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Gojo BOQ 2013

Gojo BOQ 2013


Reference Manual

Continental Management Systems and Software Solutions P.L.C.

Continental Management Systems and Software Solutions P.L.C.


Gojo BOQ 2013

Contents
What is GOJO BOQ 2013? ............................................................................................................................. 1
Main Features ........................................................................................................................................... 1
Introduction to GOJO BOQ 2013................................................................................................................... 1
Main Windows, Panels and Tool Bars ........................................................................................................... 1
Gojo BOQ Main Window........................................................................................................................... 2
Change my password Dialog ..................................................................................................................... 4
Manage Accounts Window ....................................................................................................................... 4
Add New Account Dialog ...................................................................................................................... 5
Edit Account Dialog ............................................................................................................................... 6
Notifications Window ............................................................................................................................... 7
Project Set up Wizard ............................................................................................................................... 8
Open Project Window ............................................................................................................................. 10
Cost Category Window ........................................................................................................................... 10
Cost Category Material Panel ............................................................................................................. 11
Cost Category Labor Panel .................................................................................................................. 12
Cost Category Machine/Equipment Panel .......................................................................................... 13
Cost Category Overhead and Miscellaneous Panel ............................................................................ 14
Cost Category Profit Panel .................................................................................................................. 15
Type of work Library Window ................................................................................................................. 16
Sub Contract Log Window ...................................................................................................................... 17
Project Window ...................................................................................................................................... 18
How to......................................................................................................................................................... 21
How to Login ........................................................................................................................................... 21
How to Create User accounts ................................................................................................................. 21
How to Delete user accounts .................................................................................................................. 21
How to Change Passwords ...................................................................................................................... 22
How to Create a new Project .................................................................................................................. 22
How to Close Project (Make project no longer editable) ....................................................................... 22
How to create new Project based on a previous project (copy project) ................................................ 22

Continental Management Systems and Software Solutions P.L.C.


Gojo BOQ 2013

How to See Material List ......................................................................................................................... 23


How to See Labor Requirements ............................................................................................................ 23
How to Add a category to a Project ........................................................................................................ 23
How to Add a work item to a Project...................................................................................................... 23
How to Add Sub contracted Type of Work to a project ......................................................................... 23
How to Change Type of Work Description and Quantity........................................................................ 24
How to Change Subcontracted Type of Work Description, unit and Quantity....................................... 24
How to Change work item Description ................................................................................................... 24
How to Change Category Description ..................................................................................................... 24
How to Delete Type of Work from projec.............................................................................................. 24
How to Delete Subcontracted Type of Work from projec ...................................................................... 24
How to Delete work item from projec .................................................................................................... 24
How to Delete Category from projec ...................................................................................................... 25
How to Export Project ............................................................................................................................. 25
How to Print Project................................................................................................................................ 25
How to Analyze cost ratios Project (based on cost categories) .............................................................. 25
How to Analyze cost ratios Project (based on cost work Items) ............................................................ 26
How to Calculate unit Costs based on selected cost categories and cost items for the whole project
(Filter out some cost components) ......................................................................................................... 26
How to Insert Type of work to library ..................................................................................................... 26
How to Update Type of work in library................................................................................................... 27
How to delete Type of work in library .................................................................................................... 27
How to Insert material and material cost ............................................................................................... 28
How to Update material cost and material density ................................................................................ 28
How to Delete material........................................................................................................................... 29
How to Insert labor type and cost .......................................................................................................... 29
How to Update labor daily wage ............................................................................................................ 29
How to Delete Labor type ....................................................................................................................... 30
How to Insert machine/equipment and cost .......................................................................................... 30
How to Update machine/equipment hourly cost ................................................................................... 31
How to Delete machine/equipment ....................................................................................................... 31
How to Update Overhead and miscellanies percentage ........................................................................ 31

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Gojo BOQ 2013

How to Update profit percentage........................................................................................................... 32


How to Insert mix ratio ........................................................................................................................... 32
How to Update mix ratio......................................................................................................................... 33
How to Delete mix ratio .......................................................................................................................... 33
How to Get new notification................................................................................................................... 34
How to Get all notification ...................................................................................................................... 34
Glossary ....................................................................................................................................................... 35
Acknowledgements..................................................................................................................................... 36

Continental Management Systems and Software Solutions P.L.C.


Gojo BOQ 2013

What is GOJO BOQ 2013?


Gojo BOQ 2013 is software designed to address issues concerning preparation of rates on
development of bill of quantities to consultants and contractors.

Main Features
Prepare rates of quantities from bid documents for contractors

Help consultants prepare bid documents and evaluate bill of quantities

Calculate labor requirement for every sub-tasks

Prepare material list for every sub-tasks

Prepare Cost Ratio analysis based on work items

Prepare Cost Ratio analysis based on cost categories

calculate rates based on selected cost categories

save history of bill of quantities

Store Library of different types of works, Materials, Labors and machineries

gives different access permission to different groups of users

Introduction to GOJO BOQ 2013

Main Windows, Panels and Tool Bars

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Gojo BOQ 2013

Gojo BOQ Main Window


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Gojo BOQ 2013

Image Description

1. Create new Project: Used to create new Project. Opens Project Setup Wizard Dialog
2. Open and Existing Project: Used to open and edit existing project. Opens Open Project
Window
3. Cost Category: Used to open and edit different Cost categories and items. Opens Cost
Category window.
4. Type of Work Library: Used to open and edit types of work. Opens Types of Works in Library
window
5. Sub Contract Log: Used to see all Sub Contracted Types of works. Opens Sub Contract Log
window
6. Information Area: Shows information about logged in Users and last log in date
7. Notifications: Show number of all new notifications since last log in. Opens Notifications
window
8. Tools: Displays tool menu
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2
2.1

3
2.2

1. Manage Accounts: Used to create and edit User Accounts. Opens Manage Accounts Window
2. Notifications: Shows submenus regarding Notifications
2.1 All Notifications: Used to see all notifications. Opens Notifications window with all
notifications
2.2 New Notifications: Used to see notifications created since last log in. Opens Notifications
window with recent notifications
3. Change my Password: Used to change the logged in users password. Opens Change My
Password dialog

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Gojo BOQ 2013

Change my password Dialog

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1. Old Password: to insert old password


2. New Password: to insert new password
3. Re enter new Password: to insert confirmation of the new password
4. OK: Used to apply new Password. Returns back to the main Window
5. Cancel: Used to dismiss password change. Returns back to the main Window

Manage Accounts Window

1 2 3 4
5

1. User Accounts View Area: Show all Existing User Accounts


2. New: Used to create new user account. Opens Add new Account Dialog
3. Edit: Used to edit selected user account. Opens Edit Account dialog

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Gojo BOQ 2013

4. Delete: Used to delete selected user account.


5. Done. Used to close window and return back to previous window.

Add New Account Dialog

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4
3

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5 6

1. User Name: to insert User Name


2. Password: to insert password
3. Re enter Password: to confirm password
4. Display Name: to insert Display Name
5. Role: to select Roll
6. OK: to confirm new user account creation
7. Cancel: to dismiss new user account creation

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Gojo BOQ 2013

Edit Account Dialog

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2

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4 5

1. Password: to insert new password


2. Re enter Password: to confirm new password
3. Display Name: to insert new Display Name
4. Role: to select new Roll
5. OK: to confirm new user account edit
6. Cancel: to dismiss new user account edit

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Gojo BOQ 2013

Notifications Window

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3

1. Notifications View Area: Notifications are viewed here


2. Delete All: Used to delete the selected Notification
3. Done: used to return back to previous window

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Gojo BOQ 2013

Project Set up Wizard


Project setup wizard page
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1. Project Title: to insert project title


2. Prepared By: to insert the name of the person who prepared to document
3. Date Created: to insert date of the project creation
4. Investor Detail: to insert the projects owner detail
5. Next: Used to go to the next page of the setup wizard
6. Cancel: used to dismiss new project creation

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Gojo BOQ 2013

Project setup wizard page


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2 3 4

1. Project types view area: Shows all the inserted project types
2. Back: Used to return to previous Project Wizard Page
3. Add: Used to add new Project Types
4. Remove: Used to remove selected project type
5. Finish: Used to finish project Setup. Opens Project window

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Gojo BOQ 2013

Open Project Window


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5

1. Search Area: Used to search Projects


2. Project View Area: Lists All Projcts
3. Project Detail View Area: Shows selected projects detail project types
4. Export Project: Used to export selected project to other document Types. Opens Export
Project dialog
5. Print Project: Used to print selected Project. Opens Print Project dialog
6. Open: Used to open selected Project. Opens selected project on project window
7. Cancel: Used to close Open Project window

Cost Category Window

Drop down menu:


Used to select one of
the six cost Categories

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Cost Category Material Panel

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1. Material List Area: Shows all Materials in database. When one Item is Selected Material Details
are Shown on Material Detail View Area
2. Material Detail View Area: Shows details of selected material, or is used to insert data when new
material or update buttons are clicked
3. New Material: Used to insert new material to database. Clears Material Detail View Area for
new material Data Insertion
4. Update: used to update the cost or density of the selected Material. Unit cost and Material
Density are highlighted for new data insertion
5. Delete: Used to delete selected Material

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Cost Category Labor Panel

1 3 4
5

1. Labor List Area: Shows all Labor types in database. When one Item is Selected Labor Details are
Shown on Labor Detail View Area
2. Labor Detail View Area: Shows details of selected Labor, or is used to insert data when new
Labor type or update buttons are clicked
3. New Labor Type: Used to insert new Labor type to database. Clears Labor Detail View Area for
new Labor Data Insertion
4. Update: used to update the daily Labor Wage of the selected Labor. Daily Labor Wage is
highlighted for new data insertion
5. Delete: Used to delete selected Labor

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Gojo BOQ 2013

Cost Category Machine/Equipment Panel

1 3 4
5

1. Machine List Area: Shows all Machine in database. When one Item is Selected Machine Details
are Shown on Machine Detail View Area
2. Machine Detail View Area: Shows details of selected Machine, or is used to insert data when
new Machine or update buttons are clicked
3. New Machine Type: Used to insert new Machine to database. Clears Machine Detail View Area
for new Machine Data Insertion
4. Update: used to update the hourly cost of the selected Machine. Hourly cost is highlighted for
new data insertion
5. Delete: Used to delete selected Machine

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Gojo BOQ 2013

Cost Category Overhead and Miscellaneous Panel

1. Overhead and Miscelaneous Percentage Detail View Area: Shows Overhead and miscellaneous
percentage and last date modified, or is used to insert new percentage when update buttons is
clicked
2. Update: used to update the Overhead and miscellaneous percentage. Overhead and
miscellaneous percentage in decimal is highlighted for new percentage insertion

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Gojo BOQ 2013

Cost Category Profit Panel

1. Profit Percentage Detail View Area: Shows Profit percentage and last date modified, or is used
to insert new percentage when update buttons is clicked
2. Update: used to update the Profit percentage. Profit percentage in decimal is highlighted for
new percentage insertion

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Gojo BOQ 2013

Type of work Library Window


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1. Type of work search: Used to search for types of work


2. Type of Works List View Area: Used to list all Types of work in database
3. Direct Cost Detail View Area: Shows Details of the direct cost of the selected Type of Work
4. Type of work Summary Detail View Area: shows summary of the selected type of work
5. New: Used to insert new Type of Work into database. Opens Add New Type of Work dialog
6. Edit: Used to edit the selected type of work. . Opens Edit Type of Work dialog
7. Delete: Used to delete the selected type of work.
8. Exit: Used to exit Type of work Library

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Gojo BOQ 2013

Sub Contract Log Window

1. Subcontracted Types of works List View Area: Shows all Subcontracted Types of works
2. Subcontractor Detail Area: Shows Subcontractor Detail of the selected subcontracted type of
work

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Gojo BOQ 2013

Project Window

1. Project Detail View Area: Shows Project Details of the current Project
2. Bill of Quantity Detail View and Work Area: used to show and construct all categories, work
items types of work and subcontracted types of works in a project type
3. Bill of Quantity View Changing Area: used to change pages either between bill of quantity work
area, material list and labor requirement or between different types of projects

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Gojo BOQ 2013

Project window Material List Page

1. Material list based on work items view are: Shows all materials used in the selected Project Type
categorized under their specific work items

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Project window Labor Requirements Page

1. Labor Requirements based on work items view area: Shows all Labor types used in the selected
Project Type categorized under their specific work items

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Gojo BOQ 2013

How to

How to Login
Initiate the software.

The software activates the log in window

Enter user name and password and click OK

The software check if the user name and password is correct and log you in

How to Create User accounts


Select Manage Accounts From Tools option in the Menu bar on Main Window.

The software will show Manage Accounts window

select New

The software will show Add New Account pop up window

Enter user name, password, Display Name, select role(Administrator or Limited User) and select
OK

The software will display an appropriate message and create the new account.

How to Delete user accounts


Select Manage Accounts From Tools option in the Menu bar on Main Window.

The software will show Manage Accounts window

Select accounts to be deleted and select Delete

The software will show a warning Dialog Box

select Delete

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Gojo BOQ 2013

The software will display an appropriate message and delete the account.

How to Change Passwords


Select change my password form tools menu on Main Window

The software will show change my password dialog box

Enter old password, new password, repeat new password and select ok.

The software will change the password

How to Create a new Project


select "Create new Project" on Main Window

The software will show the "Project Setup" Wizard

enter project related information and select next

The software will show the next page of Project Setup" Wizard

Select Add to add project types, enter project type names, locations and quantity. and select finish

The Software will prepare the "Project" Window for work items to be entered according to project
types

How to Close Project (Make project no longer editable)


Select Project on the top of the project window and select Close Project

The software will Close the Project and the project will no longer be editable

How to create new Project based on a previous project (copy project)


On Open project window right click Project and select Create new project based on this project

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Gojo BOQ 2013

The software will copy the Project and open the project window for use

How to See Material List


Select Material List on the bottom of the project window and select a Project type

The software will show material list of the selected Project type

How to See Labor Requirements


Select Labor Requirements on the bottom of the project window and select a Project type

The software will show Labor Requirements of the selected Project type

How to Add a category to a Project


On the project window Right click on an open area and select add Category

The software will add a category

How to Add a work item to a Project


On the project window Right click on a category and select add Work Item

The software will add a Work Item under the category

How to Add Sub contracted Type of Work to a project


On the project window Right click on a work item and select add Subcontract

The software will show Add new subcontract window

Enter description, Unit, Unit Cost, quantity, select a subcontractor or add new subcontractor and select
OK.

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The software will insert the new subcontracted type of work under the work item

How to Change Type of Work Description and Quantity


On the project window double click on a type of works description or quantity and change its value

How to Change Subcontracted Type of Work Description, unit and Quantity


On the project window double click on a subcontracted type of works description, unit or quantity and
change its value

How to Change work item Description


On the project window double click on a work item description and change its value

How to Change Category Description


On the project window double click on a category description and change its value

How to Delete Type of Work from projec


On the project window right click on a type of work and select Delete Type of work

How to Delete Subcontracted Type of Work from projec


On the project window right click on a subcontracted type of work and select Delete subcontract

How to Delete work item from projec


On the project window right click on a work item and select Delete work item

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How to Delete Category from projec


On the project window right click on a category and select Delete Category

How to Export Project


On Project window select project and select export Project

The software will show the "export project " window

Select ether to export the whole project or specific project types.

If specific project types is selected, check on project types you want to export and select whether to
include material list, labor requirements, cost ratio analysis and cost break down.

Select export

The software will export the project to word

How to Print Project


On Project window select project and select print Project

The software will show the "print project " window

Select ether to print the whole project or specific project types.

If specific project type is selected, check on project types you want to export and select whether to
include material list, labor requirements, cost ratio analysis and cost break down.

Select print

The software will print the project

How to Analyze cost ratios Project (based on cost categories)


On Project window select Analyze and select Analysis of ratios (Cost Categoreis)

The software will show the "Project Type cost percentages based on cost category " window

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Gojo BOQ 2013

How to Analyze cost ratios Project (based on cost work Items)


On Project window select Analyze and select Analysis of ratios (work Items)

The software will show the "Project Type cost percentages based on work Items " window

How to Calculate unit Costs based on selected cost categories and cost items for
the whole project (Filter out some cost components)
On Project window select settings and select Project settings

The software will show the "Project Settings " window

To exclude cost categories, check on the cost categories that you want to exclude. Ex. Check on Material
and all material costs will be excluded

To exclude cost items, expand the cost categories by selecting the + sign and check on a cost item that you
want to exclude. Ex. Check on Water and water costs will be excluded

How to Insert Type of work to library


select "Types of work Library" from the main window

The software will show the "Types of work Library" Window

select New

The Software will show an Add new type of work window

Enter type of work description and unit

Select materials and select > arrow to add the selected materials to the new type of work

Select labor types and select > arrow to add the selected labor types to the new type of work

Select machines/equipments and select > arrow to add the selected machines/equipments to the new
type of work

Select pre made mixratios and select > arrow to add the selected mixratios to the new type of work

On materials in type of work enter the quantity needed of that material per unit type of work

On labors in type of work enter the utility factor and quantity needed of that labor per unit type of work.

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And enter hours taken for a unit out put per gang

On machines/equipments in type of work enter the machine hour needed of that machine per unit type
of work

On Mixratios in type of work enter the quantity needed of that of that pre made mixratio per unit type of
work

Select save

The software will save the new type of work in library

How to Update Type of work in library


select "Types of work Library" from the main window

The software will show the "Types of work Library" Window

select a type of work and select edit

The Software will show an edit type of work window

Change all the necessary changes and Select save

The software will update the type of work in library

How to delete Type of work in library


select "Types of work Library" from the main window

The software will show the "Types of work Library" Window

select a type of work and select delete

The Software will show a confirmation dialog box

Select delete

The software will delete the type of work from library

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How to Insert material and material cost


select the "Cost Category" from Main window

The software will show the "Cost Category" window

select materials from cost lists

The Software will prepare the material lists

Selects the new material

The software will create new item with corresponding material cost and other necessary information

insert the material name and the corresponding material cost with the necessary information and clicks
on save material

The software will save the material and the material cost with the necessary information

How to Update material cost and material density


select the "Cost Category" from Main window

The software will show the "Cost Category" window

select materials from cost lists

The Software will prepare the material lists

Selects the a material and select update

The software will highlight on unit cost and material density of the material

Update material cost and/or density and select save

The software will update the material

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How to Delete material


select the "Cost Category" from Main window

The software will show the "Cost Category" window

select materials from cost lists

The Software will prepare the material lists

Selects the a material and select Delete

The software will show a confirmation dialog box

Select Yes

The software will delete the material

How to Insert labor type and cost


select the "Cost Category" from Main window

The software will show the "Cost Category" window

select labor from cost lists

The Software will prepare the labor type lists

Selects the new labor type

The software will create new item with corresponding labor type name and cost

insert the labor type name and the corresponding cost and select on save labor type

The software will save the labor type and the cost

How to Update labor daily wage


select the "Cost Category" from Main window

The software will show the "Cost Category" window

select labor from cost lists

The Software will prepare the labor type lists

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Selects the labor and select update

The software will highlight on daily wage of the labor

Update labor daily wage select save

The software will update the labor type

How to Delete Labor type


select the "Cost Category" from Main window

The software will show the "Cost Category" window

select labor from cost lists

The Software will prepare the labor type lists

Selects the a labor and select Delete

The software will show a confirmation dialog box

Select Yes

The software will delete the labor

How to Insert machine/equipment and cost


select the "Cost Category" from Main window

The software will show the "Cost Category" window

select machine/equipment from cost lists

The Software will prepare the machine/equipment lists

Selects the new machine

The software will create new item with corresponding machine/equipment name and hourly cost

insert the machine/equipment name and the corresponding cost and select on save machine

The software will save the machine/equipment and the cost

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Gojo BOQ 2013

How to Update machine/equipment hourly cost


select the "Cost Category" from Main window

The software will show the "Cost Category" window

select machine/equipment from cost lists

The Software will prepare the machine/equipment lists

Selects the machine/equipment and select update

The software will highlight on hourly cost of the machine/equipment

Update hourly cost select save

The software will update the machine/equipment

How to Delete machine/equipment


select the "Cost Category" from Main window

The software will show the "Cost Category" window

select machine/equipment from cost lists

The Software will prepare the machine/equipment

Selects the a machine/equipment and select Delete

The software will show a confirmation dialog box

Select Yes

The software will delete the machine/equipment

How to Update Overhead and miscellanies percentage


select the "Cost Category" from Main window

The software will show the "Cost Category" window

select Overhead and miscellanies from cost lists

The Software will show the current Overhead and miscellanies percentage and last updated date

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Select update

The software will highlight on Overhead and miscellanies percentage

Update percentage(in decimals) select save

The software will update the Overhead and miscellanies percentage

How to Update profit percentage


select the "Cost Category" from Main window

The software will show the "Cost Category" window

select profit from cost lists

The Software will show the current profit percentage and last updated date

Select update

The software will highlight on profit percentage

Update percentage(in decimals) select save

The software will update the profit percentage

How to Insert mix ratio


select the "Cost Category" from Main window

The software will show the "Cost Category" window

select Mix ratios from cost lists

The Software will prepare the Mix ratios

select New

The Software will show a page for construction of the new Mix ratios

Enter Mix ratios name, description ,shrinkage, wastage and select type of mix

Select materials and select add to add the selected materials to the new mix ratio

On the add material double click on ratios of the corresponding materials and enter ratios

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Enter quantity of water need for the mix ratio

Select save

The software will save the mix ratio

How to Update mix ratio


select the "Cost Category" from Main window

The software will show the "Cost Category" window

select mix ratio from cost lists

The Software will prepare the mix ratio lists

Selects a mix ratio and select update

The software will prepare the mix ratio for update

Update the necessary fields and select save

The software will update the mix ratio

How to Delete mix ratio


select the "Cost Category" from Main window

The software will show the "Cost Category" window

select mix ratio from cost lists

The Software will prepare the mix ratio

Selects the mix ratio and select Delete

The software will show a confirmation dialog box

Select Yes

The software will delete the mix ratio

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How to Get new notification


Select tools from main window , select Notification and select new notification

The software will show new notifications since last log in

How to Get all notification


Select tools from main window , select Notification and select all notification

The software will show all notifications

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Glossary

Project: is the highest container of a specific contract

Closed Project: is a project that cannot be edited

Project Type: In a specific project (Contract), there may be different types of constructions (Ex. A One
bedroom house, two three bedroom houses and a road that will connect the house to the main road).
A project type is sub project within the parent project(Contract) holding only one the group
construction(Eg. Two three bedroom houses).

Category: is the highest container of work items and types of works with in a specific project type. (Ex.
Super Structure, Sub Structure)

Work Item: is a container below a category that holds types of works and subcontracted types of works.
(Ex. Concrete Work)

Type of Work: is a collection of materials, Labor Types, Machineries, Overhead and miscellaneous cost
and profit cost bound together by a formula that defines the smallest component in a project type. )

Subcontracted Type of work: are types of works that the contractor subcontracts to other companies.
Subcontracted types of works only contain Description, Unit, Unit Price, and Quantity.

Mix Ratio: are systematic calculation of quantities of material based on only ratios and densities of the
component materials.

Notifications: are any significant changes that are stored to inform the administrators

Administrator: is a user with no limit.

Limited User: is a user with only specific privileges. A limited user cannot see other users projects,
cannot delete anything from library and so on.

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Acknowledgements
Main Contributors: Biniyam Girma, Selam Girma, Mulugeta Kebebew, Abel Tadesse, Ermiyas Siyoum,

Girma Mengistu, Daruselam Habibe, Tenafakiw Sory,

Thanks to: all the people in continental management systems and software solutions and people that
participated on the development and testing of the project

Continental Management Systems and Software Solutions P.L.C.

Aberus Building room No. 505 B,

Olympia Bole rode,

Addis Ababa Ethiopia

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Continental Management Systems and Software Solutions P.L.C.

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