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JOB DESCRIPTION:

CONFERENCE ASSISTANT

Location: Calgary AB
Reports to: Executive Director
Duration: 9 month contract: September 2010 to May 2011

Our Vision: A free and democratic Canada where conservative principles are
well articulated, understood, and implemented.

Our Values:
• Individual freedom, worth, and responsibility
• Free markets, freedom of choice, and limited government
• Canada’s cultural, religious, and democratic traditions
• Strong families and communities
• Principled and prepared leadership
• An informed, deliberative citizenry
• Grassroots, democratic participation and decision-making

Our Mission: To equip the next generation of political leaders, particularly


those who share our conservative values, with the ideas, skills, and networks
necessary to serve the best interests of Canadians.

Job Summary

This job requires the ability to provide administrative support at an executive


level. The individual requires strong initiative and sound judgment, with the
ability to work independently. Excellent interpersonal skills and a
demonstrated ability to collaborate effectively with a broad range of
individuals and groups is a must.

Role & Responsibilities:

Reporting to the Executive Director, and responsible to the Conference


Planner, the Conference Assistant will have the following roles and
responsibilities:

• Manage business schedule and calendar, including arranging meetings,


conference calls and appointments.
• Act as a central point of coordination for conference planning and
management.
• Organize all details for executive travel for Conference Planner, including
flight and accommodations.
• Monitor email, voicemail and other correspondence and help respond
when appropriate.

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• Type, format and create documents including meeting notes and follow
up.
• Create and maintain digital and physical filing systems.
• Reconcile and submit monthly expenses.
• On-site assistance in Ottawa to the Conference Planner during the days
preceding and including the conference, April 28 – 20, 2011.

Qualifications and Scope of Position

• A high level of proficiency is required in MS Word, Excel and PowerPoint,


to perform the varied duties of this position. Experience with Apple
computers, Google Apps, project management software, and Salesforce is
a plus.
• Must have a minimum of one to two year of experience in an office
environment, project management experience is a definite asset;
professionalism, maturity and sound judgement are required to
successfully manage the challenges of this position.
• Demonstrated ability to maintain confidentiality and handle issues of a
sensitive nature with tact and discretion.
• Excellent interpersonal skills and demonstrated ability to collaborate
effectively with a broad range of individuals and groups.
• Strong record of achievement; an entrepreneurial, hands-on approach.
• This position requires a high level of organizational skill; excellent
attention to detail; the ability to work closely and intensely with the
various planning committees.
• Must be able to make educated and informed decisions; prioritize
conflicting needs; handle matter expeditiously; follow through on projects
to successful completion, often with deadline pressures and conflicting
priorities; handle sensitive and confidential information with discretion
and work with minimal supervision.
• Familiarization and experience with the vision and values of the Manning
Centre.

Please submit your application and resume by email to the attention of Bethe Andreasen,
Operations Manager, Manning Centre, bethe@mcbd.ca.

Deadline for application is September 3, 2010.

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