How to do Mail Merge in lotus Notes 8.5.

2 with Notes symphony

Pre Requisite: 1. Lotus Notes client 8.X

2. Lotus symphony

3. Local copy of mail db

4. Local Address book should contain required

Address of MRF Directory and other

required mail address

Preparing Local Address Book:

Open the Local Address book from Workspace

Browse for contact from MRF Directory
Add Mail ids from the list
Open Lotus symphony Document
Click - Tools>Mail Merge
Select the local address book by Browse
Insert the required fields from the menu Insert Fields

After each selection of field press Insert button found below

Check the composed mail through preview option available under

Finish Merge option

Close Preview
The Document can be saved using save option under Finish Merge
You can save all incident as one or different files
Save always as Doc file only.

Note: do not save as odt file because recipient system might not have
the Symphony or open office
The Document can be mail using send E-mail option under Finish
Merge
File the required fields such as Business E Mail Subject of E Mail ,
Select document type only as pdf, also provide file name.
Press ok for send the mail
You can check Your mail id for the mail if you have selected your mail
address or put yourself in CC
You can view the attachment pdf