SARFARAZ IQBAL

Address: Nara Heights, Block C/102, Business Recorder Road, Karachi,Pakistan.

PROFESSIONAL SUMMARY
I have excellent communication, vendor & project management, negotiation, Leading, guiding &
developing team,defining accountabilities & performance objectives,problem solving & leadership
skills with a rich national & international professional expertise in the areas of Administration/
Facilities Mgnt /Operations, HRM, & Procurement.

Manage, plan, organize & coordinate all the administrative affairs including facilities management
(corporate office, GH & factories, cafeteria, housekeeping, transportation budget, front desk, mail,
Travel & accommodation/event arrangements, safety & security services, repair & maintenance,
EOBI, SESSI & CBA negotiations.

PROFESSIONAL EXPERIENCE

MEGA & FORBES GROUP OF COMPANIES (Oct16 To date)

Manager Facilities at (HBL Tower)

Managing and coordinating the Administrative & Operational staff, systems, and activities that
ensure optimal functioning and maintenance of all building of HBL at Teen Talwar.
Overseeing & managing the administrative & operational concerns including its physical
management, housekeeping, waste disposal, front desk, gardening & maintenance of the
building external and internal. Maintaining all service contracts with the service companies.
Coordinating & directing the operations and maintenance of all facilities including mechanical
& electrical systems, fire/life safety, plumbing, housekeeping, and waste management.
Developing, monitoring and implementing preventive maintenance schedules to achieve
optimum performance, efficiency and efficient manner.
Developing and implementing all relevant SOPs and make sure other departments are
following.
Promote teamwork across and within the operations team setting high standards of work
delivery and integrity.
Overseeing and managing contractors engaged for facility renovation projects.

ABUDAWOOD PAKISTAN (Feb16 Apr16)

Manager Administration

Oversaw, controlled&managed the work activities of the Administration functions of 47

Branches& Sales offices across Pakistan. Managed & monitoredthe all expenses to control
over runs in order to control expenses.
Generated &proposed the departmental annual budget for 2016-17 for head office &47
locations to the Management with the approval of HOD.
Coordinated & supervised the hiring on lease /rentals of the office premises. Led the timely
maintenance/payment of facilities as per schedule on monthly basis.
Ensured timely rising of requisitions &purchase orders for the timely replenishment of stock to
fulfil safety standards.
Managed & ensured the effective management of travel & accommodation arrangements,
security & safety in accord with approved budgets.

PHILIP MORRIS (PAKISTAN) LIMITED (March 2008 November 2015)

Supervisor Administration (Equivalent to Manager) ( Mar13-Nov15)
 Generated &proposed annual budget assumptions, operational objectives, in conjunction with
local Finance group. Analyzed &reported monthly performance to identify the causes of
unfavorable deviations &define corrective actions.
Managed & supervised the departmental Fleet Management Program related to fleet safety
performance &proposing/planning annual vehicle requirements for the Admin department.
Led quarterly safety audit of equipment &office area, developed action plan &procedures for
identified gaps.
Liaison with offices building managements, external agencies & other Govt. regularities for
the disposal of different administrative matters.
Maintained administrative staff by recruiting, selecting, orienting, &training employees;
maintaining a safe &secure work environment; developing personal growth opportunities.
Developed &standardized organizational structure, capabilities, processes &procedures for
all offsite locations.
Managed &supervised projects regarding major/minor structural upgrades, expansions or
sourcing of facilities &services in an efficient &effective manner.
Led the project to renovate recently new Company guest houses to facilitate boarding
&lodging of employees, expatriates &other external visitors.
Developed &implemented the Administration procedure in all the Plants/Facilities, including
Kotri, Sahiwal&other factories.
Provided support to other departments of the organization &managed projects of the
company.
Planned &managed all the maintenance/civil &renovation work &also ensured that all the
facilities &operations are functioning as per the standard/requirements of company.

Procurement Executive (Sep11 to Mar13)

Managed, controlled &organized the timely &cost efficient purchasing of all required indirect
materials &services (IM&S) by coordinating with all the departments including all the
factories, Administration, &Security &realized annual savings(Cost Avoidance, Cost Saving,
Cash Flow ) of total spend of USD 20 million(spare parts &CapEx projects)
Identified key initiatives under the Long term Productivity Planning process to achieve
targeted saving of 3% of the total spend (USD 50K in 2013)
Developed sourcing strategies for every spend above PKR 2millions &prepare contracts/
agreements/ Purchase orders &follow up for vendor acknowledgement &maintaining the
records &information as per PMI Compliance requirement forplants.
Leveraged technologies/systems (e-Requisition, e-Sourcing, Spend Analysis &SAP) to
optimize sourcing &transactional processes locally to the benefit of the customers &suppliers
Streamlined functional KPIs &processes to achieve reduction in procurement lead-time from
6 days to 3 days &late payments to vendors from 15% to 2%
Consolidation of all localized (plant level) requirements &implementing Centralized
procurement strategies (national level) for all procurement categories.

Assistant Manager Admin. (Mar08 to Sept11)

Facilitated all head office employees for all activities such as reception, telephone,
communication, mail, furniture &equipment, hotel &guest house booking, cleaning, security
guards, courier services, arrangement of food at cafeteria &personnel transportation
Supervised & maintained companys guesthouses at Karachi through liaison with 3rd party
vendors
Supervised company pool car movement &administrated performance of drivers to ensure all
companies requirement are met efficient. Initiated&monitored the pick &drop facilities for
female employee through introduction of third party vendor.
Ensured adequate security arrangements for Head Office, Expatriates houses &PMI
guests/visitors travelling within the province.
Dealt &negotiated with vendors, suppliers &business partners to ensure timely performance
of all activities.

ALPHA INSURANCE COMPANY LTD. (May06 to Feb08)

 Manager Human Resource
Managed the HR& Admin for head office &branches all over the country&responsible for
planning, developing &implementing strategy for HR management &Administration,
Monitored, measured, &reported on HR issues, opportunities &development plans
&achievements within agreed formats &timescales
Handled all legal matters of employees, EOBI, SESSI &CBA negotiations. In addition,
responsible for trading all types of goods/items for the company
Assisted Managing Director &closely involving with other functional heads to implement
strategies to achieve long-term operational & business objectives.

WORK EXPERIENCE IN UK Aug01 to Nov05

Associated with various companies from August 2001 to Nov 2005

THE AGA KHAN UNIVERSITY HOSPITAL (Apr 1997 to Aug 2001)

Sr. Personnel Assistant, Recruitment (HR)

Prepared appointment letters, memos, internal &external announcements, advertisement text

&other recruitment related letters. Placement of local & foreign advertisements internal &
external.
Prepared comparatives analysis for new potential candidates to ensure internal equity.
Coordinated with the EOBI &orientation programs for new employees.
Coordinated with all the medical departments&ensured completion of all formalities involved
in the recruitment of Doctors, including: Interns /House Officer, Residents, Follows &Asst.
Professors.

ASSARAIN TEXTILES LLC (Raymond Textiles) Muscat (Sept 1994 to Feb 1997)
Cashier cum Assistant Accountant

Prepared & developed sales reports, Ensured that all work related to payment / transactions
are processed timely &accurately with proper controls assist in week, month, quarter &year
end closed processes as necessary. Managed all the physical stock taking &auditing of the
record.

M/S. KHEMCH&N. MAHTANI (Aug 92 to Aug94)

Account Assistant
Was assisting senior accountant in preparing monthly/ bank reconciliation statement,
maintaining the account book, petty cash, ledger book, journal entries, trial balance, profit &
loss a/c &balance sheet. Handled & coordinated with bank transactions &cash. Prepared
salary for the staff

EDUCATION

2007 Diploma in HR Management from Pakistan Institute of Management

2002 MBA from Adamson University, Manila Philippines, Karachi Campus
1992 B.Com from Islamia Govt. College, Karachi

LEADERSHIP / DEVELOPMENT SKILLS

Leading, guiding &developing team member by communicating company &functional
direction, agreeing &defining accountabilities &performance objectives, providing feedback
on performance &identifying &supporting personal &career development

ADDITIONAL SKILLS
 Trained & experienced in the use of Microsoft Office, Dbase III &Foxpro2&Web Development.