MPU4

HDB1012 COMMUNITY ENGAGEMENT PROJECT

GUIDELINES

(STUDENTS REFERENCE)

Batch 4
(May Sep 2017)

UNIVERSITI TEKNOLOGI PETRONAS

32610 Bandar Seri Iskandar, Perak Darul Ridzuan, Malaysia.

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 TABLE OF CONTENTS
Page
1. INTRODUCTION .............................................................................................. 4

2. OBJECTIVE, CRITERIA AND LEARNING OUTCOMES ........................ 4

3. PROJECT SCHEDULE .................................................................................... 5

4. PROJECT ASSESSMENT ............................................................................... 6

4.1 Proposal Submission....................................................................................... 6

4.2 Final Report .................................................................................................... 7

4.3 Poster Presentation ......................................................................................... 8

4.4 Individual Reflections..................................................................................... 9

4.5 Overall Project Assessment ........................................................................... 9

5. COORDINATORS .......................................................................................... 10

6. SUPERVISOR(S) ............................................................................................. 10

7. ANNOUNCEMENTS....................................................................................... 10

8. ATTENDANCE AND MEETINGS ................................................................ 11

9. PLAGIARISM .................................................................................................. 11

10. PROJECT EXPENDITURE ........................................................................... 11

11. WRITING FORMAT FOR FINAL REPORT .............................................. 12

11.1 General Writing Format .......................................................................... 12

11.2 General Content ........................................................................................ 13

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APPENDICES
Page
APPENDIX I MPU4 REGISTRATION FORM 15

APPENDIX II MPU4 PROJECT APPROVAL FORM 16

APPENDIX III SAMPLE OF COVER PAGE FOR FINAL REPORT 17

APPENDIX IV MPU4 CLAIM BREAKDOWN FORM 18

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1. INTRODUCTION
HDB1012 Community Engagement Project (CEP) is a compulsory course offered to all
UTP students as part of MPU (Mata Pelajaran Umum / General Studies) National
requirement prescribed by the Ministry of Education Malaysia. This course is a project-
based activity, categorized under MPU4, to complement MPU1, MPU2 and MPU3 courses
that are based on knowledge, skills, morals, value, patriotism and towering personality.
The course is designed to ensure that students will acquire some of those basic elements to
be applied in CEP as to support students development. The social and value emphasis on
this community based project is in line with UTP mission to produce well-rounded
graduates with a broad-minded, balanced and holistic views.

In this course, students are required to form a group of five (5) (preferably from different
ethnic and nationality) to plan and execute any CEP with the approval of UTP MPU
Committee. List of projects or activities will be provided by MPU4 Coordinator for
students registration or the students may also propose their own project that meet the
required criteria of MPU4 project.

2. OBJECTIVE, CRITERIA AND LEARNING OUTCOMES

The objective of the course is to develop students with the ability to apply soft skill
knowledge involving social graces, communication, critical thinking, teamwork and
leadership.

CEP course would acquire the following learning criteria:

1. A teamwork project consists of five (5) members per group to organize any activity
or program that is based on community and human development.
2. Run entirely by students with monitoring and assessment by supervisor(s)
(Lecturers and Executives).
3. Project or activity must be agreed upon by students and supervisor(s) and approved
by MPU committee.
4. Involved out of class activities. (Refer term on U4 non-class based)
5. Each course is worth 2 credit hours which is equivalent to 80 hours Student
Learning Time (SLT).
6. The project should apply the following transferable skills:
a. Communication skills
b. Critical thinking and problem solving skills
c. Accountability and social skills
d. Teamwork and leadership skills

The course outcomes are; at the end of this course, students should be able to apply:

1. effective communication skills in various situations

2. critical thinking and solve problems using scientific approaches
3. leadership skills to lead self and others and to work in teams
4. knowledge management skills and life-long learning skills as their learning
approach
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3. PROJECT SCHEDULE
Students from the Faculty of Engineering (FE) and the Faculty of Geosciences and
Petroleum Engineering (FGPE) are scheduled to enrol the MPU4 course in Semester 6.
However, in order to provide more space for the students to plan and organize a better and
significant project, or to select and participate in the existing UTPs project, they may form
their groups and register the project to the MPU Committee at the beginning of their
Semester 5. The proposal, selection of supervisor(s), planning and execution of the project
could be done in the wide range of period; from the week 6 of Semester 5 until week 8 of
Semester 6, even within the semester break. Nonetheless, the registration of the course in
PRISM, submission of final report and the presentation of the project have to be completed
in Semester 6.

However, different project schedules are prescribed to the students of Faculty of Science
and Information Technology (FSIT). Students of this faculty have to complete their project
and enrol the PRISM course registration in Semester 7. Thus, they may form their groups
and register the project to the MPU Committee at the beginning of their Semester 6.

The Semester Plan for MPU4

Semester
No. Particulars Week Description Action by
Status
Offline Registration of Team
members and identification of
Students &
Registration of proposed Supervisor(s) by filling
1 Week 5 Week 7 MPU4 Co-
Groups/Team Members in Form U4-01 and submit to
ordinator
MPU4 Co-ordinator

Deadline for submission of

Project Proposal
Project Proposal via ULearn
2 Submission via ULearn Week 10 Students
system
system
Project Proposal
Deadline for submission of
Submission (hardcopy)
Project Proposal (hardcopy) to
3 FE & FGPE : to MPU4 Coordinator Week 10 Students
MPU4 Coordinator together
Semester 5 together with Form U4-
with Form U4-02
02
FSIT : To review the project proposal
Review of Project Week 10 Week
4 Semester 6 by the respective supervisor(s) Supervisor(s)
Proposal 13
FE & FGPE :
Week 7 (Sem 5)
Week 8 (Sem 6) Implementation of project with
Project Implementation Students &
5 monitoring from the respective
and Monitoring Supervisor(s)
FSIT : supervisor(s)
Week 7 (Sem 6)
Week 8 (Sem 7)
Students register MPU4 course
Pre-Registration Week (HDB1012 Community
6 Final Exam Weeks Students
for Semester 6 Engagement Project) via
UCampus portal
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 Semester
No. Particulars Week Description Action by
Status
Students confirm the course
Add-Drop Weeks and
registration of HDB1012
7 Confirmation of Online Week 1 Week 2 Students
Community Engagement Project
Registration
via UCampus portal
Deadline for submission of Final
Final Report Submission Students &
8 Week 9 report by all students/groups to
via ULearn system Supervisor(s)
Supervisor(s) via ULearn system
FE & FGPE : Deadline for submission of
Semester 6 Individual Reflection Individual Reflection Report by Students &
9 Week 9
Report Submission all students/groups to Supervisor(s)
FSIT : Supervisor(s)
Semester 7 Students,
Poster and Oral presentation
Project Poster Week 10 / Week Supervisor(s)
10 sessions by students. Co-
Presentation 11 & MPU
ordination by MPU Committee
Committee
MPU Committee and respective MPU
Compilation of Students
supervisor(s) to compile and Committee
11 Marks and Submission Week 13
prepare the final marks for all and
of Final Marks
students Supervisor(s)

4. PROJECT ASSESSMENT
The component of the project assessment for the course are as follow:

Item Mark Distribution

Proposal Submission 10%

Final Report Submission 20%

Poster Presentation 20%

Individual Reflections Report
20%
Submission
Overall Project Assessment 30%

TOTAL : 100%

4.1 Proposal Submission (10 Marks)

Each project shall discuss among members to come out with a suitable and feasible project
and more importantly within the time frame as specified above. When an agreement has
been reached among the team members and also the supervisor(s), a project proposal must
be submitted via ULearn for assessment. Prior to submission, the project proposal must be
discussed with the respective supervisor(s) to determine the scope, project background, and

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practicality of the proposed project. Each project shall submit the proposal which required
the following information:

No Items Details
o Background
1. Introduction o Objective of Project
Project Planning o Project workflow
2. o Milestone/Gantt Chart
o Task / work allocation
3. Implementation o Cost Estimation
o Creativity and Innovation
Project Significant
4. o Practicality
o Impact factor
o In time submission
Compliance to o Report compliance to
5.
requirement requirement/format

The proposal must also include separate objectives, planning, budget and Gantt Chart from
each group/department. Eg : High Committee Department, Sponsorship Department,
Logistic Department.

One (1) hardcopy of the proposal must be submitted together with Form U4-02 to
MPU4 Co-ordinator by Week 10.

Note: Supervisor(s) need to ensure that any draft proposal be reviewed, assessed and returned
promptly to ensure that students are able to submit their work on time.

4.2 Final Report (20 Marks)

Each group/department shall submit a final report via ULearn prior to project poster
presentation to address how project goals have been achieved. The report should include
the details of the project, key outcomes and implications of the project. The report shall be
assessed based on:
Title
Executive summary
Table of Contents
Introduction
Aim and Objectives
Project Work Flow
Outcome of the project
Financial Report
Acknowledgement indicating source of fund
Conclusion
Recommendations
Appendices
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In the final report, each group must attach Minutes of Meeting (minimum of 5 meetings)
for their respective project. The Minutes of Meeting must be prepared by the respective
group / department.

Please note that the report must be limited to twenty (20) pages excluding appendices,
photos (jpg/png files preferred, minimum 180 dpi), images, figures, video links or online
information.

4.3 Poster Presentation (20 Marks)

4.3.1. Each project will be required to prepare one (1) poster in A1 size (portrait
orientation) using visuals such as graphs, photographs, schematics or maps and
exhibit the poster during the Poster Presentation Day which will be announced to
all students accordingly.

4.3.2 The poster contributes 5% of overall marks. Oral Presentation will allocate another
15% of total marks. The presentations provide a platform for students to share their
work, knowledge and experience with others.

4.3.3 Two (2) Presenters are required to present their project during the Oral Presentation.
Allocation of time is 15 minutes : 10 minutes presentation, 5 minutes Q&A.

4.3.4 The assessment criteria for the poster and oral presentation are as follows:

No. Category Guidelines for Marking Marks

o Appropriate content
1. Poster 5%
o Suitable for the audience
o Appropriate introduction
o Clear aim and objectives
o Used appropriate transitional
2.1 Organization phrases 5%
o Summarized entire presentation
appropriately
Oral
2. o Completed within time limit
Presentation
o Commitment from all team
2.2 Delivery members
5%
o Good vocal clarity and quality
o Good eye contact
o Used accurate and appropriate
2.3 Language 5%
formal language
TOTAL 20%

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4.4 Individual Reflections (20 Marks)
This individual task carries 20% of the total project grade. All team members are
required to submit their personal reflections to supervisor(s) via ULearn system. The
reflections should be written on a 3-5 page report that describes the students
reflections on the project. The paper should address the following guidelines.

Personal introduction with photo

Describe your personal contributions in this project
Describe your thinking and reasoning as you worked on the project.
Include components that left you unsatisfied. What did you learn from
working on this project? Will your work help you in the future?
Was this project similar to any other activities that you have participated
before in UTP? How?
Discuss about your team. What went well? What didnt go well? Why?
How this project improve yourself in terms of the following :
social skills;
communication skills;
critical & problem solving skills; and
leadership skills

4.5 Overall Project Assessment (30 Marks)

Project assessment carries 30% of overall marks which involved the project planning, task
allocation, execution of project, team members participation, and problem solving. No
written report submission is required for the overall project assessment. However, students
are required to prepare a 5-minutes video presentation of the overall project and submit
through ULearn.

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5. COORDINATORS
The following are appointed by the MPU Committee as the MPU4 Coordinators.

1. Dr. Mohd Nuri Al Amin B Endut (Chairman)

2. En. Ahmad PG Abdullah
3. Pn. Puspa Dahlia Bt Abdul Rahman
4. En. Shazrul Hazwan B Roslan
5. En Des Iskandar B Ismail

The responsibilities of the Coordinators can be summarised as follows:

Managing and implementing the MPU4 course.

Assisting students in assigning groups and supervisor(s).
Advising supervisor(s) on the project assessment or any other problems
encountered during the project work.
Facilitating expenditure claims.
Compiling students results.

6. SUPERVISOR(S)

The supervisor(s) is/are to be proposed by the project groups and endorsed by the MPU
Committee. Only lecturers or executives are allowed to be the supervisor(s).

The responsibilities of the supervisor(s) are:

Evaluating the project proposal, implementation of the project, final report and
individual reflections based on the guidelines provided within the time frame given.
Advising students on the conduct of their projects, soft skills, technical and
management aspects.
Monitoring student's progress based on Gantt chart.
Review and verify students expenditure claims.
Obtain and disburse claims to students.

7. ANNOUNCEMENTS

All announcements regarding MPU4 will be made through ULearn, e-mails or posters at
strategic locations (e.g. Pocket C, Pocket D and Management & Humanities Department).
Students MUST regularly visit these sites to keep themselves updated and informed of all
important dates and announcements.

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8. ATTENDANCE AND MEETINGS
Students are required to conduct meetings regularly (minimum of 5 meetings per
group/department) among themselves on project implementation. In addition, all groups
are required to arrange regular meetings with the supervisor(s). The attendance of group
members will be recorded and monitored by the supervisor(s) which to be submitted with
evidence (e.g Minutes of Meeting) as the project progress. The Minutes of Meeting must
be attached in the Final Report.

9. PLAGIARISM
Plagiarism is strictly prohibited and is a serious offence. Kindly refer to Section 5.1 of the
UTPs undergraduate handbook, A Guide to University Academic Policies and Procedures.
Any work that is found to have been copied or plagiarized will NOT be assessed.

10. PROJECT EXPENDITURE

In implementing the project, each group are entitled for a fund of RM 500 and subject to
approval from MPU Committee. The project fund will only approve to purchase relevant
and approved items as well as services related to the program. Fund approved can only be
claimed after the project through respective supervisor(s). (Refer to Table 1).

TABLE 1 : Claim Procedure for MPU4 Project

Flow
Chart Description
Item #
- Fill up Form U4-03 (MPU4
1 Claim Breakdown Form)
- Obtain verification from SV
- Submit Form U4-03 to MPU4
2 Coordinator (make copy for
future reference)
- Approved Form U4-03 will be
3 cost centre.
submitted to respective SV
4 Collect claims from SV
Remarks
- Fill up Form U4-03 (MPU4 Claim
Breakdown Form) completely.
- Original receipts should be arranged
according to sequence as stated in Form U4-03.
- Paste the original receipts on A4 paper.
- Obtain verification from SV and submit to
MPU4 Coordinator for endorsement and
approval.
- Incomplete or inaccurate information will
result in delay or non-approval.
- Late submissions will not be entertained.
- SV need to claim the expenses in TVM
system under the Management & Humanities
- Once approved in the system, students can
collect the fund from respective SV
- Students are responsible to follow up with SV
on payment. Please allow some time for
payment to reach SV.

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11. WRITING FORMAT FOR FINAL REPORT

The writing format of the MPU4 final report should follow the UTP standard as described
below. The report consists of many parts arranged in a certain order. It is recommended
that the contents be in the following order, although not every report will include all the
items listed.
a) Title
b) Executive Summary
c) Table of Contents
d) Introduction
e) Aim and Objectives
f) Project Work Flow
g) Outcome of the Project
h) Financial Report
i) Acknowledgement indicating source of fund
j) Conclusion
k) Recommendations
l) Appendices

11.1 General Writing Format

Students must follow specific guidelines for writing the report as stated below.

a) Language

The report must be written in English Language.

b) Font and Spacing

All text should be 1.5 spacing (Times New Roman regular font-style, size 12)
written on one side of each white A4 paper.

c) Length

The report shall not be more than 20 pages, excluding the appendices. Students are
encouraged to be brief and concise in their writing and avoid jargon.

d) Numbering

All pages must be numbered in proper sequence from introduction to the end of the
report including pages on figures, tables and appendices. Page number must be
positioned at the bottom and centred.

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e) Margin

The top, bottom and right margins are 25 mm. The left margin must be 40 mm.

f) Heading

Major headings, such as INTRODUCTION, should be in capitals. Times New

Roman and font size 14 should be used. Secondary headings such as Example, the
first letter should be capitalised, bold and font size 12 should be used, and tertiary
heading should be in Times New Roman.

h) Title Page

The title page should include the followings:

- name of the group members in FULL complete with the Matrix Number.
- title of the MPU4 project
- Date of submission of final report

Students must submit one copy of their MPU4 final report to the respective
supervisor(s) on Week 9.

11.2 General Content

This section will elaborate more about the general content needed in each part of the report
format.

a) Title

The project title should reflect the focus on the intended project.

c) Executive Summary

The executive summary briefly covers the content of the work. It should briefly
contain the (i) Background why project was undertaken, (ii) Aims/objectives of
project, (iii) Project Conduct- How project was conducted, (iv) Outcome and lesson
learned from the project, and (v) Implications for relevant party. The summary is
presented so that any other reader, who is attracted by the title of the project, can
know a little more without having to read the whole report. Executive summary
should not be more than 300 words.

d) Table of Contents

Table of contents lists all headings and sub-headings, tables, figures and appendices
with the page numbers.

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e) Introduction

This section covers introduction of the project, the general aim, importance of the
project, as well as expected outcomes of the project.

f) Aim and Objectives

The aim of the project includes main/general outcome targeted to be achieved.

Objectives are more detailed and elaborate the aim.

g) Project Work Flow

Project work flow should focus on progress monitoring and task allocation with the
usage of Gantt chart.

h) Outcome of the Project

This section presents the outcome of the project. It is suggested that the outcome
reports on the actual result of the project implementation.

i) Conclusion

Conclusion highlights whether the work completed complies with the set
objective(s) and the significance of the outcome.

j) Financial Report

This section details the expenditure of the project.

k) Recommendations

Recommendation for future work could be stated to ensure the set objective can be
achieved and improved or even expanded.

l) Appendices

Each appendix is preferably named using capital letters and the appendices need to
be listed down in the Table of Contents.

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 APPENDIX I : U4-01 (MPU4 REGISTRATION FORM)

HDB1012 COMMUNITY ENGAGEMENT PROJECT (MPU4)

Project Title
Project Manager

Supervisors
Name (Proposed)
Group No. &
Departments
Name
Date of project
Project Venue

Description of
Project

Student
No Name Course Mobile No.
ID

1.

2.
Team members
3.

4.

5.

*Supervisor Appointment is subject to approval of MPU4 Committee

_________________________ Endorsed by:

Supervisors signature & Stamp
_______________________
Date: __________________ MPU4 Chairman
Date: __________________

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 APPENDIX II : U4-02
MPU4 PROJECT APPROVAL FORM
Section A : To be filled by Student (Project Manager)
Form should be submitted to MPU4 Coordinator latest by Week 10 together with Project Proposal

Name of Project Contact No :

:
Manager Email :

Course/Programme : ID No :

Project Title :

Date of Project : No of Committees :

Venue :

Description of Project :

Academic Support Arts & Cultural Creativity and Innovation

Type of Project : Community Services Leadership Entrepreneurship
Sports Nature and Environment Others:
Please specify:
FINANCIAL REQUEST

1 Fund Requested RM

Breakdown of fund
2
requested

3 Supervisor's Name Tel :

4 Department

APPROVAL
Verified by : Reviewed by : Endorsed by:
(Project Supervisor) (MPU4 Coordinator) (MPU Chairman)

Signature

Official Stamp

Remarks
APPROVERS SIGNATURE (HOD MANAGEMENT & HUMANITIES DEPT) Approver's Remark

Signature Name & Rubber Stamp

Approval

APPROVED NOT APPROVED

*Please attached Project Proposal together with this form.

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 APPENDIX III : SAMPLE OF COVER PAGE FOR FINAL REPORT

HDB1012 COMMUNITY ENGAGEMENT PROJECT (MPU4)

TITLE OF PROJECT

BY

GROUP NUMBER
Member 1 ( Matric Number)
Member 2 ( Matric Number)
Member 3 ( Matric Number)
Member 4 ( Matric Number)
Member 5 ( Matric Number)

Supervisor(s):

May September 2016

Universiti Teknologi PETRONAS

Bandar Seri Iskandar
32610 Seri Iskandar
Perak Darul Ridzuan

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 APPENDIX IV : U4-03 (MPU4 CLAIM BREAKDOWN FORM)

HDB1012 COMMUNITY ENGAGEMENT PROJECT (MPU4)

PREPARED BY
Student's Name Student's ID
E-mail Address Contact No
Supervisors Name Date
Project Title (Refer Finance Reference from UTP Claim Form)
Please attach the APPROVED MPU4 Project Approval Form and all the receipts.
Please use additional pages if necessary.

No. Item Description & Specification Receipt No. Qty Amount

Total

Prepared by: Certified by: Endorsed by: Reviewed by:

(Student) (Project Supervisor) (MPU4 Coordinator) (MPU Chairman)

Signature

Official
Stamp

Date

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