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The United Kingdoms international organisation for educational opportunities and cultural relations. We are registered in England as a charity.
Area of Level 1 Level 2 Level 3
Responsibility
Product and Understands the need to develop Develops, through recognised Takes the lead for product and service
service and/or commission new products, planning processes, new projects development across a portfolio of services.
development services and solutions that support and services with an understanding
Recognises and manages either gaps in the
/commissioning the delivery of corporate objectives of which approaches will work in local
product/service portfolio or opportunities for
and meet stakeholder and context and of how it will facilitate
new products and services.
customer needs. achievement of corporate outputs.
Responsible for identifying, designing and
Understanding of and the ability to
securing appropriate competitively tendered
manage commissioning and
projects.
tendering processes.
Managing Risk Demonstrates an understanding of Undertakes business risk Responsible for risk and opportunity
business risk and can identify identification and analysis for specific identification across the business and
where risks may originate from. initiatives in line with BRMF. Uses understands when a level of risk is
this to inform approach and manage acceptable.
risk.
Complies with Business Risk Management
Framework responsibilities (if identified as a
BMRF Process Owner).
Managing Collects and analyses client / Takes the lead role in managing the Manages complex or strategically important
relationships stakeholder / partner feedback and client and stakeholders for a specific client/stakeholder/partner relationships, which
with customers, perceptions and identifies needs activity. achieve significant impact for the Council.
clients and within specific area of work.
Keeps abreast of operating context. Anticipates changing circumstances and
stakeholders Identifies barriers to service
Uses stakeholder analysis, facilitation barriers to stakeholder engagement and
delivery and contributes to their
and problem solving approaches to takes action to minimise these.
resolution.
resolve issues and remove barriers
Communicates consistently and to effective service delivery.
effectively with stakeholders and
Identifies important relationships and
responds to changing
develops strategies to strengthen
circumstances in order to enhance
these within specific area of work.
brand and reputation.
Resource Understands and uses human, Negotiates and manages the Takes the lead and is responsible for the
management for financial, IT and knowledge deployment of resources in efficient efficient use of all resources in order to
business resources efficiently and effectively manner and in the context of a clear achieve corporate outputs.
development in order to achieve results. understanding of overall strategy.
and Uses the commissioning process to align
implementation. Has strong sense of value for Identifies and actively manages the resources with priorities.
money and understands the development of staff skills that are
Develops effective resource management
importance of delivering within needed when building new strategies
. strategies and policies for a portfolio of work
expenditure and income budgets. and business.
and monitors their implementation.
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Area of Level 1 Level 2 Level 3
Responsibility
Supports procurement and Understands how to use and
negotiation processes. communicate management
information.
Identification and management of
resource risks including anticipating
changing circumstances and
mediating between conflicting needs
and expectations.
Monitoring and Understands the importance of Builds monitoring and evaluation into Identifies best practice, learning, new
Evaluation evaluation. Is thorough in the the business strategy. processes or ways of working that lead to
collection and communication of cost savings/improved delivery beyond team
Grounds evaluation in external
evaluation data. level.
market context and adjusts
Supports the achievement of measurement to provide clear Agrees measurable and challenging targets
targets and monitors own evidence of effectiveness. for individual initiatives and manages
contribution towards these. progress towards these.
Studies evaluation data to see if new
approaches have had the desired Ability to understand and interpret the results
impact, reflects on lessons learned and leads on the discussion and
and communicates the results of dissemination of the results.
valuation.
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Communications Skills
Definition
Communications skills are what make us effective in sharing ideas, thoughts, information and feelings with diverse internal and external
audiences, often in cross-cultural situations, in order to develop two-way understanding between the audience and the communicator.
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Area of Responsibility Level 1 Level 2 Level 3
Speaking and listening Contributes to discussions and Makes balanced and effective Motivates, encourages and inspires
skills pays attention to the timing and contribution in difficult situations e.g. individuals and groups through
setting of discussions conflicts between staff members appropriate use of language and
Is able to express non-complex Communicates ideas clearly, effectively, manner
ideas, thoughts and feelings persuasively to an individual or a group Delivers presentations to internal
Gives feedback honestly and Varies speaking style according to and external audiences, and
constructively audience handles questions effectively
Asks questions when he/she does States different and/or critical opinions Able to communicate directly and
not understand what is being said without causing offence appropriately with senior external
or to clarify the issue stakeholders (e.g. at receptions,
Is aware of his/her own and others body presentations etc)
Listens attentively, uses appropriate language
tone of voice and is polite Uses consultancy skills (listening,
Contributes to meetings effectively to questioning, analysing issues,
ensure all parties can respond and/or outlining options etc.) to enhance
participate understanding and help others
Delivers presentations effectively express and develop their ideas
Acts as a sounding board for colleagues
Listens empathetically (paying attention
to words, feelings and thoughts of the
speaker, and responding appropriately)
Understanding purpose Judges when to communicate and Develops, implements and evaluates an Plans and manages a
understands the effective communication strategy and communications programme to
impact/consequences of his/her plan deliver corporate and business
message on others Applies level 1 principles in complex objectives
Ensures communications are communications to diverse audiences Takes calculated risks with
appropriate to purpose and Demonstrates an understanding of the communications in order to provoke
prepares for important discussions wider environment (cultural, political, a desired response
Has a basic understanding of the social etc.) in which he/she is
cultural environment in which communicating.
he/she is communicating
Understanding the Identifies and understands the Analyses the communication needs of Uses market research techniques
audience communications needs, new target audiences to improve understanding of an
expectations and preferences of the As appropriate, encourages and audiences communications
audience he/she wants to generates two-way communications with preferences and needs (now and in
communicate with target audiences to increase mutual the future)
Adapts his/her approach for simple understanding and adapt
messaging to his/her audience communications as required.
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Area of Responsibility Level 1 Level 2 Level 3
Understanding tools and Chooses between basic Is aware of and understands how to use Able to plan and manage multi-
media communication methods depending a wide range and the right combination media communications programme
on context of communication tools as appropriate Assesses potential of new and
Understands the impact of different tools existing communications
Evaluate effectiveness of tools/media
communications Develops new and existing
communications tools and media
Knowledge Sharing Passes on information proactively Demonstrates commitment to sharing Able to create knowledge sharing
and in a timely manner information and knowledge with strategy for project/business
Finds out where knowledge and colleagues throughout the organisation
information are held Able to build appropriate networks
Is aware of British Council Encourages others to share information
knowledge sharing practices and and knowledge with one another.
tools
Understands the importance of
appropriate knowledge sharing
Is aware of and applies British
Council Records standards and
guidelines
Understands and applies data
protection principles
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Computer skills
Definition
To understand and use the British Councils IT systems in an effective manner in compliance with IT security standards including the ability to describe
and report issues/problems accurately to the IT helpdesk or appropriate personnel
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Area of Level 1 Level 2 Level 3
Responsibility
Using Word Identify, open, create and print Word files Create, modify and format standard tables Perform complex mail merges (Word
In line with Be aware of and use templates and borders into other applications)
disability Use basic character and paragraph Understand the principle of styles and how Create document templates using styles
legislation (e.g. formatting (e.g. bold, bullets etc.) and to modify them Create and format complex diagrams
reasonable styles Create and modify drawing objects and and graphics
adjustments being diagrams (e.g. text boxes)
made if needed) Utilise spelling and grammar checking Insert bookmarks, Table of Contents,
tools Perform basic mail-merge facilities (within footnotes and endnotes
Change margins and paper orientation Word) Understand and use section and page
Insert images and symbols Use hyperlinks and bookmarks breaks
Change document views and modify Format and manipulate images in relation Create/manipulate outlines styles for
document options to text numbering and bullets
Use and modify document properties Use automatic numbering facilities. Create/amend complex documents
Update a Table of Contents using several levels of headings and
Save, copy, rename, search, move and sub-headings and handling indexes,
delete files Track and manage changes during editing tables and a cross-reference system as
Understands and complies with IT security and reviewing appropriate
standards Add and remove toolbars Awareness of file size and knowledge of
how to use file compression
Using Excel Understand and apply basic concepts and Create and format graphs and charts Troubleshoot problems
In line with terms used in Excel including the Handle complex tables sorting data and Summarise data using pivot tables
disability difference between cells containing data repeating vertical/horizontal headings
and formulae Link spreadsheets to other files and
legislation (e.g. facilitating the consultation of the applications including formulas across
reasonable Create, format, modify, sort, print and spreadsheet multiple sheets
adjustments being delete simple spreadsheets Create formulas using simple mathematical
made if needed) Write and modify macros
Format spreadsheets using text colour, operators and functions
shading, borders Understand and apply statistical analysis
Freeze, lock, hide spreadsheet ranges and for creating complex formulae
Save, copy, rename, search, move and format for printing
delete files Calculate using more complex formulae
Import and export data to other applications (e.g. IF/AND/OR)
Understands and complies with IT security Add and remove toolbars
standards Track and manage changes on shared
workbooks
Create and manage scenarios and what
if data tables
Awareness of file size and knowledge of
how to use file compression
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Area of Level 1 Level 2 Level 3
Responsibility
Using Databases Understand and apply basic database Produce reports from tables and queries Identify areas for improvement for use
In line with concepts (e.g. navigate records) Retrieve and search for information using with existing databases
disability Perform simple database queries to standard reports Know how to commission database
legislation (e.g. extract or select records from the Perform more advanced queries using the development according to business
reasonable database according to specified criteria built-in query tool to search data and requirements
adjustments being produce reports
made if needed)
Using Load and run PowerPoint presentations Apply various slide show animated effects Add audio-visual information to
PowerPoint Create and format basic presentations Create, edit Master slide templates presentations including video clips
In line with using pre-defined slide layouts Create a new template from scratch Create animated text and graphic effects
disability Insert basic graphics (e.g. clipart) Know how to store PowerPoint
legislation (e.g. Create images and charts within (and
Print slides and handouts in a variety of between) presentations presentations on the web.
reasonable
adjustments being paper layouts suitable to the target Demonstrate confidence in using the slide Use the PowerPoint presentation feature
made if needed) audience master, handout master and notes master to reduce large file size presentations
Use a data projector for presentations Import and embed data from other Awareness of file size and knowledge of
Save, copy, rename, search, move and applications including Word and Excel how to use file compression
delete files tables and hyperlinks
Add and remove toolbars
Using Internet Know the difference between internal Able to access and use the British Council Use web casts (e.g. webinar)
Explorer (Intranet) and external (Internet) sites intranet site Commission and manage Internet pages
In line with Understand basic concepts and terms Understands and complies with British and podcasts
disability associated with using the Internet in line Council security standards Create and use blogs, wikis and
legislation (e.g. with general IT security standards Refine searches using advanced searching discussion forums
reasonable Use search engine tools to locate mechanisms
adjustments being Use Obtree to create British Council web
information of interest Evaluate search results, assessing pages
made if needed)
Able to bookmark and print web pages authority, authenticity, currency of website
Able to add and organise favourites content
Be able to listen to or watch podcasts Understand copyright issues relating to
using web material
Save a web page as a file
Add and remove toolbars
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Area of Level 1 Level 2 Level 3
Responsibility
E-Learning Register/enrol for online conferences, Understand the conventions of and Moderate on-line learning (e.g.
In line with courses and other elearning events contribute using different on line administrate, design for, facilitate,
disability Follow a course of instruction communication tools (discussion forums, evaluate and provide technical
legislation (e.g. text chat, voice chat, video chat etc.) assistance for learners)
Have a critical view of quality/delivery of
reasonable online materials Be aware of and apply on-line etiquette Commission and manage online content
adjustments being (netiquette) including ensuring sites are secure in
made if needed) Creating and editing a personal profile line with British Council security
Understanding and application of online
Download/upload materials learning techniques (time management, self standards
Understands and complies with IT security reflection, problem solving and asking for Understand the functionality and
standards help, apply awareness of learning style etc.) applicability of different on-line tools
(chat, discussion forums, wikis, blogs,
VoIP, quizzes, FAQs, calendars, etc.)
Adapt materials for an online audience
Links to Job Families Link to other Generic Skills Links to Behavioural Competencies
1. Information Systems and Technology (IST) 1. Business management and development 8. Achievement
2. English 2. Communication skills 9. Analytical thinking
3. Financial planning and management 10. Professional Confidence
4. Project and contract management 11. Team working
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Financial Planning and Management
Definition
Financial Planning and Management is the ability to cost activity and manage the budgets set. It involves the planning and delivery of agreed
results/outputs within established criteria for budget and timescale, using the appropriate policy and process.
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Area of Level 1 Level 2 Level 3
Responsibility
This level - will be expected to Although not specifically stated L3
seek guidance from L2 and L3 will provide guidance to L1 and L2
Knows how to create and maintain sheet Able to analyse and interpret complex
financial management information financial data in order to make
Monitor financial performance against
records for projects/activity (showing appropriate
targets and takes action to manage
budget, actuals, commitments and recommendations/proposals to
exceptions (e.g. over/underspend on a
forecast outturn) business plans/projects
particular budget)
Understands how to review the Reports directly and appropriately with
Monitor creditors and debtors and report
status of creditors and debtors and internal and external stakeholders on
exceptions at BRMF meetings as
know how to escalate problem items financial matters
appropriate
as appropriate
Has basic knowledge of BRMF tool
for monitoring and is aware of their
own role in this process
Receipts Process: Knowledge of customer master data - Knowledge plus application of bad debt Lead on any bad debt applications for
process plus content and data policy and process write off
Invoiced and non-
standards
invoiced Checks and approves reconciliation of Takes responsibility for ensuring
Ability to run debtor reports or know receipts to cash banked (where reconciliation of receipts to cash
where to access them and identify required) banked are completed where required
debtor position e.g. check if amounts
are overdue
Awareness of the concept of
reconciliation and ability to prepare a
statement of expected income where
required
Payment Process Knowledge of the procedures for Knowledge of, and manages, the risks Ensure that resources are in place,
setting up vendors on the corporate associated with setting up of vendors roles and responsibilities are clearly
system (SAP) defined and allocated and that there is
Ensures payments are processed
compliance with corporate standards,
Awareness of payment system correctly and creditors are effectively
to enable the payment process to run
process and document standards, managed
efficiently and effectively
including travel and expenses, or
where to locate the information
Impact of financial Has a basic awareness of how Understands how transactions impact Demonstrates an understanding of the
transactions on transactions impact on corporate on the corporate accounts wider environment in which the
BC statutory organisation is operating and the
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Area of Level 1 Level 2 Level 3
Responsibility
This level - will be expected to Although not specifically stated L3
seek guidance from L2 and L3 will provide guidance to L1 and L2
reporting plus accounts Understand internal management impact this has on financial
other reporting principles and practices, including transactions, e.g. devaluation
Awareness of statutory and internal
obligations accruals, in the recording of transactions
management principles and Takes lead responsibility for ensuring
practices, including accruals, and that transactions are properly recorded
where to locate guidance e.g. in the accounts
Essential Finance
Ability to correct accounting entries
and to cross charge between
business activities or provide relevant
information for the journal to be
raised.
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Human Resource Management
Definition
HR management is about managing and coaching staff to ensure effective and innovative corporate/business delivery. It is about defining the
structure, numbers and skills in teams, setting challenging and realistic objectives for staff and ensuring they are both effectively developed and
performance managed in line with our policies and legislation. The aim is to achieve or exceed corporate/business objectives by ensuring staff feel
motivated and confident about working creatively in a supportive and inspiring culture that is in line with our values and EO and Diversity.
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Definition
HR management is about managing and coaching staff to ensure effective and innovative corporate/business delivery. It is about defining the
structure, numbers and skills in teams, setting challenging and realistic objectives for staff and ensuring they are both effectively developed and
performance managed in line with our policies and legislation. The aim is to achieve or exceed corporate/business objectives by ensuring staff feel
motivated and confident about working creatively in a supportive and inspiring culture that is in line with our values and EO and Diversity.
informing own and others management of staff standards in key HR areas such as
performance recruitment, induction, performance
management, EO and Diversity.
Awareness of the relevant HR and
health & safety policies and Ensures Health & Safety guidelines
procedures that affect people and are adhered to, to mitigate risk within
performance the business
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Definition
HR management is about managing and coaching staff to ensure effective and innovative corporate/business delivery. It is about defining the
structure, numbers and skills in teams, setting challenging and realistic objectives for staff and ensuring they are both effectively developed and
performance managed in line with our policies and legislation. The aim is to achieve or exceed corporate/business objectives by ensuring staff feel
motivated and confident about working creatively in a supportive and inspiring culture that is in line with our values and EO and Diversity.
Definition
Putting customers (people whom we engage with internally or externally e.g. colleagues, clients etc.) at the centre of delivering focussed
products and services at the right time, in the right place and in an appropriate way.
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Area of Responsibility Level 1 Level 2 Level 3
Responding to customer Controls the interaction with the Plans and supports a service Shapes and leads on MCS strategy
needs customer. Listens effectively and approach that balances a through applying:
uses questioning skills to clarify personalised delivery with knowledge of the external
customer needs business needs. environment (political,
Delivers excellent service at all Investigates service delivery and sociological, economic,
points of contact provides solutions to any environmental, technological and
problems/issues. legal aspects);
interpreting market information;
having a comprehensive
understanding of the nature,
profile and demands of customers
Leverages and exploits available
resources to better meet customer
needs and expectations.
Building strong relationships Uses strong interpersonal skills to Uses systems to accurately Uses knowledge of best practice in
which add value to the build effective rapport with manage customer information customer relationship management
United Kingdom customers Ensures staff have sufficient to make strategic decisions.
marketing/customer service skills
Obtaining and evaluating Actively and systematically collects Analyses and evaluates actual Makes strategic decisions on product
feedback feedback and data through a customer experience against and service development, balancing
variety of means expectations using feedback, customers needs and expectations
benchmarking and management with organisational priorities,
information. objectives and resources.
Feeds management information Promotes by example a culture of
into continuous customer service continuous improvement.
improvement.
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Project and Contract Management
Definition Delivering client and partnership funded projects and contracts, and internally commissioned projects, using the project cycle of
identification and development, implementation and evaluation and reporting; understanding the context of projects and contracts and their
contribution to British Council purpose.
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Area of Responsibility Level 1 Level 2 Level 3
Tendering and Understands basic contracting Leads in developing, negotiating and Manages the tendering process to
procurement terminology and uses this managing pre-contract agreements, corporate and external standards
appropriately contracts and Service Level across a portfolio of projects.
Application of tendering
Agreements with individuals,
process (competitive and Has basic understanding of Negotiates and manages strategic
departments and organisations.
single source) to win tendering and procurement partnerships which enhance BCs
business; procurement of procedures Designs appropriate tender reputation.
goods, services, internal/ documents. Manages the
Supports the procurement and Is responsible for and manages the
external resources to support procurement process to internal and
management of: project goods procurement process to secure
project delivery external client standards for specific
and services, and internal internal and external resources to
projects.
resources. corporate and external standards
Leads on the identification, across a portfolio of projects
procurement and management of
goods, services, and internal/
external resources (including
consultants, partners and suppliers).
Managing risk Demonstrates an understanding Undertakes business risk Responsible for risk and opportunity
of project risks and operating identification (technical and financial) identification and business
context, and adjusts planning and analysis for specific initiatives. assurance across a portfolio of
accordingly during Uses this to inform approach and projects.
implementation. manage risk.
BRMF Process Owner for project
related areas (as appropriate).
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Area of Responsibility Level 1 Level 2 Level 3
Monitoring, evaluation and Understands basic monitoring and Agrees monitoring and evaluation Acts as internal consultant to
reporting evaluation tools and processes. criteria and plans with internal and monitoring and evaluation design
external clients/partners/ and delivery.
Contributes to the development of
stakeholders at project pre-
monitoring plans and takes part in Manages and monitors project
implementation.
monitoring. delivery across a portfolio of
Manages the delivery of monitoring projects to meet corporate strategy
Contributes to project closure,
plans and takes action to ensure and business target requirements.
including systems closure.
projects are delivered to time, quality
Takes the lead for highly complex or
Supports project reporting by and cost targets.
business critical projects on the
collating management
Communicates outputs and targets. management of project/contract
information.
closure and financial and technical
Takes the lead for specific projects
Contributes to the collection of reporting to internal and
on the management of
information for lessons learnt. client/partner/ stakeholder
project/contract closure and financial
standards and needs.
and technical reporting to internal
and client/partner/ stakeholder Applies the results from project
standards and needs. impact evaluations to strategic
business development, leading to
Communicates the findings from
performance improvements.
project impact evaluation, captures
and disseminates lessons learnt.
Business and system Operates within corporate Ensures compliance with corporate Contributes to the development of
processes guidance and standards for standards and guidance for project best practice for the use of FABS in
project implementation on FABS, implementation, including on FABS. project delivery corporately.
manages expenditure and income
to plan.
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