CITY PLANNING

AND
DEVELOPMENT
OFFICE

CHARTER
PHYSICAL DIVISION
AUGUST 2016
 SERVICE PLEDGE

We, the officials and employees of the City Planning and

Development Office pledge and commit to deliver quality public
services as promised in this citizens charter, we will:

C ommit our
A ctions in
R esponding towards
E xcellence and empowerment.

Particularly, we will:
Provide efficient system to implement Land
Use Guidance System based on the approved
Comprehensive Land Use Plan of the city
Effectively execute the approved zoning code
Provide technical assistance in guiding the
spatial growth and development of our city.
VISION

A result oriented office of pro-active and competent staff,

determined to serve as an agent of change, for effective
governance towards the development of San Joseos.

MISSION

Provide relevant studies, researches and trainings in relation to

the preparation, formulation, coordination, facilitation, as well as,
monitoring and evaluation of the different plans, programs,
projects, and activities of the city government.

Our service pledge..

We, the public servants of the City Planning and Development
Office, commit and pledge to achieve the following:

Process and release Locational Clearance applications for non-

critical projects in 25 minutes and
1 day for critical projects (upon submission of all required
documents)

FRONTLINE SERVICE I: ISSUANCE OF LOCATIONAL

CLEARANCE

A. SCHEDULE OF SERVICE

8:00 am 5:00 pm without break (Monday to Friday)

B. WHO MAY AVAIL OF THE SERVICE

Filipino citizen, at least 18 years old

Registered /Legitimate owner of the land property
*designated representative with valid authorization or Special Power of
Attorney from the owner of the property
Has a building proposal
C. BASIC REQUIREMENTS

1. Photocopy of Ownership
1.1 if Applicant is the Registered Owner
a. Transfer Certificate of Title (TCT)
b. Tax Declaration
c. Latest Tax Receipt
1.1 if under NHA Project & not yet fully paid
a. NHA Certification
1.2 if newly acquired
a. Deed of Sale/ Deed of Absolute Sale/ Deed of Conditional Sale
b. Contract to Sell (if property is acquired from any housing institution
and not yet fully paid)
2. Site Development Plan/Architectural Plan (for more than 40 sq.m. floor
area)
2.1 Bill of Materials/Cost Estimate

3. Barangay Clearance
4. Latest Community Tax Certificate (Cedula)

5a. OTHER REQUIREMENTS that may be required:

4.1 Extrajudicial Settlement/ Extrajudicial Settlement with Waiver

4.2 Deed of Donation
4.3. Lease of Contract
4.4 Home Owners Association (HOA) Resolution Approval (for
commercial and institutional projects inside subdivision)
4.5 Traffic Impact Assessment

5b. ADDITIONAL REQUIREMENTS FOR CRITICAL PROJECTS (per HLURB

Guidelines in industrial projects, piggery, poultry, cellsite, gasoline station,
markets, funeral establishment, etc.)

1. Environmental Compliance Certificate or Certificate of Non-Coverage

(ECC/CNC)-EMB-DENR
2. Barangay Council Resolution
3. Written Conformity / Non-objection from Adjacent neighbors
4. Radiation Protection Evaluation Report DOH (cellsite)
5. DAR/ DA clearance/ SP Resolution (if agricultural land)
6. Sinumpaang Salaysay

D. PROCESSING TIME

Twenty-five (25) minutes for non-critical projects

One (1) day for critical projects (depends on accessibility of proposed
project and availability of inspector)
 E. HOW TO AVAIL OF THE SERVICE

STEP APPLICANT SERVICE PROCESSING PERSON/S FEES FORM

PROVIDER TIME RESPONSIBLE
1 SUBMIT form CHECK/VERIFY 4minutes Asst. None Application
with complete requirements Statistician Form
requirements
2 a. if project is CONDUCT site 2 hours Zoning None None
critical, GUIDE ocular inspector
the inspector to inspection/
the proposed evaluation
area.
b. if project is DENY 5 minutes Zoning None None
non- application and Administrator
conforming/not ADVISE
permissible applicant to
appeal to Local
Zoning Board
of Adjustment
and Appeals
(LZBAA)
c. if project is EVALUATE/ 5 minutes Asst. None None
not critical APPROVE / Physical Statistician
ASSESS and Division Staff
ISSUE order of
payment slip.
3 PAY ACCEPT 1 minute Cashier (CTO) based on None
corresponding payment and Article IX
fees to City ISSUE official of Zoning
Treasury Office receipt Ordinance
(CTO)
4 PRESENT official RECORD, 14 minutes Asst. None None
receipt; ENCODE and Statistician/
SIGN the Draftsman/
clearance Zoning
Administrator
5 CLAIM RELEASE the 1 minute Asst. None Decision on
clearance clearance Statistician Zoning Form
END OF TRANSACTION = 25 minutes

Simple transaction
 PROCESS FLOW IN THE ISSUANCE OF
LOCATIONAL CLEARANCE

STEP 1 STEP 2 Site Ocular Inspection

Submit application Evaluate/
form (with complete Approve/ Assess (for critical projects)
requirements)

STEP 4 STEP 3 LZBAA

Record / Encode / Pay corresponding
Sign fees (Non-conforming /not
permissible projects)

STEP 5
Releasing
(End of Transaction)