The World Federation

Vision Statement: To be a spiritually vibrant progressive and unified global community for
the pleasure of Allah.

Mission Statement: To connect and lead the global membership into a unified community to
represent its voice and enable them to achieve a shared vision.

Core values of The World Federation

Serve with simplicity, sincerity, tenacity and patience
Strive for excellence in all fields especially in education
Enable and facilitate all community endeavours
Engage grassroots
Prevent duplication and support local efforts and innovations
Respect others at all times

Position: Administration Manager

Location: Stanmore, Middlesex
Salary: Dependent upon experience
Accountable to: Operations Manager

Hours: 9am 5pm weekdays. In addition, the post holder will be expected to adopt a flexible
working policy to work alongside Office Bearers and Heads of Departments if need be.

Purpose of the role:

The primary purpose of the role is to organize, supervise and assist in daily activities of our
charity so that they are completed in a timely manner.
Position Requirements:
Proven work experience as administration manager or other managerial experience
Confident, clear and thorough communicator orally and in writing.
Excellent organizational, leadership and multitasking abilities.
Project management and time management skills.
Team player, able to develop realistic action plans and work well under tight
deadlines with minimal supervision.
Proficient in MS Office productivity applications.
Fluency in Gujarati, Kiswahili or other cultural language would be advantageous.
Experience of other Khoja institutions: The World Federation, Regional Federation,
Jamaat, Madrasah etc. would be beneficial.

Responsibilities:
Organize and supervise office activities.
Manage schedules and deadlines.
Oversee facilities services and maintenance activities.
Cater to donors or staff concerns.
Assist staff with any issues in dealing with correspondence.
Contribute to the specification and implementation of projects so they are completed in
a cost effective and timely manner in alignment with objectives and outcome
requirements.
Improve operational systems, processes and implement best practices to guarantee
organizational well-being.
Purchase materials, plan inventory and ensure office efficiency.
Perform quality controls and monitor KPIs.
Recruit and train personnel and interns, and allocate responsibilities.
Assess staff performance and provide coaching and guidance to ensure optimum
efficiency.

These represent a definition of the main function and requirements for this position but are
not an exhaustive list of duties. The post holder will be required, in addition, to perform any
other duties that might reasonably be considered a responsibility of the post.

How to apply:
Email your CV with a covering letter highlighting how you meet the requirements of this role
to Shan E Abbas Hassam (Secretary General) at

secretariat@world-federation.org

Applications for this post will close on 12 November 2017

Candidates will be informed whether they have been shortlisted during the third week of
November.