14/11/2017 Business Partner Customer-Vendor Integration S/4 HANA | SAP Blogs

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Business Partner Customer-Vendor

Integration S/4 HANA
February 22, 2017 | 37,148 Views |

Ajeet Kumar Agarwal

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APP PLATFORM Business Partner

SAP S/4HANA Cloud | SAP S/4HANA Finance

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Setting up Business Partner S/4 HANA

There are redundant object models in the traditional ERP system. Here the
vendor master and customer

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14/11/2017 Business Partner Customer-Vendor Integration S/4 HANA | SAP Blogs

Master is used. The (mandatory) target approach in S/4HANA is the

Business Partner approach.

Business Partner is now capable of centrally managing master data for

business partners, customers, and vendors. With current development, BP
is the single point of entry to create, edit, and display master data for
business partners, customers, and vendors

Customer/Vendor Object Model Limitations

Only one single address

No relation between a vendor and a customer for the same real world
entity (no role concept)
No time-dependency

Business Partner SAP Strategic Object Model

General data are shared across different roles

One business partner could perform multiple roles, e.g., customer
and vendor (supplier)
One business partner could have multiple addresses
Time-dependency object attributes and relationships
Provide harmonized architecture
Customer/Vendor Integration (CVI) component ensure the
synchronization between the Business Partner object and the
customer/vendor objects

Dependencies/Pre-requisites
Business partner has been mandatory with S4 Hana Enterprise
Management version i.e 1511 and 1610 & old transactions related to
Vendor and customers have become obsolete.

Its recommended but not mandatory that BuPa ID and Customer-ID /

Vendor ID are the same.

The Business Partner Approach is not mandatory for the SAP Simple
Finance 1503

Check and activate Business Functions

CA_SUPPLIER_SOA

CA_BP_SOA Switch VENDOR_SFWS_SC1 and switch

VENDOR_SFWS_SC2 have to be active for the vendor contact persons
data to be synchronized with BP contact persons data
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The appropriate specific transaction like XD01,XD02, XD03 or VD01, VD02,

VD03 / XK01, XK02, XK03 or MK01, MK02, MK03 etc. are not available in
SAP S/4HANA Enterprise management Version i.e. 1511 and 1610

Currently mass maintenance for customers and vendors via transaction

MASS is not available.

Before you begin the BP conversion from an SAP ERP system to an SAP
S/4 HANA system, you have to answer the questions Whether the Business
Partner ID and Customer-ID /Vendor ID should be the same in the S/4
HANA System?

Business Partner Master Data Setup Proces

1. Setup BP General Data

Select General Business Partner Role and Grouping, here this grouping is
linked with customer/ vendor Number range and this Grouping is key
in linking the Vendor/Customer & BP groups as well as
number ranges which is explained below in detail.

Table BUT000 will be updated once General BP role is completed.

2. Setup FI Vendor

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BP Role FLVN00 FI Vendor extension enables Invoice to be posted directly

in FI.

Here vendor master table LFA1 and LFB1 will be updated.

FI document can be posted but cannot create PO as purchasing data is not

yet extended so for extending purchasing data use ROLE FLVN01

Table LFM1 will be updated once the BP Role is extended to Supplier BP

Role

Once BP is extended to Purchase Organization using BP Role FLVN01 the

vendor can be used PO can be created.

Setting up Customer

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Table KNA1 will be updated once BP Role is extended to FI Customer and

Finance can start posting directly in FI for example FB70 etc.

Extend Customer to Sales Area

BP Role FLCU01 is extended to sales area.

Table KNVV updated with Sales view details and henceforth Customer can
be used in sales area.

Extend Customer to Credit Segment

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Table UKMBP_CMS_SGM updated

Note- S4 Hana credit Management setting should be

enabled to check the credit limits for customers

Customizing
Business Partner Customizing
Activate the PPO Request for the synchronization object Business Partner

Cross-Application Components> Master Data Synchronization >

Synchronization Control> Synchronization

Active Synchronization between Customer/Vendor and BP is active

Define BP Roles

Assign BP Role to BP Role Category

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Cross-Application Components> SAP Business Partner>Business

Partner> Basic Settings > Business Partner Roles> Define BP Roles

This setting is already available in standard delivered system for standard

roles.

Account Group /Number Range Mapping

I am explaining below with an example of requirement for setting up One

Time Vendor and One Time Customer Account and as a summary we need
to setup Vendor/Customer Account group & assign number ranges to
respective Vendor/Customer account group as it was required in classic
ERP environment.

Additionally BP grouping is mapped with Vendor/Customer account group

Define Account Groups Vendor

Financial Accounting (New)> Accounts Receivable and Accounts
Payable> Vendor Accounts> Master Data> Preparations for Creating
Vendor Master Data

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Assign Number Ranges to Vendor Account Groups

Similarly for Customers we need to define Account Group and assign

number range to Customer account groups.

Define Number Assignment for Direction BP to

Vendor/Customer
Cross-Application Components> Master Data Synchronization
>Customer/Vendor Integration > Business Partner Settings > Settings for
Vendor Integration > Field Assignment for Vendor Integration> Assign
Keys

Define Number Assignment for Direction BP to Vendor

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Define BP Number Range and assigning to

BP Grouping
Cross-Application Components> SAP Business Partner> Business
Partner> Basic Settings >Number Ranges and Groupings

Define Number Ranges-BP

Define Groupings and Assign Number Ranges

Create Number Ranges for Vendor/Customer

Financial Accounting (New)> Accounts Receivable and Accounts
Payable> Vendor Accounts> Master Data > Preparations for Creating
Vendor Master Data

Create Number Ranges for Vendor Accounts

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Similarly create Number Ranges for Customer Accounts.

This will enable to start work with new Business Partner in S4 Hana
Enterprise Management Environment.

Thanks

Ajeet Agarwal

Alert Moderator

https://blogs.sap.com/2017/02/22/business-partner-customer-vendor-integration-s4-hana/ 10/27