Direct expenses
Direct income
Indirect expense
Indirect income
Duties and tax
Fixed asset
Investment
Loans and advance
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Loan (liability)
Miscellaneous expenses
Provisions
Retained earning
Reserves and surplus
Purchase account
Sales account
Secured loan
Stock in hand
Sundry debtors
Sundry creditors
Suspense
Unsecured account
Meaning:
Current asset: It is converted into cash within a year. Ex. Bills receivable
Direct expenses: These are the expenses which are directly related to manufacturing of goods.
Ex. Wages, factory rent, heating, lighting etc
Indirect expense: These are the expenses which are indirectly related to manufacturing of
goods. Ex. Salary, rent, stationery, advertisement, printing
Income received in advance or Income received but not earned Income received during
the current year but not earned or a part of which relates to the next year. (Deducted from the
concerned income on the credit side and entered on the liability side)
Prepaid advance or Expenses or Prepaid expenses Expenditure paid during current year
but not incurred or a part of which relates to the next year is called expenditure prepaid. (Deducted
from the concerned expenditure on the debit side and entered on the assets side)
Income outstanding or income earned but not received or Income accrued Income
outstanding means income earned during the current year but the amount on which is not yet
received (added to the concerned income on the credit side and entered on the asset side)
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Ledger Group
Opening stock Stock in hand
Purchase Purchase account
Purchase return Purchase account
Fright charges Direct expenses
Carriage inwards or Purchases Direct expenses
Cartage and coolie Direct expenses
Octroi Direct expenses
Manufacturing wages Direct expenses
Coal, gas, water Direct expenses
Oil and fuel expenses
Factory rent, insurance, electricity,
lighting and heating Direct expenses
Sales Sales account
Salary expenses
Postage and telegrams Indirect expenses
Telephone charges Indirect expenses
Rent paid Indirect expenses
Rates and taxes Indirect expenses
Insurance Indirect expenses
Audit fees Indirect expenses
Interest on bank loan Indirect expenses
Interest on loans paid Indirect expenses
Bank charges Indirect expenses
Legal charges Indirect expenses
Printing and stationery Indirect expenses
General expenses Indirect expenses
Sundry expenses Indirect expenses
Discount allowed Indirect expenses
Carriage outwards or sales Indirect expenses
Traveling expenses Indirect expenses
Advertisement Indirect expenses
Bad debts Indirect expenses
Repair renewals Indirect expenses
Motor expenses Indirect expenses
Depreciation on assets Indirect expenses
Interest on investment received Indirect income
Interest on deposit received Indirect income
Interest on loans received Indirect income
Commission received Indirect income
Discount received Indirect income
Rent received Indirect income
Dividend received Indirect income
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Bad debts recovered income
Profit by sale of assets Indirect income
Sundry income Indirect income
Loan from others Loan Liabilities
Bank loan Loan Liabilities
Bank overdraft Bank OD
Bills payable Current Liabilities
Sundry creditors Sundry creditors
Mortgage loans Secured loans
Expense outstanding Current Liabilities
Income received in advance Current Liabilities
Other liabilities Current Liabilities
Capital Capital account
Drawings Capital account
Cash in hand Cash in hand
Cash at bank Bank account
Fixed deposit at bank Deposit
Investments Investments
Bills receivable Current asset
Sundry debtors Sundry debtors
Closing stock Stock in hand
Stock of stationery Current asset
Loose tools Fixed asset
Fixtures and fittings Fixed asset
Furniture Fixed asset
Motor vehicles Fixed asset
Plant and machinery Fixed asset
Land and building Fixed asset
Leasehold property Fixed asset
Patents Fixed asset
Goodwill Fixed asset
Prepaid expenses Current asset
Income outstanding Current asset
Complete Book-Keeping
Tally.ERP 9 maintains all books of accounts starting from record of vouchers to ledgers etc. You
can use different types of vouchers like payment, receipt, sales, purchases, receipt notes, delivery
notes and adjustment entry vouchers like journals, debit & credit notes. Tally.ERP 9 inherits the
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principle of double entry system of book keeping and thus reduces possibilities of errors during
voucher entry.
Go to Gateway of Tally > Accounts Info. > Voucher Type > Create
Enter the Voucher name
Specify the Type of voucher
Specify the Method of numbering
Activate or deactivate the other functions as required
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Tally.ERP 9 also allows you to set the voucher numbering as per your needs, which is either
automatic or manual or none. Further, you can also assign a Prefix / Suffix or both along with the
Voucher number and define the periodicity of restarting Voucher numbers during entry i.e., either
from the beginning of every day, month, week, year or never.
Cash Book
Bank Book
Purchase Register
Sales Register
Journal Register
Debit Note Register
Credit Note Register
General Ledger
Cash Book
To generate Cash Book, Go to Gateway of Tally > Display > Account Books > Cash / Bank
Book(s)
Select the required Cash Ledger Account
Press Enter on the required month to view Cash transactions for a month
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Bank Book
To generate Bank Book,
Go to Gateway of Tally > Display > Account Books > Cash / Bank Book(s)
Select the required Bank Account
Press Enter on the required month to view Bank transactions for a month
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Purchase Register
To generate Purchase Register,
Go to Gateway of Tally > Display > Account Books > Purchase Register
Press Enter on the required month to view Purchase Transactions for a month
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Sales Register
To generate Sales Register,
Go to Gateway of Tally > Display > Account Books > Sales Register
Press Enter on the required month to view Sales Transactions for a month.
Sales Register
To generate Sales Register,
Go to Gateway of Tally > Display > Account Books > Sales Register
Press Enter on the required month to view Sales Transactions for a month.
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Journal Register
To generate Journal Register,
Go to Gateway of Tally > Display > Account Books > Journal Register > Journal Register
Press Enter on the required month to view Journal Entries for a month.
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Day Book
To generate Day Book,
Go to Gateway of Tally > Display > Day Book Specify the required period to view transactions
entered for that particular day, week and year or for any specified period.
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Statements of Accounts
Tally.ERP 9 provides you capability to generate, print, mail or upload various Financial Statements
and reports viz., Balance Sheet, Profit & Loss A/c, Trial Balance, Cash Flow, Fund Flow,
Receivables, Payables & Stock Statements and so on.
To view Outstanding:
Set Maintain Bill-wise Details to Yes in F11: Accounting Features.
Create a Party (Ledger A/c) under Sundry Debtors / Sundry Creditors group.
Set Maintain balances bill by bill to Yes for the parties during ledger creation.
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Go to Gateway of Tally > Accounting Vouchers > Sales (F8) or Purchase (F9) accord-ingly and
enter the transaction by specifying a Bill reference No. along with due dates for the amount to be
received or paid in the Bill Allocations for screen(you can also break up the amount into multiple
reference numbers with different due dates).
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You will get a report displaying bill-by-bill details of all outstandings for the concerned party along
with the total outstanding amount. You can also view details of cleared bills, by using the options in
the button bars.
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You can also view Ageing Analysis of Outstanding, by defining various ranges of periods and view
outstanding across the specified time slabs. For e.g., you can specify 0 to 30 days, 30 to 45 days
and 45 to 75 days and so on.
Group Summaries
To view Group Summary, The group summary statement shows the closing balances of the
accounts of a selected group for a specified period up to the current date. The default view is that of
sub-groups within a group.
Go to Gateway of Tally > Display > Account Books > Group Summary
1. Select a Group (Sundry Debtors / Sundry Creditors or any other group or you may select
Primary to display summary for all the groups)
2. Press Alt+F1 for detailed view
Columnar Reports
To view Columnar Reports, Tally.ERP 9 provides columnar reports for transactions of Sales,
Purchase and Journal as well as specific Ledgers and Cash / Bank Books.
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Bank Reconciliation
Tally.ERP 9 provides you the facility to reconcile the transactions of your Bank Book with the Bank
Statement and instantly displays the Balance at Bank and as per the Bank Book, this facility
significantly helps in planning your payouts. The reconciliation of bank transaction using the
reconcile feature is very simple and easy to use, by simply entering the date of debit / credit of a
particular transaction in the Bank.
After reconciliation, you may also toggle to other reports, by pressing the relevant buttons from the
Button Bar.
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3. Enter the Company Name on the Cheque (if cheque is not preprinted with Company Name)
4. Enter the Bank Name (as created in the Ledgers)
5. Enter the Cheque Dimensions
Tally.ERP 9 allows you the flexibility to specify the payees name other than the ledger account
under which the payment is accounted. Once the voucher is saved, Tally.ERP 9 prompts you to
print the cheque.
Fund Flows
Receivables Turnover (Payment performance of debtors)
Branch Accounting
Flexible Period Accounting
Budgeting and Control
Cost centers / Profit centers with multiple Cost Categories
Ratio Analysis
Scenario Management
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Fund Flows
A Fund Flow statement reflects the movement in sources and application of funds which impacts
the businesss working capital and cash position. It includes operational funds, increase and
decrease in inventories, creditors/debtors. This statement reveals the sources of the Funds and
their applications. Tally.ERP 9 tracks automatically all transactions entered and readily provides a
Funds Flow Statement.
Using Receivables formula: Tally.ERP 9 calculates the payment performance of your debtors
using the following formula,
Or calculates the performance of the debtors using the actual bill cleared date. To view
Receivables turnover,
Branch Accounting
Tally.ERP 9 provides you a seamless way of handling branch accounts. Transactions between
branches or offices are accounted by debiting the receiving branches accounts and crediting the
branches providing the service/products. These accounting entries result in a nil effect on the HOs
account books when the branch accounts are consolidated. If there is a difference in the account, it
is reconciled through a process of branch reconciliation. For example, create two branch ledgers,
Branch A and Branch B. You may account the transfer of funds from Branch A to Branch B in the
books of accounts, by debiting Branch B which in turn, credits Branch A in its books. There is no
net effect on the combined books, when the accounts of the two branches are consolidated.
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or even create budgets for different periods. The budget values can be defined for each Group as
well as for all Ledgers.
To create budgets,
Go to Gateway of Tally > Accounts Info. > Budgets > Create
1. Specify a name for the budget
2. Specify a date range for the budget
3. Set Yes to Groups / Ledgers and assign budget to selected groups/ledgers
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Variance Analysis
Once you have created Budgets, you can view the Variance Analysis Report which provides infor-
mation on the difference between the actual versus the budgeted figures. This report helps man-
agement to figure out variances and work to remedy the situation with the ability to drill down to the
voucher level the user is able to understand which particular transaction or group of transac -tion
brought about the variation.
To view a variance analysis report, you may set the option Show Variance to Yes, as explained
above or follow the steps given below:
Go to Gateway of Tally > Display > Trial Balance/Account Books (Group Summary)
1. Select the Budget Variance (Alt + B) - Type of budget
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To view the variance report in detailed mode, press Alt+F1 from the above report.
Go to Gateway of Tally > Display > Statements of Accounts > Cost Centers > Cost Centre
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Cost Category
In many cases, you would like to allocate a transaction to more than one cost centers. Especially, if
you want to track revenue either based on location and person or brand and type of product,
Tally.ERP 9 provides you a facility called Cost Categories. This facility enables you to allocate costs
to parallel sets of cost centers i.e., the same amount can be allocated to more than one cost centre.
For example., Create two categories, one by the name of Administration and another by the
name Accounts under Primary Cost Category. Create Employees or persons under the
respective cost categories and enter a payment transaction for a ledger account for which cost
centers are applicable
1. Select the relevant Cost Category and Cost Centre during Voucher Entry
2. To view Cost Category summary,
3. Go to Gateway of Tally > Display > Statements of Accounts > Cost Centres > Category
Summary
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Ratio Analysis
Ratio Analysis is an indicator on the operating performance of your business and provides
information on critical ratios in a single report. You can analyze the ratios and the business
performance using this information, viz., operating cost percentage, return on working capital and
so on, to aid critical decisions making. Not only does the internal management find the information
useful, but also external agencies like banks, financial institutions etc.
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Scenario Management
1. Optional Vouchers
2. Memorandum Vouchers
3. Reversing Journals
To configure for Scenarios, Scenario Management is the management tool provided in Tally.ERP 9
with the help of which you can create multiple scenarios for the purpose of forecasting or to view
provisional reports. This can be done by selectively including certain types of vouchers , which will in
no way affect the regular books. The vouchers that are used in scenario management are
To create a Scenario:
Go to Gateway of Tally > Accounts Info. > Scenarios > Create
1. Specify the name of the scenario
2. Set parameter Include Actuals to Yes/No (as required)
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3. Set parameters relating to Exclude forex gains/loss and Exclude inventory tracking to
Yes/No (as required)
4. Specify the voucher types to be included/excluded (Use Exclude option only for those
Voucher Types that have been included previously).
To view Scenarios,
1. Select any report (Balance Sheet, Profit and Loss A/c, Cost Centre and so on)
2. Select Alt + C (New Column)
3. Select the scenario
4. Set parameter Show Variance to Yes/No
Reversing Journals and Optional vouchers are both non-accounting vouchers and hence will not
affect your books of accounts in any manner. The reversing Journal is a separate Voucher Type.
This voucher is effective only when called for in reports as a part of the scenario management. In
case of Reversing Journals, you can specify the date till which it is applicable.
This voucher is used when you have to enter a transaction but have incomplete information or the
transaction is not yet completed. It can be regularized at any time, by going into the alteration mode
and clicking on Regular (Ctrl+L) option.
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Tally.ERP 9 provides you the capability to generate numerous advanced and critical Management
Information system reports and analytical tools, thereby facilitating better management, effective
control and well-informed decisions.
Following are the some of salient features, which makes Tally.ERP 9 best for advanced financial
management.
Multiple companies
Multi-Currency
Multiple Financial year
Multi-columnar reporting
Post dated Vouchers
User defined Vouchers
Sales and Purchase extracts
Cash Flows
Daily Balance & Transaction Values
Interest calculations
Percentage Based Reporting
Multiple companies
In Tally.ERP 9 you can create and maintain multiple companies. Not only, can you maintain all the
companies / branch companies in Tally.ERP 9, but you can also maintain your personal accounts
as well. Tally.ERP 9 allows to handle Companies concurrently i.e. You can load more than one
company and work on one or all of the companies loaded simultaneously, by toggling between
them, as and when required. Tally.ERP 9 also allows you to make use of group company feature
wherein you can create a group company with member companies and generate consolidated
reports for the entire group as well as individual constituent company.
A group company is automatically created, once you have created more than one company. Now,
you can load and work on any one of the companies.
Multi-Currency
Many Organizations have transactions in more than one currency. Such transactions have to be
recorded either in the base (home) currency or in the foreign currency. If the transactions are
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recorded in home currency, the rate at which the foreign currency is exchanged should be recorded
as well. Tally.ERP 9 allows you create and transact in multiple currencies. Tally.ERP 9 uses the
term base currency for the currency in which your account books are kept. Foreign Exchange is
used interchangeably with foreign currency. The base currency is specified while creating the
company. Tally.ERP 9 makes it easy to manage multiple currencies, automatic calculations of
exchange rates, automatic conversion of any currency used to record a transaction to the currency
of the account, etc. You can generate an invoice for your foreign customers in their currency and
also receive payments in the same or different currency. The impact of gain or loss in Forex is
reflected immediately. You can also view and print Reports and Ledger Accounts in the currency of
the transaction that has been entered or base currency.
Step 1: Enable Multi-Currency Feature Go to Gateway of Tally > F11: Features > F1:
Accounting Features Set Allow Multi Currency to Yes
Step 2: Create Multi-Currency Go to Gateway of Tally > Accounts Info. > Currencies > Create
Enter the Currency Symbol and other details
Step 3: Define Rate of Exchange Go to Gateway of Tally > Accounts Info > Currencies > Rate
of Exchange.
1. Specify the Date for Rate of Exchange and other details (Standard, Selling and Buying).
You can now enter transactions in the currency of your choice.
Multi-columnar reporting
In Tally.ERP 9, you can compare information using multi-columnar reports. You can view / compare
information for multiple periods (year, month, quarter or any specified period), multiple currencies
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and so on for the same company or compare information for two or more companies in the same
screen without toggling between different periods / companies. This flexibility and ease in
comparison of information will help you to do meaningful analysis and bring out any exceptions
immediately.
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Sales and Purchase extracts
In Tally.ERP 9, you can generate extract of the report on Sales and Purchase Registers. The
extract report provides you consolidated figures for both debit and credit balances for all groups and
ledgers. With this report you get the complete Sales / Purchase Turnover figures for any period.
To generate day-wise extract of Purchase, in F12: Configure of the Purchase Register screen,
set Periodicity to use to Daily.
Cash Flows
Tally.ERP 9 provides you with a cash flow statement to track the movement of cash flow i.e. cash
inflows as well as cash outflows (both cash & bank included) of your business. The report also
displays a net flow for any period.
To generate Daily Cash Flow Statement, press F4. To view information on the average cash
inflow/out flow for any period, in F12: Configure, activate average details.
Tally.ERP 9 displays a screen showing the Average as well as High and Low details for the
selected ledger. From the above report, you can also drill down to voucher level for any kind of
verification/alteration.
Interest Calculations
Tally.ERP 9 provides a powerful capability to calculate interest on outstanding balance amounts
and outstanding bills/invoices/ transactions (Receivables and payables) or on any delayed
payments so on.
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You can view the impact of interest accumulated against each ledger and also against each trans -
action. Although, Tally.ERP 9 provides exhaustive information on interest implications, the interest
amounts are not brought into books. You may choose to book the interest calculated as per your
requirements. Interest is calculated either on simple or compound basis and accounted into the
books, by using debit notes for interest receivables and credit notes for interest payable.
The Activate Interest Calculation field is displayed in the Ledger Creation screen only, if
Activate Interest Calculations is set to Yes in F11: Accounting Features. Set this field to Yes for
each specific ledger account for which interest is to be calculated.
Step 2: Enable Ledger for Interest Calculation Go to Gateway of Tally > Accounts Info-
>Ledger-> Alter.
1. Select a ledger for which interest calculation has to be activated.
2. Set Activate Interest Calculation to Yes (Set this field to Yes for each specific ledger account
for which interest is to be calculated.
3. Specify information regarding Rate of interest (%) and Style as per requirements
Tally.ERP 9 automatically calculates interest for ledgers for which interest calculations option is
activated.
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Go to Gateway of Tally > Display > Statements of Accounts > Interest Calculations >
Receivables / Payables/Ledger
To specify or change the rate of interest at the time of entering the transaction, set Override
Parameters for each Transaction to Yes in the Ledger creation mode.
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Following are the some of salient features, which makes Tally.ERP 9 best for basic inventory
management.
Flexible units of Measure
Flexible Invoicing
Unlimited Grouping & Categorization of Stock items
Voucher Classes to expedite voucher Entry
Separate Actual and Billed Quantities
Gross Profits and Consumption Report
Use Stock Item Names and / or Part Numbers
To create Compound Units, create two simple units of measure (as mentioned earlier) and then
Go to Gateway of Tally > Inventory Info. > Units of Measure->Create.
1. Select Unit Type as Compound 2. Select First Unit and enter Conversion units
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3. Select the Second Unit
Tail Units
Go to Gateway of Tally > Stock Summary
Press F12: Configure and set Show Tail Units of Compound Units to Yes. Now, Tally.ERP 9
displays compound units of stock items in Tail units.
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Flexible Invoicing
In Tally.ERP 9, you have flexibility to invoice items or ledger accounts directly to generate sales
invoices. The details that you can include or exclude in an invoice is based on the business needs
for instance, you may want to print batch number, Manufacturing as well as expiry date, additional
description for items, show discounts on the invoice and so on.
Sales Invoice
To enter an Invoice,
Go to Gateway of Tally > Accounting Vouchers > Select Sales (F8)
1. Press F12: Configure, to activate or deactivate the features as per requirements
2. Enter all relevant information and save the voucher.
3. Press Alt + P (P: Print)
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Separate Discount Column on Invoices
Tally.ERP 9 allows the user to enter discount for each and every Stock Item and also automatically
calculates and displays the discounted value in the invoice. To activate discount column in Invoicing
Press F11: Inventory Features > Set Separate discount columns for Invoices to Yes
Purchase Invoices
Tally.ERP 9 provides the option to enter purchase transactions in invoice format and hence entering
vendor invoices is made easy. When you enter purchase detail in the invoice format, the stock
items selected are automatically updated in the stock summary. You can apportion additional
expenses, like taxes, freight etc., to stock items which affects their valuations.
Stock Group
In Tally.ERP 9, you can classify all common stock items to a single group, for instance Raw
materials, Components Consumables, Desktop computers, Scanners etc. Grouping of stock items
facilitates effective and substantive reporting on stock items. In Tally.ERP 9, you can create
unlimited levels of groups for in-depth analysis.
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Stock Category
In many cases, you may want to classify stock items which are similar in nature but are grouped
under different Stock Groups. Tally.ERP 9 provides you a feature namely, Stock Categories, which
allows parallel classification of stock items to separate categories besides grouping. For example,
you may group Television sets of different sizes based on their size viz., TVs of 14 inches, 21
inches, 29 inches and so on. But however, if you require reports on, which brand sells more. In
such cases, you require parallel classification of stock items to stock categories viz., Sony,
Panasonic, LG, Samsung, Philips, etc. In Tally.ERP 9 you can create stock items and group under
the respective groups and parallel classify them under the respective Stock Categories. You could
however, interchange the stock category or stock group based on your convenience and reporting
requirements.
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Go to Gateway of Tally > Display > Statements of Inventory > Categories
1. Select the required Stock Category or select Primary to display all Stock Categories
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The Actual Qty affects the stock balances while the Billed Qty affects only the Books of Accounts
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Go to Gateway of Tally > Inventory Info. > Stock item > Alter (Create, if the Item is not existing)
1. Select the required Stock item
2. Press F12: Configure and set Use PART NUMBERS for Stock Items to Yes
3. A new field Part No is displayed in Stock Item Creation/Alteration screen
Specify the part numbers as well as actual names for the stock items created/altered.
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Now the stock items are displayed as Part Nos instead of their names.
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Following are the some of salient features, which makes Tally.ERP 9 best for advanced inventory
management.
Stock Query
Multiple Warehouses / Locations:
Sub-Godowns
Stock transfers to Godowns
Multiple Stock Valuation
Batch-wise / Lot-wise & Expiry Date Handling
Sales and Purchase Order Processing
Tracking Inventory
Rejection In and Rejection Out
Additional Costs Incurred on Purchase
Unlimited Stock Item Classification
Bill of Materials
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Tracking Additional Cost of Manufacturing
Job Costing
Stock Ageing Analysis
Batch Related Stock Ageing
Price List with Multi Price levels
Reorder Levels
Movement Analysis (Partywise/ Itemwise/ Stock Groupwise)
Profitability Analysis (Stock Groupwise / Stock Itemwise / Invoicewise / Locationwise)
Stock Query
Stock query offers an option for the user to get a good idea of what is the stock position of a par-
ticular item as well as items that belong to the same category or group. The stock query report
displays not only the item but also items within the same category or group. It displays the Stock
Item details such as closing stock quantities and value and also in which Godown it is available,
standard selling price, Last purchase and sale quantity and prices, batch details. The user can
configure the screen to show remarks also.
In F12: Configure screen of the Stock Item, activate all the related parameters to Yes as shown
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Enter the required details in the stock item alteration screen as shown here.
The Stock Query report provides you all details of closing balances & value, cost, standard and
last sale prices, purchase costs and dates. In addition, activate these parameters in F12:
Configure to see details like Remarks, Part No with alias;
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materials from one godown to another. You can view stock reports for a godown or compare a
godown with another and also get a consolidated stock report.
You can also create godowns to keep track of items issued for job works / Sub-contracts and
record the items issued to and received from job works. Each Job Work / Sub-Contract is treated as
a godown. You can also track the third party stocks viz., details of stocks sent, cons umed and
balance lying with the Job Work Godown.
To create a Godown, Go to Gateway of Tally > Inventory Info. > Godowns > Create
1. Enter godown Name and other details
2. Save screen
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Go to Gateway of Tally > Display > Statements of Inventory > Godowns
1. Select any Godown from the List of Godowns
2. Press New Column (Alt + C)
3. Select another godown from List of Godowns, Tally.ERP 9 now displays Godowns details in a
columnar format
4. Or you may also press Alt+N and select Godowns from Column Details drop down
5. Set Total Column to Yes
Tally.ERP 9 displays all Godowns in columnar format and also displays total column.
Sub-Godowns
Using Tally.ERP 9, you can create Sub-Godowns (multiple levels of Godowns). While creating sub-
Godowns you have to specify name and the parent Godown under which it has to be created.
Tally.ERP 9 also allows you to create Virtual Godowns. Virtual Godowns do not allow storage of
materials. They are useful when a city has more than one warehouse Godowns, e.g. in a city where
you have 2 warehouses you can have Godown such as Jayanagar or Indiranagar and Bangalore
being the city is setup as Godown where Allow Storage of Material is set to No. In this case,
Bangalore is a virtual godown, logically as it does not exist, but still you can generate a stock
statement for Bangalore godown.
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Tally.ERP 9 allows you to transfer materials from one Godown to another. The transfer of materials
is done using Stock Journals. Tally.ERP 9 also provides you the facility to create voucher class,
which help in simplifying the transfer of materials between godowns.
Step 1: Create Voucher Class Go to Gateway of Tally > Accounts Info./Inventory Info. >
Voucher Types > Alter
1. Select Stock Journal, tab down to Name of Class field and specify Class name (e.g. Godown
Transfer)
2. Set Use Class for Inter-Godown Transfers to Yes
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The Stock Summary report will now display value of inventories in different Stock Valuation
Methods,
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Step 2: Create Purchase Order
Go to Gateway of Tally > Inventory Vouchers > Alt+F4 (Purc Order)
1. Select Partys Name from List of Ledger Accounts
2. Enter Order No.
3. Select Stock Item, Quantity, Rate details
Similarly, you can also create Sales Orders for orders received from Customers, by pressing
(Alt+F5) voucher entry screen.
Tracking Inventory
Generally, Invoices are sent along with the goods sold. However, there are certain instances, where
the goods are dispatched first and then the invoices are sent later or vice versa. In such cases, the
stocks balances are not updated simultaneously with the books of accounts. Tally.ERP 9 provides
facility to use tracking numbers, wherein you can enter Receipt Note and Delivery Notes with
tracking numbers and track the receipt and dispatch of goods. Although these vouchers do not
affect your accounts they are displayed in the Profit and Loss A/c under the heading Purchase
Bills to Come under Purchase Accounts and Sales Bills to Make under Sales Accounts.
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The report shows information on Goods dispatched but sales invoices not generated.
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Similarly, you can enter Rejection Outwards by selecting Alt+F6 (Rej Out) in Inventory Voucher
entry screen and follow the same steps as explained above.
Method 1:
Step 1: Enable Additional Cost of Purchase
To enter Additional Cost of Purchase,
Go to Gateway of Tally > Accounting Vouchers > F9 (Purchase - As Voucher)
1. Select an item
2. Specify Qty & Rate details and press Enter
2. Select Expenses ledgers like Freight, Packing and enter their rates
3. Save the voucher
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Method 2:
At times, it may happen that you have completed the purchases entry and want to book additional
costs later. In such cases, follow the steps given below: Go to Gateway of Tally > Accounts Info.
> Ledgers > Create
1. In the Ledger Master Creation screen, set Inventory values are affected to Yes
The above process automatically updates the value of the stock item.
To view Report,
If you wish to view the additional cost details for stock items for purchases Go to Gateway of Tally
> Display > Inventory Books > Movement Analysis > Stock Item Analysis
1. Select Stock Item from List of Items, Tally.ERP 9 displays details of item purchased
2. Press Enter to drill down to get information on Qty, Basic Rate & Value, Additional cost, total
value and effective rate etc.
Bill of Materials
In many segments of the industries, especially in Manufacturing/Assembling organizations, there
are number of components/inputs/spares that go into the manufacturing/assembling of finished
Goods. Each process of manufacturing of raw materials to finished goods / intermediate goods
comprises of a List of components known as Bill of Materials (BoM) containing the list of
components involved in the manufacturing/assembling of the finished goods. In Tally.ERP 9, you
can create a bill of materials and specify the list of items ( along with the Godown and Quantity
details) that are required for manufacturing the finished / intermediate product. Once, the Bill of
materials is created, you can use Manufacturing Journal and specify the quantity of finished goods
that are to be manufactured. Tally.ERP 9 immediately selects all items required to manufacture the
finished product and automatically adjusts (decreases) the stocks. You can also enter additional
costs like wages, power, water charges etc, to the cost of the items used in manufacturing.
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To create Manufacturing Journal Voucher, Go to Gateway of Tally > Inventory Vouchers >
Alt+F7 (Stk Jrnl)
1. Select Mfg Journal
2. Select the name of the finished product to be manufactured / assembled
3. Select the Godown / Stores and specify the Qty
Tally.ERP 9 automatically picks up all stock items to manufacture the finished product with their
costs. You can also add additional manufacturing costs like labour, power, fuel, water charges etc
Tally.ERP 9 displays the total additional cost, effective cost and the effective rate for each finished
product.
Job Costing
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Tally.ERP 9 facilitates tracking of cost and revenue information down to the smallest detail for any
Job Work/contract undertaken or outsourced to third parties. In order to ascertain the actual costs
incurred for each job, each job is assigned a job number or Job name and then Job costing systems
accumulate costs separately for each product or service based on the jobs/tasks under-taken or
materials consumed, for each such product or service. In Tally.ERP 9 each Job work / sub-contract
is created as Godown and Cost Centers are deployed to accumulate Cost / revenue for each job.
You can use Stock Journals to transfer materials from your companys godown(s) to job workers /
sub-contractors location and track the consumption of goods sent for processing. This helps to keep
track of the materials issued and consumed at the job work units. Additionally, you can also account
for costs incurred using purchase / payments / journal vouchers.
To use Job Costing Feature in Tally.ERP 9, follow the steps given below :
Step 4: Create Stock Journal Voucher Class for transfer and consumption
Go to Gateway of Tally > Accounts / Inventory Info. > Voucher Types > Alter
1. Tab down to Name of Class field and specify Transfer Class and press Enter
2. Set Use Class for Inter-Godown Transfers to Yes, you will prompted back to the Name of
Class field in Voucher Type creation/alteration screen
3. Type Consumption Class under Name of Class and press Enter
4. Set Use Class for Job Costing Consumption to Yes
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5. Save screen
Step 5: To create Transfer Journal Voucher
Go to Gateway of Tally > Inventory Vouchers > (Alt +F7) Stk Jrnl
1. Select Transfer Class as the Voucher Class
2. Select Stock Items to be sent from companys godown in Source column (left side) with Qty
details
3. Specify same items and mention Job workers Godown details in Destination column
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Reorder Levels
It is essential for your company to maintain sufficient inventory levels to cater to the growing needs
of your customers and smoothly run your business. In order to have adequate stocks, you have to
maintain information in respect of consumption pattern and reorder levels. Tally.ERP 9 provides
you facility to maintain reorder level details for each stock item. You can define reorder levels as
well as minimum order quantity for stock items based on the consumption pattern and as per
requirements for a specific period (i.e. Days, Months, Weeks, and Years). Tally.ERP 9 also
provides you information on stock items whose balances have gone below specified reorder levels.
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Tally.ERP 9 displays complete details with closing balances, Purchase Orders Pending, Sales
Order due, Reorder level, Shortfall, Min Reorder Qty and Order to be Placed etc. From this report
you can drill down to details (For e.g., example, you can drill down to Specify Reorder Level screen
from the Reorder level column). To view those items below reorder levels, press (Alt + A) Reorder
Only.
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Go to Gateway of Tally > Display > Inventory Books > Movement analysis > Stock Item
Analysis
Select the required Stock Item and press Enter
Movement analysis of stock items shows party wise inward and outward movements of stock items
with basic rate and effective rate. Select any party to drill down further for more analysis
Profitability Analysis (Stock Group wise / Stock Item wise / Invoice wise /
Location wise)
Using Tally.ERP 9, you can automatically calculate the gross profit for an item based on its sale
price and consumption cost. Gross profit is the difference the between sale price and the
consumption value. The consumption value is calculated based on the purchase price. You can
calculate gross profits for each invoice, stock item, stock group as well as items and location wise.
To view Stock item wise, Go to Gateway of Tally > Display > Inventory Books > Stock item
1. Select the Stock Item
2. Press F7 (Show Profit)
3. Press Enter to drill down further to get transaction wise profitability (Only for outward entries).
To view Location wise, Go to Gateway of Tally > Display > Statements of Inventory >
Godowns (Warehouses)
1. Select a godown.
2. Press F7 (Show Profit)
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Tally.ERP 9 uses a recursive object oriented data structure which can naturally and easily be
expressed as XML. Tally.ERP 9 can export your data in XML format and can also import data
coming in XML format. This is a fundamental capability of the program and can be easily used to
extract data for third party applications or to pump in data from third party applications as long as it
is compliant with the schema of a voucher or master. The process can be automated since
Tally.ERP 9 can run as an HTTP (Hyper text transfer protocol) server and can process requests for
import or export in HTTP-XML to this server from other applications. Even third party web
applications written in ASP, PHP, Java etc. can talk to
your Tally.ERP 9 running as an HTTP server and provide real-time information or remote data
input. The third party application can send a request to Tally.ERP 9 to get any report in XML or
even in HTML formats. Even new reports can be added by defining them in TDL (Tally Definition
Language). In the same way, a master or a voucher can be created in XML and sent to Tally.ERP 9
server as an HTTP-XML request and will be processed and stored by Tally.ERP 9. This capability
has been used to provide the synchronization capability (explained in this document later) which
allows data to be replicated, exchange between multiple Tally.ERP 9 instances running at same or
different locations just by configuring the same. All Tally.ERP 9 reports can be readily exported in
XML format.
Procedure:
1. Load Company > Press Alt+F2 (Change Period)
2. Minimize Tally.ERP 9
3. Open a new Excel worksheet > Data > Import External Data > Data Import
4. Select Tally ODBC_9000 as Data Source
5. Click Open
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Tally.ERP 9 connects to data source and displays Tally.ERP 9 Wizard query screen -> select the
columns you would want to include in the query.
Select the required columns (data). MS Excel displays the data selected.
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In a similar manner you can select other data for import into Excel and format your reports as per
requirements.
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Security Management
Data Security
Tally.ERP 9 use of data integrity checks ensures that no external change to your data can affect it.
It uses a binary encoding format of storage to prevent devious grouping of information. It also offers
access to your database thru an ODBC layer, which is fully activated.
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1. Select Users and Passwords under the Security Control
2. Specify Name of the user, password and level
3. Save screen.
Tally Audit
Tally audit feature provides you with Administrator rights; a capability for you to check the accuracy
and correctness of the entries made by authorized users. It allows you to alter the entries if
required. Once you audit the entries, Tally.ERP 9 displays for you all altered entries with the users
name who altered the entry, the date and time of alteration. The audit trail is also available in the
day book where the administrator can view the alterations made.
Tally Vault
Tally.ERP 9 offers a data encryption option called Tally Vault. The Tally vault password given
cannot be broken by any means. Tally.ERP 9 follows D E S (Data Encryption Standard) encryption
method.
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2. Type the Name of the Company and other related details.
3. Type the Tally Vault Password and repeat the same.
4. Save screen.
To split data:
1. Load the company for splitting.
2. Select Alt+F3 (Cmp Info) ->Split Company Data.
3. Select Company.
4. Specify the date in Split from (this is the starting date of the new period)
5. Save screen.
Print Preview:
Before printing any report you would ideally like to view the content and format of reports / Invoices
/ Vouchers. Tally.ERP 9 offers you a facility to preview the report before printing or mailing. This is
the print preview option.
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LAN would not be able to access the database of the same company. The database would be
rendered inaccessible.
Now Tally.ERP 9 comes with an enhanced feature, wherein more than one Tally.ERP 9 Silver
license user can access the data of a single company concurrently on a LAN (within a single
subnet).
Generation of Report
1. Go to Gateway of Tally > Balance Sheet
2. Click Alt+F1 to view a detailed report
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By default the Share name is the name of the active folder, Data.
1. Select the option Share this folder.
2. Select Maximum allowed for User limit.
3. Click Apply & OK
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4. Click Security.
5. Under Groups or user names, select the required option.
6. Under Permissions - Allow, check all the options.
7. Click Apply & OK.
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This will facilitate the other users to carry out all functions for the shared folder Login Tally.ERP
9 as a user Go to Gateway of Tally > Click F1 (Select Cmp) to select a company
The Select Company screen with the List of Companies opens
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Alternatively you can type the IP Address of the Administrators system where the shared folder is
located.
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If your companys database has to be shared on a default basis, then make the following changes
in the Tally.ini file.
You can mention the system name
OR
Enter the systems IP address.
After defining these steps you can use Tally.ERP 9 to work in a shared environment where more
than one user of Tally.ERP 9 silver can access the company database.
To take a Backup:
1. Click Alt+F3 > Backup
2. Select Source (specify path)
3. Select Destination (specify path)
4. Select the Company/Companies for data backup
5. Save screen.
To Restore data:
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1. Click Alt+F3 > Restore
2. Select Destination (specify path)
3. Select Source (specify path)
4. Select the Company/Companies for data restore
5. Save screen
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To create VAT Ledger Masters in Tally.ERP 9, follow the steps given below:
Go to Gateway of Tally > Accounts Info. > Create
1. Type the Name of the Ledger
2. Select the required Group
3. Select the Type of Duty/Tax as VAT
4. Select the required VAT Classification from the list of VAT Classification in the VAT/Tax Class
field (The Percentage of Calculation and Method of Calculation is automatically defaulted with
the % and On VAT Rate respectively)
5. Save screen
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To view VAT Computation Report
Go to Gateway of Tally > Display > Statutory Reports > VAT Reports > VAT Computation
VAT Forms
The VAT Return Forms are State specific VAT Forms and Annexures to be submitted by the
registered VAT Dealer on Monthly / Quarterly basis. To print VAT Return Forms
Go to Gateway of Tally > Display > Statutory Reports > VAT Reports > VAT Forms > VAT
Return Forms > Form VAT 100 Similarly, to generate VAT Annexures follow the path given below
and print the annexures Go to Gateway of Tally > Display > Statutory Reports > VAT Reports >
VAT Forms > VAT Annexures
Service Tax
Tally.ERP 9 tracks bill-wise (bill-by-bill) details and automatically calculates Service Tax payable
and Input Service Tax Credit on each service bill. It also allows you the flexibility to make
adjustments later. Tally.ERP 9 contains statutory masters predefined with Service Tax rates and
abatements for each taxable service.
With the help of Tally.ERP 9, you can adjust input credit against the service tax payable and
account for abatements / expenses and also specify exemption notification details. It also facilitates
generation and printing of Service Tax related reports, forms and challans in the prescribed formats
(viz., GAR 7 Challans and ST-3 Challans)
To create Service Tax Ledger Masters in Tally.ERP 9, follow the steps given below:
Go to Gateway of Tally > Accounts Info. > Create
1. Type the Name of the Ledger
2. Select the required Group
3. Select the Type of Duty/Tax as Service Tax
4. Select the required Service Tax Category from the list of Service Tax Categories in the
Category Name field
5. Save screen
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Create Service Tax Transactions
To create Service Tax transactions in Tally.ERP 9, follow the steps given below:
Go to Gateway of Tally > Accounting Vouchers > F8: Sales /F9: Purchase
1. Select the Partys Name
2. Select the Service and value of Services rendered
3. Select Service Tax Ledger, the rate of service tax and the service tax amount is prefilled
automatically.
Receipt of Payments
To record receipts for Services rendered, follow the steps given below:
Go to Gateway of Tally > Accounting Vouchers > F6: Receipt
1. Select the Bank Ledger in the Account field
2. Select the Party details
3. Select the relevant Service Tax Category in the Service Tax Ledger field of Bill-wise
Allocations for screen and press Enter
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According to Service Tax Rules, every registered service provider is required to maintain proper
Books of Accounts and Records for all input services consumed and output services provided by
them during the specified period.
In Tally.ERP 9, the following Service Tax reports are available:
1. Service Tax Payables
2. Input Credit Form
3. ST3 Report
Go to Gateway of Tally > Display > Statutory Reports > Service Tax Reports > Service Tax
Payables
To view the Service Tax Payable Report in detailed mode, press Alt+F1
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Tax Deducted at Source is one of the modes of collecting Income Tax from the taxpayers as per the
rates mentioned under IT Act and Rules. The deductor of the Tax (TDS) deducts the tax from the
deductee, on payment of specified Incomes and deposits the same to the credit of Central
Government within the specified period along with the challan in prescribed format.
Tally.ERP 9s TDS feature is designed to handle all your TDS requirements easily and with
complete flexibility. It allows you to configure the TDS ledgers, by specifying the nature of payments
and type of assessee along with the TDS rates.
With the help of Tally.ERP 9, you can generate and file Quarterly/Monthly Returns, Challans viz.,
Form16 A and Certificates in prescribed formats. You can also generate e-TDS and file in
NSDL compatible formats.
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Go to Gateway of Tally > Accounting Vouchers > F7: Journal
1. Select the Expenses Ledger and total amount in the Debit side
2. Select the Party Name and the amount in the Credit side
3. Press Enter, the TDS details screen appears
Press Enter to accept the Nature of Payment
Set Yes/No to Deduct TDS Now in the transaction or later
Select the TDS Ledger in the TDS Duty Ledger field
Press Enter to accept the screen
4. Select TDS ledger and press Enter to accept the amount Step 2 : Payments to Third Parties
after TDS deduction.
To account for payment made to party after deduction of TDS Go to Gateway of Tally >
Accounting Vouchers > F5: Payment
1. Select Bank Ledger in the Account field
2. Select the Party Name and specify the amount
Payment of TDS
Go to Gateway of Tally > Accounting Vouchers > F5: Payment
1. Press Alt+S (TDS Helper) and enter the following details
n Specify the Deducted Till Date
n Select the Section under which deducted
n Select Nature of Payment
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n Select the Deductee Status
n Select the Cash/Bank Ledger
2. Set Provide Details to Yes and specify the Payment Details (Cheque/DD No. and Date etc.)
Enable Excise
To activate Excise for Manufacturer/Traders,
Go to Gateway of Tally > F11: Features > F3: Statutory & Taxation
1. Set Enable Excise to Yes
2. Set/Alter Excise Details to Yes and press Enter
3. Select Manufacturer / Dealer (as the case may be) from the Registration Types
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3. Select the applicable Excise duties, the Rate and Method of calculation is defaulted
automatically
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Similarly, create a Excise Sales Voucher Type for recording an excisable sales.
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Set Yes to Show Statutory Details to verify/check the calculation of Assessable Value
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Go to Gateway of Tally > Display > Statutory Reports > Excise Reports > Dealer > Excise
Stock Register
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Form RG 23D
The Form RG 23D report provides the details of Excise purchases and the corresponding Sales
transactions
Similarly, you can generate other Excise Reports for a Excise Dealer viz.,
1. Excise Purchase Bill Register
2. Sales and Purchase Extract
3. Form 2
Tally.ERP 9s simple yet powerful Excise feature enables you to record transactions related to
Excise with ease. The Excise for manufacturer functionality in Tally.ERP 9 is more advanced and
works similar to Excise for dealers functionality. Tally.ERP 9 provides the following reports for
Excise Manufacturers :
1. Excise Computation
2. PLA Register
3. Daily Stock Register
4. Form ER1
5. CENVAT Credit Availed report
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The Fringe Benefit Tax is levied on employer in respect of fringe benefits provided/deemed to be
provided by him to his employees during any financial year commencing on or after 1.4.2005. The
Fringe Benefit Tax is payable at the rate at the 30% of the assesable value of fringe benefits. In
Tally.ERP 9, Fringe Benefits classifications are predefined with the assessable value and the rate of
FBT for each nature of Fringe benefits.
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Payment of FBT
To remit fringe benefit tax deducted to the Government, follow the steps given below :
Go to Gateway of Tally > Accounting Vouchers > F5: Payment
1. Press Alt+F: FBT Helper
2. In FBT Filters,
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the collection of tax from the buyer, lessee or licensee. The tax is collected for sale of goods or on
transactions which involve receipt of amounts from buyers in the form of cash or cheque, draft or
any other mode.
The certificate of collection of Tax at Source has to be submitted in Form No. 27D by persons
collecting tax at source within a week from the last day of the month in which the tax was collected.
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The details in the screen comprise of the fields Name, Section and Payment Code and a table,
where you can view details such as Collectee Type, Applicable from, Exemption Limit and Rate.
Here you are viewing the details in the alteration mode.
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Similarly create ledger accounts for the sale of items that attract TCS.
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Create Sales involving TCS
To create Sales Invoice for sale of TCS goods, follow the steps given,
Go to Gateway of Tally > Accounting Vouchers > F8: Sales
1. Select the Party Name
2. Enter the Stock Item, Quantity and Rate details
3. Select the TCS Ledger and press Enter
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CST is payable in the state from where you sell the goods and commence its movement. The tax
you pay is collected and retained by the state where the transaction originated. The CST collection
and administration is performed by the authorities of your states Sales Tax Dept. Thus, the State
Government Sales Tax officer who assesses and collects VAT (state) also collects and assesses
and CST.
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The CST feature is enabled automatically once the VAT feature is enabled in Tally.ERP 9.
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Go to Gateway of Tally > Inventory Info. > Stock Items > Create
1. Specify name and other details.
2. Save screen
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Payroll in Tally.ERP 9 handles all the functional, accounting and statutory requirements of the
payroll department. It provides you with the flexibility to define earning & deduction heads and
supports the computation and deduction of ESI, EPF, Gratuity, etc. It supports user defined
production units like attendance, production, time based remuneration, and other methods of
calculating payroll. Comprehensive reports based on cost centers and employee wise cost can be
generated.
Enable Payroll
To activate payroll feature, Go to Gateway of Tally >F11: Features > Press F1: Accounting
Features
1. Set Maintain Payroll to Yes
2. Set More than ONE Payroll / Cost Category to Yes
3. Save screen
To activate Payroll Statutory Features Go to Gateway of Tally > F11: Features > press F3:
Statutory & Taxation
1. Set Enable Payroll Statutory to Yes
2. Set Set/Alter Payroll Statutory Details to Yes
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The Payroll Info. Screen is displayed. You can create masters for Employee Groups, Employees,
Units(Work), Attendance/Production Type, Pay Heads, Salary Details and Voucher Types.
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Similarly you can create pay heads for DA, HRA, Conveyance etc..
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Payment of Salaries
To record Salary Payment through Payroll Vouchers: Go to Gateway of Tally > Payroll Vouchers
> press Alt+A
1. In Employee Filters screen,
Type the date values in From and To fields.
Select the appropriate cost category from List of Categories.
Select the employee/group from List of Group/Employees.
Select the bank account for Payroll ledger.
2. Press Enter to return to payroll voucher screen. Under Particulars the values against the Pay
Heads and Amount appear automatically. This happens for Calculation Type being Flat Rate and
As Computed Value.
3. Type values for Pay Heads whose Calculation Type is User Defined Value.
4. Save screen.
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To view Payslip
Go to Gateway of Tally > Display > Payroll Reports > Statements of Payroll > Payslip
Select the required Employee and press Enter
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To view Payroll Statement
Go to Gateway of Tally > Display > Payroll Reports > Statements of Payroll > Payroll
Statement
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Insurance Indirect expenses Cash at bank Bank account
Audit fees Indirect expenses Fixed deposit at bank Deposit
Interest on bank loan Indirectexpenses Investments Investments
Interest on loans paid Indirect expenses Bills receivable Current asset
Bank charges Indirect expenses Sundry debtors Sundry debtors
Legal charges Indirect expenses Closing stock Stock in hand
Printing and stationery Indirect expenses Stock of stationery Current asset
General expenses Indirect expenses Loose tools Fixed asset
Sundry expenses Indirect expenses Fixtures and fittings Fixed asset
Discount allowed Indirect expenses Furniture Fixed asset
Carriage outwards or Indirect expenses Motor vehicles Fixed asset
sales
Traveling expenses Indirect expenses Plant and machinery Fixed asset
Advertisement Indirect expenses Land and building Fixed asset
Bad debts Indirect expenses Leasehold property Fixed asset
Repair renewals Indirect expenses Patents Fixed asset
Motor expenses Indirect expenses Goodwill Fixed asset
Depreciation on assets Indirect expenses Prepaid expenses Current asset
Interest on investment Income outstanding Current asset
received Indirect income
Interest on deposit
received Indirect income
Interest on loans
received Indirect income
Discount received Indirect income
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3 6610 12000 Mumbai
2 V8-silver 5500 Mumbai
2 MF_PD365 75000 Pune
4 R-320 7500 Pune
2 E-Series 5000 Mumbai
5 TY 661 4000 Mumbai
Adjustment:
Received on 01.08.2010 Rs. 12500/- from continental Motors after deducting discount on total bill
amount.
Paid 50% bill amount from which 7.5% discount on bill amount has been paid for Sony Ericson On
02.08.2010.
Paid full amount after deducting 15% discount to Nokia 01.09.2010.
Sold 1 Nokia N series @ Rs. 6000 and 1 Sony Ericson T18 @ Rs. 4000 to Imran Mobile shop.
Assignment 2.1
Gateway of Tally > Inventory Info > Stock Item > Create
5 Stars, Kitkat Chocolate, Munch .Dairy
milk,
Moov ,DCold ,Adhesives tape rolls, Band Aid box ,Boric Acid powder..Medicines
Lee
,Nike........T-
Shirts
Pan America, Peter England...Shirts
Tiger, Ruff and
Tuff......Jeans Pant
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Arrow, Ex-
Caliber.........Cotton Pants.
Assignment 2.2
Particulars Brand Name & Item Quantity Rate Amount
Total
Floppy Disk
15123
Sony
1.44 MB 15 210 3150
1.2 MB 8 185 1480
Maxell
1.44 MB 14 212 2968
1.2 MB 6 191 1146
Verbatim
1.44 MB 18 215 3870
1.2 MB 13 193 2509
Compact Disc CDs
3640
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PRACTICAL ASSIGNMENTS
JOURNAL ENTRIES
Enter the Following Transaction into Sai Veg world.
Purchase Transactions
Date Particulars
1/4/2010 Purchased 20 Boxes of 1.44 MB Sony Floppies @ Rs. 215 each from Mr.
ArvindEnterprises Bill No. 4304 amounting to Rs. 44300/-
1/5/2010 Purchased 3 Verbatim @ 18000/- each from M/s.Ajay @ Co. Bill No.24920amounting
to Rs. 84000/-
2/4/2010 50 CDs of HP purchased from M/s. Mayan Trade Links @ Rs. 175 per C.D. as per
Bill No. 18719 amounting to Rs. 7750/-
1/5/2010 Purchased from M/s. Abhor So techs Pvt. Ltd. As per Bill No. 13628 amounting to
Rs.53140/-. The items included ware 15 Boxes of Maxell 1.44 MB floppies @ 212/- &
10Boxes Verbatim 1.44 MB Floppies Rs. 216/- per Box.
Sales Transactions:
Bill no Party & Item Details Qty Rate
1001 Mr.Shetty Ltd 5 250
Logitech Mouse
1002 Torrie Pvt Ltd
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Sony 1.44MB 10 240
Sony 1.2 MB 5 150
Verbatim 1.44MB 15 175
Verbatim 1.2MB 2 125
Floppies
1003 George 3 150
Logitech Mouse
1004 John 2 250
Genius Mouse
Receipt Transaction
Date Particulars
31/3/2011 Received Cash Rs. 13210/- from M/s shetty against Bill No. 1103/97-98
2/5/2010 Received a Cheque of Rs. 14468/- from M/s. George against Bill No.1003 the same
was deposited into Axis i Bank.
3/6/2010 Deposited into State Bank of India a Cheque of Rs. 20000/- received from John
1/6/2010 Received Cash from Torrie Ltd Rs. 3000/- against Bill No. 1002
Payment Transaction
Date Particulars
2/6/2010 Issued Cheque No. 2412218 of Rs. 1900/- from Indian bank in favor of M/sArvind
Enterprises against Bill No.4304.
2/6/2010 Paid Cash 257/- as Tea Allowance for Staff.
1/7/2010 Paid Rs. 15000/- in cash to Mayan Trade in settlement of their account.
1/7/2010 Issued Cheque No. 2412219 of Rs. 20000/- from Axis bank in favor of Abhor Soft tech
Traders advanced for the 10 Monitors.
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GO TO Account Info
Ledger->Create
Purchase Accounts
1) Purchase @ 1%
2) Purchase @ 12.5%
3) Purchase @ 20%
4) Purchase @ 4%
5) Purchase @ Inter-State
Sales Accounts
1) Sales @ 1%
2) Sales @ 12.5%
3) Sales @ 4%
4) Sales @ 20%
5) Sales @ Inter-State
CST Class
1) Input Vat @ Inter-State
2) Output Vat @ Inter-State
Sundry Creditors
1) Priya Creditors Delhi
2) Vicky Creditors Andhra pradesh
3) Sanjay Creditors Calicut
4) Sunil Creditors Delhi
5) Vijay Creditors Maharashtra
Sundry Debtors
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1) Manoj Debtors Maharashtra
2) Arvind Debtors Gujarat
3) Wahab Debtors Maharashtra
GO TO Inventory Info
Stock Items
Item No 1 @ 4%
Item No 2 @ 20%
Item No 3 @ 12.5%
Item No 4 @ 1%
Item No 5 @ 4%
Transactions:-
1) The following items purchased from Priya
Item No 1 100 Qty 175/- eachItem No 5 135 Qty 135/- each
Bill No. 1112
2) The following items purchased from Vicky
Item No 170 Qty 165/- each
Item No 2 250 Qty 75/- each
Item No 3 170 Qty 110/- each
Item No 4 225 Qty 170/- each
Item No 6 125 Qty 150/- each
Bill No. 1102
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6) The following items sold to Arvind (Inter-state) Vat 4%
Item No 5 50 Qty 195/- each
Item No 2 40 Qty 190/- each
Bill No. 202
Vat Report
Display->Statutory Report
(Cost Centre)
1. Create a Company for the year 2009-2010
2. Press F11 (Company Features) and set Yes to the following options
a. Maintain Cost Centers
b. More than ONE Cost Category
3. Prepare the following Cost Categories with Cost Centers:
Department. Agent
a) Back office a) Moin
b) Accounts b) Shahrukh
c) Salman
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Income Tax Circle/Ward (TDS) : THFD45 100
Deductor Type : Others
Name of Person responsible : Shanti
Designation : Manager
b) TDS
1. Under: Duties & Taxes
2. Type of Duty/Tax: TDS
3. Nature of payment: Any
4. Ignore TDS Exemption Limit: No
NOTE: - In Tally ERP version, while creating TDS (Duties & Taxes); its not compulsory to select
Nature Of payment, the option of any is given in new version
b) RAM
1. Under: Sundry Creditor
2. Is TDS Applicable: Yes
3. Deductee Type: Individual/HUF Resident
4. Ignore Surcharge Exemption: No Limit
c) Seagate Publisher
1. Under: Sundry Creditors
2. Is TDS Applicable: Yes
3. Deductee Type: Local Authority
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a) Surendra Services charged Rs. 35000/- as Fees for Technical Service on 01/04/2004 {Ref
no: Tech/tds/001}.
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NOTE:-
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In Above Entry the TDS is getting calculated at the time of Passing Expense Entry, so no separate
entry needs to be done
Also in previous version, The TDS calculated was displayed under Display > Statement of Accounts
> TDS outstanding, but now the entire TDS related reports are displayed under Statutory Report.
b) Paid annual Rent for Land and Building on 01/04/2004 Of Rs. 150000/- to Ram after deducting
TDS @ 15% and Education Cess @ 2% on the amount and rest paid to Ram through HDFC (Chq
no: 234797) {Ref no: Rent/tds/002}
c) An Advertising Contract for Six years made on 01/04/2004 with Seagate Publisher.
Contractors) for Rs. 300000/- (which will be paid through six equal Installments) and Rs. 50000/-
paid as first installment amount through cheque of HDFC
(Chq no: 234798) on 01/04/2004 after deducting TDS @ 1%, Surcharge @ 2.5% and
Education Cess @ 2% on entire amount (Rs. 300000) {Ref no: Advt/tds/003)
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Step 1:- Pass the Advertising Contract entry in Journal, for Expenses incurred
Step 2:- Deduct the TDS from the expenses booked i.e. Advertising Contract F7 (Journal Entry)
Press
Alt + S for TDS deduction
NOTE: - The bill selection details should be against reference, this will deduct 3137/- amount from
Seagate Publisher
d) Check TDS payable report through GOTDisplayStatutory ReportsTDS
Reports > Outstanding > TDS Payable. {It will display pending amount = Rs. 27872/-}
e) Paid entire TDS payable amount for the month of April on 02/04/2004 through (Chq no:
234799).
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NOTE: - Also the cheque details can be inserted, while passing entry, so these details will be there
in challan printing option.
Hint: - Use Print Preview of Cheque Printing and check TDS challan. Press Alt + Z to
Zoom/enlarge the report.
In Tally erp Statutory Report generate all the details regarding the forms and all other reports.
Ledger 2
Name: Sharma Agency
Under: Sundry Debtors
Maintain balance bill? Yes
Is TCS Applicable; Yes
Deductee Type: Individual/HUF Non Resident
Ignore surcharge Exempt: Yes
Gateway of Tally:-
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Pass the necessary entries for TCS
1) Sold Timber leaves to Sharma Agency at Rs. 5, 00,000/-, Charged the TCS on same.
2) Sharma Agency paid the amount of 5, 00,000/- plus TCS. 3) Payment done through bank for
TCS collected from Sharma Agency
(Service Tax )
Gateway of Tally > F11 > F3
Enable Service Tax Yes
Set/Alter Service Tax Details Yes
Ledger Creations
Ledger 1
Name: Sales
Under: Sales Accounts
Inventory Values are affected? Yes
Is Service Tax Applicable; Yes
Category Name: Management Consultant
Ledger 2
Name: Purchase
Under: Purchase Accounts
Inventory Values are affected? Yes
Is Service Tax Applicable; Yes
Category Name: Management Consultant
Ledger 3
Name: Nikhil
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Under: Sundry Creditors
Maintain Balance Bill by? Yes
Is Service Tax Applicable; YesExemption Details > Type of Classification > Not
Applicable
Ledger 4
Name: Kalka Traders
Under: Sundry Debtors
Maintain Balance Bill by? Yes
Is Service Tax Applicable; Yes
Exemption Details > Type of Classification > Not Applicable
Ledger 5
Name: Input Serv Tax Under: Duties & Taxes
Type of Duty/Tax? Service Tax
Category Name; Management Consultant
Ledger 6
Name: Output Serv Tax
Under: Duties & Taxes
Type of Duty/Tax? Service Tax
Category Name; Management Consultant
Gateway of Tally
Pass the necessary voucher entry for Service Tax
1) Purchase services from Nikhil Consultant (Sundry Creditor) worth Rs. 80000/- on 31/7/2009.
Pass the entry in purchase voucher with input service tax charged
2) Sold on 2/8/2009 service worth Rs. 200000/- to Kalka Traders, pass the entry in sales voucher
With Output Vat.
3) Received from Kalka the total amount of services sold with service tax on 31/8/2009 through
Cheque.
Check the details for Service Tax to be paid in
Gateway of Tally > Display > Statutory report > Service Tax report > Service Tax Payable
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10. Sold goods to Suresh 2-5-2009 Rs 400
11. Sold goods to vijay 31-5-2009 Rs 250
12. Purchased goods for cash 31-5-2009 Rs 400
13. Recevied cash from vijay 31-5-2009 Rs 200
14. Paid cash to rafik 31-5-2009 Rs 50
15. Suresh returned goods 31-5-2009 Rs 50
16. Cash Deposited into bank 31-5-2009 Rs 500
17. Paid salary by cheque 31-5-2009 Rs 150 (Cheque No. 242560)
18. Sold goods for cash 31-5-2009 Rs 500
19. Rao withdraw cash for his personel use 31-5-2009 Rs 800
20. Paid rent by cheque 31-5-2009 Rs 50 (Cheque No. 242561)
21. Paid for stationery 1-6-2009 Rs 100
Use Tally audit feature for checking the ledgers and voucher entries
Please calculate balance as per Bank Amount Rs. 725/- for the month of May
2009.
(MANUFACTURING JOURNAL)
Manufacturing Journal Entry: GO TO > Account Info > Voucher type > Create
Name: Manufacturing Journal
Type of Voucher: Stock Journal
Use as a Manufacturing Journal: Yes
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(5) Shirts (No.) (Note: - Use Bill of Material (F12) for creating Shirts requirement)
(Make Alter Components (BoM)? Yes)
2) Following material purchased from Shivam shop (F9 > Purchase) Invoice No. 10678
Buttons 1000 No. 0.75/- each
Thread 1000 No. 2.50/- each
Niddles 250 No. 2.50/- each
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>25 <50 195/- per shirt
>50 <75 175/- per shirt
>75 <100 150/- per shirt
>100 145/- per shirt
Sales Entries
1) 45 shirts sold to Geeta designer.
2) 50 shirts sold to Hamid Garments.
2. Supplier
a) Under : Sundry Creditors
b) Maintain balance. ? Yes
c) Inventory Value ? No
3. Entertainment
a) Under : Indirect Expenses
b) Is FBT Applicable ? Yes
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2) Payment of FBT for Expenses booked (Use single payment mode, and FBT Helper for
calculating Tax)
Alt + F (FBT Helper)
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3) Print FBT ChallanPress Print Command after Payment entry of FBT done
(Payroll)
To enable payroll in Tally
Go to Gateway of Tally > F11: Features > Accounting Features
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A Unit in Tally Payroll is similar to the Unit of Measure in Tallys Inventory module. In Payroll, Units
are used to facilitate calculation of a Pay Head value based on Production, which in turn would be
linked to Units such as Time, Work or Quantity.
Go to Gateway of Tally > Payroll Info. > Unit (Work)
In the Units Creation screen, select the Type of unit from the list. Select the Symbol from
the list. A Simple Unit in Tally is a single independent unit and has no relationship with
other units, while a Compound Unit refers to two Simple Units having an arithmetical
relationship and is not a distinct unit.
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In the case of Overtime, whose value is computed based on Overtime Hours put in by an
employee, you would need to define Hr Hours and Min Minutes as Simple Units and Hr
of 60 Min as a Compound Unit and set this unit in Overtime Pay Head.
The Attendance / Production type is used to record the attendance and production data. Based on
the component (Pay head) structure, you can define multiple attendance / production types.
Examples for attendance / production types are No. of days present or conversely, No. of days
absent and production based such as Hours worked, Number of Pieces produced.
Attendance/Production Type is associated with the Pay Head in employees Pay structure. The
variable data is entered in the Attendance voucher for the payroll period.
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The Attendance/Production Type may be Attendance/leave with pay, Leave without Pay (if
salary is to be paid based on number of days attended) Paid Leave, Unpaid Leave, Absent and
Production type which can be based on Piece Production, Overtime Hours, and so on.
Go to Gateway of Tally > Payroll Info. > Attendance/Production Types > Create
Tally allows you to set up default (common) information for employees. An Employee Group allows
you to group employees in a logical manner. The Salary structure can be defined at the Employee
Group level. Referring to this Group as a template and changing accordingly will ease building all
your employee records on it. For example, by department or function such as Production, Sales,
Administration and so on, or by designation such as Managers, Supervisors, Workers and so on.
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The Employee Creation screen allows you to enter basic setup information that applies to the
employees. Enter General Information, Payment Details and Passport & Visa Details.
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3) Dearness Allowance:-
Pay Head Type : Earnings for Employees
Under : Indirect Expenses
Affect Net Salary ? Yes
Name to appear in pay slip : Dearness Allowance
Use for Gratuity ? No
Calculation Type : As Computed Value
Calculation Period : Months
4) Conveyance:-
Pay Head Type : Earnings for Employees
Under : Indirect Expenses
Affect Net Salary ? Yes
Name to appear in pay slip : Conveyance
Use for Gratuity ? No
Calculation Type : On Attendance
Attendance/Leave with Pay : Not Applicable
Leave without Pay : Absent
Calculation Period : Months
Per Day Calculation Basis : As per Calendar Period
5) Medical Allowance:-
Pay Head Type : Earnings for Employees
Under : Indirect Expenses
Affect Net Salary ? Yes
Name to appear in pay slip : Medical Allowance
Use for Gratuity ? No
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Calculation Type : On Attendance
Attendance/Leave with Pay : Not Applicable
Leave without Pay : Absent
Calculation Period : Months
Per Day Calculation Basis : As per Calendar Period
6) Employee PF:-
Pay Head Type : Deductions from Employees
Under : Current Liabilities
Affect Net Salary ? Yes
Name to appear in pay slip : Employee PF
Calculation Type : As Computed Value
Calculation Period : Months
7) Other Allowance:-
Pay Head Type : Earnings for Employees
Under : Indirect Expenses
Affect Net Salary ? Yes
Name to appear in pay slip : Other Allowance
Use for Gratuity ? No
Calculation Type : Flat Rate
Calculation Period : Months
8) Professional Tax:-
Pay Head Type : Employees Statutory Deductions
Under : Current Liabilities
Affect Net Salary ? Yes
Name to appear in pay slip : Professional Tax
Calculation Type : As Computed Value
Calculation Period : Months
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Salary Details is used to define a Pay Structure to an Employee or to an Employee Group to speed
up the entry of Individual Employees Pay Structure. Select the basic Pay Heads that applies most
for your employees and create as an Employee Group. However, it is not compulsory for all
employees to have the same compensation structures as of the Employee Group. If required, a Pay
Head element or its value may be added, deleted or altered at Individual Employee level.
To create Salary Details for an Employee Group, for example:
Go to Gateway of Tally> Payroll Info.> Salary Details> Create> Select Back Office
from the List of Employees/Group
Go to Gateway of Tally> Payroll Info.> Salary Details> Create> Select Employee from the List
of Employees/Group
The Similar Salary details will be copied to the Employee from the list.
Salary Details Configuration
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Go to Gateway of Tally> Payroll Info.> Salary Details> Alter > Select Employee/
Employee Group from the List of Employees/Group > F12: Configure
Allow to Override Slab Percentage Set Allow to Override Slab Percentage to No to prevent
changes made to Slab Percentages. If you set it to Yes, you can override the percentages already
defined. E.g. If you have defined Slab Rate for HRA as 40% in the Pay Head level, and if you wish
to change the Slab Rate percentage in the Salary details screen. Set Allow to Override Slab
Percentage to Yes in Salary details configuration screen and Tally will allow you to Overridde the
percentage e.g. to 50% and so on... (Metro Cities & Non Metro Cities).
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2) Entry of payroll for may month
Date:- 31st May Ctrl + F4:- Attendance > Attd Auto Fill (Alt+A)
Similarly the entry can be done by manually, so report wont get generated automatically, the data
needs to be feed manually.
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Manufacturer
Manufacturer is a person who actually manufactures or produces excisable goods, i.e. one that
actually brings into existence new and identifiable product.
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Excisable Goods
Excisable Goods means goods specified in the schedule to the Central Excise Tariff Act, 1985 as
being subject to a duty of Excise.
Valuation Methods
Value of the excisable goods has to be necessarily determined to levy the duty on the goods.
Under the Central Excise Act, 1944, the following methods of valuation of goods are considered
for the assessment of Duty
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Avail Full / Partial CENVAT Credit on Inputs and Capital Goods/ Service Tax towards Duty
payable
Reversal of CENVAT Credit
Print G.A.R. -7 Challan
Maintain Invoice Register
Maintain RG -1 register
Generate CENVAT Credit Register
Generate ER-1 & ER-3 returns
Maintain PLA Register
Excise Computation Report
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Also Enable the VAT details from F11 Statutory & Taxation
Gateway of Tally:- Ledger Creation (Gateway of Tally > Account Info > Ledger > Create)
The Ledger Created is an Customer Ledger
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2. Supplier Ledger
Name : Swastik Water Supplier
Under : Sundry Creditors
Maintain balance. ? Yes
Mailing Details
Name : Swastik Water Supplier
Address : No. 34 Anna Nagar Mumbai
State : Maharashtra
Tax Information
PAN/IT No. : AEW45TGFDF
Set/Alter VAT Details ? Yes
TIN/Sales Tax No. : 44335543678
Set/Alter Excise Details ? Yes
Excise Registration (ECC) No. AESDE3210NXM001
Date of Registration 1-Apr-2009
Range National Park
Division Mumbai I
Commissionerate Mumbai II
Default Nature of Purchase Not Applicable
Nature of Removal Domestic
3. Sales Ledger
Name : Sales @ 12.5%
Under : Sales Accounts
Inventory Value.. ? Yes
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Used in VAT Returns ? Yes
VAT/Tax Class Sales @ 12.5%
Use for Assessable Calc.. ? Yes
Apportion for ? Yes
Method of Apportion : Based on Value
4. Purchase Ledger
Name : Purchase of Raw Material
Under : Purchase Accounts
Inventory Value.. ? Yes
Used in VAT Returns ? Yes
VAT/Tax Class Purchase @ 12.5%
Use for Assessable Calc.. ? Yes
Apportion for ? Yes
Method of Apportion : Based on Value
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Rounding Method : Not Applicable
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12. Secondary & Higher Education Cess CENVAT Ledger
Name : Secondary & Higher Education (SHE)-CENVAT
Under : Duties & Taxes
Type of Duty/Tax : CENVAT
Excise Accountg Code
Duty Head : Secondary Education Cess
Percentage of Calc ? 1%
Method of Calc : On Total Excise Duty
Rounding Method : Not Applicable
Gateway of Tally > Account Info > Voucher Types Creating Excise
Voucher Types
1. Excise Purchase Voucher Type
Name : Excise - Purchase
Type of Voucher : Purchase
Rest all as it is
Use for Excise ? Yes
Default Excise Unit : Excise Manufacturer
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>> for the receipt of finished goods.
Name : Manufacturing Journal
Type of Voucher : Stock Journal
Rest all as it is
Use as a Manufacturing Journal ? Yes
HSN CODE
The Harmonized Commodity Description and Coding System (HS) of tariff nomenclature
popularly known as Harmonised System of Nomenclature (HSN),
is an internationally standardized system of names and
numbers for classifying traded products developed and maintained by the World Customs
Organization.
3. Water
Name : Water
Used for : Excise
HSN Code : 22011010
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Important Note:- Press F12 (Configuration) In Stock Items Mode and Enable the feature Use
Alternate Units for Stock Items YES
VAT Details
Commodity : Not Applicable
Rate of VAT (%) : 4
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VAT Details
Commodity: Not Applicable
Rate of VAT (%): 4
3. Bottle Caps
Name: Bottle Caps
Under: Primary
Units: U
Alternate Units: Kg
Where: 1 Kg = 500 U
Tariff Classification: Plastic Bottle Caps
Set/Alter Excise Details? Yes
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VAT Details
Commodity: Not Applicable
Rate of VAT (%): 4
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VAT Details
Commodity: Not Applicable
Rate of VAT (%): 4
5. Natural Water
Name: Natural Water
Under: Primary
Units: L
Alternate Units: Not Applicable
Tariff Classification: Water
Set/Alter Excise Details? Yes
VAT Details
Commodity: Not Applicable
Rate of VAT (%): 0
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Allow Component list details (Bill of Material) YES
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NOTE: - Stock Item Type Finished Goods
VAT Details
Commodity: Not Applicable
Rate of VAT (%): 12.5%
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VAT Details
Commodity: Not Applicable
Rate of VAT (%): 12.5%
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VAT Details
Commodity: Not Applicable
Rate of VAT (%): 12.5%
Transactions
Creating a Excise Purchase Voucher Not Availing CENVAT Credit
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To Manufacture > AquaPure - 1Ltr using Manufacturing Journal AquaPure 1 Ltr of
2,00,000 L
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Note: - Give the print command to the sales entry, and enable the print preview option, so
Excise Invoice will be printed (Changes to be done in print configuration)
Rule 11 Invoice for Stock Items Falling Under Different Valuation Type
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Reports
Excise Computation
Daily Stock Register
PLA Register
Form ER 1
Form ER 2
CENVAT Credit Register
Other Reports
Gateway of Tally > Display > Statutory Report > Excise Report
Daily Stock Register
Daily Stock Register is a record of stock maintained on daily basis.
A daily stock has to be maintained by every assessee.
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This report contains details about Description of goods manufactured/produced, opening balance,
Quantity manufactured or produced, Total quantity, Quantity removed, Assessable value, Amount
of duty payable and details regarding amount of Duty actually paid.
PLA Register
Personal Ledger Account (PLA) is an current account through which Assessee pays the Duty to
the Government.
The PLA register is credited when the duty is liable to pay and when the Duty is discharged (by
CENVAT Credit /Payment) the PLA register will be debited.
The Duty Payable if any will be displayed as Balance. PLA and CENVAT Credit should be used
only for payment of excise duty and not for any other payments like rent, fines, penalties etc.
Personal Ledger Account (PLA) is an current account through which Assessee pays the Duty to the
Government.
The PLA register is credited when the duty is liable to pay and when the Duty is discharged (by
CENVAT Credit /Payment) the PLA register will be debited.
The Duty Payable if any will be displayed as Balance. PLA and CENVAT Credit should be used
only for payment of excise duty and not for any other payments like rent, fines, penalties etc.
Form ER 1
Form ER 1 is a monthly return for production, removal of Goods, other relevant particulars and
CENVAT Credit.
All the Excise Manufacturing (Regular/Large Tax payer) Units should file returns in Form ER 1.
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