A.

DESIGN 7B
TTH 2:00-8:30 PM

PLATE NO. 2

RESEARCH

CONVENTION AND INTERNATIONAL

EXHIBIT CENTER FOR THE NEGROS
ISLAND REGION

FUNCTIONAL REQUIREMENTS
BUILDING LAWS
SAFETY REQUIREMENTS
UTILITY REQUIREMENTS

MADERAL, KRISTINE
RACHO, RAPHA
BSARCH 4B

AR. ROBERTO AGUILLON

INSTRUCTOR
INTRODUCTION

Most buildings are occupied by one tenant for one purpose, such as offices. As a convention
centre has different tenants every day, using the building for different types of event, it needs to
be as flexible as possible, to meet the exact needs of each individual customer. The design must
meet the needs of the market and enable the operator to run the building successfully for all types
of event.

The first steps in planning a convention center are:

identify the objectives for the destination,

establish the market opportunities in terms of types of event
agree the parameters for the operation of the building,
Prepare the preliminary stages of the business plan.

The market and different events for which the building will be used will vary for a particular city,
country and business objective. Once these are established and agreed through feasibility and
market research then a detailed brief can be prepared, which specifies the range of facilities
within the building and the operational parameters for all aspects of the building. This brief will
be the guideline for the detailed design and construction process and as such, is a key document.

A convention center (American English; conference center outside the USA) is a large building
that is designed to hold a convention, where individuals and groups gather to promote and share
common interests. Convention centers typically offer sufficient floor area to accommodate
several thousand attendees. Very large venues, suitable for major trade shows, are sometimes
known as exhibition centers. Convention centers typically have at least one auditorium and may
also contain concert halls, lecture halls, meeting rooms, and conference rooms. Some large resort
area hotels include a convention center.

Convention And Exhibition Centre

Category Definition
This is a facility whose purpose it is to host trade shows, public shows, conventions and other
large functions and that combines exhibition space with a substantial number of smaller meeting
and event spaces. A convention center may be purpose built or converted. It will generally not
have accommodation. Convention centers typically offer sufficient floor area to accommodate
large numbers of attendees. Very large venues suitable for trade shows are sometimes known as
exhibition centers. They typically have at least one auditorium and may also contain concert
halls, lecture halls, meeting and conference rooms.
 FUNCTIONAL
REQUIREMENTS
OVERVIEW

The functional designs of the venues and the open space areas are to be developed to
provide public gathering and celebration spaces for the regional and international communities
numerous civic and cultural celebrations and events. The venue is to be designed to
accommodate world class performances and events.

KEY SPACES

Foyers Overview

The foyer/s are a large important public space shared between all hirable spaces. These
spaces act as the main interface with the public and a welcoming and accessible
arrangement encouraging engagement without necessarily attending paid events is
required.
These spaces should be attractive of high quality finishes and spatially sophisticated,
capable of providing appropriate drama both day and night.
Evening functions and potential for foyers to project drama to the outside precinct is a
key aspect based on considered lighting and glazing solutions.
The main function is to provide a socializing space before, during breaks in convention,
exhibition and performance and post events.
It is a potential revenue source and hirable space in its own right capable of
accommodating live performances and multimedia presentations.
The foyers should have sufficient sound absorption in the ceiling planning to reduce noise
built up during high levels of occupancy.
All external entrances to foyers and public spaces must be provided with protection from
torrential rain and strong winds.

Foyers

A Reception Foyer will be located on the lower level. The Foyer will have a Reception
desk, Cloak facilities and access to BOH office / storage area, controlled from the Reception
desk. Entry to the foyer must provide the public with a sense of arrival. Limited toilet facilities
will be available in this area. A semi enclosed area to be provided for use as a client Internet
space. This area could be as small as 4 m2.

Foyer space and facilities will be sufficient to handle capacities of the adjacent Meeting
rooms. Foyers will be able to accommodate construction of shell scheme exhibition booths and
poster display panels. Escalators should be located to one side of the foyer or in a location that
will not interfere with exhibition setups or pre function cocktail events. Motorized vehicles will
be able to access foyers of all levels via a car lift with capacity of 5 tons. Foyers should
maximize views externally.

A Registration area and Conveyors Office and will be included in the Foyer at each
Convention level.

Reception

Reception desk will be located in the main foyer on Street level. Cloakroom facilities will
be provided in this area. BOH access to be controlled from this location. Toilet and parenting
room facilities to be available in this area. Limited Business Centre facilities, e.g. photocopying
etc. will be available from this location. A semi-enclosed room that can be equipped for client
Internet use should be located adjacent to the Information Business Centre.
NB: All meeting rooms, green rooms, rehearsal rooms and VIP rooms should be multifunctional
without losing the principal purpose/design of each room.

Meeting Rooms

Banquet rooms

Two separate flat floor Banquet rooms are to be included on the upper Plaza level. These
rooms can be used for breakout spaces to compliment the Auditorium or exhibition Halls, or used
separately to stage Gala Events. These rooms should be separated by an operable wall. These
rooms will be equipped with higher feature ceilings designed with permanent lighting and
rigging facilities.

Other Meeting Rooms

A number of smaller Meeting and Boardrooms could be included if space allows. It will
not be necessary to allow for direct service access to these rooms. All meeting rooms should be
as close to square in shape as possible to enable full flexibility, however designed to operate with
a standard stage positioning. Long narrow rooms and rooms with diagonally cut off walls should
be avoided.

Meeting Room Concourse Areas

Meeting room concourse areas are to be located on the south of the building. These
concourse areas must have a minimum width of 8 meters, between meeting room entry wall and
glass wall. There must be a clear and definable foyer area for each room.

Blackout
All Meeting rooms need to have full blackout capability. Glass walls in meeting rooms
should be equipped with electronically controlled screens or black out blinds. Ideally all flat
floor rooms should have the ability to allow natural daylight into the room.

Parenting Rooms

Provide one parenting room in the Main Foyer at the lower level. Baby change facilities
to be provided with disabled facilities on all Convention levels.

Registration Organizers Office & Store Room

A Registration desk and Organizers Office will be located on each Convention level. The
Registration area of approximately 12m2 will include a service desk with roller shutter door to
allow use for conference registration, ticketing or cloakroom. An Organizers office of
approximately 16 square meters will adjoin the Registration area and have a kitchenette attached
or included. This kitchenette will allow organizer to prepare coffee and to store cold food and
drinks. A storeroom for the exclusive use of the event organizer should also be included adjacent
to the Organizers office. This area should measure approximately 12 square meters and may be
used for product storage or additional office space.

Performers/Speakers

A Speakers Dressing Room of approximately 16 sqm will be provided with each tiered
seating plenary room. These rooms should have direct access to the stage at floor level. These
rooms should be fitted with mirrors, toilet and shower facilities.
Speakers Presentation Centre

A Speakers Presentation Centre of approximately 16sqm will be provided with each

tiered seating plenary room. These rooms should be adjacent to the client office and registration
area on the two main event levels. The Speakers presentation room will have fixed workstations
around the room to enable several speakers to concurrently view and modify presentations.
Ideally the Speaker will be able to travel from the Speakers Presentation Centre through a
dedicated BOH corridor down to stage level.

Housekeeping

Housekeeping Storerooms equipped with slop hoppers to be available on all levels.

Loading Dock Area

Loading Areas are required for direct semi-trailer loading to the Auditorium and
Exhibition Hall including entry to Halls. A Minimum 4.5m Clearance is required.

Staff Amenities

Limited toilet facilities will be provided BOH behind the main foyer reception area.

Staging

Temporary staging required for Auditorium, Exhibition Halls and meeting rooms.

Store Rooms

A stage storeroom to be provided with direct access to the stage is required for
Auditorium and Exhibition Hall. Storerooms adjacent meeting rooms should have access to
service corridor and service lift.

Toilets

Sufficient toilets to be included on each level within disabled facilities to cater to

occupancy of meeting rooms on that level. Baby change facilities to be provided on each level.

Water Storage

The basement level of the development should be considered for possible collection and
storage of storm water. Cooling functionality should be incorporated within the waste storage
area.

Cloak Room

The Cloak Room will be available in the Main Foyer accessible from the
Information/Reception Desk. This cloak room must be able to handle luggage for at least 150
delegates. Registration desks and organizers offices on other levels of the development may also
be used for cloaking when required.

DRESSING ROOM/S
A private venue that can be utilized by entertainers, artistes, models, performers, etc. for the
purposes of dressing/changing or preparing for a performance. A venue within close proximity of
the event venue that can be adapted into a dressing room.
A venue within close proximity of the event venue that can be adapted with dressing tables,
make-up lighting, mirrors and hanging spaces.
HOSPITALITY / VIP SUITE

A meeting room/venue that can be utilized as a private holding room.

A private, purpose-built suite.
A private, purpose-built suite which includes a private toilet.
A private, purpose-built suite which includes a private bathroom.
All areas must be well and evenly lit.
Size of opening leaf of all doors should be, when measured in the 90-degree open position, at
least 76cm wide.
Size of unobstructed space in-front of doors - Minimum space 90cm x 120cm, lack of clear
unobstructed space can result in a guest not being able to enter the room.
Any door handles in the area should be located at a height of between 120cm and 80cm.

TICKET OFFICE / TICKETING KIOSK

This may be a dedicated, purpose-built booth or an existing room or space or area adapted to
meet specific event requirements.
All areas must be well and evenly lit.
Size of opening leaf of all doors should be, when measured in the 90-degree open position, at
least 76cm wide.
Size of unobstructed space in-front of doors - Minimum space 90cm x 120cm, lack of clear
unobstructed space can result in a guest not being able to enter the room.
Clear glass panels and doors should be clearly marked.
All ramps should have a gradient of between 1:15 and 1:12.

External Terrace Areas

Terraces
The design should seek to include External Terrace Areas on the upper level.

Verandah
A covered ground floor terrace extending the length of the foyer is proposed fronting the
park space.

Food & Beverage

Bars
Foyer bars are required on both levels of the development. Bars will be fully equipped
with post mix and beer reticulation, cold display cabinets and coffee facilities.

Serveries

All flat floor-banqueting rooms with have a direct access from a Servery. Each Servery
will have direct access to a service lift. Smaller breakout meeting rooms do not need to have
direct access to a service lift. Serveries will be appointed with cool rooms, beer reticulation, post
mix and coffee making facilities similar to all serveries in existing building. Sufficient power
must be provided at each Server to operate finishing ovens to capacities of adjacent meeting
rooms.
ACCESS AND TRANSPORT

Public Transport

Taxi and Private Vehicles

A covered drop off area adjacent to the front reception entry will allow private vehicles
and taxis to deliver and collect visitors at this location. Private vehicles can then proceed to the
proposed basement carpark ideally without re-entering the street network.

Coaches
Coaches must have access to a drop off area adjacent the entry and additionally may be
allowed use of the civic plaza area for short term drop off and pick up. It is proposed that the
layoff area will accommodate two coaches at a time.

Pedestrian Access

Major Pedestrian access is proposed at either end of the linear foyer space on the
southern (park) edge of the facility. Entry along the length of the foyer from the Verandah
space is also proposed. Appropriate access to the facility from the carpark is required. This must
be direct and secure but also take into consideration potential for the carpark to serve the wider
precinct and therefore direct access to and from outside to the carpark is required.

Parking

The parking area is based on an assumed efficiency of 1 space/32m on a single level. A full
traffic and demand analysis should be undertaken to determine appropriateness of this number in
the context of other proposed parking facilities within the Masterplan and appropriate access and
egress configurations as the masterplan street network is developed.

Back of House Access

Back of House access should occur without access through foyer or reception. It should
be provided independent of the loading zone for the major spaces with separate loading dock for
deliveries and waste collection. A dock manager/security location should be provided. The
location should provide direct access to back of house corridor and lifts to enable goods
movement to all levels via service lifts. Routes for movement of cars, scissor lifts, pallet jacks
and other items will need to be provided to connect to foyers. BOH corridors need to be a
minimum of 3 metres to enable passing of trolleys.

General Public Access

The public must be able to access the entry foyer and reception desk. This area will be
used as box office and potentially as an external operator ticketing facility. Consideration should
be given to locating this facility to operate outwards of the facility when venue is closed.
Wayfinding for events should be clear and obvious.

Delegate Access

Delegates must be able to find the level of their event and easily find rooms registration
and facilities on each level.
Performers Access
A green room and stage door is required for access via front of house and back of house.
Performers will need access to backstage dressing rooms.

Speaker Access

Speakers will need access to back stage dressing rooms and speakers presentation areas.
Speakers may also be offered access to the VIP suite.

VIP Access
VIPs will be allowed access to the VIP suite on invite only usually escorted by a staff
member or Client.

Client Access
The client will need to have access to public, delegate, performer, VIP and speaker areas
in addition to their registration, client office and store. All client areas will need to be secured
with swipe controls.

Event Contractor Access

Event contractors will need to access the loading dock and car lift. They will need to
access the backstage areas and all foyer areas although this access may be controlled with the
electronic security system.

Vertical Transport
Public Lifts will be available to the public to access all levels of the new building. Goods
and service lifts will be required to allow sets and deliveries access to upper meeting spaces. The
service lift providing access to the food and beverage serveries needs to be large enough to
handle large trollies and loaded pallet jacks. Service lifts will require proximity card controlled
access. Escalators will be included to link all foyer levels. These should be located close to lifts
and in an area away from the center of the foyer. Public movement via escalators through any
level should not disrupt cocktail, exhibition or catering events that may be underway. Escalators
will ideally be located adjacent to a stairway.

DESIGN ELEMENTS

The following design elements that relate to space planning are to be included:

(a) General
-Independent access to the buildings through powered doors should be provided in all
available areas.
-Wheelchair access is to be provided at every principal entry point into the precinct and
venues.
-There is to be convenient lift access from accessible parking bays.
-Public stairways
-Provision is to be made for wider doors and door circulation space for easier access
-Lift access to all public levels and back stage areas is to be included to enable full
participation of the people with disabilities, including employment opportunities.
-Access to landscaped areas is to be provided wherever practical.
-Drinking fountains are to be accessible by people in wheelchairs,

(b) Carers facilities

-The needs of carers must be acknowledged and addressed in the design, including the
provision of seating, facilities and appropriate support spaces.
-Parents / baby rooms are required.
(c) Safety
-Places of refuge within fire isolated exits with communication systems are to be
provided
-Storage locations for evacuation wheelchairs are to be provided within the places of
refuge
-Places of refuge are to be fitted with an emergency communications system enabling
people with a physical disability to communicate with emergency services

(d) Theatres and performance spaces, foyers

-A variety of wheelchair spaces, together with seating for carers, should be provided in
different locations in each auditorium and access to seating to comply with AS142
8.2, the Access to Premises Standard, and the BCA.
-Sightlines to the stages are to be maintained for wheelchair positions.
-There are to be removable seats to provide accessible seating positions and for childrens
shows.
-There are to be a variety of seating widths to accommodate larger bodied patrons.
-A clear path of travel should be provided from the auditorium to the stage for people
using wheelchairs.
-Back of house facilities are to be completely accessible for performers
-Wide corridors for greater access in back of house and stage areas
-Accessible showers are to be provided for performers in all dressing room levels and
close to the rehearsal room.

(e) Toilets
-Accessible toilets adjacent to each group of male and female toilets, including back stage
areas.
-Toilet cubicles in either gender specific toilets to include features that people with an
ambulant physical disability.
-Powered sliding doors to all accessible toilets
-A small childrens toilet in both male and female toilets is to be provided, a lower height
basin in each and a lower height urinal in the male toilets suitable for use by a child.

(f) Parking is to include:

-Accessible parking bays positioned close to lifts.
-Bicycle and motor bike facilities
-End of trip facilities for cyclists
-Motorized scooter parking
-Parking ticket dispensing machines are to accommodate limited reach and pull ability.
-The help button should be within easy reach, stand out (not flush with) the fixture, with
hearing augmentation.

PLANNING STANDARDS

ACCESS
KEY DESIGN CRITERIA PROVIDE

1. Easily identifiable entrance and exit, and clear external signage, which may need to be
illuminated.
2. Sufficient unloading/loading space to accommodate multiple events.
3. Level ground floor with loading docks of sufficient size for all services including client
vehicles.
4. Large coach drop off and collection points adjacent to main entrance, with sufficient turning
space and height, accessible under cover.
5. Doors of sufficient width and height or demountable/retractable walls to permit truck access
(trucks delivering exhibit and staging equipment pose particular problems).
6. Floor loadings to permit truck access
7. Easily identifiable and weather protected entrance and reception area for attendees.
8. Clearly identified disabled access.
9. In larger venues, security systems and monitoring at loading docks.
10. Separate entry for venue staff.
11. Storage space (for several days) for pre-congress consignments including exhibitors displays
materials.

PARKING
KEY DESIGN CRITERIA PROVIDE

1. Plenty of space for parking while unloading/loading goods and equipment with a dedicated car
park for vehicles delivering goods or equipment.
2. Parking for trucks with sufficient height and turning space where staging, audio visual or other
equipment needs to be packed in or out within a short time period.
3. Long-term parking for trucks used for transporting production equipment and exhibitors
displays.
4. Coach parking bays off street.
5. Sufficient undercover parking for attendees.
6. All parking, including venue staff parking, should be secure.
7. Disabled spaces.
8. Direct access to venue lobby.
9. Clear directions for exiting car park.
10. Sufficient cashier stations (everyone likely to leave at once).
11. Sufficient exits to street, with adequate queuing lanes.

DELIVERY AND STORAGE

KEY DESIGN CRITERIA PROVIDE

1. Color coded storage bays set aside for specific meetings.

2. Facilities to store up to one week prior to and two days after a meeting.
3. Storage available for meeting organizers, exhibitors packaging materials and production
equipment cases or offsite storage provided by a company with a delivery service to the
convention Centre on the setup day.

TRANSPORT
KEY DESIGN CRITERIA PROVIDE

1. Drive-up, drive-in access

2. Truck to trolley at loading docks or unload by hoist.
3. Space for queuing buses.
4. Turning area for delivery trucks.
5. Feature lifts in larger multi-level venues.
6. Covered walkways connecting various areas within and without the venue and weather
protection to transport pick up and drop off points.
7. Easy access to public transport.
8. Easily identifiable taxi waiting bays and call buttons.

FACILITIES SIGNAGE
KEY DESIGN CRITERIA PROVIDE

1. Clear signage on main access routes starting as far away from the venue as possible.
2. External signage to roof level sufficient for identification of venue.
3. External signage at ground level sufficient for direction of pedestrian and vehicular traffic.
4. Temporary customizing e.g. with electronic display to enable specific events to be announced.
5. Flagpoles for clients flags or banners.
6. External and flood lighting consistent with the image of the venue.
7. All external signs using universal/international symbols.
AUDITORIUM

The Auditorium space types are areas for large meetings, presentations, and
performances. Auditorium space type facilities may include assembly halls, exhibit halls,
auditoriums, and theaters. Auditorium space types do not include such features as sound
reinforcement systems, audiovisual systems and projection screens, food service facilities,
proscenium stages with heights greater than 50'- 0" or fly gallery, orchestra pits, revolving or
hydraulic stage platforms, flying balconies, movable seating, or billboard systems.

SPACE ATTRIBUTES
Auditorium spaces are designed to accommodate large audiences. As such, they tend to
have wide spans and are multiple-stories high in order to accommodate seating, sightline, and
acoustical requirements. Raised stage/dais floors and special lighting equipment are often
required as well. Typical features of Auditorium space types include the list of applicable design
objectives elements as outlined below. For a complete list and definitions of the design
objectives within the context of whole building design, click on the titles below.
GENERAL FEATURES:
It is very essential that the proposed convention center should contain at least one convention
hall, two mini convention halls, one exhibition hall, one restaurant and parking facilities as per
details given below:-

1. CONVENTION HALL- Convention hall as the name suggests should have audio Visual
conferencing equipment, facility for high fidelity recording, video projection/ video graphs etc.
and skilled manpower at various levels. The seating capacity in the hall may be in a classroom
style in the following category:-
a) Above 1500pax or
b) 1200-1500 pax or
c) 800-1200 pax or
d) 300-800 pax

2. MINI CONVENTION HALLS: Mini Convention halls are equally important in Convention
Centers as these halls are required for various seminars, committees, meetings etc. the seating
capacity therefore, may be in a theatrical or classroom style to seat as follows:-
a) 200-300 pax or
b) 100-200 pax or
c) 50-100 pax or
d) 20-50 pax

3. EXHIBITION HALL: Exhibition Hall is another important feature in convention center.

Delegates to the convention as well as trade relative promoters take part in trade shows to
promote their products during conventions. As such, it is essential that such exhibition hall
should have a capacity to accommodate at least 20 booths of 3 mts by 3 mts in size excluding
passages in between the booths.

4. RESTAURANTS: Restaurants in the convention centers should confirm to the existing

guidelines of HRACC laid down by the Ministry.

5. PARKING: Parking facility for not less than 50 cars and five coaches.
6. RESIDENTIAL ACCOMMODATION FOR DELEGATES/ PARTICIPANTS: applicable
only if, promoters, desire to have residential accommodation in the convention complex and the
guidelines laid down by the Ministry in respect of star category hotels will apply.

7. In addition to the above facilities convention center should include the following

INFRASTRUCTURAL FACILITIES:-
1. Landscaped forefront
2. Exhibition Management Centre
3. Administrative facilities for corporate office including IITTM/ Internet etc.
4. Trade Show/ Fair Facilities such as Tourist Office, Bank and Money
Changing facilities, Travel Desk, STD/ISD, Press Lounge, VIP Lounges etc.
5. Technical facilities such as plant room, electric substation, stores, electric power back-up-
system, fire hydrant etc.
6. Gate complex for stipulating entry and exit.
7. Information booths.
8. Public Convenience.
9. Stationary Shops and Kiosks.
10. Public Address System.
11. First aid with doctor on call facilities.
12. Security office and booths for security arrangements.
13. Storage complex for custom storage and handling etc.
14. Fire safety arrangements.
15. Locker facilities.
In order to enhance the value of the above facilities there must be space for other ancillary
activities also. This could include the following:

i) Handicraft shops, souvenir shop.

ii) Facility for the physically disabled person.
iii) Other facility for enhancing customer satisfaction.
BUILDING LAWS
ACCORDING TO PD 1096, THE NATIONAL BUILDING CODE OF THE
PHILIPPINES:

Convention Halls belong to Group H Division H-1 (Recreational) which are assembly
buildings with stage and having an occupant load of less than 1,000, and Group I
Division I-1 (Recreational,
Assembly Buildings with stage and an occupant load of 1,000 or more in the building)

PRE (Park Structures, Recreation and Entertainment) - a range of recreational uses

or occupancies, characterized mainly as a low-rise or medium-rise building/structure for
low to medium intensity recreational or entertainment functions related to educational
uses, e.g., structures on campuses or its component parks/open spaces and all other kinds
of recreational or assembly buildings/structures on campus such as auditoria, mess halls,
seminar facilities, gymnasia, stadia, arenas and the like.

CUL (Cultural) - a community to national level of cultural use or occupancy,

characterized mainly as a low-rise or medium-rise building/ structure for cultural
activities, e.g., cultural centers, convention centers, very large office or mixed-
use/occupancy buildings and the like.

Building Height Limit (BHL) by Type of Use or Occupancy- Cultural: 30.00 meters
(or must follow the duly-approved BHL in the major zone it is part of), Parks and Open
Recreational and Entertainment Spaces 15.00 meters (or must complement the duly-
approved BHL in the major zone it is part of)

Minimum Required Off-Street (Off-RROW) cum On-Site Parking Slot, Parking

Area and Loading/Unloading Space Requirements by Allowed Use or Occupancy
o One (1) car slot and one (1) jeepney/shuttle slot for every 50.00 sq. meters of
spectator area; and one (1) bus parking slot for every two hundred (200)
spectators

Setbacks for Commercial, Industrial, Institutional and Recreational Buildings:

Exits
o Number of Exits. Every building or usable portion thereof shall have at least
one exit. In all occupancies, floors above the first storey having an occupant load
of more than 10 shall not have less than two exits. Each mezzanine floor used for
other than storage purposes, if greater in area than 185 square meters or more than
18.00 meters in any dimension, shall have at least than two stairways to an
adjacent floor. Every storey or portion thereof, having an occupant load of 500 to
 999 shall have at least three exits. Every storey or portion thereof having an
occupant load of 1000 or more shall have at least four (4) exits.
o Distance to Exits. No point in a building without a sprinkler system shall be
more than 45.00 meters from an exterior exit door, a horizontal exit, exit
passageway, or an enclosed stairway, measured along the line of travel. In a
building equipped with a complete automatic fire extinguishing system the
distance from exits may be increased to 60.00 meters.

Corridors and Exterior Exit Balconies. The provisions herein shall apply to every
corridor and exterior exit balcony serving as required exit for an occupant loa of more
than ten.
o Width. Every corridor or exit balcony shall not be less than 1.10 meters in width

Seats
o Seat Spacing
With standard seating, the spacing of rows of seats from back-to-back shall not less
than 840 millimeters. With continental seating, the spacing of rows of unoccupied seat shall
provide a clear width measured horizontally, as follows: 450 millimeters clear for rows of 18
seats or less; 500 millimeters clear for rows of 35 seats or less; 525 millimeters clear for rows of
45 seats or less; and 550 millimeters clear for rows of 46 seats or more.
o Width
The width if any seat be not less than 450 millimeters.

Spacing Seats
o Row spacing
The minimum spacing of rows of seats measured from back-to-back shall be: 600
millimeters for seats without backrests in open air stands; 750 millimeters for seats with
backrests, and 850 millimeters for chair seating. There shall be a space of not less than 300
millimeters between the back of each seat and the front of the seat immediately behind it.
o Rise Between Rows
The maximum rise from one row of seats to the next shall not exceed 400 millimeters.
Aisles
o Width
Aisles shall have a minimum width of 1.10 meters.
o Stairs Required
When an aisle is elevated more than 200 millimeters above grade, the aisle shall be
provided with a stairway or ramp whose width is not less than the width of the
aisle.

Skylights.
o All skylights shall be constructed with metal frames except those for Groups A
and J Occupancies. Frames of skylights shall be designed to carry loads
required for roofs. All skylights, the glass of which is set at an angle of less than
45 degrees from the horizontal, if located above the first storey, shall be set at
least 100 millimeters above the roof. Curbs on which the skylights rest shall be
constructed of incombustible materials except for Types 1 or 11 Construction

ELECTRICAL AND MECHANICAL REGULATIONS

ELECTRICAL REGULATIONS
Emergency Power Systems
a. Shall provide electric power for the safety to life and property when normal electric
power supply is interrupted.
b. Shall have adequate capacity for the operation of the emergency load.

Electrical Room
 a. An adequate space or area shall be provided at load centers where panel boards,
breakers, switchgears and other electrical equipment are installed.

Service Equipment
a. An adequate space or area shall be provided for the service equipment that shall be
located in a readily accessible area, either inside or the outside walls of the
building.

Metering Facilities
a. Metering Vault, when required for primary service, shall be provided with natural or
artificial ventilation.
b. Metering space shall be provided for single metering or multi-metering centers for
secondary service.

MECHANICAL REGULATIONS

Elevators
o Elevators shall be installed in all private and public buildings for public use accessible to
disabled persons, pursuant to the objectives of Batas Pambansa Bilang 344 (Accessibility
Law).
o Hoist way for elevators shall be substantially enclosed throughout their height, with no
openings allowed except for necessary doors, windows or skylights.
o Ropes, wires or pipes shall not be installed in hoist ways, except when necessary for the
operation of the elevators.
o Hoist way pits shall be of such depth that when the car rests on the fully compressed
buffers, a clearance of not less than 600 millimeters remains between the underside of the
car and the bottom of the pit.
o When four (4) or more elevators serve all or the same portion of a building, they shall be
located in not less than two (2) hoist ways and in no case shall more than four (4)
elevators be located in any one hoist way.

Escalators
o The angle of inclination of an escalator shall not exceed 30 from the horizontal.
o The width between balustrades shall not be less than 560 millimeters nor more than 1.20
meters. This width shall not exceed the width of the steps by more than 330 millimeters.
o Solid balustrades of incombustible material shall be provided on each side of the moving
steps.
o If made of glass, it shall be of tempered type glass.
o The rated speed, measured along the angle of inclination, shall be not more than 38
meters per minute.

Water Pumping for Buildings/Structures

Installation of pumping equipment to supply buildings/structures directly from existing
water supply system shall not be allowed. An underground water tank or cistern must be filled by
gravity flow from the water supply system, from where pumps can be installed.

To maintain water pressure in all floors of a building/structure, the following systems may be
used:
i. Overhead tank supply - may be installed above the roof supported by the building/structure
or on a separate tower.
(a) Water tanks shall be provided with a vent and an overflow pipe leading to a storm
drain and shall be fully covered.
ii. Pneumatic tank - an unfired pressure vessel, initially full of air, into which water from mains
is pumped.
(a) A suitable pressure switch shall stop the pump when pressure required is attained.
(b) Tanks shall be designed for twice the maximum total dynamic pressure required.
(c) An air volume control device shall be installed to maintain correct air volume inside
the tank.

SAFETY
REQUIREMENTS
ACCORDING TO BP344 ACCESSIBILITY LAW
Theaters, Auditoriums and Convention Halls
Barrier-free facilities and features required in: A, B, C, D, E, G, H, J, K, L, M, N, and O.
Architectural features and facilities:

o A - Stairs
o B - Walkways
o C - Corridors
o D - Doors and Entrances
o E - Washrooms and Toilets
o H - Parking Areas
o J - Handrails
o K - Thresholds
o L - Floor Finishes
o M - Drinking Fountains
o N - Public Telephones
o O- Seating Accommodations

WALKWAYS AND PASSAGEWAYS

o Walkways should have a minimum width of 1.20 meters.

HANDRAILS
o Handrails shall be installed at 0.90 m and 0.70 m above steps or ramps. Handrails
for protection at great heights may be installed at 1.0 m to 1.06 m.
o A 0.30 m long extension of the handrail should be provided at the start and end of
ramps and stairs.
o Handrails attached to walls should have a clearance no less than 50 mm from the
wall. Handrails on ledges should have a clearance not less than 40 mm.
PARKING
o Parking spaces for the disabled should allow enough space for a person to transfer
to a wheelchair from a vehicle;
o Accessible parking spaces should be located as close as possible to building
entrances or to accessible entrances;
o Whenever and wherever possible, accessible parking spaces should be
perpendicular or to an angle to the road or circulation aisles;
o Accessible parking slots should have a minimum width of 3.70 m.;
o A walkway from accessible spaces of 1.20 m. clear width shall be provided
between the front ends of parked cars;
o Provide dropped curbs or curb cut-outs to the parking level where access
walkways are raised;
o Pavement markings, signs or other means shall be provided to delineate parking
spaces for the handicapped;
o Parking spaces for the disabled should never be located at ramped or sloping
areas;
 INSIDE BUILDINGS AND STRUCTURES

1. ENTRANCES
o Entrances should be accessible from arrival and departure points to the interior
lobby;
o One (1) entrance level should be provided where elevators are accessible;
o In case entrances are not on the same level of the site arrival grade, ramps should
be provided as access to the entrance level;
o Entrances with vestibules shall be provided a level area with at least a 1.80 m.
depth and a 1.50 m. width;

2. WASHROOMS & TOILETS

o Accessible water closet stalls shall have a minimum area of 1.70 x 1.80 mts.
One movable grab bar and one fixed to the adjacent wall shall be installed at
the accessible water closet stall for lateral mounting; fixed grab bars on both
sides of the wall shall be installed for stalls for frontal mounting;
3. ELEVATORS
o Accessible elevators should be located not more than 30.00 m. from the
entrance and should be easy to locate with the aid of signs;
o Accessible elevators shall have a minimum dimension of 1.10 m. x 1.40 m.;
o Control panels and emergency system of accessible elevators shall be within
reach of a seated person; centerline heights for the topmost buttons shall be
between 0.90 m to 1.20 m from the floor;

ACCORDING TO PD 1185: FIRE CODE OF THE PHILIPPINES:

For places of Assembly

Occupant load: The occupant load permitted by dividing the net floor area or
space assigned to that use by the square meter per occupant as follows:
o An assembly area of concentrated use without fixed seats such as
auditoriums, church, dance floor, (0.65 sq. m., per person)
o An assembly area of concentrated use such as conference room, dining
room, drinking establishment, exhibit room, gymnasium, (1.4 sq.
m./person)
o Standing room or waiting space (0.28 sq. m. per person)
Exit Distance and Dead-end Limits
For places of Assembly:
o No individual unit of exit width shall serve more than 100 person
o Every Class A (1000 or more) capacity shall have at least four (4) separate
exits as remote from each other
o Class B (300-600) capacity shall have at least two (2) exits 600 above
shall have three (3) exits
o Class C (50-300) shall have at least 2 means of exit, consisting of separate
exits leading to a corridor giving access to separate independent exits in
different directors.
o Every assembly occupancy shall be provided with a main exit to
accommodate of the total occupant load

ACCORDING TO R.A. 7160, LOCAL GOVERNMENT CODE

GENERAL RULES ON THE OPERATION AND MAINTENANCE

OF TOURISM-RELATED ESTABLISHMENTS
 Fire-fighting Facilities. Fire-fighting facilities shall be provided in
accordance with the Fire Code of the Philippines.
Maintenance - All facilities of the establishment concerned shall be
properly maintained at all times. A periodic vermin control program shall be
conducted.
Air-conditioning/Ventilation. All enclosed areas of the establishment
Prohibited Acts and Practices.
o No pets or animals shall be allowed within the premises.
o Ambulant vendors shall be prohibited from peddling their wares within the
premises.
o All forms of gambling, drunkenness or disorderly conduct of any kind
shall be prohibited in the establishments and within its immediate
premises.
o Keepers, managers or operators shall exert all possible efforts not to
permit any person whom they know or have reason to believe to be either
a prostitute, pedophile or of questionable character to use the
establishment for purposes of immoral/illegal activities. They shall
immediately report to the nearest police station the presence in the
premises of any such person.
 UTILITY
REQUIREMENTS
GENERATOR ROOM/ELECTRICAL ROOM/POWER HOUSE
An electrical room is a room or space in a building dedicated to electrical equipment. The
size of the electrical room is usually proportional to the size of the building. Large buildings may
have a main electrical room and subsidiary electrical rooms. Electrical equipment may be for
power distribution equipment, or for communications equipment

WATER TANK/WATER SUPPLY

A water tank is a container for storing liquid. The need for a water tank is as old as
civilization, to provide storage of water for use in many applications, drinking water, irrigation
agriculture, fire suppression, agricultural farming, both for plants and livestock, chemical
manufacturing, food preparation as well as many other uses.
OVERHEAD WATER SUPPLY/SYSTEM
GRAVITY WATER SYSTEM/SUPPLY
Rainwater harvesting is the accumulation and deposition of rainwater for reuse on-site,
rather than allowing it to run off. Rainwater can be collected from rivers or roofs, and in many
places the water collected is redirected to a deep pit (well, shaft, or borehole), a reservoir with
percolation, or collected from dew or fog with nets or other tools. Its uses include water for
gardens, livestock, irrigation, domestic use with proper treatment, and indoor heating for houses
etc. The harvested water can also be used as drinking water, longer-term storage and for other
purposes such as groundwater recharge.
SEPTIC TANK
A septic tank is a key component of a septic system, a small-scale sewage treatment
system common in areas that lack connection to main sewage pipes provided by local
governments or private corporations. Other components, generally controlled by local
governments, may include pumps, alarms, sand filters, and clarified liquid effluent disposal
methods such as a septic drain field, ponds, natural stone fiber filter plants or peat moss beds.

STORM DRAINAGE
A storm drain, storm sewer (US), surface water drain/sewer (UK), stormwater drain
(Australia and New Zealand), or simply a drain or drain system is designed to drain excess rain
and ground water from impervious surfaces such as paved streets, car parks, parking lots,
footpaths, sidewalks, and roofs.

MATERIAL RECOVERY FACILITY

An MRF for the recycling of domestic waste. A materials recovery facility, materials
reclamation facility, materials recycling facility or Multi re-use facility (MRF - pronounced
"murf") is a specialized plant that receives, separates and prepares recyclable materials for
marketing to end-user manufacturers.
FACILITY SURVEY
SMX BACOLOD

OVERVIEW
Ideal for all types of event, SMX Bacolod offers 3 function rooms and 6 meeting rooms,
totaling 4,269 square meters of leasable space that can accommodate anything from an audience
of 5,000 to an exclusive conference for 10.

Spanning 8,218 sq. m. on the third floor of the SM City Bacolod commercial complex, the venue
holds to the distinctive values SMX is known for: excellent location, extraordinary facilities, and
exceptional service from its team of highly-trained event professionals.
GREEN INITIATIVES
Complementing the form and functionality of SMX Bacolods facilities is its sensitivity to
environmental impact, executed whenever and wherever possible. For example, the convention
centers air-conditioning system is individually controlled in every room, substantially reducing
power wastage, and ensuring responsible energy conservation.
FACILITIES
SMX Bacolod is ready to help you host a gathering of up to 4,975 people, with:
3 function rooms that accommodate up to 4,500 guests, and
5 meeting rooms that accommodate up to 475 guests.
Beyond the spacious and comprehensively-equipped rooms, SMX Convention Center Bacolod
also offers a 1,726-square-meter pre-function lobby, Wi-Fi or cable internet, telephone
connectivity, multiple elevator access plus the 649-slot open parking space which ensures
convenience for all guests.
Being within SM City Bacolod, it also provides a plethora of shopping, dining, entertainment,
and leisure options.
FUNCTION HALLS
Anywhere from 400 to 4,500 guests may be seated in the 3 function halls, which can be
combined into a floor area of up to 3,544 square meters in theater, classroom, banquet, or
cocktail layouts, for all manner of large-scale events. Each function hall has its own adjoining
VIP room and a dedicated kitchen to cater to the food and beverage requirements of every given
event. Fully-carpeted, the rooms have a ceiling clearance of 5.9 meters, floor load capacity of
100 pounds per square foot, and central air conditioning, with individual controls per room.
MEETING ROOMS
Meeting rooms can host just a few select delegates orwhen combined and customized into
theater, classroom, banquet, cocktail, or hollow square/rectangular layoutsup to 475 attendees,
perfect for small- or medium-scale events. Ranging from 71 sqm. to 207 sqm., the rooms have a
ceiling clearance of 4.4 meters, floor load capacity of 100 pounds per square foot, and central air
conditioning, with individual controls per room.
AMENETIES
Parking
SMX Bacolod has an open parking with
649 slots.
Connectivity
SMX Bacolod provides full wireless
fidelity (Wi-Fi), local area network
(LAN), and telephone connectivity, for
the convenience of guests.

Safety & Security

Your guests well-being and peace of mind are assured through CCTV security cameras, a fully-
equipped clinic, and automated fire alarm system.

Lifts
Quick, convenient access to all facilities, from top to bottom, is provided via two service
elevators with a load capacity of 1,600 kg. and a car lift, with a load capacity of 4,000 kg.

FUNCTION FLOOR SETUP TYPES (NUMBER OF PAX)

ROOM AREA THEATER CLASSROO BANQUET COCKTAIL
(in sq. m.) M
FUNCTION 1110 1200 600 550 1200
 ROOM 1
FUNCTION 1182 1300 650 600 1500
ROOM 2
FUNCTION 1252 1400 700 650 1700
ROOM 3
FUNCTION 2292 2500 1250 1150 2900
ROOM 1 &
2
FUNCTION 2434 2700 1350 1250 3200
ROOM 2 &
3
ALL 3544 3900 1950 1800 4500
FUNCTION
ROOMS

MEETIN FLOO SETUP TYPES (NUMBER OF PAX)

G R THEATER CLASSROO HOLLOW BANQUE COCKTAI
ROOMS AREA M SQUARE/ T L
(in sq. RECTANGL
m.) E
MEETIN 74 53 35 28 48 75
G ROOM
1
MEETIN 74 53 35 28 48 75
G ROOM
2
MEETIN 169 145 80 48 72 160
G ROOM
3
MEETIN 207 190 200 54 96 200
G ROOM
4
MEETIN 130 110 60 42 60 115
G ROOM
5
MEETIN 71 53 35 28 48 75
G ROOM
6
MEETIN 147 135 70 58 96 145
G ROOM
1&2
MEETIN 376 335 176 100 180 360
G ROOM
3&4
MEETIN 337 300 260 100 168 315
G ROOM
4-5
MEETIN 506 445 240 144 240 475
G ROOM
3-5

CEBU INTERNATIONAL CONVENTION CENTER (CICC)

The Cebu Convention Center (Cebu International Convention Center, CICC) is a structure built
by the Cebu Provincial Government in time for the 12th Asean Summit in January 2007 and the
2nd East Asia Summit.

It is a three-story structure with a gross floor

area of 28,000 square meters and situated on
3.8 hectares of land in Mandaue City.
The Cebu Convention Center features an
International Media Center, a large Plenary
Hall, an Exhibition Hall, and several Meeting
Rooms. The Cebu International Convention
Center is an ideal venue for conventions, meetings, trade shows, business conferences, sports,
corporate events, expositions and other special events.

DIMENSIONS AND ROOM CAPACITIES

HALL / ROOMS Area (sq.m.) Theater Classroom Banquet-Round
Plenary Hall (2nd Flr) 1,934 2,800 1,600 1,000
Exhibition Hall (2nd Flr) 1,536 1,600 1,200 900
Summit Hall 1 1,152 1,000 900 650
Summit Hall 2 1,366 1,200 900 650
Leader's Room 101 156 150 125 90
Leader's Room 102 234 250 180 140
Leader's Room 103 156 150 125 90
Leaders Room 104 288 280 230 175
Leader's Room 105 96 90 70 50
Leader's Room 106 56 50 40 30
Leader's Room Rm108 112 110 80 60
Exhibit Area 1 648 600 400 250

Exhibit Area 2 695 800 500 350

Cafeteria 397 400 150 120

PHILIPPINE INTERNATIONAL CONVENTION CENTER (PICC)

CCP Complex, Roxas Boulevard, Manila,
Philippines

An architectural landmark on its own,

housing works of various Filipino master
artists in painting, the Philippine
International Convention Center made
history as Asias first convention center,
setting a trend that led to countries to build
their own.

It provides the perfect venue for every gathering and purpose. It offers excellent facilities for
meetings, conventions, exhibits and special events a Plenary Hall that can seat more than
3,500; an elegant Reception Hall, Exhibit Areas and other meeting rooms.
SOURCES:
https://en.wikipedia.org/wiki/Convention_center
http://www.rightsolution.co.uk/projects/planning-a-convention-centre/comment-page-1/
http://www.visitmyphilippines.com/index.php?title=RulesonTourism-
RelatedEstablishments-RulesandRegulationsToGovernAccreditationofTourism-
RelatedEstablishments(Restaurants,Shops,DepartmentStores,Museums,TrainingCenters,
Homestays,RestAreasinGasolineStations,Sports....)&func=all&pid=94&tbl=1
http://www.smxconventioncenter.com/experience-smx/smx-bacolod/facilities
http://www.smxconventioncenter.com/bacolod
http://www.smxconventioncenter.com/experience-smx/smx-bacolod/amenities
http://www.experiencephilippines.org/mice-tourism/
http://www.meetings-conventions.com/Meeting-Facilities/Manila-
Philippines/Convention-Center/Philippine-International-Convention-Center-p2093882
http://www.bacolodcity.gov.ph/conventionfacilities.pdf
https://en.wikipedia.org/wiki/Rainwater_harvesting#System_setup
https://en.wikipedia.org/wiki/Storm_drain#Regulations_and_local_building_codes
https://en.wikipedia.org/wiki/Materials_recovery_facility

NATIONAL BUILDING CODE OF THE PHILIPPINES

ACCESSIBILITY LAW
FIRE CODE OF THE PHILIPPINES
LOCAL GOVERNMENT CODE