INDIVIDUAL PAGE

Name: Mohamad Azim bin Mohd Adam

Batch: EMTC Session 55

Topic Selected: Topic 2

Detail description of Topic 2: Proposal to implement SEMS in your client premise Your company is
a facility management contractor at an installation. The company is obliged to develop a Sustainable
Energy Management System SEMS for the installation. The system will adopt the ASEAN SEM
certification initiative named Energy Management Gold Standard (EMGS), with commitment from all
levels to achieve a 3-Star rated within reasonable timeline of its implementation. The client has
decided a SMART target of energy savings to be achieved. Prepare an implementation proposal to
fulfill the contractual obligation to be submitted to client for approval.
 Edgenta Mediserve Sdn. Bhd.

This proposal prepared for DIRECTOR OF

HOSPITAL SLIM RIVER

PROPOSAL ON IMPLEMENTATION OF SUSTAINABLE

ENERGY MANAGEMENT SYSTEM AT HOSPITAL SLIM RIVER
TABLE OF CONTENT

Contents
1.0 EXECUTIVE SUMMARY ...................................................................................................................... 1
2.0 OBJECTIVES ....................................................................................................................................... 2
3.0 INTRODUCTIONS ............................................................................................................................... 2
3.1 Company Background ....................................................................................................................... 2
3.2 The benefit for getting 3-Star Energy Management Gold Standard ................................................. 3
3.3 Overview of Certified Energy Management Standard ...................................................................... 4
3.4 Overview of the Sustainable Energy Management System (SEMS) ................................................. 5
4.0 EVALUATION OF ENERGY MANAGEMENT STATUS ........................................................................... 5
5.0 SUSTAINABLE ENERGY MANAGEMENT SYSTEM (SEMS) .................................................................. 8
5.1 Organisation Preparation.................................................................................................................. 8
5.1.1 Energy Policy ................................................................................................................................. 8
5.1.2 Energy Management Committee ................................................................................................ 10
5.1.3 Energy Management Component ............................................................................................... 11
5.1.3.1 Energy Accounting Centre (EAC) ................................................................................................. 11
5.1.3.2 Energy Efficiency Index and Establishing Baseline ...................................................................... 12
5.1.3.3 Working Manual and Tools for Energy Management ................................................................. 15
5.1.3.4 Training ....................................................................................................................................... 15
5.2 Implementation of Energy Conservation Measures ....................................................................... 16
5.2.1 Detailed Energy Audit ................................................................................................................. 16
5.2.2 Select Energy Target and Plan..................................................................................................... 17
5.2.3 Sustainable Improvement Team ................................................................................................. 23
6.0 SUMMARY STEPS AND MILESTONE PLANNING .............................................................................. 24
7.0 CONCLUSION ................................................................................................................................... 28
APPENDIX A : RECOMMENDED ENERGY POLICY......................................................................................... 29
APPENDIX B : ENERGY MANAGEMENT COMMITTEE SCOPE OF WORK ...................................................... 30
LIST OF FIGURES

Figure 4 : Energy Management Matrix________________________________6

Figure 5.1 : Elements in developing energy policy_________________________9
Figure 5.2 : Proposed Energy Management Committee for HSLR____________11
Figure 5.3 : EEI Baseline for HSLR_____________________________________14
Figure 5.4 : Sticker Design (proposed)_________________________________18
Figure 5.5 : Malaysian Standard for lighting illuminance___________________21

LIST OF TABLES

Table 5.1 : Proposed EAC for HSLR____________________________________12

Table 5.2 : Energy Consumption for HSLR_______________________________13
Table 5.3 : Investment for Sticker (proposed)____________________________18
Table 5.4 : Timer installation for AHU (proposed)_________________________19
Table 5.5 : Timer installation for lighting (proposed)______________________20
Table 5.6 : Delamping for corridor lighting (proposed)_____________________21
Table 5.7 : LED installation for critical area______________________________22
Table 5.8 : List of Sustainable Improvement Team________________________23
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1.0 EXECUTIVE SUMMARY
Energy is an essential commodity which is needed in all ratings of life. It has been defined as the
ability to do work and cannot be created or destroyed. Energy can only be converted from one
form to other forms for instance the conversion of chemical energy in a fuel into electricity
through energy exchange process. According to Malaysia Energy Statistics Handbook 2016 issued
by Energy Commission, the generation of electrical energy in Malaysia came from a variety of
sources and as far as 2014, natural gas lead with a percentage of 64.2% and followed by crude
oil with a value of 30.1%, hydropower 3.1%, coal and coke 1.7% and the rest is biodiesel, biomass,
solar and biogas combined.
Deriving out of that value, a total of 96.8% of primary production for energy supply are composed
of carbon-based fuels which contributes in high amount of carbon dioxide emission. Realising the
fact, Malaysian government had during the 15th Conference of Parties (COP15) in the United
Nations Framework Convention for Climate Change declared voluntary reduction of carbon
dioxide emission up to 40% by 2020 and later in 2016 Malaysia has re-pledged to reduce 45% of
carbon dioxide emission by 2030. In order to ensure the target attained, government have
initiated the Sustainability Programme and has provided financial allocation for Facilities
Management Company to execute the Sustainability Programme including the Sustainability
Energy Management System (SEMS) in all healthcare facilities in their respective jurisdiction.
Edgenta Mediserve Sdn Bhd (EMSB) are compelled to meet the requirement in implementing the
SEMS and assist Hospital Slim River (HSLR) in achieving the 3 Star Rating of AEMAS Energy
Management Gold Standard within 5 years period. Therefore, this proposal is written in order to
embellish the steps and procedures that should be taken in order to effectuate the requirements
and to gain support from the management of Slim River Hospital to implement it.

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2.0 OBJECTIVES
The objective of this proposal is to

Acquire a Sustainable Energy Management System (SEMS) for Hospital Slim River
Adaptation of the ASEAN SEM certification initiative which is the Energy Management
Gold Standard (EMGS) and aim to achieve a 3-Star rated within reasonable timeline.
Ensure a SMART target of energy savings to be achieved.

3.0 INTRODUCTIONS
3.1 Company Background
UEM Edgenta Berhad was founded on May 31st, 1963 and is headquartered in Kuala Lumpur. It
is an investment holding company which commit in the provision hospital support services,
intergrated facilities management, property development, environment and sustainability
services, and management services. It operates through the following segments:
Asset Development and Asset Management Consultancy
Integrated Facilities Management
Infrastructure Maintenance
Property
The Asset Development and Asset Management consultancy segment is in respect of roads
infrastructure, civil and building related works. The Integrated Facilities Management segment
includes provision of hospital support services, provision of facilities management and provision
of infrastructure facility services while for Infrastructure Maintenance segment, it is in the
business of maintenance and repair of civil, mechanical and electrical works on roads, and
infrastructure and expressways works.
Edgenta Mediserve Sdn Bhd has signed an agreement with Malaysia Ministry of Health (MOH) to
attend as the facility management company for hospitals in the Northern Region and all hospitals
have been instructed to implement the Sustainable Energy Management System and obtained
AEMAS 3-Star Energy Management Gold Standard Certification within timeline given.

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3.2 The benefit for getting 3-Star Energy Management Gold Standard
Once Hospital Slim River managed to obtain 3-Star Energy Management Gold Standard, several
benefits can be retrieved which is:
It allows end-users to implement a sustainable energy management system in
compliance with ISO 50001 at lower cost.
Help to guide end-users in improving energy performance, cost efficiency and improve
overall productivity.
Facilitate energy end-users to fulfill legal requirement such as Efficient Management of
Electrical Energy Regulations (EMEER) 2008 in a systematic way
Provide end-users with public recognition for commitment given in sustainable
development which helps improving public image.
Participating in ASEAN Energy Award under Energy Management category.
Creating a green image and Corporate Social Responsibility (CSR) for the hospital.

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3.3 Overview of Certified Energy Management Standard
The overall objective of AEMAS is to reduce energy consumption in the industrial sector and
thus reduce greenhouse gas emissions in ASEAN countries via systematic energy management
approach. ASEAN Centre for Energy (ACE) has appointed MGTC as the Country Coordinator in
Malaysia. The project involves certification of companies based on newly launched ISO 50001
standard and some criteria specified by the scheme.

It has three levels of certification to progressively drive towards energy management best
practices with 2 years of validity for each star rating. In order to meet the Energy Management
Gold Standard, the requirement below must be fulfilled.

1- Star 2-Star 3-Star

Energy Management Fulfilled 1 Star + (one of Fulfilled 2 Star +
System in place according following) Energy Manager must be
to ISO 50001 Improvement of overall EEI Professional Energy
Appointment of Certified by 5% over 2 years Manager (PEM)
Energy Manager Overall energy
Motivation Plan for the consumption decreases by
personal involved in the 5%
Energy Management Improvement of EEI by 1%
system on year on year basis over
Allocation of budget for past 3 years
investment in EE measures EE measures
Procurement policies and representing atleast 50% of
internal investment the total energy saving
criteria EE-friendly potential of
recommended measures
Fuel switching project
Implementation of
Renewable Energy
project
Cannot be renewed Cannot
Investment in 5 obligated
be renewed new EE If 3 stars cannot be renewed,
obligated to achieve 2 star to technologies
achieved 3 stars If 3 stars Downgrade to 1-Star with 1
cannot be achieved, year validity
Downgrade to 1-Star with 1
year validity

Once SEMS is in place, it is proposed for the hospital to undergo certification process for AEMAS
Energy Management Gold Standard.
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3.4 Overview of the Sustainable Energy Management System (SEMS)

Sustainable Energy Management System is the process of managing the energy consumption in
the organization to assure that energy has been efficiently consumed. Executing in the hospital,
it covers all aspect of energy consumption in the organization and involves not only machines or
medical equipment but also searching for the best operation from the operators. In order to
ensure the implementation of Sustainable Energy Management System (SEMS) runs auspiciously,
it need full support from all levels of staff in the organization. Several principles have been made
to focus on how to get the support from both the organization and staff which is:

Comply with wider organization objectives or goals

Be able to raise staff awareness and get involvement from all staff in the organization
Develop organization and staff knowledge
Support the continuous improvement process in the organization
Be able to integrate with standard working procedures or other quality systems in the
organization.
Without sustainable energy management system (SEMS), the organization will not be able to
control and maintain the saving result. Therefore, it is paramount to have SEMS in the
organization as it will assist the company:

Setting up systematic energy cost management to achieve energy cost saving

Reducing operation and maintenance cost
Increase staff awareness for energy conservation and waste minimization
Setting up an energy target and plan
Preparing energy reporting system
Developing organization and staff knowledge in energy management

4.0 EVALUATION OF ENERGY MANAGEMENT STATUS

Initial stage of setting up the Sustainable Energy Management System is by having an evaluation
of energy management status and it can be done using the Energy Management Matrix. The
Energy Management Matrix is a user friendly yet powerful tool which act as tool developed to
understand the current situation of an organization. The matrix deals with the six organizational
issues of policy, organization, motivation, information systems, marketing and investment which
is shown in each column and the rows of the matrix represent the increasing levels of these key
elements. The current energy management status for Hospital Slim River is shown in Figure 4
below highlighted with a red line and followed by status needed to achieve 1 Star, 2 Star and 3
Star.

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 3 Star

2 Star

1 Star

Current

Figure 4 : Energy Management Matrix)

Policy
A formal written policy acts as a public statement of the organisations commitment to energy
conservation and environmental protection and as a working paper to assist in the development
of the organisations energy management measures.
Organisation
Energy management is the responsibility of the whole organization as everyone uses energy to
complete their work tasks. The five common options are in the:

Technical department
Human Resources department
Accounting or Finance department
Chief Executive
Outside Consultants

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Motivation
Motivating people to take an active part in energy efficiency measures such as switching off
unnecessary lights is a challenging task but not as difficult as it is important to remember the
following points:

Training will not be successful unless people want to change their behavior and are
motivated to learn how to reduce their energy usage by working smarter and not harder
A method of encouraging motivation is to increase the personal accountability that staff
have over their energy consumption
Running a continues program of energy awareness (which recognizes staff inputs and
congratulates them on a job well done) will continue to motivate staff and reinforces the
positive outcomes.

Information Systems
Accurate information is invaluable for effective energy management and in developing an energy
management system, the following issues must be considered:

Deciding in parties that should use the information obtained and involve them in making
an accurate needs assessment
Ensure that data input and analysis are as straightforward as possible and meeting the
information requirements
The results obtained must motivate staff to use energy efficiently
Give good reasons for running this system to senior management

Marketing
Promoting energy management is an important component of any energy policy and will enable
the following to occur:

Raise the awareness of the importance of energy efficiency for both environmental and
financial considerations.
Highlights the benefits associated with energy efficiency measures to senior management

Investment
Organizations will generally commit to energy efficiency investment if they know the following:

The size of the energy wastage problem it has at present

7
 The technical and simple (or low cost) energy efficiency measures available to reduce
energy wastage
The predicted rate of return on any investment option

5.0 SUSTAINABLE ENERGY MANAGEMENT SYSTEM (SEMS)

Once the status has been identified from the evaluation, recommendations will be made to
improve all the elements of the energy management system and for an initial start, organization
preparation must be established followed by implementation of energy conservation measures
and system integration. Each of the preparation criteria for Hospital Slim River is describe briefly
in the following subchapters.

5.1 Organisation Preparation

Organization preparation represents the first step in forming up a Sustainable Energy
Management System. At this stage, several criteria have to established in order to meet the
requirements and the criteria is as follows:

Energy Policy
Energy Committee
Set Up Energy Management Component
Awareness Training

5.1.1 Energy Policy

In order to implement an effective approach, the first step is to develop a practical, coherent and
holistic energy policy, supported by a clear strategy to deliver it. Managing energy should be
pursued with attention to its effects on other aspects of the organisations operations for an
example staff morale. Other wider issues such as the depletion of finite resources, pollution and
environmental degradation are also important. As a guideline principle, the energy policy should
be expressed in ways that protect and enhance the organisations primary objectives and other
interests. Several elements needed in developing the energy policy and it is illustrated in Figure
5.1.

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 Thrust

A new and
challenging
dimension to
energy and
environment

Commitment
Applicability
A personal
Directive on which
message from top
parts of the
management with
organisation are
a commitment to
covered by the
regular policy
review Energy policy

Policy

Implementation Review

Guidance on how How an

the policy organisation
objectives are to knows goals have
be met been achieved

5.1: Elements in developing energy policy

It is important that the policy conveys senior management commitment, and set performance
standards against which the organisations progress towards the stated goals and objectives may
be measured. In place of goals, objectives and targets it is important to be clear about the nature
of these three essential components. The long-term corporate goals usually to be set by senior
management and provided in a summary statement of the organisations commitment to
improving energy performance. Medium-term objectives indicate in more specific terms on how
the organization will progress towards its goals over the next two to five years. The objectives
will focus on the various aspects of organizational function that impact on energy performance
while for targets, it is express in specific, measurable terms what the organization will strive to
achieve in the short term for example in the next planning cycle or fiscal period and normally will
be stated as reductions in energy units, energy expenditures, energy intensity or Green House
Gases emissions. The recommended format of general energy policy consists of two parts as part
1 is more to expression of commitment and summary of principles while part 2 is detailed
guideline to develop energy management system and both parts are described as follows:

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Part 1

Mission statement
Declaration of top managements commitment to, and senior and middle managements
involvement in, energy management
Statement of policy
Statement of objectives, separated into short and longer term goals
Part 2

An action plan, specifying a time-tabled programme of work

Assigned responsibility and accountability for actions outlined, specifying individuals by
name and position
Named committee representative for each department and specification of internal and
external lines of communication
Coasted resource requirements, including staffing complement, investment and training
needs, necessary to achieve the programme
Statement of review procedure, defining milestones and mechanisms for assessing
overall progress and value for money as well as appraising the performance of individual
members of staff.
The draft Energy policy for Slim River Hospital is in Appendix A. It will be further deliberated once
this proposal has been approved.

5.1.2 Energy Management Committee

In practice, committee is described as an assembly or board of persons to whom the
consideration or management of any matter is committed or referred by some court. Energy
committee is important to be set up as its main responsibility is to manage the activities in the
system, according to the energy management working procedures agreed by the whole
organization. All concerned parties should realize that their commitment will significantly benefit
the hospital and will be consistent with the hospital services delivery goals. For that reason, the
recommended structure of Energy Management Committee for Hospital Slim river is shown
below in Figure 5.2 and the job descriptions for each of the committee member is described in
Appendix B

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 Chairman
Hospital Director

Secretary
Certified Energy Manager

Edgenta
Hospital Management Team
Mediserve

Facility Hospital
Head of EAC
Manager Engineer

Finance
Administration,Records and Representative
Human Resources

Figure 5.2: Proposed Energy Management Committee for Slim River Hospital

5.1.3 Energy Management Component

Subsequently done with energy policy and committee, energy management component need to
be set up and it consist of Energy Accounting Centre, Energy Efficiency Index, Establishing
Baseline, and Working Manual and Tools which will be elaborate in this subchapter later on.

5.1.3.1 Energy Accounting Centre (EAC)

Energy Accounting Centre is defined as the identified area for the energy activity is being carried
out. The EAC shall consist of building or department or system or combination of both. Energy
accounting provides feedback on how much energy the organization uses and how much it costs.
It also provides a means to effectively communicate energy data that facility staff, building
occupants and managers can use to improve cost management. Energy accounting will help the
organization to record and attribute energy consumption and costs. Energy costs depend on the
amount consumed and its price. In an organization with many facilities, energy accounting makes
it possible to compare energy use and cost among facilities and to monitor how energy use
changes over time.

Another advantage when doing energy accounting, it helps the company or the organization to
troubleshoot energy problems and billing errors by consistently tracking energy use. A sudden
unexplained increase in consumption, for instance means it is time to investigate the site for the
cause. Thirdly is it also helps to provide a basis for prioritizing energy capital investments by
finding out which facilities have the highest energy costs, and consider targeting them for energy
retrofits or other energy management efforts.

11
Without energy accounting, it is virtually impossible to evaluate energy program success and
communicate results. Once the results of energy management activities have been determined,
it is important to communicate this information to decision makers and implementers who were
responsible for the activities. Energy accounting reports and graphs are the tools for this
important feedback. The fifth reason is by doing energy accounting, it will help the organization
to create incentives for energy management. It is often difficult to get anyone in an organization
to take the time and responsibility required for carrying out energy management activities
because there is little incentive to take on the task. A maintenance director or site manager may
not see much benefit in reducing energy costs if all of the savings revert to the general fund, or
if lower energy bills only result in smaller allocations for utility costs in next years budget. Last
but not least, doing energy accounting will help the organization to budget more accurately as
energy accounting gives a historical look at costs. The recommended structure and breakdown
of EAC for Hospital Slim River is shown below in Table 5.1.

EAC No. Building/major Functional Area Head of EAC Remarks

FEMS system
EAC-1 to EAC 12 Main Block All Critical Head of Categorized by
Area/Department Department Building Floor
EAC 13 Chiller System All Department Head of FEMS By major system
EAC 14 Medical Air All Wards at Head of FEMS By major system
Plant Main Block
EAC 15-EAC24 Main Block All Wards Ward-Matron Categorized by
Building Floor
Table 5.1 : Proposed EAC for Hospital Slim River

5.1.3.2 Energy Efficiency Index and Establishing Baseline

Energy Efficiency Index is one of the Key Performance Indicator (KPI) to track the performance of
energy consumption. In building, the definition of EEI is tied to the size of the building and is
generally considered as energy used per unit of building floor area while in general EEI can be
defined by an energy component and a factor related to the energy used component of the
organisation which the formula is shown below:

=

The energy input is basically the electrical bills and differ from the Building Energy Index (BEI),
the EEI basically use monthly electrical bills while for BEI usually used yearly electrical bills.
Several factors that related to energy consumption which is:

Weight of product produced

Number of items produced

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 Weight of raw materials used
Period of production
Floor area of building
Period of plant usage

The factor which most accurately reflects the practical application of energy and can give the best
measure of energy performance should be selected. Among all listed above, the recommended
factor to be used for Hospital Slim River is the floor area of building as the factor that related in
energy consumption as Hospital Slim River is considered as Buildings and Facilities Management
while the other factors listed are more to industrial and power plant. In order to set up a baseline
for EEI, there are three major steps that should be taken which is data collection, establish
relationship between energy input and related factors and setup the EEI baseline.

For data collection, two types of data that need to be collected which is energy consumption data
and factors related to energy using component. Slim River Hospital favour electrical bills as
energy consumption data and gross floor area as the factor. Moving to baseline establishment,
data collection need to be done for a specific time of period and the period proposed for Hospital
Slim River is July 2014 until June 2015 and the data collected is by looking at amount of energy
consume in kWh from the electrical bills which the values are shown in Table 5.2 below.

Actual
Month Consumption
(kWh)
Jul-14 657,529.00
Aug-14 653,243.00
Sep-14 635,414.00
Oct-14 659,087.00
Nov-14 651,950.00
Dec-14 684,289.00
Jan-15 685,893.00
Feb-15 618,679.00
Mar-15 667,315.00
Apr-15 651,938.00
May-15 630,544.00
Jun-15 638,623.00

Table 5.2 : Energy Consumption for Hospital Slim River (July 2014-June 2015)

13
Through the data taken, the value of energy consumption from July 2014 until June 2015 has
been sum up and divided by 12 months to get the average monthly energy consumption. The
average was then divided by gross floor area to get the EEI baseline as gross floor area is
considered as factor that relate in energy consumption. The value for the baseline has been
obtained and drawn on the graph below with a green line. The redline represent the energy
saving target and the target for Slim River Hospital is 10% energy saving. In order to achieve the
target, the graphical chart must be below or same level as the position of the redline. Generally,
baseline is defined as a minimum or starting point used for comparisons which means that if the
value of the EEI on certain month is below the baseline or the green line, it shows energy saving
while if it is vice versa, it shows high consumption in energy.

Figure 5.3 : EEI Baseline for Hospital Slim River

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5.1.3.3 Working Manual and Tools for Energy Management
The working manual and tools will establish when the EEI Baseline has been set and has common
agreement among the executive and the Energy Management Committee. Each EAC has to
prepare its own working manual and tools for its staff to follow and use in daily work. The
components of working manual and tools are as follows:

Process Mapping
Work Instruction
Log Sheet
Calculation Sheet
Operational Guideline
Process mapping is a tool for analyzing the characteristic of energy consumption of each EAC and
it indicate details of all sub-process in EAC. The objectives of process mapping are to understand
how and what type of energy has been used and to identify how the energy consumed and data
collected can be related. For work instruction, it indicate to staff on what data needs to be
collected and indicate trouble shooting while log sheet is a standard form for the operator to fill
in all actual control parameters.
The fourth component is calculation sheet which helps in analyzing the meaning of the raw data,
such as the calculation of combustion efficiency of boiler, pump efficiency, etc. For simple
calculation and analysis, calculation sheet can be included in Log Sheet. Last but not least is the
operational guideline which indicates the energy management procedure and the organization
has to formulate working procedures as the guidelines for all staff to practice in their daily work.
There are two levels of working procedures:

Organization level, Energy Management Working Procedure (EM-WP), set by energy

management committee
EAC level, EAC-Working Procedure (EAC-WP), set by head of EAC.

5.1.3.4 Training
Training constitutes a basic concept in human resources development. It is concerned with
developing a particular skill to a desired standard by instruction and practice. Training is defined
as the organized procedure by which people learn knowledge and/or skill for a definite purpose.
It refers to the teaching and learning activities carried on for the primary purpose of helping
members of an organization acquire and apply the knowledge, skills, abilities, and attitudes
needed by a particular job. For energy purpose, there are three types of training which is
Awareness training, Energy Management Training and Technical Training and is

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Awareness Training
The awareness training is to motivate and raise the Hospitals staff, public and other end users
awareness on the SEMP. The training is designed to give exposure and acts as a platform to
convey the energy policy to all relevant party.
Energy Management Training
The purpose of this training is to make the management team understand the principles and
procedures of energy management system and the role and responsibility of related staff.
Technical Training
By doing technical training, it helps to train the technical staff on the specific technology or
technique to improve energy efficiency. The technical training can be conducted by CEM or any
Certified Training Provider and the topics covered must be relevant to the intended purposes and
training attendance will be audited and shall be maintained by EMC for record purposes.

5.2 Implementation of Energy Conservation Measures

Energy Conservation Measure is a project conducted or technology implemented that reduces
the consumption of energy in a facility. The types of projects implemented can be in a variety of
forms but usually are designed to reduce utility costs. the ere are four main task and is described
as follows.

Detailed Energy Audit

Select Energy Target and Plan
Set up Sustainable Improvement Team (SIT) for each ECM
Technical Training

5.2.1 Detailed Energy Audit

An Energy Audit is an investigation of all facets of an organisations historical and current energy
use with the objective of identifying and quantifying areas of energy wastage within the
organisations activities. The scope of energy audit and analysis is as follows:

Type of collected data

Number of collected data
Area or equipment that need to be audited
Audit time frame
Expected analysis result

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The energy manager is accountable in organizing a meeting with head of EACs to gather the
requirement. As for the resources involve in conducting an energy audit, the first thing needed is
metering equipment and for organization level, it helps to collect energy consumption data and
factors related to energy using component while in EAC level, it helps to collect the amount of
energy consumption and controlled parameter. The second thing is manpower to do the audit
and thirdly is budget in case there are no metering equipment and manpower.
Energy audit can be done by two types either internal audit which is conducted by internal staff
but only if the organization has adequate metering equipment and capable staff or external audit
which is conducted by external experts. If going with internal audit method, then the energy
manager and head of EAC have to allocate the internal staff to take care of the energy audit work
while if external audit, then energy manager has to look for an external expert to conduct energy
audit. The audit method proposed for Hospital Slim River is internal audit as the number of
hospital and Edgenta personnel are already enough to conduct the audit and several ECM has
been detected through the internal audit which will be elaborate on the Energy Target and Plan
topic.

5.2.2 Select Energy Target and Plan

Energy target drives energy management activities and promote continuous improvement.
Setting clear and measurable target is critical for understanding the intended results, developing
effective strategies and reaping financial gains. The target for Hospital Slim River is 10 %
reduction in energy consumption from the EEI baseline. The internal audit has been done by
Edgenta Mediserve and several Energy Conservation Measures have been identified and it can
be prevailed by having a plan which will be discussed in this chapter. The energy conservation
measures need to be prioritized according to three types which is:

No investment measures
Medium or Low measures
Large investment measure

The No or Low investment measures can be implemented immediately follow with medium and
large investment measures.

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Plan for the 1st Audit Finding
Almost all hospital personnel left their work station to have their lunch and most of them does
not or forget to switch off the electricity or equipment. Therefore, the plan is to have an
announcement done in order to remind them to always switch off all the unnecessary electrical
appliances or equipment. The time proposed for the announcement is 12.50 p.m and 4.50 p.m
as this is the best time to remind them because they will leave their working station at 1.00 p.m
and 5.00 p.m to go for a lunch and to go home after finish working. By doing that, it helps in
conserve energy although not as much but still it contributes and this can be categorized as no
investment measure since no investment needed. The verse that will be used for the
announcement are shown in Appendix C.
Plan for the 2nd Audit Finding
Most of the hospital personnel does not aware on the importance of saving energy as they think
it does gives impact in their life. Therefore, it is proposed that an awareness training must be
done in order to inform user how by saving energy can actually save the earth and this can be
done internally by having CEM explaining to them. The routine proposed is every 3 months and
can be done by gong to each department or by having all the head of EAC as representative during
the talk. This also can be considered as no investment measures.
Plan for the 3rd Audit Finding
In order to increase the awareness among all staff, the propose plan is to put energy sticker on
each plug as from the findings, the plug load is the 3rd largest contribution in energy consumption
after chiller system and lighting system. The proposed sticker design is shown below in Figure 5.4
and the investment needed for implement the sticker is shown in Table 5.3.

Figure 5.4 : Sticker Design (proposed)

Item Description Quantity (pcs) Unit Price (RM) Amount (RM) Return of Investment Remarks
1 60 mm Mirror Kote Sticker + Glossy Finishin 5000 0.1086 543.00 N/A proposed

Table 5.3 : Investment for sticker (proposed)

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 Plan for the 4th Audit Finding
Several department in Slim River Hospital operates as normal working hour which means 8 a.m till 5 p.m and it also operates from
Monday to Friday only for example the Administration, Specialist Clinics and the Physio Department but the Air Handlin Unit for those
departments operates 24 hours and 30 days which means a lot of energy wastage. Therefore, the plan proposed is to install a timer
for those Air Handling Unit as the detail of savings and return of investment are shown detail in Table 5.4 below. This can be considered
as low investment measures.
Before Implementation After Implementation
Motor Operating Consumption Operating Consumption Saving in RM Saving in RM Investment Return of
Unit Number Area Served Motor (kW) Operating Time Operating Time Saving in kWh Remarks
HorsePower Days kWh Days (kWh) (monthly) (year) (RM) Investment
AHU 2-10 Sub-Wait 7.5 5.5875 24 30 4023 10 22 1229.25 2793.75 855.585937 10267.03124 40 2 Days Proposed
AHU 1-8 Physio 7.5 5.5875 24 30 4023 10 22 1229.25 2793.75 855.585937 10267.03124 40 2 Days Proposed
Specialist
AHU 2-4 Clinics 4 2.98 24 30 2145.6 10 22 655.6 1490 456.3124998 5475.749997 40
Medical/Paedi 3 Days Proposed
Specialist
AHU 2-2 Clinics 4 2.98 24 30 2145.6 10 22 655.6 1490 456.3124998 5475.749997 40
Surgical/Ortho 3 Days Proposed
Specialist
AHU 2-1 20 14.9 24 30 10728 10 22 3278 7450 2281.562499 27378.74999 40
Clinics (O&G) 1 Day Proposed
AHU 5-4 Administration 20 14.9 24 30 10728 10 22 3278 7450 2281.562499 27378.74999 40 1 Day Proposed
AHU 5-3 Computer lab 15 11.175 24 30 8046 10 22 2458.5 5587.5 1711.171874 20534.06249 40 1 Day Proposed
TOTAL 29055 8898.093745 106777.1249 280

Table 5.4 : Timer Installation for AHU (proposed)

Plan for the 5th Audit Finding

Most of the lighting system in Hospital Slim River are using centralized system meaning that even though the department operates as
normal working hours, the light is still on at night although there is no user in that department since it operates 8 a.m till 5 p.m only
and this shows how many energy wastage in Hospital Slim River. Therefore the proposal plan is to install timer at the distribution
board for each department as it helps in saving a lot of energy and money and this can be considered as low investment measures as
the details of which department should be installed, how much is the investment and how long is the return of investment were all
described in Table 5.5.

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 Number of
Wattage + Operating Operating Total Operating Operating Total Saving Saving in Saving in RM Saving in RM
Department fluorescent Investment ROI in year Remarks
6W Ballast time Days kWh Time Days kWh kWh kWh (Monthly) (Yearly)
bulb
162 42 24 30 4898.88 10 22 1496.88 3402
3906 1196.21 14354.52 40 1 Days proposed
Physio/Rehab 42 24 24 30 725.76 10 22 221.76 504
273 42 24 30 8255.52 10 22 2522.52 5733
Specialist Clinics 6261 1917.43 23009.16
(Dental) 44 24 24 30 760.32 10 22 232.32 528
Outpatient 102 42 24 30 3084.48 10 22 942.48 2142 40 8 Hours proposed
2190 670.69 8048.249996
Pharmacy 4 24 24 30 69.12 10 22 21.12 48
Specialist Clinics 212 42 24 30 6410.88 10 22 1958.88 4452
4500 1378.12 16537.50
(O&G) 4 24 24 30 69.12 10 22 21.12 48
Admin 42 42 24 30 1270.08 10 22 388.08 882 882 270.11 3241.349998
40 5 Days proposed
Library 76 42 24 30 2298.24 10 22 702.24 1596 1596 488.77 5865.30
M&E 122 42 24 30 3689.28 11.5 30 1767.78 1921.5 1921.5 588.46 7061.51 40 2 Days proposed
Lobby 60 42 24 30 1814.4 12 30 907.2 907.2 907.2 277.83 3333.959998 40 4 Days proposed
Inpatient Pharmacy 164 42 24 30 4959.36 10 22 1515.36 3444 3444 1054.72 12656.70 40 2 Days proposed
CME 44 42 24 30 1330.56 10 22 406.56 924 924 282.97 3395.70 40 5 Days proposed
TOTAL 26531.7 8125.33 97503.95

Table 5.5 : Timer installation for lighting (proposed)

Plan for the 6th Audit Finding

The next finding from the audit is the illuminance of the light. Illuminance is defined as the amount of light that covers a surface. The
unit of illumination in SI system is lx. The lux of the lighting in Hospital Slim River have been measured by using lux meter and it was
seen that the illuminance of lighting at the outside corridor is higher than expected. According to Malaysian Standard on Energy
Efficiency and use of renewable energy for non-residential buildings-Code of Practice (Second revision), the lux needed for corridor
lighting is just 100 lux which as shown in Figure 5.5 while the reading gained from the lux meter is 205 lux. Therefore, it is advisable to
make a de-lamp for corridor lighting as it is considered no investment measures and helps in saving energy. The amount of saving
when implementing the plan is tabulated in Table 5.6.

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 Figure 5.5 : Malaysian Standard for lighting illuminance

Before Implementation After Implementation

Num of Wattage FL 36W Total Num of Wattage FL 36W Total
Department/Area Operating time Operating Days Saving in kWh Saving in (RM) Return of investment Remarks
bulb + Ballast 6 W kWh bulb + Ballast 6 W kWh
Corridor Level 1 224 9.408 12 30 3386.88 112 4.704 1693.44 1693.44 879.1776 N/A propose
Corridor Level 2 254 10.668 12 30 3840.48 127 5.334 1920.24 1920.24 996.9246 N/A propose
Corridor Level 3 214 8.988 12 30 3235.68 107 4.494 1617.84 1617.84 839.9286 N/A propose
Corridor Level 4 228 9.576 12 30 3447.36 114 4.788 1723.68 1723.68 894.8772 N/A propose
Corridor Level 5 214 8.988 12 30 3235.68 107 4.494 1617.84 1617.84 839.9286 N/A propose
Total 8573.04 4450.8366 N/A

Table 5.6 : Delamping for corridor lighting (proposed)

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 Plan for the 7th Audit Finding
The name critical area refers to a variety of areas in the hospital that provide specialized post surgical treatment to extremely ill
patients and for Slim River Hospital this includes intensive care units (ICU), neonatal intensive care units (NICU), General Operation
Theatre (GOT), Minor Operation Theatre (MOT) and Emergency Department (ED). The other similarities between them is the operating
hours as all of these department operates 24 hours and 7 days a week. Therefore, it possible if the fluorescent light for these critical
be changed with LED which has lower wattage but gives better lux. Although the price of the LED light is higher compared to fluorescent
light, but in term of saving LED shows better result and it is tabulated in the Table 5.7 below.

Number Peak Saving Saving Return of

Number Wattage + Operating Operating Total Peak Hour Off Peak Operating Operating Total Off Peak Total Saving Investment
Department Total (RM) of LED Wattage Hour Monthly Yearly Investment Remarks
of bulb 6W Ballast time Days kWh (RM) (RM) Time Days kWh (RM) (RM) kWh (RM)
bulb (RM) (RM) (RM) (Days)
S.C.N 128 42 24 30 3870.72 824.1408 361.2672 1185.408 128 18 24 30 1658.88 353.2032 154.8288 508.032 2211.84 677.376 8128.512 3840 172 Propose
Klinik Harian Kanak 14 42 24 30 423.36 90.1404 39.5136 129.654 14 18 24 30 181.44 38.6316 16.9344 55.566 241.92 74.088 889.056 420 172 Propose
G.O.T 47 42 24 30 1421.28 302.6142 132.6528 435.267 47 18 24 30 609.12 129.6918 56.8512 186.543 812.16 248.724 2984.688 1410 172 Propose
ICU 58 42 24 30 1753.92 373.4388 163.6992 537.138 58 18 24 30 751.68 160.0452 70.1568 230.202 1002.24 306.936 3683.232 1740 172 Propose
Emergency Department 146 42 24 30 4415.04 940.0356 412.0704 1352.106 58 18 24 30 751.68 160.0452 70.1568 230.202 3663.36 1121.904 13462.85 1740 47 Propose
M.O.T 51 42 24 30 1542.24 328.3686 143.9424 472.311 58 18 24 30 751.68 160.0452 70.1568 230.202 790.56 242.109 2905.308 1740 219 Propose
8722.08 2671.137 32053.64 10890

Table 5.7 : LED installation for critical area (proposed)

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5.2.3 Sustainable Improvement Team
After the planed has been approved, it needs a team to implement it and this where sustainable
team is needed or established as their job is to complete the ECM task given according to specific
timeline and the SIT can be change depending on the task given and for Slim River Hospital, the
SIT is as follows:

Task Type of Person in charged Days Reason Remarks

investment Complete
measure
Timer Low Facility Head 3 Days Have to Proposed
installation of Engineering make wiring
at AHU at Chargeman at the AHU
listed area Air-Cond panel before
Technician installing
timer
Timer Low Facility Head 6 Days Have to Proposed
Installation of Engineering break the
at lighting Chargeman circuit at the
distribution Electrical distribution
board technician board before
installing the
timer
Delamping No Facility Head 10 Days Lack off staff Proposed
(corridor of Engineering and higher
lighting) Chargeman number of
Electrical bulb
technician (2
team-each
team consist
of 2 person)
Install LED at Large Facility Head 15 Days Lack off staff Proposed
critical area of Engineering and higher
Chargeman number of
Electrical bulb
technician (2
team-each
team consist
of 2 person)
Table 5.8: List of Sustainable Improvement Team

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6.0 SUMMARY STEPS AND MILESTONE PLANNING
HOSPITAL SLIM RIVER TIMELINE FOR ENERGY MANAGEMENT PROGRAM

1- Star EMGS Timeline (2018-2019)

24
25
2- Star EMGS Timeline (2018-2019)

26
3- Star EMGS Timeline (2019-2021)

27
7.0 CONCLUSION

By implementing all the criteria mentioned in this proposal, it is also in line with the SMART
target concept as SMART is an acronym that describes the key characteristics of good targets
namely:

Specific (well defined) in this case, the specific case that Hospital Slim River is trying to
achieve is the 10% reduction in energy consumption and achieve 3-Star Energy
Management Gold Standard within 5 years.
Measurable (kWh,time,money,etc.) for this case, in order to perceive whether the
target has been achieved or not is by comparing the monthly bills with the baseline and
for Slim River Hospital, the concept use is EEI which was elaborate in sub chapter 5.
Achievable (is this possible?) genuinely it can be achieve as the Sustainable Energy
Management System has been done in Universiti Teknologi Malaysia and they managed
to make a saving worth 21 million kWh and 6.6 million in Ringgit Malaysia between 3
years period from 2010 and 2013 and UTM is the only institution that have achieved 3-
Star Energy Management Gold Standard which is a prove the success of implementing
SEMS. It is not impossible for Slim River Hospital to achieved the same achievement
Realistic (in the context of the resources that can be made available) for this case,
nothing can obstruct the plan of implementation SEMS as all of the Edgenta Mediserve
personnel are competent enough to do the energy saving work as they used to do the
maintenance work before.
Time Bound (defined deadline or schedule) for this part, the deadline has already been
summarized in the gantt chart in chapter 7 and supposedly there will be no problem in
achieving 3-Star Energy Management Cold Certificate if the hospital follow the timeline
given

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APPENDIX A : RECOMMENDED ENERGY POLICY

29
APPENDIX B : ENERGY MANAGEMENT COMMITTEE SCOPE OF WORK

1. Hospital Director Chairperson

(i) To control and ensure the implementation of the SEMP achieves the target
stated in the Hospitals energy policy;

(ii) Facilitate decision making to support the implementation of SEMP; and

(iii) Mobilise available resources for effective implementation.

2. Certified Energy Manager (CEM)/Registered Electrical Energy Manager

(REEM) Secretary

(i) Conduct the assessment of energy management performance for the

Hospital;

(ii) Coordinate with all departments to formulate EMC;

(iii) Propose energy management strategy to the EMC;

(iv) Define and propose criteria to set up the EAC in the hospital;

(v) Coordinate and supervise the implementation of operation procedures;

(vi) Review the working manual and tools of each EAC;

(vii) Establish and propose an Energy Efficiency Index (EEI) for the Hospital
and each EAC;

(viii) Establish and propose the investment criteria for energy conservation
projects;

(ix) Organize and coordinate the establishment of an energy management

training plan;

(x) Monitor the implementation of energy conservation projects;

(xi) Gather energy management implementation result;

(xii) Conduct performance review to assess the implementation result of

the system;

(xiii) Review and adjust energy target and plan;

30
(xiv) Prepare minutes of EMC meetings;

(xv) Complete and submit monthly energy management report to Hospital

for verification; and/or

31
 (xvi) Prepare and submit report to Energy Commission (Suruhanjaya
Tenaga) only applicable for REEM.

3. Facility Manager/Executive Operation & Maintenance

(i) Control the operation of their represented areas or departments;

(ii) Responsible for full operation and maintenance of the system and
plants;

(iii) Provide technical advice to the EMC;

(iv) Participate in the Hospitals energy management performance

assessment;

(v) Review EEI for the hospital and each EAC, proposed by CEM;

(vi) Facilitate energy audit work program;

(vii) Participate in the performance review to assess the implementation

result of the system; and

(viii) Prepare and submit invoice.

4. Hospital Engineer/Assistant Engineer Technical Support

(i) Provide technical support to the EMC;

(ii) Facilitate the acquisitions of technical and clinical data;

(iii) Participate in the Hospitals energy management performance

assessment;

(iv) Review and finalize energy target and plan;

(v) Review the EEI for the hospital and each EAC, proposed by EM;

(vi) Assist in conducting the energy audit at the hospital;

(vii) Analyse energy audit data and prepare energy audit report;

(viii) Assist in monitoring the ECMs implementation;

32
 (ix) Participate in the performance review to assess the implementation
result of the system; and

(x) Verify reports and work done.

5. Administration, Records and Human Resources

(i) To provide relevant technical and clinical data as necessary;

(ii) Participate in the Hospitals energy management

performance assessment;

(iii) Facilitate the energy management training and/or awareness training

among the staff as well the end-user; and

(iv) Review and finalize energy saving targets and plans.

6. Chief Accountant - Finance

(i) Provide relevant financial data as necessary;

(ii) Participate in the Hospitals energy management performance

assessment;

(iii) Participate in the performance review to assess the implementation

result of the system.

7. Head of EAC

(i) Provide relevant information or data as required;

(ii) Participate in the assessment of energy management performance of

the hospital;

(iii) Facilitate the energy management training or awareness among the

staff as well the end-user; and

(iv) Participate in the assessment of energy management performance of

the hospital.

33
 (v) Participate in the Hospitals energy management performance
assessment;

(vi) Facilitate the energy management training and/or awareness training

among the staff as well the end-user; and

(vii) Review and finalize energy saving targets and plans.

8. Chief Accountant - Finance

(i) Provide relevant financial data as necessary;

(ii) Participate in the Hospitals energy management performance

assessment;

(iii) Participate in the performance review to assess the implementation result

of the system.

9. Head of EAC

(i) Provide relevant information or data as required;

(ii) Participate in the assessment of energy management performance of the

hospital;

(iii) Facilitate the energy management training or awareness among the staff
as well the end-user; and

(iv) Participate in the assessment of energy management performance of the

hospital.

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APPENDIX C: EXAMPLE OF ANNOUCEMENT (PROPOSED)

Perhatian kepada semua staf Hospital Slim River, diharapkan agar anda dapat memberi kerjasama untuk
menutup lampu, kipas mahupun segala peralatan elektrik sebelum anda meninggalkan kawasan kerja bagi
menyumbang kepada penjimatan tenaga. Pihak Hospital Slim River kearah 1 Star Rating Energy
Management. Kerjasama anda amat kami hargai.

Attention to all Hospital Slim River personnel, kindly switch off the lights, fans or any appliances that use electricity
before leaving your work station to contribute in energy saving. We are looking forward for 1 Star Rating Energy
Management. Thank you for your cooperation.

Time to announce: Approved by:

12.50 p.m (every day)
4.50 p.m (every day)
..
(Hospital Director)

35