Doc. Ref. No.

: UTP-ACA-CSIMAL-SIT-01
Issue Version: 4.0
Date: February 2016

GUIDELINES FOR
STUDENT INDUSTRIAL TRAINING
(SIT) ICB/IDB3037

CENTRE FOR STUDENT INTERNSHIP,

MOBILITY AND ADJUNCT
LECTURESHIP (CSIMAL)

JUNE 2013
Electronic File
UTP GUIDELINES FORSTUDENT INDUSTRIAL TRAINING-VER.1
Name:
Prepared by CSIMAL Programme

Release Date
Owned by: CSIMAL Programme

Approved by:

AMENDMENT SHEET

Version Date Author Summary of Changes

This guideline has been revised and restructured

Roslina Nordin Ali
according to new SIIP course syllabus. Some of the
1.0 June 2013 M Izmafaimal Abdul
contents are referring to previous SIIP Guidelines -
Manaf
Doc. Ref. No.: UTP-ACA-CSIMAL-01

Roslina Nordin Ali

Update on the requirements for ICT and BIS based on
2.0 July 2015 M Izmafaimal Abdul
Cohort D
Manaf
Removal of SIIP Reassessment Procedure
M Izmafaimal Abdul
3.0 February 2016 Updates on Plagarism Submission
Manaf
Minor Offence updates
September M Izmafaimal Abdul
4.0 Updated on the forms
2016 Manaf

S
This Guideline for Student Industrial Training (SIT) is only
available to UTP students and companies participating in
the practical training programme of UTP students.

The guidelines shall be kept in a secure place, where access

is available only to those authorized to see them.

Reproduction by any means, including storage on an

electronic system, is prohibited.

CENTRE FOR STUDENT INTERNSHIP, MOBILITY AND ADJUNCT

LECTURESHIP 2013

CENTRE FOR STUDENT INTERNSHIP, MOBILITY AND ADJUNCT LECTURESHIP

UNIVERSITI TEKNOLOGI PETRONAS
Bandar Seri Iskandar, 31750Tronoh, Perak DarulRidzuan
Tel : +6 (05) 3688380 /8381/8382/8385/8387/ 8388 Fax : +6 (05) 368 8386
 TABLE OF CONTENTS
GUIDELINES FOR STUDENT INDUSTRIAL TRINING ( SIT )
AMENDMENT SHEET S
1 INTRODUCTION 1
2 PURPOSE OF INDUSTRIAL INTERNSHIP 2
3 COURSE LEARNING OUTCOMES 2
4 TRAINING APPROACH 2
5 BENEFITS TO THE INDUSTRY 3
6 STUDENT ELIGIBILITY 3
6.1 PRE-REGISTRATION
6.2 REGISTRATION FOR PLACEMENT
6.3 APPEAL FOR REGISTRATION
7 STUDENT INDUSTRIAL TRAINING PROCESS 4
7.1 PRE-STUDENT INDUSTRIAL TRAINING
7.2 DURING STUDENT INDUSTRIAL TRAINING
7.3 POST-STUDENT INDUSTRIAL TRAINING
8 DETAILS OF INDUSTRIAL INTERNSHIP PROGRAMME 6
8.1 HOST COMPANIES
8.2 DURATION AND PERIOD OF INTERNSHIP
8.3 TRANSER OF INTERNSHIP PLACEMENT
8.4 LEAVE
8.5 INSURANCE
8.6 TRAINING ALLOWANCE
8.7 SAFETY TRAINING
8.8 VISITS BY THE UTP (ACADEMIC) SUPERSIOR
9 RESPONSIBILITIES 9
9.1 RESPONSIBILITIES OF THE HOST COMPANIES
9.2 RESPONSIBILITIES OF UTP
10 REPORT DUTY CONFIRMATION 12
11 OFFENCES AND PENALTIES DURING INDUSTRIAL INTERNSHIP 12
12 ASSESSMENT OF INDUSTRIAL TRAINING 13
13 LOGBOOK 13
14 STUDENT INDUSTRIAL TRAINING (SIT) PRESENTATION 14
15 ASSESSMENT OF STUDENT PERFORMANCE AND COMPETENCY 14
16 STUDENT INDUSTRIAL TRAINING REPORT 15
17 GENERAL WRITING FORMAT 17
18 STUDENT`S FINAL GRADING 18
19 APPENDICES 19-56

ii
List Of Tables

Table 1 Types of Offence and Penalty on Final

Internship Grade 12
Table 2 Student Industrial Training Assessment 13
Table 3 Hard Cover Color 18
Table 4 Grading Scheme 19

iii
1. INTRODUCTION

Universiti Teknologi PETRONAS (UTP) was established with the objective to produce
well-rounded graduates who are not only technically competent but also possess other
traits such as lifetime learning capacity, critical thinking, communication and behavioral
skills, business acumen, practical aptitude and solution synthesis ability.

In line with the vision to close the industry gap, UTP has made it compulsory for its
undergraduate students to undergo practical work in the form of a fourteen (14) - week
industrial attachment prior to their completion of studies at UTP. Student Industrial
Training (SIT) shall carry seven (7) credit hours. SIT provides opportunity to the students
to experience the real working environment of the industry. The students will develop
skills in work ethics, communication, management and working in a team.

SIT is coordinated by the Centre for Student Internship, Mobility and Adjunct Lectureship
(CSIMAL) who is responsible in ensuring the success of SIT. With an average of 500
interns per semester, CSIMAL has successfully secured the placements for all students
with various host companies such as PETRONAS subsidiaries, government-linked
companies (GLC), multi-national companies (MNC), as well as major overseas
corporation i.e. in US, Germany, France, Austria, Singapore, UAE, Italy and UK.

UTP has always placed great emphasis in having a close collaboration with the industries
in which its graduates will eventually gain recognition from industry players locally and
abroad. This internship programme is a prime example of the University Industry
collaboration.

Currently, UTP offers five engineering programmes namely Chemical, Civil, Electrical &
Electronics, Mechanical and Petroleum Engineering, two Applied Sciences namely
Applied Chemistry and Applied Physics and three technological programmes namely
Information & Communication Technology, Business Information Systems and
Petroleum Geosciences at Bachelor degree level.

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2. PURPOSE OF STUDENT INDUSTRIAL TRAINING (SIT)

The purpose of the Student Industrial Training (SIT) is to expose UTP students to the real
working environment so that they can relate theoretical knowledge with application in the
industry. From the SIT, the students will also develop skills in safety practices, work
ethics, communication, management, etc. Furthermore, SIT will establish a close
relationship between the industries and UTP. The exposure to industrial environment will
help the students to develop their soft skills and work experience.

3. COURSE LEARNING OUTCOMES

At the end of this course, students should be able to:

3.1 Demonstrate skills in communication, management and teamwork.
3.2 Adopt ethic, professionalism and HSE practices in work culture.
3.3 Demonstrate continuous building of skills and knowledge throughout the training.
3.4 Appreciation of sustainability issues in industry.

4. TRAINING APPROACH

SIT should have the following features:

4.1.Safety awareness
4.2. Continuous technical building skill and exposure
4.3. Hands-on training
4.4. Team-work activities
4.5. Leadership and management skills
4.6. Sustainability awareness

The suggested training areas (but not limited to) for the respective programmes can be
found in Appendix I.

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5. BENEFITS TO THE INDUSTRY

5.1. Provides opportunity for the industry to assess the capabilities of potential employee.
5.2. Recognizes the industrys support to the education sector.
5.3. Facilitates and strengthens university-industry partnership and linkages.
5.4. Receives fresh, energetic, enthusiastic and productive employees.
5.5. Enhances the companys reputation among graduates.

6. STUDENT ELIGIBILITY

6.1. PRE-REGISTRATION
Student is eligible to pre-register internship upon meeting the following requirements:
i. Obtained a minimum CGPA of 2.00/4.00 AND,
ii. Earned a minimum of 75 credit hours (Engineering, Applied Sciences and
Petroleum Geosciences) or 60 credit hours (Business Information Systems and
Information & Communication Technology) excluding the credit hours for
Failed courses AND
iii. Completed 5 semesters for (Engineering, Applied Sciences and Petroleum
Geosciences) or 4 semesters (Business Information Systems and Information &
Communication Technology)

6.2. REGISTRATION FOR PLACEMENT

i. Obtained a minimum CGPA of 2.00/4.00 AND,
ii. The total earned and registered courses shall have a minimum of 90 credit hours
(Engineering, Applied Sciences and Petroleum Geosciences) or 75 credit hours
(Business Information Systems and Information & Communication Technology)
excluding the credit hours for Failed courses AND
iii. Students are encouraged to take the following courses:
a) All basic Engineering, Technology & Mathematics courses.
b) Health, Safety & Environment (HSE) (CCB2012)
c) Islamic Studies / Moral Studies (MPW2143/ MPW2153)
d) Bahasa Kebangsaan A / B (MPW2113/MPW2123)
e) Professional Communication Skills (HCB2033)
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 6.3. APPEAL FOR REGISTRATION
If a student does not meet the minimum requirement as mentioned in 6.1 and 6.2, an
appeal to undergo internship shall be made within FOUR (4) weeks after the
commencement of the semester. Students are require to appeal using Form SIIP-03:
Appeal for SIT Registration. (Appendix II). Students are required to attach the
following documents:
i. Overall study plan until graduation.
ii. Approved exemption courses by Registry (if applicable).
iii. Students are required to get endorsement from the respective program Head of
Department (HOD).
iv. Students are to return the endorsed Form SIIP-03 within THREE (3) working
days after closing date of PDI to CSIMAL HOD for approval.

7. STUDENT INDUSTRIAL TRAINING PROCESS

7.1. PRE-Student Industrial Training

i. The first Student Industrial Internship Programme briefing session is given to
students within the first month of the semester.
ii. Students are required to submit Personal Data Info (PDI) and Resume/CV to
CSIMAL within 1 week after the first briefing session.
iii. Application of placement are as follows :
a) Direct application
Form Pre-01: SIIP Program Placement Letter and Reply Form for
placement shall be provided by CSIMAL.(Appendix III)
Student shall send applications to suitable companies for Internship
placement.
Student Industrial Training placement must be secured at the approved
host one (1) month before internship commencement date.
A confirmation letter will be issued by the Host Company to the
students once the internship placement has been accepted.
Students are required to reply to Host Company whether to accept or
decline the offer.

4
 b) Through CSIMAL
CSIMAL will advertise or announce on the internship placements offer
by companies.
Students are required to register with CSIMAL.
CSIMAL will submit students application to companies.
A confirmation letter will be issued by the Host Company to the
students and/or CSIMAL once the internship placement has been
accepted.
Students are required to reply to Host Company whether to accept or
decline the offer.
For overseas placement, students are assisted in visa/work permit
applications and travel arrangements.
The second Industrial Internship briefing session will be conducted
between the THIRTEEN (13) to FOURTEEN (14) week of the semester
by CSIMAL.
Students are to confirm placement before the internship starts.

7.2. DURING STUDENT INDUSTRIAL TRAINING

i. Report Duty Confirmation must be completed by students during the Week
ONE (1) to TWO (2) of SIT.
ii. Students are to submit proposed project topic for Student Industrial Project
(SIP) between week THREE (3) to FOUR (4).
iii. Students are to submit the SIT Report to HC SV and UTP SV on week
ELEVEN (11).
iv. HC SV and UTP SV are to evaluate the SIT Report and complete the SIT-C
form.
v. UTP SV shall conduct assessment visit to the company between week
TWELVE (12) and FOURTEEN (14). The assessment are follow:
a) Oral Presentation by students and completion of SIT-A Form (Oral
Presentation Evaluation Form) by HC SV and UTP SV.
b) Assessment of Students Competency and Performance, SIT-B form, by
HC SV and UTP SV.

5
 c) Student Industrial Training Report by students and completion of SIT-C
Form by HC SV and UTP SV.
vi. For overseas assessment visit, it shall be only conducted if there is a
student/students completing SIP at the same country.
vii. Should there be complications for the visit, such as natural disasters, visa related
issues, political instability etc., then the visit, locally or overseas, shall have to be
cancelled.
viii. Should there be no visit, the mode of presentation shall be through online
conference, tele-conference and etc.
ix. HC SV is to submit all SITs assessment form to UTP SV at the end of the
assessment visit.
x. Students are to submit A COPY (original copy to be kept by students) of the
Summary of the Logbook weekly report scores to UTP SV (as of the visit week).
xi. Students are to submit A COPY (original copy to be kept by students) of
Summary of the Logbook weekly report scores (original copy to be kept by
students) from week 1 - 14 to UTP SV and CSIMAL on week FOURTEEN (14).
xii. UTP SV shall key in the assessment scores and submit all the SIP evaluation
forms to CSIMAL upon returning from assessment visit.

7.3. POST- STUDENT INDUSTRIAL TRAINING

i. Students shall submit softcopy of Logbook and SIT Report to CSIMAL (for
official stamping) upon returning to UTP (on the first week of the semester and
after completion of Student Industrial Project-SIP).
ii. Consolidation of marks for SIT-A, SIT-B, SIT-C and Logbook is after the end of
SIT.
iii. The final marks and grades are endorsed by University Examination committee.
iv. The Final marks and grades are approved during Senate meeting.
v. SITs official result will be announced by the Registration and Examination Unit.

6
8. DETAILS OF STUDENT INDUSTRIAL INTERNSHIP PROGRAMME

8.1. HOST COMPANIES

i. Students are only allowed to undergo SIT at companies which have been
recognized by CSIMAL.
ii. New host companies shall apply for in-house evaluation by CSIMAL.
iii. CSIMALs Guidelines will be given to the host Company Supervisors for their
reference.
8.2. DURATION AND PERIOD OF INTERNSHIP
The minimum duration of the SIT shall be for a period of 14 weeks.

8.3. TRANSFER OF INTERNSHIP PLACEMENT

Students are NOT ENCOURAGED to transfer or change to another Host Company
without prior approval from CSIMAL and agreement from the Host Company. For
any application to transfer, the following procedures shall be followed:
i. Submit request to change host company at CSIMAL
ii. Evaluation of submission will be carried out after getting recommendation from
programme coordinator. Submission also shall include offer letter from new host
and obtain consent of leaving from current host.
iii. Student can only change Host Company after getting approval from CSIMAL.

8.4. LEAVE
Entitlement of annual leave (if any) is based on the host company policy. In the event
that the student has to take leave due to emergency, student shall seek prior approval
from the Host Company. In the case of prolonged leave (exceeding 7 days) due to
hospitalization, student shall notify both CSIMAL and host company in writing and
provides necessary documents as evidence. Please note that the minimum duration
of SIT is as per 8.2, therefore students are required to replace any leave taken other
than the annual leave given by host company (if any).

8.5. INSURANCE
Students are covered by group personal insurance throughout SIT (Appendix IV).

7
8.6. TRAINING ALLOWANCE
Training allowance entitlement is solely at the host companys discretion. Although
the training allowance is not a requirement, substantial numbers of host companies
provide training allowance in order to make its internship programme attractive and
competitive.

8.7. SAFETY TRAINING

Student shall abide to safety as students are encouraged to attend safety training as
deem fit by the Host Company.

i. Basic Offshore Safety Induction & Emergency Training (BOSIET) AND National
Institute of Occupational Safety and Health (NIOSH) Safety Passport. Procedure
for BOSIET/NIOSH are as follows:
a) Submit the Requisition for BOSIET /NIOSH using Form SIIP-07 (Appendix
V) TWO (2) weeks before the training to CSIMAL.
b) Upon approval student can attend the training.
c) Host Company shall use their own fund to pay for the total cost of training
and medical check-up.
d) CSIMAL will pay 50% of the training and medical checkup cost based on the
invoice sent to CSIMAL after completion of the training.
e) CSIMAL will not cover the cost for traveling, lodging and meals throughout
the training.

ii. Green Card (special requirement for Civil Engineering Programme)

Green Card is an integrated program that involves the registration and
accreditation of Construction Personnel to enhance safety levels at Construction
Sites. Students who have been issued the Green Card by CIDB are automatically
covered by Insurance Scheme that insures the students against death and
accidents.
Green Card is mandatory for all Civil Engineering students before going for
internship. Training is organized by Civil Engineering Department every
semester.

8
 8.8. VISITS BY THE UTP (ACADEMIC) SUPERVISORS
SIT assessment visit will be conducted at the Host Company tentatively between
week 12 to 14. For overseas attachments, CSIMAL will make the most cost effective
arrangement to access the students.

9. RESPONSIBILITIES

9.1. RESPONSIBILITIES OF THE HOST COMPANIES

i. HOST COMPANY SUPERVISOR (HC SV)
Host Companies plays an important role in ensuring the success of the industrial
internship programme. They are expected to provide the following support:
a) Plans and schedules the overall internship programme to ensure that it provides
maximum opportunity for students to obtain useful experience related to their
field of study (Section A of Appendix VI).
b) Selects and assigns qualified engineering/technology staff to be students Host
Company Supervisor.
c) Assists students to find accommodation and transportation (if necessary).
d) Provides briefing on the background of the organization/company.
e) Discusses with the students the details of their internship programmes
expected outcomes.
f) Supervises and guides students in their industrial training.
g) Provides the necessary facilities, equipment, tools and guidance to students.
h) Provides necessary recommendations to improve the programme.
i) Assess logbook (Section B of Appendix VI) fortnightly and checks their
detailed of logbook reports (Section C of Appendix VI).
j) Provides weekly report scores using Summary of the Weekly Report Scores
(Logbook) Form (Appendix VII)
k) Evaluates students oral presentation during assessment visit using Form SIT-
A (Appendix VIII)
l) Evaluates Students Performance and Competency using Form SIT-B
(Appendix IX : HC SVs Copy)
m) Evaluates Industrial Training Report using Form SIT-C (Appendix X)

9
9.2. RESPONSIBILITIES OF UTP
i. CENTRE FOR STUDENT INTERNSHIP, MOBILITY AND ADJUNCT
LECTURESHIP (CSIMAL)
a) Facilitate the internship programme so that it can complement the learning
outcomes.
b) Provides list of approved companies to students for selection.
c) Confirms the placement of students with the Host Companies. Sends
students resume to the Host Companies (if necessary).
d) Assists students on visa/work permit application for internship (if necessary)
e) Coordinates the following visits by UTP supervisors:
Pre-Visit and briefing to the Host Companys management (if necessary).
Organize and arrange the assessment visit for UTP Supervisors to Host
Companies.
f) Reviews the industrial internship matters and schedule with the students
before, during and after SIT.
g) Finalizes students grading in Internship Committee Meeting.
h) Organizes special assignments such as UTP Industry Dialogue, Forum or
Sharing Session.

ii. DEPARTMENT INTERNSHIP COORDINATOR

a) Addresses internship matters/updates at respective departments.
b) Assist in compiling students scores using Form SIT-A, SIT-B, SIT-C and
Logbook (Appendix VII).
c) Promotes and establishes UTP-Industry relationship via internship.
d) Assigning of UTP SVs from respective departments.
e) Review and endorse application for new host companys registration
f) Encourages contribution of industrial projects towards final year project.

iii. UTP SUPERVISORS

a) Establish and maintain communication with students and Host Company
Supervisor throughout the duration of the internship period.
b) Develop and maintain good rapport with the Host Companies.
c) Visit the Host Companies and review the industrial training schedules with
Host Company Supervisor.
10
 d) Evaluate the students oral presentation at the Host Company using Form
SIT-A (Appendix VIII : UTP SVs Copy)
e) Review and assess the Students' Performance and Competency with the Host
Company supervisors using Form SIT-B.(Appendix IX : UTP SVs Copy)
f) Evaluate Industrial Training Report using Form SIT-C.(Appendix X)
g) Complete and collect all the assessment forms from Host Company SV at the
end of the assessment visit.
h) Submit both Host Company and UTP SVs assessment form to CSIMAL.
i) Provide necessary recommendations to improve the programme.

iv. UTP STUDENTS

a) To submit Report Duty Confirmation during the Week ONE (1) to TWO (2)
of SIT
b) To confirm and proposed Industrial Internship Project title to CSIMAL Week
THREE (3) FOUR (4) of SIT
c) Adhere to the UTP and Host Companys rules and regulation (Appendix XI:
General Plant Rules and Regulations)
d) Follow the Host Companys safety procedures.
e) Maintain good discipline and personal conduct.
f) Listen to and follow their supervisors instruction.
g) Meet work schedules (Appendix VI: Section A) on time.
h) Discuss with supervisor on the training schedule (if necessary)
i) Update logbook regularly and present it to the Host Company Supervisor for
weekly review and endorsement.
j) Be responsible and committed in acquiring as much knowledge and skills as
possible during the internship
k) Perform oral presentation to the Host Company and UTP supervisors during
the assessment visit.
l) Complete and submit the softcopy of logbook and Student Industrial Training
Report to CSIMAL upon returning to UTP (on the first week of the beginning
semester)
m) Make the necessary recommendations to improve the programme.

11
10. REPORT DUTY CONFIRMATION

The students are required to submit Report Duty Confirmation to CSIMAL between the
first and second week of internship.

11. OFFENCES & PENALTIES DURING STUDENT INDUSTRIAL TRAINING

Students undergoing Student Industrial Internship Programme must adhere to the rules
and regulations, as specified by the respective host company/industry and also comply
with the Students Disciplinary Rules & Regulations of Universiti Teknologi
PETRONAS and Academic Policies and Procedures.

Internship students committing inappropriate conduct during the course of soliciting

internship placement and during the period of undergoing industrial internship
programme will be subjected to the following penalties as per Table 1.

Table 1: Types of Offence and Penalty on Final Internship Grade (SIT)

Major offenses Final Grade F Minor Offence Lower one grade for
Final Grade at SIP
i Termination of internship by host company Accepting more than 1 internship offer OR
due to students fault. failure to decline internship offer officially
OR last minute rejection of internship offer.
ii Any act of academic misconduct will subject Failure to report at host company on official
a student to disciplinary action. Academic reporting day without a valid reason.
misconduct includes but not limited to:
a. Cheating
b. Plagiarism
c. False information and representation,
fabrication or alteration of information
d. Theft or damaged of intellectual property
iii Change of host company during the course
of internship program without prior
approval by CSIMAL
iv Conduct of Ethics

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12. ASSESSMENT OF INDUSTRIAL TRAINING

The students will be evaluated on following aspects:

12.1. Demonstration of skills in communication, management and teamwork.
12.2. Adopting ethic, professionalism and HSE practices in work culture
12.3. Demonstrating continuous building of skills and knowledge throughout the
training.
12.4. Appreciation of sustainability issues in industry

Table2: Student Industrial Training Assessment

Percentage (%)
Item Host Company
UTP Examiner
Supervisor
Log Book 20 -
Students Performance &
35 15
Competency
Industrial Training Report &
15 15
Presentation
Total 70 30

13. LOGBOOK

The logbook contains weekly and detailed reports prepared by the students and endorsed
by the Host Company Supervisor (Appendix VI: Section B and Section C). The students
should describe the tasks that they are undertaking, how these tasks contribute towards
achieving the Host Company's objectives, the problems and challenges they face, the
lessons learn from the experience, and provide any comments or recommendations they
wish to make. The logbook should also record any points discussed with the Host
Company Supervisor in relation to the industrial training. The Logbook Weekly
Evaluation by Host Company (Appendix VI: Section B) and Summary of Weekly
Scores Form (Appendix VII) from week one (1) to week fourteen (14) are to be filled,
signed, and stamped by HC SV. Students are to scan the form for submission purposes
together with SIT and SIP reports. Student must submit the Summary of Weekly Scores
form (in softcopy format) to CSIMAL in week fourteen (14) for assessment purposes.
13
14. STUDENT INDUSTRIAL TRAINING (SIT) PRESENTATION

Students are required to present an oral presentation describing the gist of their industrial
training, experience gained during the training and significant contribution that they
have given to the host company. The UTP and Host Company Supervisor will jointly
evaluate the oral presentation. The evaluation will be based on the following criteria in
the Form SIT-A (Appendix VIII):

14.1. Visual and Non-Verbal Communication

14.2. Content

14.3. Clarity of presentation

14.4. Questions and Answers

15. ASSESSMENT OF STUDENTS PERFORMANCE & COMPETENCY

This Form SIT-B (Appendix IX) contains the assessment of students performance
during the Industrial Internship Programme. The TEN (10) attributes are evaluated
based on the students performance, task completion and competencies.

16. STUDENT INDUSTRIAL TRAINING REPORT

The purpose of this report is to measure the students understanding of the companys
ethics and HSE practices. Students to explain in detail the skills and knowledge that has
been learn throughout SIT. This will give the opportunity to the students to exercise
their writing skills and to clearly communicate ideas and experience. The activities must
show the students development in terms of cognitive and practical skills. It is
compulsory for students to prepare and submit the Industrial Training report. It must be
submitted in softcopy format to Host Company SV and UTP SV in week ELEVEN (11)
for assessment process. Softcopy format of the report is to be submitted to UTP SV prior
to SIT visit. Marks will be deducted as follows for late submission:
i. 20% will be deducted immediately upon late submission.
ii. 50% will be deducted a week after submission deadline.
iii. 0 marks will be given after third week of submission deadline.

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16.1 Compulsory submission of SIT Report through plagiarism software

16.1.1 Students are required to submit SIT Report through plagiarism software
to check on the similarity percentage.
16.1.2 Students to consult with Course Coordinator and/or UTP SV on the
details of the submission process

16.2 Industrial Training Report Outline

The report consists of many parts arranged in a certain order. It is recommended
that the contents are in the following order:
i. Host Company Verification Statement (Appendix XII)
Non-Confidentiality Statement (if required)
Endorsement by the Host Company Supervisor
ii. Acknowledgment
iii. Table of Contents
iv. List of Figures
v. List of Table
vi. Internship Training Report
a) Introduction
General Overview of the company
o Core business
o Types of products
o Types of services
b) Work Culture
Occupational Health and Safety
o Safety regulations
o Training provided
o Company SOP
Work Environment
o Team work
o Work Ethics
c) Works Experience
Skills gained
o Communication skills

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 o Time management
o Initiative
Knowledge
o Understanding job requirement
o Completing task given on time
d) Discussion on sustainability
Common practice and future recommendations on (if any):
o Environmental
o Economical
o Political and cultural dimensions
e) Conclusion and recommendations
Overall Summary
vii. References
viii. Appendices

17. GENERAL WRITING FORMAT

17.1. Language
The Industrial project report must be written in acceptable and formal English.

17.2. Font and Spacing

All text should be 1.5 lines spacing between paragraphs (Times New Roman regular
font-style, size 12) written on white A4 paper on one side of each sheet.

17.3. Length
The minimum length of the report, excluding appendices is 40 pages.

17.4. Pagination
All pages must be numbered in proper sequences from Introduction to the end of
the report including pages on figures, tables and appendices. All front materials are
numbered in small Roman Numerals (e.g. i, ii, iii). Page numbers appear by
themselves and are not to be enclosed in parenthesis, hyphens or other decorative
symbols. Page number must be positioned at the bottom and centered.

16
17.5. Mathematical Equations
Mathematical equations must be spaced out; superscript and subscript must be
clearly shown and numbered.

17.6. Documenting Sources

Students are required to cite the sources from which ideas they are using. Please
refer the documentation system to be used is American Psychological Association
(APA).

17.7. Margin
The top, bottom and right margin are 25 mm except the left margin which is 40
mm. All paragraphs should start from the left margin.

25mm

40mm
25mm
m
25mm

25mm

17
18. STUDENTS FINAL GRADING
The Internship Sub-Committee which consists of Head of Student Industrial Internship
Programme (Chairman) and respective Department Internship Coordinators will verify
and certify the status of the SIT undertaken by the students. The final grades will be given
as per Table 4 below:

Table 4: Grading Scheme

Score Grade
50.0 - 100 PASS
00.0 49.9 FAIL

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APPENDICES

Appendix I: List of Training Areas

Appendix II: Form SIIP-03: Appeal for SIT Registration

Appendix III: Form PRE-01: SIIP Placement Letter & Reply Form

Appendix IV: Health Insurance

Appendix V: FORM SIIP-07: Requisition For BOSIET/NIOSH

Appendix VI: Logbook (Section A, Section B, Section C)

Appendix VII: Summary of the Weekly Report Scores (Log Book) Form

Appendix VIII: Form SIT-A: Oral Presentation Evaluation

Appendix IX: Form SIT-B: Assessment of Students Performance &

Competency (HC SVs Copy & UTP SVs Copy)

Appendix X: Form SIT-C: Industrial Training Report Evaluation

Appendix XI: General Plant Rules and Regulations

Appendix XII: Host Companys Verification Statement

Appendix XIII: Student Industrial Training Process Flow

19
 APPENDIX I

List of Training Areas

20
 LIST OF TRAINING AREAS
B. Eng. (Hons) Chemical Engineering
Research and Development
Health, Safety and Environment
Statistical Process Control
Process Design & Unit Operation
Process & Instrumentation Control
Plant Process/Maintenance
Process Analysis
Thermal System Design
Management & Administration
Production Planning
Computer Application
B. Eng. (Hons) Civil Engineering
Research and Development
Health, Safety and Environment
Transportation
Design & Construction of Infrastructures
Geotechnical Engineering
Structure Integrity
Waste Water Treatment & Operation
Toxic & Hazardous Waste Management
Environmental Impact Assessment
Hydrology
Project Management
Marine Pollution & Control
Computer Application
B. Eng. (Hons) Electrical & Electronics
Engineering
Research And Development
Health, Safety And Environment
Devices &Instrument Manufacturing
Repair & Maintenance Of Machine
Installation Of Devices/Equipment
Testing & Troubleshooting
Calibration & Interconnection Of
Instrument
Electronic & Control
Electromechanical Systems
Cathodic Protection
Power Generation
Electrical Distribution Equipment &
Systems
Management & Administration
Computer Application
B. Eng. (Hons) Petroleum Engineering
Research and Development
Health, Safety and Environment
Oil & Gas Exploration
Drilling & Well Construction
Production Operation & Maintenance
Well Completion
Field Abandonment
Project Management
Reservoir Engineering
Management & Administration
Computer Application
B. Tech. (Hons) Petroleum Geosciences
Research and Development
Health, Safety and Environment
21
Oil & Gas Exploration
Geophysical Exploration
Reservoir Geosciences
Basin studies
Seismic Imaging
Hydrocarbon Prediction & Assessment
Rock Physics
Geomechanics in Earth Science
Reservoir characterization
B. Eng. (Hons) Mechanical Engineering
Research and Development
Health, Safety and Environment
Design & Construction Drawing
Assembly & Fabrication Tasks
Thermal System Design
Structural Engineering
Condition Monitoring
Installation, Testing, Repair &
Maintenance of Machine/Devices
Quality Control/Assurance
Petroleum Production, Transportation and
Processing
Management & Administration
Production Planning
Computer Application
B. Tech. (Hons) Business Information
System
Database Development
Web & E-Commerce
Information Systems Analysis
Knowledge Management
Investment & Portfolio Management
Information System Administration &
Maintenance
Business Analysis
Corporate Management
Business & Cyber Law
B. Tech. (Hons) Information &
Communication Technology
ICT Solution Development
Web Development
Systems Analysis& Design
Network Management
Software Development & Maintenance
System Security & Management
Video Production & Media Streaming
Database Management
Strategic Management
Multimedia & Virtual Reality
 APPENDIX II

FORM SIIP-03

Appeal for SIT Registration

22
 SIIP-03

CENTRE FOR STUDENT INTERNSHIP, MOBILITY AND

ADJUNCT LECTURESHIP (CSIMAL)
UNIVERSITI TEKNOLOGI PETRONAS
APPEAL FOR STUDENT INDUSTRIAL INTERNSHIP PROGRAM (SIIP)
REGISTRATION
Part A : TO BE COMPLETED BY STUDENT
Name ID Number

Program Email Address

Internship Batch / Current GPA /

Semester CGPA
Accumulated
Contact Credit hours
Number (Excluding the Credit Hours
for fail courses)

Reason
SIIP-03
Signature Date
Note : Please attach your study plan together with this form
Part B : TO BE COMPLETED BY HEAD OF DEPARTMENT
Request Endorse Yes No

Recommendation /
Justification

Name&Official
Stamp
Signature Date
Part C : TO BE COMPLETED BY CSIMAL

Approve Not approve

Decision
Remarks (if any) :

Name & Official

Stamp
Signature
Note : -
1. Request shall be within 3 days after the closing date of PDI
2 Please return the form to CSIMAL office

23
 APPENDIX III
FORM PRE-01

SIIP Placement Letter and Reply Form

24
 FORM PRE-01
Date:

Assoc Prof Dr Ku Zilati Bt Ku Shaari

Head
Centre for Student Internship, Mobility and Adjunct Lectureship (CSIMAL)
UniversitiTeknologi PETRONAS
Bandar Seri Iskandar
31750 Tronoh
Perak Darul Ridzuan, Malaysia

Fax No: 605-368 8386

Dear Sir,

PLACEMENT OF INTERNSHIP FOR STUDENT INDUSTRIAL INTERNSHIP PROGRAMME

(SIIP)(.)

With regards to the above, we are pleased to inform you that we have agreed to accommodate your student
for the industrial internship training from ().

The details are as follows:

Student name :
Programme (eg. Chem. Engineering) :
Period:
Proposed Industrial Project Topic:
Allowance (if any) :

*Attached is the offer letter to the student, which provides information on the terms and conditions of the
Student Industrial Internship program.

Thank you.

Yours faithfully,

Name:
Position:
Company Name:
Company Address / Official Stamp:
Fax Number:

STUDENTS CONFIRMATION (To be filled by student)

I,_______________________________ NRIC / Passport No: _____________________ accept / reject *

the industrial training placement offered to me effective from _______________ to_______________.

Signature : _______________
Programme : _______________
Date : _______________

Note: * delete whichever is irrelevant

25
APPENDIX IV

Health Insurance

26
 LOCAL STUDENTS INSURANCE SCHEDULE OF BENEFITS.

GROUP FAMILY TAKAFUL (TKG 1151) RM 14.00/student

SCOPE OF COVERAGE BENEFIT

Natural Death RM 10,000.00

Accidental Death RM 20,000.00
Permanent Total Disability RM 10,000.00
Permanent Total Disability due to RM 20,000.00
Accident
Funeral Expenses RM 1,000.00
Hospital Benefit due to Accident RM 30/day max 25 days
GROUP HOSPITALIZATION AND SURGERY TAKAFUL (TKH 0398)
RM 22.00/student

SCOPE OF COVERAGE BENEFIT

Hospitalization *As charged of overall annual limit

(room and board) - Ward 1st class of government hospitals only
Miscellaneous *As charged of overall annual limit
(maximum per disability)
ICU / *As charged of overall annual limit
Daily Cash Allowance RM 20/day max 30 days
Surgical Fees *As charged of overall annual limit
(maximum per disability)
Outpatient Accidental Treatment *As charged of overall annual limit
(maximum per injury)
Hospital Cash Benefit RM 20/day max 120 days

NOTE:
*as charged of overall annual limit is every student is subject to max. claim yearly RM
5,000.00
* this policy is subject to the terms and conditions governed by Etiqa Takaful and
Insurance
* the policy is inclusive the offshore activities.

27
 APPENDIX V
FORM SIIP-07

Requisition for BOSIET/NIOSH

28
 SIIP-07

REQUISITION FOR BOSIET/NIOSH TRAINING

Students Name: ____________________________________ Students ID no: _______

Programme: _____

Place of Training : ______________________ Period of Training: ________________

Details of Training

Date: Venue:
Details of Medical Check-up
Date: Clinic:
Part A : TO BE COMPLETED BY HOST COMPANY SUPERVISOR / REPRESENTATIVE

JUSTIFICATION
(please attach training
schedule)

STUDENTS HOST COMPANY SUPERVISOR

SIGNATURE: SIGNATURE & STAMP:

NAME & NAME:

IC NUMBER:
DATE: DATE:
Part B : APPROVAL BY CSIMAL
APPROVE: NOT APPROVE :
(please justify) (please justify)

SIGNATURE & STAMP:

NAME : DATE:
Note : -
1. Request shall be made upon recommendation from host company supervisor.
2. This form must be completed and approved 2 weeks before training.
3. Please return the completed form to CSIMAL (email izmafaimal.manaf@petronas.com.my or fatahn@petronas.com.my or
fax: 605-36883860

29
 REQUISITION FOR BOSIET TRAINING: PROCESS FLOW

Process Responsibility Document

/ Action

START

Application
Students SIIP-03
&Recommendation
from HC SV

NO

Internship SIIP-03
Approval by Coordinators
CSIMAL &CSIMAL

YES

Letter of Letter of
CSIMAL
Undertaking to Undertaking
HC

Medical Check Medical

Student
up& Training Report &
certificate

Payment by HC Host Company

to clinic &
training provider

Issue invoice to Host Company Invoice

CSIMAL

Payment to HC CSIMAL

END

30
 APPENDIX VI
LOGBOOK

SECTION A : SIT TRAINING SCHEDULE

SECTION B : SIT WEEKLY REPORT
SECTION C : DETAILED REPORT

31
 SECTION A: SIT TRAINING SCHEDULE
Students Name: __________________________ Student no: _______ Programme: _____

Place of Training : _________________________ Period of Training: ______________________________________

Training Week No/ Date

Department
activities 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28

Host Company Supervisor Signature &stamp:

Name:

Designation:

Date:

32
 LOG BOOK WEEK NO: 1 2

WEEK NO DATE BRIEF DESCRIPTION OF DAILY ACTIVITIES

Logbook Weekly Evaluation by HOST COMPANY SUPERVISOR

Instruction to Host Company Supervisor
Please refer to the students detailed report for that particular week before assessing his/her performance.
Please mark in the appropriate box based on the following score : [5] Excellent [4] Good [3] Average [2] Below Average [1] Unsatisfactory

Students Score 5 4 3 2 1

Completes required work, Completes required Completes required Partially Incomplete work
Initiative identifies and pursues work, but requires work as requested. completed work
opportunities to expand minimum supervision to as requested
knowledge, skills, and pursues opportunities to
abilities. expand knowledge,
skills, and abilities
Very independent and Independent and Independent in Fairly Too dependent on
Independence pursues substantial, pursues substantial, pursuing knowledge independent in others
additional knowledge additional knowledge pursuing
knowledge

Always reviews prior
learning (past experiences
Reflection inside and outside of the
work environment) and
indicating broader
perspective.
Moderately review Occasionally review Minimum review No review of
prior learning ( past prior learning ( past prior learning prior learning
experiences inside and experiences inside and
outside of the work outside of the work
environment) environment)

Explores a topic yielding a Explores a topic in Explores a topic Minimum No curiosity

Curiosity rich awareness. depth superficially curiosity

Score: / 20
Comments:

Host Company Supervisors Signature & stamp:

Name & Designation:

Date:
(make copies if necessary)

SECTION C : DETAIL REPORT

33
DETAIL REPORT WEEK NO. 1

Objective(s) of the activities :

Contents :

(Make copies if necessary)

34
 APPENDIX VII
Summary of the Weekly
Report Scores (Log Book)
Form

35
 SIT SUMMARY OF THE WEEKLY REPORT SCORES (LOG BOOK) FORM

Students Name: ________________________ Student no: _______

Programme: _____

Place of Training : _______________________ Period of Training: ___________

WEEK SCORE

1-2

3-4

5-6

7-8

9 10

11 - 12

13 - 14

TOTAL SCORE

KINDLY SUBMIT A COPY OF THIS COMPLETED FORM WITH SCORES TO UTP

SUPERVISOR DURING THE ASSESSMENT VISIT

Host Company Supervisors Signature & stamp:

Name:
Designation:
Host Companys name:
Date:
*Note :Summary of the Weekly Report Scores Form is to be submitted to UTP SV and cc to CSIMAL by week 14

36
 APPENDIX VIII

FORM SIT-A

Oral Presentation Evaluation

37
 FORM SIT-A

ORAL PRESENTATION EVALUATION

Please tick or circle the appropriate grade for each category

Multiplication

Total Marks
Awarded
CATEGORY

Factor
Grade

(%)
Criteria for Judging Quality
5 4 3 2 1
[Excellent] [Good] [Average] [Below Average] [Unsatisfactory]

Visual Appearance; Facial expression; Excellent eye contact, very Good eye contact, confident with Some eye contact, fairly Little eye contact, lack
No eye contact, no confidence
(Non-Verbal Confidence confident throughout the the speech throughout the confident throughout the confidence with the speech
Communication) Gestures; Eye contact presentation and well groomed presentation and pleasantly presentation and adequately throughout the presentation and
with the speech throughout the 2
presentation and poorly groomed
(10 %) groomed groomed fairly groomed
The background and objectives The background and objectives The background and objectives Unclear background and
Clear and concise background, objectives, Failed to explain the background
continuity of content
are well prepared and extremely are well prepared and well are implied and organized fairly objectives but showed some
or objectives and unorganized 2
organized organized well organization
Describe and explain
In depth description and Good description and explanation Superficial description and Minimal description and Poor description and explanation
Content Involve wide-ranging or conflicting
explanation on a wide range of on a wide range of industrial explanation on a wide range of explanation on a wide range of on a wide range of industrial
(40%) technical, engineering and other issues
industrial engineering issues with engineering issues with own industrial engineering issues with industrial engineering issues with engineering issues with own 4
Have no obvious solution and require
own originalities and ideas originalities and ideas own originalities and ideas own originalities and ideas originalities and ideas
abstract thinking
Conclusions and recommendations Conclusion effectively Conclusion adequately Conclusion are either absent or
Conclusion mostly summarizes Conclusion minimally summarizes
Adequacy of key ideas pertinent to summarizes the presentation summarizes the presentation fails to summarize the
objectives with extensive recommendations
the presentation with acceptable
with reasonable
the presentation with the least
presentation with no 2
recommendations recommendations
Acceptable recommendations recommendations recommendations
Fluency and choice of words Articulation is well, uses Articulation is good, uses Articulation is moderate, uses Articulation is fair, uses Articulation is poor, uses

Clarity of
Tone of voice (monotonous, intonation) appropriate word choice and appropriate word choice and appropriate word choices and inappropriate word choice and inappropriate word choices and 2
speaks with great enthusiasm speaks with high enthusiasm speaks with enthusiasm speaks with lack enthusiasm speaks with no enthusiasm
presentation (20%)
Pace and continuity Rate of speech is appropriate Rate of speech is fairly
Rate of speech is good and uses Rate of speech is inappropriate Rate of speech is inappropriate
Use of aids and uses impressive selection of appropriate and uses some
audio and/or visual aids
suitable selection of audio and/or
selection of audio and/or visual
and uses minimum selection of and uses the least audio and/or 2
visual aids audio and/or visual aids visual aids
aids
Ability to listen, attitude towards person Fully understand the questions Fairly understand the questions Unable to understand the
Understand the questions given Fairly understand the questions
asking the question (defensive, respect) given and respect the evaluators
and respect the evaluators given and respect the evaluators
given and defensive towards the questions given and disrespect 2
Questions and evaluators towards the evaluators
Answers (30%) Technical and factual accuracy; Grasp of Impressive understanding of the Poor understanding of the
Good understanding of the Average understanding of the Fairly understanding of the
subject subject matter and answered all subject matter and unable to
Creativity and ability to handle question questions fluently and confidently
subject matter and answered all subject matter and answered subject matter and answered
answer some questions and 4
questions fluently and confidently most questions fairly confident some questions unconfidently
use of example unprepared.

TOTAL SCORE /100

Comments : Please justify your reasons for assigning the overall grade in the highest (5) or lowest (1) category

Host Company/UTPSupervisorSignature& stamp Name Date

38
 APPENDIX IX

FORM SIT-B

Assessment of Students Performance and

Competency
(Host Company SV& UTP SV Copy)

39
 FORM SIT-B-HC

ASSESSMENT OF STUDENTS PERFORMANCE & COMPETENCY

Please tick or circle the appropriate mark for each category

Attributes

Section 1 :
Performance and
Tasks Completion 5 4 3 2 1
[Excellent] [Good] [Average] [Below Average] [Unsatisfactory]

Knowledge of the Low understanding

Good understanding Moderate Failed to understand
workplace High understanding on on the function and
on the function and understanding on the the function and
1 Understanding of general the function and purpose purpose of the
purpose of the function and purpose purpose of the
function and purpose of of the Department or Department or
Department or of the Department or Department or
the Department or section. section.
section. section. section.
section.
High understanding on
Understanding the Moderate Lack or very
the instruction or the Good understanding Low understanding
Job understanding on the minimum
2 requirement of the on the instruction or on the instruction or
Ability to understand the instruction or the understanding of the
jobwith the ability to the requirement of the requirement of
instruction or the requirement of the instruction or job
anticipate future the job. the job.
requirement of the job. job. requirement.
requirement.
Unable to perform
Job Performance Able to perform the Able to perform the Able to perform the Able to perform the
3 the assigned job
Ability to perform the assigned job with assigned job with assigned jobwith assigned jobwith
even with close
assigned job. minimum or no guidance. some guidance. moderate guidance. close guidance.
guidance.
Quality of Work Jobs were performed with Jobs were performed Jobs were performed Jobs were performed Jobs were usually
4
Accuracy or acceptability high accuracy and with accurately and with accurately and with moderately and with wrongly performed or
of the work done. high quality. good quality. acceptable quality. low quality. unacceptable quality.

Job Timeliness Tasks were completed Tasks were Tasks were Tasks were Failed to complete
5 Ability to complete the ahead of time with completed within completed within completed within the assigned task
tasks within a given minimum or without time with minimum time with some time with close within time even with
time. monitoring. monitoring. monitoring. monitoring. close monitoring.

Section II : Students 5 4 3 2 1
Competencies [Excellent] [Good] [Average] [Below Average] [Unsatisfactory]

Commitment in
Good ability to work Moderate ability to Low ability to work
Teamwork High ability to work with Unable to work with
1 with other to work with other to with other to
Able to work with others other to complete the other to complete the
complete the complete the complete the
to complete assignment assignment. assignment.
assignment. assignment. assignment.
given.
Integrity Sometimes willing to Seldom willing to Not willing to accept
Usually willing to
2 Willingness to accept Always willing to accept & accept & perform any accept & perform any & perform any given
accept & perform any
and perform any given perform any given tasks. given tasks with a given tasks with a tasks without any
given tasks.
task. reason. reason. reasons.
Communication Skills Unable and lack the
High ability to express Good ability to Decent ability to Acceptable ability to
3 Ability to work and ability to express
ideas and views with express ideas and express ideas and express ideas and
express ideas and views ideas and views with
others. views with others. views with others. views with others.
with others. others.
Punctual and Not punctual and
Discipline High punctuality and Good punctuality Low punctuality and
acceptable have problems to
Punctual and complywith compliance to the Host andcompliance to the seldomcompliance to
4 compliance to the complywith the Host
the Host Companys Companys Safety Host Companys the Host Companys
Host Companys Companys Safety
Safety procedures procedures & Safety Safety procedures & Safety procedures &
Safety procedures & procedures & Safety
&precaution. precaution. Safety precaution. Safety precaution.
Safety precaution. precaution.
Inquisitiveness and
Moderate initiative
Initiative Good initiative and Low initiative and No initiative and
High initiative and always and sometimes
5 Ability to work usually willing to seldom willing to reluctant to learn and
willing to learn and apply willing to learn and
independently and learn and apply new learn and apply new apply new
new knowledge. apply new
willing to learn and apply knowledge. knowledge. knowledge.
knowledge.
new knowledge.

Students Name: ________________________ Student ID: _______ Programme: ________

Place of Training: ______________________ Period of Training: _____________________

40
 (contd)

Section III: Comment on the Students Performance

(This section is to be filled by the Host Company Supervisor. Please provide comments on the
students performance and attributes which are assessed above and other related matters).

Host Company Supervisor Signature & Stamp

Name:

Designation:

Date:

41
 FORM SIT-B-UTP

ASSESSMENT OF STUDENTS PERFORMANCE & COMPETENCY

Please tick or circle the appropriate mark for each category

Attributes

Section 1 :
Performance and
Tasks Completion 5 4 3 2 1
[Excellent] [Good] [Average] [Below Average] [Unsatisfactory]

Knowledge of the Low understanding

Good understanding Moderate Failed to understand
workplace High understanding on on the function and
on the function and understanding on the the function and
1 Understanding of general the function and purpose purpose of the
purpose of the function and purpose purpose of the
function and purpose of of the Department or Department or
Department or of the Department or Department or
the Department or section. section.
section. section. section.
section.
High understanding on
Understanding the Moderate Lack or very
the instruction or the Good understanding Low understanding
Job understanding on the minimum
2 requirement of the on the instruction or on the instruction or
Ability to understand the instruction or the understanding of the
jobwith the ability to the requirement of the requirement of
instruction or the requirement of the instruction or job
anticipate future the job. the job.
requirement of the job. job. requirement.
requirement.
Unable to perform
Job Performance Able to perform the Able to perform the Able to perform the Able to perform the
3 the assigned job
Ability to perform the assigned job with assigned job with assigned jobwith assigned jobwith
even with close
assigned job. minimum or no guidance. some guidance. moderate guidance. close guidance.
guidance.
Quality of Work Jobs were performed with Jobs were performed Jobs were performed Jobs were performed Jobs were usually
4
Accuracy or acceptability high accuracy and with accurately and with accurately and with moderately and with wrongly performed or
of the work done. high quality. good quality. acceptable quality. low quality. unacceptable quality.

Section II : Students 5 4 3 2 1
Competencies [Excellent] [Good] [Average] [Below Average] [Unsatisfactory]

Commitment in
Good ability to work Moderate ability to Low ability to work
Teamwork High ability to work with Unable to work with
1 with other to work with other to with other to
Able to work with others other to complete the other to complete the
complete the complete the complete the
to complete assignment assignment. assignment.
assignment. assignment. assignment.
given.
Communication Skills Unable and lack the
High ability to express Good ability to Decent ability to Acceptable ability to
2 Ability to work and ability to express
ideas and views with express ideas and express ideas and express ideas and
express ideas and views ideas and views with
others. views with others. views with others. views with others.
with others. others.
Inquisitiveness and
Moderate initiative
Initiative Good initiative and Low initiative and No initiative and
High initiative and always and sometimes
3 Ability to work usually willing to seldom willing to reluctant to learn and
willing to learn and apply willing to learn and
independently and learn and apply new learn and apply new apply new
new knowledge. apply new
willing to learn and apply knowledge. knowledge. knowledge.
knowledge.
new knowledge.

Students Name: ________________________ Student ID: _______ Programme: ________

Place of Training: ______________________ Period of Training: _____________________

(contd)

42
 Section III: Comment on the Students Performance

(This section is to be filled by the UTP Supervisor. Please provide comments on the students
performance and attributes which are assessed above and other related matters).

UTP Supervisor Signature & Stamp

Name:

Designation:

Date:

43
 APPENDIX X

FORM SIT C

Student Industrial Training

Report Evaluation

44
 FORM SIT-C

STUDENT INDUSTRIAL TRAINING REPORT EVALUATION

Students Name: Student ID: Programme:

Place of Training: _______________________ Period of Training: ___________

Total Marks
Multiplicati
Please circle the appropriate grade for each category

on Factor
Awarded
Grade

(%)
CATEGORY Criteria for Judging Quality
5 4 3 2 1
[Excellent] [Good] [Average] [Below Average] [Unsatisfactory]
General Overview of the company Failed to provide suitable
Very clear and detailed Clear and detailed overview of Moderately clear and detailed Fairly or not detailed overview
o Core business overview of the company with
Introduction (10) overview of the company with the company with good overview of the company with of the company with not much
CO3
o Types of products
great emphasis on the product emphasis on the product and emphasis on the product and emphasis on the product and
very little emphasis on the 2
o Types of services product and services of the
and services of the company services of the company services of the company services of the company
company
Occupational Health and Safety
o Safety regulations Very clear and detailed Moderately clear and detailed Fairly or not detailed Failed to provide suitable
Clear and detailed explanation
o Training provided explanation on the companys explanation on the companys explanation on the companys explanation on the companys
Work Culture (30) on the companys HSE
CO2
o Company SOP HSE practices and training,
practices and training, SOP and
HSE practices and training, HSE practices and training, HSE practices and training, 6
Work environment SOP and overall work SOP and overall work SOP and overall work SOP and overall work
overall work environment.
o Team work environment. environment. environment. environment.
o Work ethics
Skills gained
o Communication skills
Very clear and detailed Clear and detailed description Moderately clear and detailed Fairly or not detailed Failed to provide suitable
o Time management
Work Experience (30) description on the skills and on the skills and knowledge description on the skills and description on the skills and description on the skills and
CO3
o Initiative
knowledge gained through the gained through the experience knowledge gained through the knowledge gained through the knowledge gained through the 6
Knowledge
experience in the department in the department experience in the department experience in the department experience in the department
o Understanding job requirement
o Completing task given on time
Common practice and future
Discussion on recommendations on (if any):
Significant common practice Substantial common practice Sufficient common practice and Insufficient common practice Poor common practice and
Sustainability (20) o Environmental
and future work recommended and future work recommended future work recommended and future work recommended future work recommended 4
CO4 o Economical
o Political and cultural dimensions
Conclusion and
Conclusion effectively reflects Conclusion reflects the Conclusion moderately reflects Conclusion fairly reflects the Conclusion poorly reflects the
Recommendations (10) Overall Summary
the objectives objectives the objectives objectives objectives 2
CO3

TOTAL SCORE /100

Comments : Please justify your reasons for assigning the overall grade in the highest (5) or lowest (1) category

Host Company / UTP SupervisorSignature& stamp Name Date

45
 APPENDIX XI
General Plant Rules and Regulations

GENERAL PLANT RULES AND REGULATIONS FOR STUDENTS

46
INTRODUCTION

These rules and regulations form part of the conditions of studentsinternship. Students should read them
carefully and make sure they understand them.

(i) Any student who contravenes the Plant Rules will be reported immediately by his immediate Supervisor
to the respective Manager or other Authorized Executive.

(ii) Where a serious offence is alleged, the student may be suspended from internship without allowance
pending investigation. Where the offence is found to be not proven, the student will be reinstated and
the period of suspension will be counted with the allowance (wherever applicable).

(iii) The Human Resource (HR) Training Executive together with the Industrial Relation Executive will
investigate the circumstances of the offence and relevant witnesses will be called up to give evidence.
The student concerned will have the right to give his/her version of the incident.

(iv) Where the HR Training Executive, in conjunction with the Industrial Relation Executive confers that
the offence is proven,disciplinary action will be taken as follows, either :

a) Verbal warning
b) Written warning
c) Suspension without allowance
d) Dismissal with or without notice

(v) On a case to case basis, the gravity of the offence and the previous record of the students will
determine the measure of the disciplinary action to be taken but as a guide for student, the offences
liable for immediate dismissal with or without notice are pointed out in the text. However, it is not
possible to cover all circumstances but there will be other serious offences which similarly may lead
to immediate dismissal with or without notice. Such dismissal will not in any way prejudice the
possibility of subsequent legal proceedings.

(vi) Apart from disciplinary offence, inefficiency and negligence will lead to a verbal warning, written
warning or dismissal depending on the seriousness of the offence and the record of the student.

(vii) The management reserves the right to amend the existing rules or introduce new rules to meet the
changing circumstances.

47
GENERAL RULES AND REGULATIONS

RULE 1: GENERAL CONDUCT ON PLANT PREMISES

YOU MUST NOT :-

(i) Smoke in any place where signs prohibits you from doing so.
(ii) Sleep whilst on training/duty.
(iii) Commit any immoral act on the premises.
(iv) Commit any criminal offence.
(v) Fight with or strike any other employee.
(vi) Adopt an insubordinate attitude to any Supervisor or Executive.
(vii) Fail to obey any order given by the trainer or any Authorized Executive.
(viii) Incite or aid another student to commit any of the above offences.

PENALTY - If you commit any of the above offences, you are liable to dismissal with or without notice.

RULE 2: HOUR OF TRAINING WORK

Training/working hours will be in accordance to the times of office hours/shift duty as determined by the
OPU/subsidiary from time to time for specified jobs.

YOU MUST:-

(i) Observe the office working hours which specified for your training.
(ii) Work shift as required.
(iii) Be ready to start training/work at your appointed place and time in your work dress.
(iv) Be prepared to work overtime when the job requires it.
(v) Report immediately to your Line Trainer/Supervisor if you are late for work.

YOU MUST NOT:-

(i) Arrive late for training/work.

(ii) Stop training/work before the normal finishing time.
(iii) Leave your assigned training/work until relieved where you are undergoing continuous or semi-
continuous shift.

PENALTY - If you commit any of the offences listed above, you are liable to dismissal with or without
notice.

RULE 3: TIME RECORDING

48
YOU MUST:-

(i) Clock IN at the beginning and OUT at the end of each training day or shift.
(ii) Report immediately to your Line Trainer/Supervisor if you accidentally clock the wrong card or if
you find that someone has clocked yours.

YOU MUST NOT:-

(i) Clock other persons card.

(ii) Allow anybody else to clock your card.
(iii) Make any entry on or deletion in your or any others students time card.
(iv) Tamper with the time clocks in any way.

PENALTY - If you commit any of the offences listed above, you are liable to dismissal with or without
notice.

RULE 4: ENTERING AND LEAVING THE PLANT AND SECURITY CHECK

YOU MUST:-

(i) Only enter or leave the Office or Plant through an authorized gate.
(ii) Produce your entry pass when required to do so to anyone appointed by the Management.
(iii) Accept the right of the Security Guards to search you when entering or leaving the Plant or during
working hours in the presence of a responsible person authorized by the OPU/subsidiary.
(iv) Be only in the specified places as indicated in your security pass card.
(v) Accept the right of access of an authorized official of the OPU/subsidiary to inspect any locker
provided.

YOU MUST NOT:-

(i) Leave the plant other than at the normal stopping time without a leave slip or permission from
your trainer/supervisor or a Medical card from Medical Officer authorizing the Security to pass you
out.
(ii) Take any material out of the Plant unless you have an official note giving you permission to do so.
(iii) Bring any vehicle, bag, basket, tin, parcel or other container into the premises, if deemed against
the OPUs/subsidiarys rules and regulations.

PENALTY - You are liable to immediate dismissal with or without notice if you commit an offence.

RULE 5: LEAVE, ABSENCE AND HOLIDAYS

49
YOU MUST:-

(i) Observe the gazetted holidays of the OPU/subsidiary or host company.

YOU MUST NOT:-

(i) Take any leave. However, in the case of emergency, obtain prior permission from your Line
Trainer/Supervisor and if this is not possible you must telephone your Line Trainer/Supervisor
immediately to give your reason.

PENALTY - If you are absent without prior permission or valid reason or proof, you are liable to immediate
dismissal with or without notice.

RULE 6: MEDICAL LEAVE

YOU MUST:-

(i) Inform you the Line Trainer/Supervisor immediately if you are sick and unable to work.
(ii) Inform the Line Trainer/Supervisor before 5.00 p.m. if you are on night shift and cannot attend.
(iii) Notify the Line Trainer/Supervisor 24 hours before returning to training/work if you are on shift.
(iv) Report immediately to your Line Trainer/Supervisor on returning to training/work after absence by
reason of sickness or other cause.
(v) A certificate must be obtained from any registered medical practitioner to cover the period of
sickness. The certificate has to be submitted to the Head of Training through your Line
Trainer/Supervisor.

PENALTY - If you are absent without leave, you are liable to immediate dismissal.

RULE 7: PANTRY AND AMENITIES

YOU MUST:-

(i) Take your meals only during the recognised meal breaks and in the OPUs/subsidiarys premises
either in the canteen, pantry or mess rooms provided, unless otherwise authorised.
(ii) Take care of the pantry or mess room furniture and facilities and dispose of rubbish in the trays or
bins provided.

YOU MUST NOT:-

(i) Eat your meals in any part of the Plant premises other than the canteen, pantry or mess room or
otherwise without prior permission of the management.
(ii) Leave your training/job to take a meal where you are in charge of a continuous or semi-continuous
process without the permission of your Supervisor.

PENALTY - If you commit any of the above offences, you are liable to suspension without allowance.

RULE 8: USE OF PLANT AND EQUIPMENT

YOU MUST:-
50
(i) Use or operate any OPUs/subsidiarys property, buildings, fittings, plant, goods, machinery, tools,
stores, materials in any stage of their use or manufacture unless it is in the course of your
training/duty.
(ii) Do private work either for yourself or other people on the OPUs/subsidiarys premises.

PENALTY - If you cause deliberate damage to the OPUs/subsidiarys property or guilty of a gross
negligence resulting in damage to the OPUs/subsidiarys property or financial loss, you are liable to
immediate dismissal with or without notice.

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APPENDIX XII

Host Companys
Verification Statement

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 VERIFICATON STATEMENT

I hereby verify that this report was written by ___________________________________

(Students Name)
and all information regarding this company and the projects involved are NOT confidential.

Host Company Supervisors Signature &

Stamp

Name:

Designation:

Host Companys:

Date:

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 APPENDIX XIII

Student Industrial Training Process Flow

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