COMMUNITY OPERATING PLAN

Complete parts A-D before the presentation/event, and then parts E implementation. Use this outline as
a guide for developing all programs and presentations. The questions in each section are designed to
help you in the development process. You must answer all of the questions listed, but if you feel there is
other important information please include that as well.

A. PROJECT INFO:

Event: Adult Presentation (PH Key) Topic: Sugars

Event Date: 10-03-2017 Location: Phoenix House

Intern Name(s): Vanika Jethwa, Brenna Robinson

Team Leader: Brenna Robinson Preceptor: Cindy Knipe

Person responsible for writing the COP: Both Vanika and Brenna

B. NEEDS ASSESSMENT:

1. Identify site contact: Cindy

2. Identify population
a) Gender: Mixed
b) Age: Mixed, 18-50+
c) Education level: Mixed (some high school-college)
d) Number of participants: 10-15

3. How was topic determined (Did you speak with anyone about the group? Did you get to observe the
setting and participants beforehand? If so, describe the participants and any other pertinent
information (i.e. if in a classroom, observe classroom management techniques).
a) Other programs recently presented
This topic was predetermined by site and internship staff.
b) What the audience knows
The audience has varying levels of education related to nutrition. The majority of the audience holds at
least a basic understanding of nutrition information, some have a deeper understanding. Most hear this
information from family, friends, health care providers and the media.
- Pertaining to sugars, we imagine that there will be varying levels of knowledge in the group. If
members have been around for the past few weeks of presentations, they will likely have more
familiarity with the topic as it has been touched on in other presentations.
c) What the audience wants to know - what is relevant
- It is relevant to provide nutrition information that the audience may be missing (more in depth
information), the most important piece is how this may relate to them and how they can apply the
information.
d) Evaluate health literacy - and other cultural issues
- Individuals have a varying level of health literacy. While some may understand nutritions role in
health and have a grasp on their own health problems, others may not have this knowledge.
- Its important to note that some audience members stay at Phoenix House and are unable to do their
own cooking while staying at PH.
- Racially the group is minimally diverse, most individuals are Caucasian and from rural New
Hampshire.

4. Setting - tour of facility

a) Room size and set up (diagram)

Blue : Participant's Red: Flip chart Yellow: Presenters Black: Table

b) Presentation resources
- Availability of food prep area
- There is a kitchen in the available in the building if absolutely necessary, however this is not used by
interns for food prep. There is a small table in the front of the room that can be used for food demos.
- AV resources - space available for visual teaching aids
- AV Resources are not available. There is space in the front of the room for teaching aids, including a
flip chart.

5. Day of week/ time of day for presentation

- Tuesday afternoon (2:30-3:20 50 minutes)

6. Duration
a) Attention span: Most audience members would hold an attention span of 20 minutes to an hour. It will
be important to have breaks for discussion and activities throughout the presentation. This may vary
individually, especially related to the period an individual may be at in their PH program.
b) Conflict with other activities for population: N/A, individuals are allowed a smoke break directly before
the presentation & this time is allotted in their schedules to attend the presentation.

7. Marketing potential - whose responsibility:

- Most individuals are required to attend this presentation in one way or another. It is the
responsibility of PH to get individuals to enroll in the program while we as interns have the ability to
market our upcoming presentation the week prior.

8. Budget
a) Will there be a charge: No charge.
b) Funds to cover supplies: N/A no funds.
c) Cost of marketing: No cost.

9. Best way/time to reach site contact for future plans:

- Interns make contact at this site through internship preceptor Cindy Knipe.

10. Write a community group focused PES statement based on your assessment.

- Food and nutrition related knowledge deficit related to lack of prior in depth education on food
safety as evidenced by request for topic review by site.

C. RESEARCH AND PLANNING (how, who, and when the process of your work):

1. Meeting Dates
Dates scheduled for planning and who will attend.

9/21- Brainstorming and outline- Brenna and Vanika

9/22- Brainstorming and outline- Brenna and Vanika
9/25-Outline/Handout- Brenna and Vanika
 9/26-Outline/ Handout- Brenna and Vanika
9/29-Flip Chart/ Handout-Brenna and Vanika

7 day meeting
o 9/25/2017 Cindy, Vanika, Brenna

Evaluation meeting scheduled for:

o Directly following presentation on October 3rd, 2017. 3:45pm

2. Based on the results of the needs assessment, what did you do to prepare?

Being a key presentation we started from the beginning. We thought of things that they may already
know. We listed what we wanted to say and then went from there. Each time we had a new idea we ran
it past each other and then researched it. We began to form an outline based off of what we found. For
our handout we took what we thought were the most important takeaways of the presentation. From
past presentations we knew that we wanted to incorporate activities and discussion. So we also
accommodated for that time spent for discussion and activities.

3. How did you go about the development process? Who was involved?

Vanika and I worked collaboratively together the whole time. We worked together in the conference
room the whole time so it was all collaborative work. We both chose topics for the presentation and
did individual research on those topics.

4. What resources did you use? Why did you choose them and how did you find them? Relate back
to your assessment section.
https://www.cdc.gov/nutrition/data-statistics/know-your-limit-for-added-sugars.html
https://familydoctor.org/added-sugar-what-you-need-to-know/
https://health.gov/dietaryguidelines/2015/resources/DGA_Cut-Down-On-Added-Sugars.pdf
http://www.heart.org/HEARTORG/HealthyLiving/HealthyEating/Nutrition/Sugar-
101_UCM_306024_Article.jsp#.WcUctkyZNE4
https://www.health.harvard.edu/blog/artificial-sweeteners-sugar-free-but-at-what-cost-
201207165030
http://time.com/4323328/aspartame-artificial-sweeteners-sugar/
http://jamanetwork.com/journals/jamapediatrics/fullarticle/2521471
http://ajcn.nutrition.org/content/78/4/881S.full
https://www.ncbi.nlm.nih.gov/pmc/articles/PMC2862460/
https://www.ncbi.nlm.nih.gov/pmc/articles/PMC4290803/
http://ajcn.nutrition.org/content/76/1/286S.full
D. DEVELOPMENT (what the outcome of your planning and development):

1. Measurable Learning Objectives:

1. At the end of the presentation you be able to locate added sugars on a food label.
2. At the end presentation you will be able to describe 2 ways to eliminate added
sugars from your diet.
2. Outline of presentation:
Please see attached outline

3. Describe how your presentation addresses different learning styles:

Auditory: Presentation is provided through lecture and discussion of content with the group. There is
always opportunity for questions. The activities also provide room for discussion.

Visual: Flip chart and handout are tools used to visually relay information.

Kinesthetic: Audience will have handouts and be encouraged to take part in group discussions. We
also had empty bottles for our activity. Allowing them to visually look at the bottle as well as hold the
bottle.

List ways that you included multiple intelligences in your planning:

o Linguistic: Discussions (Small and large group) throughout the presentation

o Spatial/Logical: Addressed by using pictures, drawings/diagrams on flip chart

o Interpersonal: Discussion in group activities

o Intrapersonal: Group is encouraged to think about ways that they can reduce added
sugars.

4. Explain how your planned evaluation method will show whether youre learning objectives were
met.

Our label reading activity and discussion helped us ensure our participants knew how to read the labels
on the bottle. We also had them list two ways they were going to reduce their sugar intake.
5. What problems did you encounter in the development process?

Following our 7 day meeting we had to cut out some content in order to keep within the time limit. We
also had to rethink our ice breaker. We personally liked it and kept it. We had some difficulty choosing
where each slide would go in the presentation.

Complete sections E after the presentation/event is complete.

E. IMPLEMENTATION and EVALUATION:

1. For a program or presentation, describe objectively what happened the day of the presentation,
using examples. Include any last minute changes to the planned setting, audience, number of
participants.

We arrived and had the flip chart set up. It seemed like we were a little later than usually so we didnt
have to wait as long to start. We had a lot more participants this time than our last presentation we had
15 participants compared to the 11 last week and 9 before that.

2. Did the presentation go as planned? Reflect on what went well? It didnt go entirely to plan but it
worked out in the end. Vanika and I both practiced several times to get an idea for who was saying what
and when. We also practiced to ensure we were keeping within the time frame. We had some good
organisation techniques, making sure the bottles were all collected up after use. There were a lot of
questions being asked and we were not prepared for all of them so we know next time to have all the
facts straight!

3. How did the audience react to the presentation? Summarize and comment on preceptor
feedback.

As mentioned, the majority of audience members were pretty engaged throughout our
presentation.

The participated in all our activities

Cindy said we did a good job for our key presentation. We just need to work on a few more
things, like transitions, being clearer, and having better answers to questions. She noted how
Brenna was getting comfortable without her notes.
For future presentations she gave us good feedback. She suggested Brenna take more of a
leading role and Vanika take a step back. We agreed with this as Vanika has had more experience
presenting in the past.
 4. How well did the audience grasp your objectives?

The audience grabbed our objectives well, Ii think we were able to really hone in on the fact that sugar is
sugar and whole fruits and vegetables come with a whole host of other benefits so the sugar is okay to
eat.

5. What would you do differently/the same the next time - or what would you change if you had
more time? How effective do you feel your program/material was for the target audience?

We would have passed out our handouts earlier than what we did. We pasted them out after we had
completed the activity. It would have been nice to have the list of sugars on the handout for the activity.
We just had them blindly looking for alternative names for sugars.

6. Recommendations for future Interns:

Stay enthusiastic throughout the presentation (especially when your topic might be a tad dry) -
your energy can help keep the group engaged.

Be prepared for ANY type of question. We had a lot of questions for this presentation. It was a
tad bit overwhelming. So do extra research on the topic because they could come up with
additional things to cover that you did not mention in the presentation.
With that said, leave extra time
Dont be afraid to go back to past information to really drive home the message.

7. Financial Report:

Cost of Development: (Includes: labor for preparing the project, food cost for testing the food
activity; please note that labor costs include hours worked by ALL team members)
Labor ($25/hour): 15 hours x $25 $375 (per person)
Food: N/A

Cost of Presenting: (Includes: labor, food, flip charts ($28), see following link for cost of copies
http://www.keene.edu/mailsvs/printfees.cfm, and other supplies)
Labor ($25/hour): 2 hours x $25 $50 Total
Copies: $2.84
Food:N/A
Other supplies and costs:Flip Chart - $28

Overall costs: $455.84

Within one week of the presentation, provide internship preceptor with a completed COP, Presentation
Evaluation form, Handout(s), a Team Leader Report, and PDE if completed by an outside supervisor. (PDE
required for sites with 2 presentations or >32 hours). Attach a copy of the materials, PowerPoint, and any
handouts/resources used for the presentation.