AIM

BR.100
ASSETS APPLICATION SETUP
NATCO

Author: Barbara M Adwalpalker

Creation Date: October 6, 2008
Last Updated: October 29, 2017
Document Ref:
Version: 4.0

Approvals:

<Approver 1> Don Nimmons

<Approver 2> Sonda Trammell

Copy Number _____

Document Control

Change Record

Date Author Version Change Reference

10/6/2008 Barbara M Adwalpalker 1.0 No previous

1/26/2009 Dennis Shea 2.0 After CRP3 setup and BR100 format standard
6/5/2009 Barbara M Adwalpalker 3.0 Updated BR100 accounts/locations/depreciation
methods
6/18/2009 Barbara M Adwalpalker 4.0 Updated security by book.

Reviewers

Name Position

Anand Seshadri CSC Finance Functional Lead

Don Nimmons NATCOFinance Functional Lead

Distribution

Copy No. Name Location

1 Library Master Project Library

2
3
4

Document1 Company Confidential - For internal use only Document Control ii

 Contents

Document Control ..................................................................................................................ii

Application Setup Control Sheet - Oracle Assets ............................................................... 5
Define Ledgers ........................................................................................................................ 7
Define Unit of Measure Classes ............................................................................................ 8
Define Units of Measure ........................................................................................................ 9
Define Employees ................................................................................................................. 10
Define Value Sets .................................................................................................................. 11
Oracle Subledger Accounting ............................................................................................. 17
Define Journal Entry Sources .............................................................................................. 18
Define Journal Entry Categories ......................................................................................... 19
Define Supplier and Employee Numbering Schemes ..................................................... 20
Suppliers ................................................................................................................................ 21
Asset Key Flexfield ............................................................................................................... 22
Category Flexfield ................................................................................................................. 24
Location Flexfield .................................................................................................................. 27
Define Category Values ....................................................................................................... 35
System Controls .................................................................................................................... 37
Define Location Values ........................................................................................................ 38
Locations ................................................................................................................................ 39
Define Asset Keys ................................................................................................................. 40
Define Standard Asset Descriptions and QuickCodes .................................................... 41
Fiscal Years ............................................................................................................................ 43
Calendars ............................................................................................................................... 44
Book Controls ........................................................................................................................ 46
Journal Categories................................................................................................................. 49
Life-Based Depreciation Methods ...................................................................................... 50
Flat-Rate Depreciation Methods ......................................................................................... 52
Bonus Depreciation Rules .................................................................................................... 53
Additional Depreciation Methods ...................................................................................... 54
Depreciation Expense Ceilings ........................................................................................... 56

Document1 Company Confidential - For internal use only Document Control iii
 Investment Tax Credit Rates ............................................................................................... 57
Prorate Conventions ............................................................................................................. 58
Price Indexes .......................................................................................................................... 61
Asset Categories .................................................................................................................... 62
Distribution Sets .................................................................................................................... 71
Leases...................................................................................................................................... 72
Warranties .............................................................................................................................. 73
System Profile Options ......................................................................................................... 74
Asset Insurance ..................................................................................................................... 75
Security By Book ................................................................................................................... 76
Security By Book - Define Business Groups ...................................................................... 77
Security By Book - Set up organizations ............................................................................ 78
Security By Book - Create the hierarchy ........................................................................... 80
Security By Book - Define security profiles ...................................................................... 82
Security By Book - Create responsibilities ......................................................................... 84
Security By Book - Attach security profiles ....................................................................... 85
Security By Book - Assign responsibilities to users ......................................................... 87
Open and Closed Issues for this Deliverable .................................................................... 88
Open Issues..................................................................................................................... 88
Closed Issues .................................................................................................................. 88

Document1 Company Confidential - For internal use only Document Control iv

Application Setup Control Sheet - Oracle Assets
Environment Name: Machine: Type (definition, execution, both):

SubWorkflow Name Set Up Responsibility Due Date QA Responsibility QA Due Date Signature Approval

GL Setup see the GL setup N/A N/A N/A N/A

Common Applications Ledgers
documentation.
Not applicable for NATCOsince they N/A N/A N/A N/A
Common Applications Unit of Measure Classes
do not have any assets depreciated
using the units of production method.
Not applicable since they do not have N/A N/A N/A N/A
Common Applications Units of Measure any assets depreciated using the units
of production method.
Data conversion. N/A N/A N/A N/A
Common Applications Define Employees

Common Applications Descriptive Flexfields

Common Applications Decide How to Use Account

Generator

GL Setup see the GL setup N/A N/A N/A N/A

Common Financial Define Journal Entry documentation.
Sources

GL Setup see the GL setup N/A N/A N/A N/A

Common Financial Define Journal Entry documentation.
Categories

See AP and PO setup documentation. N/A N/A N/A N/A

Common Financial Define Supplier and
Employee Numbering
Schemes

Data conversion. N/A N/A N/A N/A

Common Financial Suppliers

Oracle Assets Asset Key Flexfield

Oracle Assets Asset Category Flexfield

Oracle Assets Location Flexfield

Oracle Assets System Controls

Oracle Assets Locations

Document1 Application Setup Control Sheet - Oracle Assets 5

 SubWorkflow Name Set Up Responsibility Due Date QA Responsibility QA Due Date Signature Approval

Oracle Assets Define Asset Keys

Oracle Assets Define Standard Asset

Descriptions and
QuickCodes

Oracle Assets Fiscal Years

Oracle Assets Calendars

Oracle Assets Set Up Security by Book

Oracle Assets Book Controls

Oracle Assets Additional Depreciation

Methods

Not required N/A N/A N/A N/A

Oracle Assets Depreciation Expense
Ceilings

Not required N/A N/A N/A N/A

Oracle Assets Investment Tax Credits

Oracle Assets Prorate Conventions

Not required N/A N/A N/A N/A

Oracle Assets Price Indexes

Oracle Assets Asset Categories

Completed in Payables N/A N/A N/A N/A

Oracle Assets Define Distribution Sets

Oracle Assets Define Leases

Oracle Assets Define Warranties

Oracle Assets Profile Options

Not required N/A N/A N/A N/A

Oracle Assets Define Asset Insurance

Document1 Application Setup Control Sheet - Oracle Assets 6

Define Ledgers
NATCOProcess: Business Area: Date:
Fixed Assets Setup>Accounting Manager 01-FEB-08
Control Number: Priority(H, M, L): Process Owner:
<Control Number> High Fixed Assets Department
Description: Use this form to define a set of books as well as to define your budgetary control options.

Please refer to the General Ledger Setup Document for details about this setup step.

Document1 Define Ledgers 7

Define Unit of Measure Classes
NATCOProcess: Business Area: Date:
Fixed Assets Setup>Financials> Units of Measure> Classes 15-Jun-09
Control Number: Priority(H, M, L): Process Owner:
<Control Number> Low Fixed Assets Department
Description: Use this form to define your unit of measure classes.

Note: based on discussions, NATCOwill not be using the units-of-production method of depreciation. Therefore, this step is not required.

Document1 Define Unit of Measure Classes 8

Define Units of Measure
NATCOProcess: Business Area: Date:
Fixed Assets Setup> Financials> Units of Measure> Untis of Measure 15-Jun-09
Control Number: Priority(H, M, L): Process Owner:
<Control Number> Low Fixed Assets Department
Description: Use this form to define your units of measure.

Note: Based on discussions, NATCOwill not be using the units-of-production method of depreciation. Therefore, this step is not required.

Document1 Define Units of Measure 9

Define Employees
NATCOProcess: Business Area: Date:
Fixed Assets Employees>Enter 15-Jun-09
Control Number: Priority(H, M, L): Process Owner:
<Control Number> High Fixed Assets Department
Description: Use this form to define your employees that will be assigned to assets. This step is shared with the HR module.

Note: Loaded employees via data conversion in HR.

Document1 Define Employees 10

Define Value Sets
NATCO Process: Business Area: Date:
NATCO Sysadmin Adminstrator Setup>Financials>Flexfields>Validation>Sets 15-Jun-09
Control Number: Priority(H, M, L): Process Owner:
<Control Number> High Fixed Assets Department
Description: Use this form to define the value sets used by the key flexfields in Oracle Assets.

Value Set Definition

Value Set Name
NATCO_FA_ASSET_KEY
Description
NATCOAsset Key
List Type Security Type
List of Vaules No Security
Format Validation
Format Type Maximum Size Precision
Char 30 Blank
Number Only (0-9) Uppercase Only (A-Z) Right-justify and Zero-fill Numbers (0001)
No Yes No
Min Value Max Value
UNDEFINED UNDEFINED
Value Validation
Validation Type
Independent

Value Set Definition

Value Set Name
NATCO_FA_MAJOR_CATEGORY
Description
NATCOFixed Asset Major Category
List Type Security Type
List of Vaules No Security
Format Validation
Format Type Maximum Size Precision
Char 30 Blank
Number Only (0-9) Uppercase Only (A-Z) Right-justify and Zero-fill Numbers (0001)
No Yes No

Document1 Define Value Sets 11

Min Value Max Value
Blank Blank
Value Validation
Validation Type
Independent

Value Set Definition

Value Set Name
NATCO_FA_MINOR_CATEGORY
Description
NATCOFixed Asset Minor Category
List Type Security Type
List of Vaules No Security
Format Validation
Format Type Maximum Size Precision
Char 30 Blank
Number Only (0-9) Uppercase Only (A-Z) Right-justify and Zero-fill Numbers (0001)
No Yes No
Min Value Max Value
Blank Blank
Value Validation
Validation Type
Dependent

Value (NATCO_ FA_MINOR_CATEGORY

Value Default Value Description Enabled From To
NATCO_FA_MAJOR_CATEGORY DEFAULT Default Yes

Value Set Definition

Value Set Name
NATCO_FA_COUNTRY
Description
NATCOCountry of Physical Location of Assets
List Type Security Type
List of Vaules No Security
Format Validation

Document1 Define Value Sets 12

Format Type Maximum Size Precision
Char 30 Blank
Number Only (0-9) Uppercase Only (A-Z) Right-justify and Zero-fill Numbers (0001)
No Yes No
Min Value Max Value
Blank Blank
Value Validation
Validation Type
Independent

Value Set Definition

Value Set Name
NATCO_FA_STATE
Description
NATCOState of Physical Location of Assets
List Type Security Type
List of Vaules No Security
Format Validation
Format Type Maximum Size Precision
Char 30 Blank
Number Only (0-9) Uppercase Only (A-Z) Right-justify and Zero-fill Numbers (0001)
No Yes No
Min Value Max Value
Blank Blank
Value Validation
Validation Type
Dependent

Value (NATCO_ FA_STATE)

Value Default Value Description Enabled From To
NATCO_ FA_COUNTRY DEFAULT Default Yes

Value Set Definition

Value Set Name
NATCO_FA_CITY
Description
NATCOCity of Physical Asset Location

Document1 Define Value Sets 13

List Type Security Type
List of Vaules No Security
Format Validation
Format Type Maximum Size Precision
Char 30 Blank
Number Only (0-9) Uppercase Only (A-Z) Right-justify and Zero-fill Numbers (0001)
No Yes No
Min Value Max Value
Blank Blank
Value Validation
Validation Type
Independent

Value Set Definition

Value Set Name
NATCO_FA_STREET_ADDRESS
Description
NATCOStreet Address of Physical Asset Location
List Type Security Type
List of Vaules No Security
Format Validation
Format Type Maximum Size Precision
Char 30 Blank
Number Only (0-9) Uppercase Only (A-Z) Right-justify and Zero-fill Numbers (0001)
No Yes No
Min Value Max Value
Blank Blank
Value Validation
Validation Type
Dependent

Value (NATCO_ FA_STREET_ADDRESS)

Value Default Value Description Enabled From To
NATCO_FA_CITY DEFAULT Default Yes

Value Set Definition

Document1 Define Value Sets 14

Value Set Name
NATCO_FA_POSTAL_CODE
Description
NATCOPostal Code of Physical Asset Location
List Type Security Type
List of Vaules No Security
Format Validation
Format Type Maximum Size Precision
Char 15 Blank
Number Only (0-9) Uppercase Only (A-Z) Right-justify and Zero-fill Numbers (0001)
No Yes No
Min Value Max Value
Blank Blank
Value Validation
Validation Type
Dependent

Value (NATCO_FA_POSTAL_CODE)
Value Default Value Description Enabled From To
NATCO_FA_CITY DEFAULT Default Yes

Value Set Definition

Value Set Name
NATCO_FA_COUNTY
Description
NATCOCounty of Physical Location of Assets
List Type Security Type
List of Vaules No Security
Format Validation
Format Type Maximum Size Precision
Char 30 Blank
Number Only (0-9) Uppercase Only (A-Z) Right-justify and Zero-fill Numbers (0001)
No Yes No
Min Value Max Value
Blank Blank
Value Validation

Document1 Define Value Sets 15

Validation Type
Dependent

Value (NATCO_FA_COUNTY)
Value Default Value Description Enabled From To
NATCO_FA_CITY DEFAULT Default Yes

Document1 Define Value Sets 16

Oracle Subledger Accounting
NATCO Process: Business Area: Date:
Fixed Assets Setup>Financials>Subledger Accounting>Subledger Application 15-Jun-09
Control Number: Priority(H, M, L): Process Owner:
Medium Fixed Assets Department
Description: Use this form to decide how to use the Subledger Accounting.

Note: No changes required. Accept seeded defaults.

Account Generator Zone

Name Description

FA Account Generator Generate Distribution Detail Account

Document1 Oracle Subledger Accounting 17

Define Journal Entry Sources
NATCO Process: Business Area: Date:
Fixed Assets Setup>Journal>Sources 15-Jun-09
Control Number: Priority(H, M, L): Process Owner:
Low Fixed Assets Department
Description: Use this form to define your journal entry sources and specify for a given source whether you want your general ledger to import journal
reference information from your feeder systems.

Note: Please refer to the General Ledger Setup Document for details about this setup step. We will use the pre-seeded journal entry source for Oracle Assets as follows.

Journal Entry Sources Zone

Source Source Key Description Import Journal References Freeze Journals Require Journal Approval Import Using Key

Assets Assets Fixed Assets System Yes Yes No No

Document1 Define Journal Entry Sources 18

Define Journal Entry Categories
NATCO Process: Business Area: Date:
Fixed Assets Setup>Journal>Categories 15-Jun-09
Control Number: Priority(H, M, L): Process Owner:
Low Fixed Assets Department
Description: Use this form to define your journal entry categories.

Note: Please refer to the General Ledger Setup Document for details about this setup step. We will use the pre-seeded journal entry source for Oracle Assets as follows.

Journal Entry Categories Zone (sublist of default Categories)

Category Category Key Description

Addition Addistion Addition

Adjustment Adjustment Adjustment
Asset Disposition Asset Disposition Asset Disposition
CIP Addition CIP Addition CIP Addition
CIP Adjustment CIP Adjustment CIP Adjustment
CIP Reclassification CIP Reclassification CIP Reclassification
CIP Retirement CIP Retirement CIP Retirement
CIP Revaluation CIP Revaluation CIP Revaluation
CIP Transfer CIP Transfer CIP Transfer
Deferred Depreciation Deferred Depreciation Deferred Depreciation
Depreciation Depreciation Fixed Asset Depreciation
Retirement Retirement Retirement
Revaluation Revaluation Revaluation Journal Entry

Document1 Define Journal Entry Categories 19

Define Supplier and Employee Numbering Schemes
NATCOProcess: Business Area: Date:
Fixed Assets Payables Setup Document 15-Jun-09
Control Number: Priority(H, M, L): Process Owner:
Low Fixed Assets Department
Description: If you do not install Oracle Purchasing or Oracle Payables, use the Financial Options window in Oracle Assets to define your supplier
and employee numbering Schemes. You need to specify how to number your suppliers and employees before you can enter suppliers or
employees.

Note: Please refer to the Payables Setup Document for details about this setup step.

Document1 Define Supplier and Employee Numbering Schemes 20

Suppliers
NATCO Process: Business Area: Date:
Fixed Assets Suppliers>Enter 15-Jun-09
Control Number: Priority(H, M, L): Process Owner:
<Priority (H,M,L)> Fixed Assets Department
Description: Use this form to define the Supplier information that Oracle Assets uses.

Note: only those suppliers that are directly assigned to assets will be defined for asset purposes. All suppliers will be converted programmatically via the data conversion. No
further action required here.

Document1 Suppliers 21
Asset Key Flexfield
NATCO Process: Business Area: Date:
Fixed Assets Assets>Setup>Financials>Flexfields>Key>Segments 15-Jun-09
Control Number: Priority(H, M, L): Process Owner:
Medium Fixed Assets Department
Description: Use this form to set or review the Asset Key flexfield. The asset key flexfield allows you to define asset keys that let you name and group
your assets do not need as asset number to find them.

Key Flexfield Segments

Application Assets Flexfield Title Assets Key Flexfield

Structures
Code Title Description View Name

ASSET_KEY_FLEXFIELD NATCO FA Asset Key Flexfield NATCOFA Asset Key Flexfield NATCO_FA_Asset_Key

Freeze Flexfield Definition Yes Enabled Yes Segment Separator Period (.)

Cross-Validate Segments No Freeze Rollup Groups No Allow Dynamic Inserts No

Segments (Button)
Number Name Window Prompt Column Value Set Display Enabled

1 Asset Key Asset Key SEGMENT1 NATCO_FA_ASSET_KEY Yes Yes

Segment Open (Button)

Name Asset Key Description Asset Key Enabled Yes Displayed Yes

Column SEGMENT1 Number 1 Indexed Yes

Validation
Value Set NATCO_FA_ASSET_KEY Description NATCO Asset Key

Default Type Constant Default Value UNDEFINED

Required Yes Security Enabled No Range Blank

Sizes Prompts
Display Size 15 List of Values Asset Key

Document1 Asset Key Flexfield 22

 Description Size 30 Window Asset Key

Concatenated Description Size 15

Value Set (Button)

Value Set Name NATCO_FA_ASSET_KEY

Description NATCO Asset Key

List Type List of values Security Type No Security

Format Validation
Format Type Char Maximum Size 30 Precision

Number Only No

Uppercase Only No

Right-justify and Zero-fill Numbers (0001)

Min Value UNDEFINED Max Value UNDEFINED

Value Validation
Validation Type Independent

Document1 Asset Key Flexfield 23

Category Flexfield
NATCOProcess: Business Area: Date:
Fixed Assets Assets>Setup>Financials>Flexfields>Key>Segments 15-Jun-09

Control Number: Priority(H, M, L): Process Owner:

High Fixed Assets Department
Description: Use this form to set the category flexfield. The category flexfield allows you to define asset categories.

Key Flexfield Segments

Application Assets Flexfield Title Category Flexfield

Structures
Code Title Description View Name

CATEGORY_FLEXFIELD NATCO FA Category Flexfield NATCO FA Category Flexfield NATCO_FA_Category

Freeze Flexfield Definition Yes Enabled Yes Segment Separator Dash (-)

Cross-Validate Segments No Freeze Rollup Groups No Allow Dynamic Inserts No

Segments (Button)
Number Name Window Prompt Column Value Set Display Enabled

1 Major Category Major Category SEGMENT1 NATCO_FA_MAJOR_CATEGORY Yes Yes

2 Minor Category Minor Category SEGMENT2 NATCO_FA_MINOR_CATEGORY Yes Yes

Segment Open (Button)

Name Major Category Description NATCOFixed Asset Major Category Enabled Yes Displayed Yes

Column SEGMENT1 Number 1 Indexed Yes

Validation
Value Set NATCO_FA_MAJAOR_CATEGORY Description NATCOFixed Asset Major Category

Default Type Default Value Blank

Required Yes Security Enabled No Range Blank

Sizes Prompts

Document1 Category Flexfield 24

 Display Size 30 List of Values Major Category

Description Size 30 Window Major Category

Concatenated Description Size 25

Flexfield Qualifiers Major Segment (Button)

Name Description Enabled
Major Category Major category for each asset Yes

Minor Category Minor category for each asset No

Value Set (Button)

Value Set Name NATCO_FA_MAJOR_CATEGORY

Description NATCOFixed Asset Major Catogory

List Type List of values Security Type No Security

Format Validation
Format Type Char Maximum Size 30 Precision

Number Only No

Uppercase Only Yes

Right-justify and Zero-fill Numbers (0001) No

Min Value Max Value

Value Validation
Validation Type Independent

Segment 2 Category Flexfield

Segment Open (Button)
Name Minor Category Description NATCOFixed Asset Minor Category Enabled Yes Displayed Yes

Column SEGMENT2 Number 2 Indexed Yes

Validation
Value Set NATCO_FA_MINOR_CATEGORY Description NATCOFixed Asset Minor Category

Document1 Category Flexfield 25

 Default Type Blank Default Value Blank

Required Yes Security Enabled No Range Blank

Sizes Prompts
Display Size 30 List of Values Minor Category

Description Size 30 Window Minor Category

Concatenated Description Size 25

Flexfield Qualifiers Minor Segment (Button)

Name Description Enabled

Major Category Major category for each asset No

Minor Category Minor category for each asset Yes

Value Set (Button)

Value Set Name NATCO_FA_MINOR_CATEGORY

Description NATCOFixed Asset Minor Catogory

List Type List of values Security Type No Security

Format Validation
Format Type Char Maximum Size 30 Precision Blank

Number Only No

Uppercase Only Yes

Right-justify and Zero-fill Numbers (0001) No

Min Value Blank Max Value Blank

Value Validation
Validation Type Dependent

Document1 Category Flexfield 26

Location Flexfield
NATCOProcess: Business Area: Date:
Fixed Assets Assets>Setup>Financials>Flexfields>Key>Segments 15-Jun-09
Control Number: Priority(H, M, L): Process Owner:
<Control Number> High Fixed Assets Department
Description: Use this form to set or review the Location flexfield. The location flexfield allows you to specify and track the exact location of your
assets.

You must assign the state segment qualifier to one segment of your location flexfield. The state segment facilitates property tax reporting.

Key Flexfield Segments

Application Assets Flexfield Title Location Flexfield

Structures
Code Title Description View Name

LOCATION_FLEXFIELD NATCO FA Location NATCO FA Location Flexfield NATCO_FA_LOCATION

Freeze Flexfield Definition Yes Enabled Yes Segment Separator Dash (-)

Cross-Validate Segments No Freeze Rollup Groups No Allow Dynamic Inserts No

Segments (Button)
Number Name Window Prompt Column Value Set Display Enabled

1 Country Country SEGMENT1 NATCO_FA_COUNTRY Yes Yes

2 State State SEGMENT2 NATCO_FA_STATE Yes Yes

3 City City SEGMENT3 NATCO_FA_CITY Yes Yes

4 Street Address Street Address SEGMENT4 NATCO_FA_STREET_ADDRESS Yes Yes

5 Postal Code Postal Code SEGMENT5 NATCO_FA_POSTAL_CODE Yes Yes

6 County County SEGMENT6 NATCO_FA_COUNTY Yes Yes

Segment Open (Button)

Name Country Description NATCO Country of Physical Location Enabled Yes Displayed Yes

Column SEGMENT1 Number 1 Indexed Yes

Validation
NATCO Country of Physical Location of
Value Set NATCO_FA_COUNTRY Description
Asset

Document1 Location Flexfield 27

 Default Type Blank Default Value Blank

Required Yes Security Enabled No Range Blank

Sizes Prompts
Display Size 25 List of Values Country

Description Size 50 Window Country

Concatenated Description Size 25

Flexfield Qualifiers Major Segment (Button)

Name Description Enabled

State Segment This qualifier inditifies the state in a location flexfield No

Value Set (Button)

Value Set Name NATCO_FA_COUNTRY

NATCO Country of Physical Location of

Description
Assets

List Type List of values Security Type No Security

Format Validation
Format Type Char Maximum Size 30 Precision Blank

Number Only No

Uppercase Only Yes

Right-justify and Zero-fill Numbers (0001) No

Min Value Blank Max Value Blank

Value Validation
Validation Type Independent

Segment 2 State Flexfield

Segment Open (Button)
Name State Description NATCO State of Physical Location Enabled Yes Displayed Yes

Document1 Location Flexfield 28

 Column SEGMENT2 Number 2 Indexed Yes

Validation
Value Set NATCO_FA_STATE Description NATCO State of Physical Location of Asset

Default Type Blank Default Value Blank

Required Yes Security Enabled No Range Blank

Sizes Prompts
Display Size 25 List of Values State

Description Size 50 Window State

Concatenated Description Size 25

Flexfield Qualifiers Minor Segment (Button)

Name Description Enabled

State This qualifier identifies the state in a location flexfield. Yes

Value Set (Button)

Value Set Name NATCO_FA_STATE

Description NATCO State of Physical Location of Assets

List Type List of values Security Type No Security

Format Validation
Format Type Char Maximum Size 30 Precision Blank

Number Only No

Uppercase Only Yes

Right-justify and Zero-fill Numbers (0001) No

Min Value Blank Max Value Blank

Value Validation
Validation Type Dependent

Document1 Location Flexfield 29

 Segment 3 City Flexfield
Segment Open (Button)
Name City Description NATCO City of Physical Asset Location Enabled Yes Displayed Yes

Column SEGMENT3 Number 3 Indexed Yes

Validation
Value Set NATCO_FA_CITY Description NATCO City of Physical Asset Location

Default Type Blank Default Value Blank

Required Yes Security Enabled No Range Blank

Sizes Prompts
Display Size 25 List of Values City

Description Size 50 Window City

Concatenated Description Size 25

Flexfield Qualifiers Minor Segment (Button)

Name Description Enabled

State This qualifier identifies the state in a location flexfield. No

Value Set (Button)

Value Set Name NATCO_FA_CITY

Description NATCO City of Physical Asset Location

List Type List of values Security Type No Security

Format Validation
Format Type Char Maximum Size 30 Precision Blank

Number Only No

Uppercase Only Yes

Right-justify and Zero-fill Numbers (0001) No

Document1 Location Flexfield 30

 Min Value Blank Max Value Blank

Value Validation
Validation Type Independent

Segment 4 Street Address Flexfield

Segment Open (Button)
NATCO Street Address of Physical
Name Street Address Description
Location
Enabled Yes Displayed Yes

Column SEGMENT4 Number 2 Indexed Yes

Validation
Value Set NATCO_FA_STREET_ADDRESS Description NATCO Street Addressof Physical Asset Location

Default Type Blank Default Value Blank

Required Yes Security Enabled No Range Blank

Sizes Prompts
Display Size 25 List of Values Street Address

Description Size 50 Window Street Address

Concatenated Description Size 25

Flexfield Qualifiers Minor Segment (Button)

Name Description Enabled

State This qualifier identifies the state in a location flexfield. No

Value Set (Button)

Value Set Name NATCO_FA_STREET_ADDRESS

NATCO Street Address of Physical Asset

Description
Location

List Type List of values Security Type No Security

Format Validation

Document1 Location Flexfield 31

 Format Type Char Maximum Size 30 Precision Blank

Number Only No

Uppercase Only Yes

Right-justify and Zero-fill Numbers (0001) No

Min Value Blank Max Value Blank

Value Validation
Validation Type Dependent

Segment 5 Postal Code Flexfield

Segment Open (Button)
NATCO Postal Code of Physical
Name Postal Code Description
Location
Enabled Yes Displayed Yes

Column SEGMENT5 Number 5 Indexed Yes

Validation
Value Set NATCO_FA_POSTAL_CODE Description NATCO Postal Code of Physical Asset Location

Default Type Blank Default Value Blank

Required Yes Security Enabled No Range Blank

Sizes Prompts
Display Size 15 List of Values Postal Code

Description Size 50 Window Postal Code

Concatenated Description Size 25

Flexfield Qualifiers Minor Segment (Button)

Name Description Enabled

State This qualifier identifies the state in a location flexfield. No

Value Set (Button)

Document1 Location Flexfield 32

 Value Set Name NATCO_FA_POSTAL_CODE

NATCO Postal Code of Physical Asset

Description
Location

List Type List of values Security Type No Security

Format Validation
Format Type Char Maximum Size 30 Precision Blank

Number Only No

Uppercase Only Yes

Right-justify and Zero-fill Numbers (0001) No

Min Value Blank Max Value Blank

Value Validation
Validation Type Dependent

Segment 6 County Flexfield

Segment Open (Button)
NATCO County of Physical Asset
Name County Description
Location
Enabled Yes Displayed Yes

Column SEGMENT6 Number 6 Indexed Yes

Validation
Value Set NATCO_FA_COUNTY Description NATCO County of Physical Asset Location

Default Type Blank Default Value Blank

Required Yes Security Enabled No Range Blank

Sizes Prompts
Display Size 25 List of Values County

Description Size 50 Window County

Concatenated Description Size 25

Flexfield Qualifiers Minor Segment (Button)

Document1 Location Flexfield 33

Name Description Enabled

State This qualifier identifies the state in a location flexfield. No

Value Set (Button)

Value Set Name NATCO_FA_COUNTY

Description NATCOCounty of Physical Asset Location

List Type List of values Security Type No Security

Format Validation
Format Type Char Maximum Size 30 Precision Blank

Number Only No

Uppercase Only Yes

Right-justify and Zero-fill Numbers (0001) No

Min Value Blank Max Value Blank

Value Validation
Validation Type Dependent

Document1 Location Flexfield 34

Define Category Values
NATCOProcess: Business Area: Date:
Fixed Assets Assets>Setup>Financials>Flexfields>Key>Values 15-Jun-09

Control Number: Priority(H, M, L): Process Owner:

High Fixed Assets Department
Description: Use this form to set or review the category flexfield. The category flexfield allows you to define asset categories and sub-categories.

Query for Assets from the Find window.

Major Category

Value Description Enabled Effective Effective

From To

MACHINERY & EQUIPMENT Machinery & Equipment

BUILDINGS Buildings
BUILDING IMPROVEMENTS Building Improvements
COMPUTER EQUIPMENT Computer Equipment
FURNITURE & FIXTURES Furniture & Fixtures
LAND Land
LAND IMPROVEMENTS Land Improvements
RENTAL EQUIPMENT Equipment for Rental Contracts
LEASEHOLD
IMPROVEMENTS Leasehold Improvements
VEHICLES & TRAILERS Vehicles & Trailers

Minor Category

Value Description Enabled Effective Effective

From To

7 YEARS 7 Years
10 YEARS 10 Years
20 YEARS 20 Years
EXPENSED Expensed
15 YEARS 15 Years
3 YEARS 3 Years

Document1 Define Category Values 35

 Value Description Enabled Effective Effective
From To

SOFTWARE (2 YEARS) Software (2 Years)

SOFTWARE (5 YEARS) Software (5 Years)
SOFTWARE (7 YEARS) Software (7 Years)
LAND General
LIFE OF LEASE Life of Lease
VEHICLES & TRAILERS (7 YEARS) Vehicles & Trailers (7 Years)
NEW VEHICLES (3 YEARS) New Vehicles (3 Years)
NEW TRAILERS (10 YEARS) New Trailers (10 Years)

See the attached major and minor category combinations.

NATCO_Asset_Cate
gories.xls

Document1 Define Category Values 36

System Controls
NATCO Process: Business Area: Date:
Fixed Assets Setup>Asset System>System Controls 15-Jun-09
Control Number: Priority(H, M, L): Process Owner:
<Control Number> High Fixed Assets Department
Description: Use this form to set up or review your system controls. You specify you company name, asset numbering scheme, and key flexfield
structures.

System Controls Zone

NATCO GROUP INC.
Company Name

Dates Region
01-Jan-1900
Oldest Date Placed
in Service

Flexfield Structures Region

NATCO FA Category Flexfield
Category Flexfield
NATCO FA Location Flexfield
Location Flexfield
NATCO FA Asset Key Flexfield
Asset Key Flexfield

Automatic Asset Numbering Region

10000
Starting Number
Populated by system
Last Number Used

Document1 System Controls 37

Define Location Values
NATCOProcess: Business Area: Date:
Fixed Assets Assets>Setup>Financials>Flexfields>Key>Values 15-Jun-09

Control Number: Priority(H, M, L): Process Owner:

High Fixed Assets Department
Description: Use this form to set or review location flexfield values. The location values allow you identify the location of the asset.

Query for Assets from the Find window.

Country

Value Description Enabled Effective Effective

From To

MALAYSIA
MEXICO
UNITED STATES

See the attached file of locations to be loaded:

NATCO_Asset_Locati
ons.xls

Document1 Define Location Values 38

Locations
NATCO Process: Business Area: Date:
Fixed Assets Setup>Asset System>Locations 15-Jun-09
Control Number: Priority(H, M, L): Process Owner:
<Priority (H,M,L)> Fixed Assets Department
Description: Use this form to set or review the location flexfield combinations that are valid for your company.

Note: These combinations will be provided in conversion files.

Locations Zone
Enabled Location

Yes UNITED STATES-CA-BAKERSFIELD-8912 GOLDEN STATE HWY.-93308

Yes UNITED STATES-LA-BELLE CHASSE-9063 HIGHWAY 23-70037
Yes UNITED STATES-TX-HOUSTON-11210 EQUITY DRIVE, SUITE 100-77041
Yes UNITED STATES-NM-BLOOMFIELD-2201 NORTH FIRST STREET-87413
Yes UNITED STATES-LA-BOSSIER CITY-1919 BENTON ROAD-71171

See the attached file of locations to be loaded:

NATCO_Asset_Locati
ons.xls

Document1 Locations 39
Define Asset Keys
NATCO Process: Business Area: Date:
Fixed Assets Setup>System>Asset Keys 15-Jun-09
Control Number: Priority(H, M, L): Process Owner:
Medium Fixed Assets Department
Description: Use this form to set up or review asset keys.

The asset key will not be used at this time.

Asset Key Zone

Enabled Asset Key Start Date End Date

Yes UNDEFINED

Document1 Define Asset Keys 40

Define Standard Asset Descriptions and QuickCodes
NATCO Process: Business Area: Date:
Fixed Assets Setup>Asset System>QuickCodes 15-Jun-09
Control Number: Priority(H, M, L): Process Owner:
Low Fixed Assets Department
Description: Use this form to set or review the QuickCode values you need.

QuickCodes Type Zone

Use this zone to query the QuickCode type for which you want to define values.
Type PROPERTY TYPE

Description THE TYPE OF PROPERTY

QuickCode Values Zone

Use this zone to define new values for the QuickPick, or to disable existing values.
Value Description Date Ineffective

PERSONAL Personal Property

REAL Real Property

QuickCodes Type Zone

Use this zone to query the QuickCode type for which you want to define values.
Type RETIREMENT

Description RETIREMENT TYPES

QuickCode Values Zone

Use this zone to define new values for the QuickPick, or to disable existing values.
Value Description Date Ineffective

THEFT Theft of Asset

DAMAGED Asset Damaged Partial Retirement

Document1 Define Standard Asset Descriptions and QuickCodes 41

Value Description Date Ineffective

SALE Sale of Asset

DISASTER Total Asset Loss due to Natural Disaster
OBSELETE Retirement due to Total Obsolence of Asset

Document1 Define Standard Asset Descriptions and QuickCodes 42

Fiscal Years
NATCO Process: Business Area: Date:
Fixed Assets Setup>Asset System>Fiscal Years 15-Jun-09
Control Number: Priority(H, M, L): Process Owner:
High Fixed Assets Department
Description: Use this form to set up or review your fiscal years.

Fiscal Year Type Zone

Use this zone to give your fiscal year a name.
Fiscal Year Name Description

NATCOACCOUNTING FISCAL Accounting Fiscal Calendar

See the attached file to be uploaded to Oracle.

NATCO_Asset_Fiscal
_Years.xls

Document1 Fiscal Years 43

Calendars
NATCO Process: Business Area: Date:
Fixed Assets Setup>Asset System>Calendars 15-Jun-09
Control Number: Priority(H, M, L): Process Owner:
High Fixed Assets Department
Description: Use this form to set up or review your calendars.

Calendar Zone
Use this zone to enter as many calendars as you need.
NATCOCALENDAR
Calendar
NATCOACCOUNTING FISCAL CALENDAR
Description
NATCOACCOUNTING FISCAL
Fiscal Year Name
12
Periods per Fiscal
Year
Fiscal
Period Suffix Type

Note:

Periods Zone
Use this zone to enter the start and end dates of your calendar periods.

Note: See attachment. Dataloader is not required. Simply start numbering the period JAN-1900 through approxiatemately DEC-1900 and Oracle will start automatically
numbering the the period names.

***Period Name must match GL Period Name in order to transfer to the GL.***

Monthly
Calendar.xlsx

Period Number Period Name From Date To Date

Document1 Calendars 44
Period Number Period Name From Date To Date

Document1 Calendars 45
Book Controls
NATCOProcess: Business Area: Date:
Fixed Assets Setup>Asset System>Book Controls 15-Jun-09
Control Number: Priority(H, M, L): Process Owner:
High Fixed Assets Department
Description: Use this form to set up or review your corporate, tax, and budget depreciation books.

Corporate
Book NATCOUSD CORP Class

Description NATCOUS CORPORATE BOOK Associated Corporate Book

Calendar
Inactive On Blank
Blank
Allow Purge No Purged Through

Ledger NGI USD

Allow G/L Posting Yes

Depreciation Calendar NATCOCALENDAR

Fiscal Year Name NATCOACCOUNTING FISCAL

Prorate Calendar NATCOCALENDAR

Current Period 1-Jan-09

Current fiscal Year 2009

Divide Depraciation Evenly

Depreciate if Retired in First Year Yes

Last Depreciation Run

Last Run Date 19-JAN-2009 23:00:00 Request Status Blank

Status Completed Request Phase Blank

Accounting Rules

Document1 Book Controls 46

 Capital Gain Theshold Years 1 Months 0

Allow Amortized Changes Yes Allow Mass changes No

Create Intercompany Balancing Entries No Allow Cost Sign Changes No

Allow Revaluation No

Revalue Assumulated Depreciation No Revalue YTD Depreciation No

Retire Revaluation Reserve No Amortize Revaluation Reserve No

Revalue Fully Reserved Assets No Maximum Revaluations Blank

Life Extension Factor Blank Life Extensiion Ceiling Blank

Allow Group Depreciation Yes

Allow CIP Members in Group Assets Yes

Allow CIP Depeciation in Group Assets Yes

Allow Member Asset Tacking Yes

Allow Intercompany Member Asset Assignments Yes

Natural Accounts
Retirement Accounts

Gain Loss Clearing

Proceeds of Sales 55010 55010 55010

Cost of Removal 55020 55020 55010

Net Book Value Retired 55020 55020

Reval Reserve Retired 55020 55020

Deferred Depreciation Reserve 55020

Document1 Book Controls 47

 Allow Revaluation Deferred Depreciation Expense 55020

Depreciation Adjustment 55020

Account Generator Defaults

Note: See the attached spreadsheet to configure all books.

NATCO_Book_Contr
ols.xls

Document1 Book Controls 48

Journal Categories
NATCOProcess: Business Area: Date:
Fixed Assets Setup>Asset System>Book Controls 15-Jun-09
Control Number: Priority(H, M, L): Process Owner:
High Fixed Assets Department

Navigation > Setup > Financials > General Ledger > Journal Catagories

Journal Categories same for all books

Oracle Assets only creates journal entries for journal entry categories for which you have entered format information.
Assets
Journal Source
Addition
Journal Category For: Additions
CIP Addition
CIP Journal Category For: Additions
Adjustment
Journal Category For: Adjustments
CIP Adjustment
CIP Journal Category For: Adjustments
Retirement
Journal Category For: Retirements
CIP Retirement
CIP Journal Category For: Retirements
Reclass
Journal Category For: Reclassifications
CIP Reclassification
CIP Journal Category For: Reclassifications
Transfer
Journal Category For: Transfers
CIP Transfer
CIP Journal Category For: Transfers
Revaluation
Journal Category For: Revaluation
Depreciation
Journal Category For: Depreciation
Deferred Depreciation
Journal Category For: Deferred Depreciation
Depreciation Adjustment
Journal Category For: Depreciation
Adjustment

Document1 Journal Categories 49

Life-Based Depreciation Methods
NATCO Process: Business Area: Date:
Fixed Assets Setup>Asset System>Depreciation >Methods 15-Jun-09
Control Number: Priority(H, M, L): Process Owner:
High Fixed Assets Department
Description: Use this form to set up or review your life-based depreciation methods.

Note: Values will be provided with conversion files. These must be defined prior to loading assets.

Method Zone
Use this zone to enter the life and calculation basis rule for your life-based method.
Depreciation Method STL

Description Straight-Line

Method Type

Calculation Basis
Rule

Depreciate Basis Rule

Depreciation in Year
Retired

Exclude Salvage
Value

Straight Line Method

Life Years, Months

Combinations

Note: See the attached spreadsheet to configure depreciation methods.

Document1 Life-Based Depreciation Methods 50

 Depreciation
Methods.xlsx

Document1 Life-Based Depreciation Methods 51

Flat-Rate Depreciation Methods
NATCO Process: Business Area: Date:
Fixed Assets Setup>Asset System>Depreciation Methods 15-Jun-09
Control Number: Priority(H, M, L): Process Owner:
<Control Number> Low Fixed Assets Department
Description: Use this form to set up or review your flat rate and units of production depreciation methods.

Method Zone
Depreciation Method

Description

Rate Source Rule

Calculation Basis
Rule

Depreciate in year
Retired

Rates Zone
Use this zone to define the rates for your flat-rate depreciation methods.
Basic (%) Adjusting (%) Adjusted (%)

Document1 Flat-Rate Depreciation Methods 52

Bonus Depreciation Rules
NATCO Process: Business Area: Date:
Fixed Assets Setu>Depreciation >Methods 15-Jun-09
Control Number: Priority(H, M, L): Process Owner:
Low Fixed Assets Department
Description: Use this form to set up or review your bonus rules.

Rule Zone
Name

Description

Rates Zone
From Year To Year Bonus Rates (%)

Document1 Bonus Depreciation Rules 53

Additional Depreciation Methods
NATCO Process: Business Area: Date:
Fixed Assets Setup>Depreciation >Methods 15-Jun-09
Control Number: Priority(H, M, L): Process Owner:
Low Fixed Assets Department
Description: Use this form to set up or review your additional depreciation methods. NOTE: Only non-standard Depreciation Methods have been
documented.

Method Zone

Depreciation Method

Description

Life Years

Months

Prorate Periods per

Year

Rate Source Rule

Calculation Basis
Rule

Straight Line Method

Depreciation in Year
Retired

Document1 Additional Depreciation Methods 54

Rates Zone
See attached screen prints for all methods.

Year Period Annual Rate

Document1 Additional Depreciation Methods 55

Depreciation Expense Ceilings
NATCO Process: Business Area: Date:
Fixed Assets Setup>Depreciation > Ceiling 15-Jun-09
Control Number: Priority(H, M, L): Process Owner:
Low Fixed Assets Department
Description: Use this form to set up or review depreciation expense ceilings to limit the annual depreciation expense that Oracle Assets takes on an
asset.

Ceiling Type Zone

Name

Description

Currency

Ceiling Amounts Zone

You can use the start and end dates to define the period dates for each ceiling is effective.
From Date To Date Year of Life Ceiling

Document1 Depreciation Expense Ceilings 56

Investment Tax Credit Rates
NATCO Process: Business Area: Date:
Fixed Assets Finance 15-Jun-09
Control Number: Priority(H, M, L): Process Owner:
Low Fixed Assets Department
Description: Use this form to set up or review your Investment Tax Credit (ITC) rates.

ITC Rates Zone

You can enter new ITC Rates or make changes to existing ones.
Tax Year Asset Life: Years Asset Life: Months ITC Rate (%) Basis Reduction Rate (%)

Document1 Investment Tax Credit Rates 57

Prorate Conventions
NATCO Process: Business Area: Date:
Fixed Assets Setup>Asset System>Prorate Conventions 15-Jun-09
Control Number: Priority(H, M, L): Process Owner:
<Priority (H,M,L)> Fixed Assets Department
Description; Use this form to set up or review all the prorate and retirement conventions you need.

Prorate Convention Zone

MIDMONTH
Convention

NATCOMIDMONTH PRORATE CALENDAR

Description

NATCOACCOUNTING FISCAL
Fiscal Year Name

Yes
Depreciate When
Placed in Service

Prorate Date Zone

Your convention must include every date in your fiscal year; otherwise, Oracle Assets cannot calculate depreciation properly.

Please see the attached document.

Mid-Month Prorate
Convention.xls

From Date To Date Prorate Date

Document1 Prorate Conventions 58

Prorate Convention Zone
MIDQUART
Convention

NATCOMIDQUARTER PRORATE CONVENTION

Description

NATCOACCOUNTING FISCAL
Fiscal Year Name

Yes
Depreciate When
Placed in Service

Please see the attached document.

Mid-Quart Prorate
Convention.xls

Prorate Date Zone

Your convention must include every date in your fiscal year; otherwise, Oracle Assets cannot calculate depreciation properly.
From Date To Date Prorate Date

Prorate Convention Zone

HALF-YEAR
Convention

NATCOHALF-YEAR PRORATE CONVENTION

Description

NATCOACCOUNTING FISCAL
Fiscal Year Name

Yes
Depreciate When
Placed in Service

Document1 Prorate Conventions 59

Please see the attached document.

Half-Year Prorate
Convention.xls

Prorate Date Zone

Your convention must include every date in your fiscal year; otherwise, Oracle Assets cannot calculate depreciation properly.
From Date To Date Prorate Date

Document1 Prorate Conventions 60

Price Indexes
NATCO Process: Business Area: Date:
Fixed Assets Finance 15-Jun-09
Control Number: Priority(H, M, L): Process Owner:
Low Fixed Assets Department
Description: Use this form to set up or review your price indexes.

Price Indexes will not be used by NATCO.

Price Index Zone

Price Index Name

Price Index Values Zone

Use this zone to enter an index value and the dates for which the value is valid.

Index Value (%) From Date To Date

Document1 Price Indexes 61

Asset Categories
NATCO Process: Business Area: Date:
Fixed Assets Setup>Asset System>Categories 15-Jun-09
Control Number: Priority(H, M, L): Process Owner:
<Control Number> High Fixed Assets Department
Description: Use this form to set up or review asset category information.

Please see the attached spreadsheet:

NATCO_Define_Asse
t_Categories.xls

Category Identification Zone

Category

Enabled

Description

Capitalize

Category Type

In Physical Inventory

Ownership

Property Type

Property Class

General Ledger Accounts Zone

Enter the appropriate general ledger account segments for this book and category.
Book

Document1 Asset Categories 62

Asset Cost Account

Asset Clearing
Account

Depreciation Expense
Account

Accumulated
Depreciation

Bonus Expense

Bonus Reserve

Revaluation Reserve
Account

Revaluation
Amortization Account

CIP Cost Account

CIP Clearing Account

Alernate Asset Cost

Write-Off Expense

Unplanned
Depreciation Expense

Default Depreciation Rules Zone - same for all books

Use this zone to set up default depreciation rules for each depreciation book for which the category is defined.
Date Place in Service:
From

Date Place in Service:

To

Depreciate

Depreciation Method

Document1 Asset Categories 63

Life: Years

Life: Months

Bonus Rule

Prorate Convention

Retirement
Convention

Default Salvage Value

Ceiling

Price Index

Default Subcomponent
Life

Rule

Minimum Years

Months

Straight Line for

Retirement

Method

Life Years

Months

Use Depreciation
Limit

Percent

Limit

Capital Gain
Threshold: Years

Document1 Asset Categories 64

Capital Gain
Threshold: Months

ITC Eligible

Use ITC Ceilings

Mass Property
Eligible

Group Asset

Group Asset Options

Recognize Gain Loss

Terminal Gain Loss

Recapture Excess
Reserve

Limit Net Proceeds to

Cost

Category Identification Zone

Category

Enabled

Description

Capitalize

Category Type

In Physical Inventory

Ownership

Property Type R

Property Class

Document1 Asset Categories 65

General Ledger Accounts Zone
Enter the appropriate general ledger account segments for this book and category.
Book

Asset Cost Account

Asset Clearing
Account

Depreciation Expense
Account

Accumulated
Depreciation

Bonus Expense

Bonus Reserve

Revaluation Reserve
Account

Revaluation
Amortization Account

CIP Cost Account

CIP Clearing Account

Write-Off Expense

Unplanned
Depreciation Expense

Default Depreciation Rules Zone - same for all books

Use this zone to set up default depreciation rules for each depreciation book for which the category is defined.
Date Place in Service:
From

Date Place in Service:

To

Document1 Asset Categories 66

Depreciate

Depreciation Method

Life: Years

Life: Months

Bonus Rule

Prorate Convention

Retirement
Convention

Default Salvage Value

Ceiling

Price Index

Default Subcomponent
Life

Rule

Minimum Years

Months

Use Depreciation
Limit

Percent

Limit

Capital Gain
Threshold: Years

Capital Gain
Threshold: Months

ITC Eligible

Document1 Asset Categories 67

Use ITC Ceilings

Use Straight Line for

Retirements

Depreciation Method

Life: Years

Life: Months

Category Identification Zone

Category

Enabled

Description

Capitalize

Category Type

In Physical Inventory

Ownership

Property Type

Property Class

General Ledger Accounts Zone

Enter the appropriate general ledger account segments for this book and category.
Book

Asset Cost Account

Asset Clearing
Account

Document1 Asset Categories 68

Depreciation Expense
Account

Accumulated
Depreciation

Bonus Expense

Bonus Reserve

Revaluation Reserve
Account

Revaluation
Amortization Account

CIP Cost Account

CIP Clearing Account

Write-Off Expense

Unplanned
Depreciation Expense

Default Depreciation Rules Zone same for all books

Use this zone to set up default depreciation rules for each depreciation book for which the category is defined.
Date Place in Service:
From

Date Place in Service:

To

Depreciate

Depreciation Method

Life: Years

Life: Months

Bonus Rule

Document1 Asset Categories 69

Prorate Convention

Retirement
Convention

Default Salvage Value

Ceiling

Price Index

Default Subcomponent
Life

Rule

Minimum Years

Months

Use Depreciation
Limit

Percent

Limit

Capital Gain
Threshold: Years

Capital Gain
Threshold: Months

ITC Eligible

Use ITC Ceilings

Use Straight Line for

Retirements

Depreciation Method

Life: Years

Life: Months

Document1 Asset Categories 70

Distribution Sets
NATCO Process: Business Area: Date:
Fixed Assets 15-Jun-09
Control Number: Priority(H, M, L): Process Owner:
<Control Number> Low Fixed Assets Department
Description: Use this form to set up Distribution Sets.

This will not be used by NATCOGroup, INC for fixed assets. Payables will use distribution sets.

Distribution Set Zone

Use this zone to enter information for Distribution Sets.
Name

Description

Corporate Book

Effective Service Date

Units Percent

Depreciation Expense
Account

Location

Document1 Distribution Sets 71

Leases
NATCO Process: Business Area: Date:
Fixed Assets 15-Jun-09
Control Number: Priority(H, M, L): Process Owner:
<Control Number> Low Fixed Assets Department
Description: Use this form to define the Lease information that Oracle Assets uses.

This will not be used by NATCOGroup, INC.

Lease Zone
Use this zone to enter information about each lease that you want to define.
Lease Number

Description

Lessor

Lease Type

Payment Schedule

Currency

Date Lease Began

Interest Rate

Compounding
Frequency Rage

Start Date of
Payments

Amount of Payment

Payment Type

End Date

Document1 Leases 72
Warranties
NATCO Process: Business Area: Date:
Fixed Assets 15-Jun-09
Control Number: Priority(H, M, L): Process Owner:
<Control Number> Low Fixed Assets Department
Description: Use this form to define the Warranty information that Oracle Assets uses.

This will not be used by NATCOGroup, INC.

Warranty Zone
Use this zone to enter information about each warranty you want to define.
Warranty Number

Description

Start Date

End Date

Currency

Cost

Employee
Information
(Optional)

Supplier Information

Document1 Warranties 73
System Profile Options
NATCOProcess: Business Area: Date:
Fixed Assets Options>System 15-Jun-09
Control Number: Priority(H, M, L): Process Owner:
<Control Number> High Fixed Assets Department

Option Name Level Recommended Value Value

GL Ledger Name Responsibility NGI USD

GL: Data Access Set Responsibility NGI USD

HR: Security Profile Responsibility NATCO_US_BG

HR:Business Group Responsibility NATCO_US_BG

MO: Operating Unit Responsibility NATCO_US_OU

MO: Security Profile Responsibility NATCO_US_BG

Flexfields:Validate On Server Application No

Flexfields:Validate On Server Site Yes

Document1 System Profile Options 74

Asset Insurance
NATCO Process: Business Area: Date:
Fixed Assets Setup>Insurance>Asset Insurance 15-Jun-09
Control Number: Priority(H, M, L): Process Owner:
<Control Number> Low Fixed Assets Department
Description: Use this form to define the Asset Insurance information that Oracle Assets uses.

This will not be used by NATCOGroup, INC.

Insurance Zone
Use this zone to enter information about Asset Insurance.
Policy Number

Insurance Category

Insurance Company

Supplier Site

Address

Hazard Classification

Calculation Method

Base Index Date

Insurance Index

Base Insurance Value

Current Insurance
Value (if Manual
Value calculation)

Insured Amount

Last Indexation Date

Maintenance

Document1 Asset Insurance 75

Security By Book
NATCO Process: Business Area: Date:
Fixed Assets Finance 15-Jun-09
Control Number: Priority(H, M, L): Process Owner:
Low Fixed Assets Department
Description: Security by book enables users to secure data access by asset book and responsibility. It implements the organizational hierarchy concept
in Oracle HR. There are 7 steps to setting up security by book:
1. Define business groups
2. Set up organizations.
3. Create the hierarchy.
4. Define security profiles.
5. Create responsibilities.
6. Attach security profiles.
7. Assign responsibilities to users.

Before starting the following steps, ensure the HR: Security Profile profile option is set correctly for your responsibilities, i.e., all Canada responsibilities
should be pointed to the Canada Business Group and all US responsibilities should be pointed to the US Business Group.

Document1 Security By Book 76

Security By Book - Define Business Groups
NATCO Process: Business Area: Date:
Fixed Assets Human Resources 15-Jun-09
Control Number: Priority(H, M, L): Process Owner:
High Fixed Assets Department
Description: This section only applies if you have more than one business group, or if you do not choose to use the pre-defined business group
provided by Oracle Applications.

Please refer to the Human Resources Setup Document for details about this setup step. The business groups are ususally setup as part of the multi-org setups before Assets is
setup. This assets configuration will depend on HR.

Document1 Security By Book - Define Business Groups 77

Security By Book - Set up organizations
NATCOProcess: Business Area: Date:
Fixed Assets Security<Organization<Description 15-Jun-09
Control Number: Priority(H, M, L): Process Owner:
Low Fixed Assets Department
Description: Use this form to define an organization and any related information.

Organization Zone
In this zone you enter primary information to identify the organization.
Name NATCOTAX NATCOUS

Type Asset Organization Asset Organization

Dates: From 01-JAN-1951 01-JAN-1951

Dates: To

Location NATCOGroup Inc. NATCOGroup Inc.

Internal or External Internal Internal

11210 Equity Drive, Suite 11210 Equity Drive, Suite

Location Address
100, Houston, TX, 77041 100, Houston, TX, 77041

Internal Address

DFF Segment
Organization

Organization Classification Zone

Use this zone to define the organization classifications of your organization.
Organization Name Classification Enabled

Additional Organization Information Book Controls Zone

Use this zone to associate each Asset Organization with the applicable asset books. You can either combine this setup with defining your asset books, or you
can define your asset books first and then select them as part of this step.

Document1 Security By Book - Set up organizations 78

Organization Name Book Class Description

NATCOUS NATCOUS Corporate NATCOUS INTERNAL BOOK

NATCOUS TAX NATCOUS TAX Tax NATCOUS TAX BOOK
NATCOUS AMT NATCOUS AMT Tax NATCOUS AMT BOOK
NATCOUS ACE NATCOUS ACE Tax NATCOUS ACE BOOK

Document1 Security By Book - Set up organizations 79

Security By Book - Create the hierarchy
NATCOProcess: Business Area: Date:
Fixed Assets System>Security>Security Hierarchy 15-Jun-09
Control Number: Priority(H, M, L): Process Owner:
Low Fixed Assets Department
Description: The organization hierarchy specifies the relationships between each of the asset organizations.

Organization Hierarchy

Name

Primary

Position Control

Version

Number

Date From

Date To

Organization

Name

Exists in Hierarchy

Number of
Subordinates

Subordinates

Name

Number of
Subordinates

Document1 Security By Book - Create the hierarchy 80

Position Control
Enabled

Organization Hierarchy

Name

Primary

Position Control

Version

Number

Date From

Date To

Organization

Name

Exists in Hierarchy

Number of
Subordinates

Subordinates

Name

Number of
Subordinates

Position Control
Enabled

Document1 Security By Book - Create the hierarchy 81

Security By Book - Define security profiles
NATCOProcess: Business Area: Date:
Fixed Assets Setup>Security>Security 15-Jun-09
Control Number: Priority(H, M, L): Process Owner:
Low Fixed Assets Department
Description: The security profile is linked to the users responsibility and business group and determines which applicant and employee records are
available to holders of the responsibility. Basically, the security profile holds together the responsibilities and organizations.

Security Profile
NATCO_US_TAX NATCO_US_FA
Name
NATCO_US_BG NATCO_US_BG
Business Group
All All
View Employees
All All
View Contingent
Workers
All All
View Applicants
All All
View Contacts

Reporting User

View All Records

Allow Granted
Users

Organization
Security
Secure organizations by organization hierarchy and/or organization list Secure organizations by organization hierarchy and/or organization list
Security Type
NATCOTAX NATCOUS
Organization
Hierarchy

Include Top
Organization

Document1 Security By Book - Define security profiles 82

Top Organization

Exclude Business
Groups

Note: you can

accept the system
defaults for the
remaining sections,
i.e., Position
Security, Payroll
Security, etc.

After completing the above steps, run the Security List Maintenance program.

Document1 Security By Book - Define security profiles 83

Security By Book - Create responsibilities
NATCOProcess: Business Area: Date:
Fixed Assets Responsibilities>Define 15-Jun-09
Control Number: Priority(H, M, L): Process Owner:
Low Fixed Assets Department
Description: A responsibility determines if the user accesses certain Oracle Applications, which applications functions a user can use, which reports
and concurrent programs the user can run, and which data those reports and concurrent programs have access to.

This step will be performed by the person or persons responsible for the system administration setups. At a minimum, the following responsibilities must be defined.

FA Manager
FA Administrator
FA Analyst
FA Inventory
FA Inquiry

Document1 Security By Book - Create responsibilities 84

Security By Book - Attach security profiles
NATCOProcess: Business Area: Date:
Fixed Assets Profile Options>System 15-Jun-09
Control Number: Priority(H, M, L): Process Owner:
Low Fixed Assets Department
Description: Once you have created your responsibilities, you then attach the security profiles to each responsibility. This effectively links the
organization and responsibility via the security profiles. This step is performed from System Administrator responsibility.

System Profile Values

Profile Option = HR:User Type, Level=Responsibility

Responsibility

Value

Profile Option = HR:Business Group, Level=Responsibility

Responsibility

Value

Profile Option = HR: Security Profile, Level=Responsibility

Responsibility

Value

Profile Option = FA: Security Profile, Level=Responsibility

Responsibility

Value

Document1 Security By Book - Attach security profiles 85

The following two profile options do not affect book security per se, but they should also be set for general security purposes.

Profile Option = MO: Operating Unit, Level=Responsibility

Responsibility

Value

Profile Option = GL Set of Books Name, Level=Responsibility

Responsibility

Value

Document1 Security By Book - Attach security profiles 86

Security By Book - Assign responsibilities to users
NATCOProcess: Business Area: Date:
Fixed Assets Finance 15-Jun-09
Control Number: Priority(H, M, L): Process Owner:
H Fixed Assets Department
Description: The final step in the Security by Book setup is to assign the various responsibilities to you users. This step is performed in System
Administration.

This task will be completed by the Sysadmin.

Document1 Security By Book - Assign responsibilities to users 87

Open and Closed Issues for this Deliverable

Open Issues

ID Issue Resolution Responsibility Target Date Impact Date

Closed Issues

ID Issue Resolution Responsibility Target Date Impact Date

001 Need to update account Updated in BR100 Barb M artin 1/12/2009 4/1/2009
values for asset categories
and book controls
002 Need to configure security Updated in BR100. Configured for CRP3 Barb M artin 3/15/2009 5/1/2009
by book and CRP4.

Document1 Open and Closed Issues for this Deliverable 88