Software Shoppe

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SAD Report
On

Software Shoppe
Submitted In Fulfillment of

The Graduation degree of

Bachelor of Computer Application

(2010)

Guided By: - Submitted By:-

Sumit Purohit Amitabh Parihar
(Assistant Lecturer) Deepak Pal
Paras Kumar Parihar
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Holy Spirit Institute Of Technology and Science Research College
Software Shoppe
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Holy Spirit Institute of Technology and Science

Research College
Jai Narain Vyas University, Jodhpur (2010)

Certificate

This is to certify that SAD Report entitled “Bus Reservation System” is designed
by “ Amitabh Parihar , Deepak Pal , Paras Kumar Parihar. They are regular
students of Holy Spirit of Technology and Science Research College,
Jodhpur BCA 2007-2010 batch.
Mr. Rajesh Shekhawat Mr. Sumit Purohit
(Principal) (Assistant Lecturer)
Dated:

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Holy Spirit Institute Of Technology and Science Research College
Software Shoppe
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ACKNOWLEDGMENT

Despite the project being our, the guidance and contribution received from others
are by no means irrelevant. We are expressing our deep sense of gratitude and thanks
to everyone who has been a source of guidance and inspiration.

We are sincerely grateful to Mr. Sumit Purohit Jodhpur without whose

supervision and able guidance our project would have never been completed. He went
out of his way to provide openhearted help and couns.

With sincerely regards,

Amitabh Parihar
Deepak Pal
Paras KumarParihar

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Holy Spirit Institute Of Technology and Science Research College
Software Shoppe
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TABLE OF CONTENT PAGE

1. Introduction 5
• Introduction 6
• Objective 7
• Application Area 8
2. System Study 9
• Current System 10
• Proposed System 14
• Sub Systems 15
3. User Requirements 16
4. Feasibility Study 18
5. Cost Benefit Analysis 20
6. System Analysis 23
• DFD 25
• ER-Diagram 27
7. System Design 28
• Data Dictionary 30
• Database Diagram 31

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Holy Spirit Institute Of Technology and Science Research College
Software Shoppe
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INTRODUCTION

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Holy Spirit Institute Of Technology and Science Research College
Software Shoppe
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INTRODUCTION

In this fast growing and competitive world every one wants to defeat his competitor, and
want to grow and secure his place in the growing world. Automated system and this shows the
requirement of the computerization. In this modern era that’s why this age can also be called as
the age of ‘Information Technology’ everyone is invited to be getting automated with the latest
technology.

Every department likes to work in the automated environment that provides more
facilities and more features to do a particular task. Sale management Automation System like
every other department can also automate with the latest technology. Software Shoppe
Automation System plays an important role in .Inventory management So it is very important for
the Software Shoppe to give the latest and correct information to the Software Sale Management
like sale of a particular date, product detail ., daily cash collection, bill generation and on the
spot or customer demands.
Automated software Shoppe comprises mainly current sale information of software and
purchase information on the basis of customer/salesman requirement basis.
It is easier for Software Shop to put the information about daily cash collection, monthly
cash collection, customer information about back dated and advance booking date (how many
software are reserved for a particular date ) etc.
The Automated Software Shoppe System also remove, updates the records of the
customer depending upon the actions and it also provides the security for a local users that can
not changes/remove the important data in the master files.
The current system “Software Shoppe is designed to perform the efficient security,
reliability and maximum accuracy of information.

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Holy Spirit Institute Of Technology and Science Research College
Software Shoppe
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OBJECTIVE OF THE PROJECT

Importance and Need of Computerized system:

1. To do the processing of the application forms speedily and to help in decision making
whether to accept the form or not, due to the automation the information regarding
the acceptance of the form can be retrieved in the faster manner as compare to the
manual system and the information provided by the system is accurate and to the
point which help in faster decision making.
2. To improve the Inventory management for software shop which is faster in a
computerized system.
3. To minimize the cost of manpower and the paper work which lead to minimum
wastage of time in the organization. The paper work in the organization can be
reduced due to the computerization of the different departments.
4. To give the management accurate and updated reports about the cash collection, Bill
Report of a particular date and types of Software detail etc.
5. To give the details and solutions for the queries asked by the system timely and to
give the precise and confirm information to them.
6. To keep the document or records and other valuable information in safety so that
unauthorized access of the information can be prevented and detected and the records
are prevented from the modification, which is not allowed so that unauthorized
person, cannot access and modify the information.

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Holy Spirit Institute Of Technology and Science Research College
 Software Shoppe
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APPLICATION AREA

Speedy and efficient information processing is crucial to our socially and highly
developed technology. Computers can help the intolerable burden of handling the ever increasing
amount of information with which government department, public services and business
concerns are expected to contend because of there ability to analyze information as well as to
retain, update and reproduce it because of there versatility to present it in a variety of forms can,
to some extent ease the problem faced due to information explosion.

The application of the proposed system is associated with various problems in the conventional manual
system.

1. To get updated information.

2. Maximum utilization of the available resources in the organization.
3. To make efficient the report generation job.
4. To maintain the privacy of the relevant and valuable data.
5. To store the data for long-term utilization.
6. To secure the data in the organization.
7. To get the updated and faster details for the queries asked by the
management.
8. To facilitate faster processing in the system.
9. To help the management in decision making by giving them the relevant
information.
10. To keep the data so that it can be used later.

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Holy Spirit Institute Of Technology and Science Research College
Software Shoppe
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SYSTEM STUDY

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Holy Spirit Institute Of Technology and Science Research College
Software Shoppe
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Brief description of current system and its deficiencies:

The current system follows the traditional approach of delivering the information i.e. all
paper work like pamphlets, leaflets, forms, etc. The Software details, Purchas details Bill
generation, software sold details, cash collection and other details are all verbally told to the
customers and lot of work has to be done in absence of computerized system. Further the
retrieval of information is very slow and time consuming and the processed information may not
be 100% accurate, as with the case of computers.

“Software Shoppe Management” is the backbone of software shop and plays an important
role for the above. In today’s competitive world speedy and accurate information is very
essential to face the challenge of meeting the ever increasing demand of people. “Change is the
law of nature”, as rightly said, and if it brings prosperity and gains all welcomes it.

The main drawback of the current system is the lack of retrieval of fast and accurate
information. The consumption of time is another major disadvantage as it finally result in loss of
money, which is a vital resource.

In deciding the fate of any organization. Another disadvantage is cost of labor. That is
involved in completing this task is very high. The report generation is very tedious and time-
consuming process and there is always the possibility of processing the wrong result, as manual
systems are prone to error.

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Holy Spirit Institute Of Technology and Science Research College
Software Shoppe
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Description of the current system

The system currently operable at the "Automated Software shoppe System" is the manual
system. Whenever the custmer comes in and ask for the services from the system as per the
requirement, staff members has to check for the solutions of their requirements manually by
searching each and every record and updates all the records when the task given to them is
accomplished.

Besides this, the staff members have to prepare various status reports manually which in
turn require greater attention over the different records of the system.

Manual system has more problems associated with it.

Deficiencies of manual system:-

(1). Area of unsatisfactory performance:-

(a). Accuracy and reliability:- Since all the manipulation and calculation are handled by
human being, so it is not sure to get correct output further handling large amount of
data is also error prone as correction in hand written document leads to overwriting
and this create confusion.

(b). Managing the number of physical file register:- All the records relating to the
booking and removal of the student record are maintained on paper and physical
files. So it becomes a tedious job to manage all of them in an effective manner and
also difficult to group homogenous records together.

(c). Preparation of periodic reports are not accurate:- Since manipulations are done
manually, the processing may result wrong. This will lead to inaccurate reports.

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Holy Spirit Institute Of Technology and Science Research College
Software Shoppe
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Manual processing takes more time and so it may take time in preparation of report,
which is not required.

(2). Excessive cost of operation:-

(a). Manpower shortage:- System requires efficient working of the system but it is not
always possible. This results in continual shortage of staff and rise in pay slab to
keep manpower.

(b). Manual efforts and paper work:- Large volume of information has to be recorded and
maintained manually. This leads to lot of manual efforts and time. Large volume of
paper is also utilized for maintenance. This results in excessive cost of stationary.

(c). Movements of documents:- Different documents, files and reports has to be sent to
different departments, which requires additional resources.

(3). Lack of Immediate Retrieval of The Information:-

One of the problems of the conventional system is the immediate retrieval of the
information required at some particular time. Since the conventional system deals with
the manual work so all the data are stored on papers and the processing of the data are
done manually, so the retrieval of the information related to some query delays.

(4). Lack of validation Check and Validation Controls:-

In the conventional manual system there is lack of validation while updating the
transaction .In real life many types of invalid data can be entered so there must be some
type of validation while entering data and updating the data. In the conventional system
all work is done manually and there is much possibility of mistakes done by human
beings so there must be some validation checks on the entry of data and the recording of
the data.
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Holy Spirit Institute Of Technology and Science Research College
Software Shoppe
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(5). Lack of Data Security:-

In the conventional manual processing system there is lack of data security since
all work is done manually and all the details are stored on paper so there is a possibility
of losing data on papers and any unauthorized person can access the data.

(6). Lack of Immediate Processing of the Data:-

The conventional manual system deals with manual processing of the data, so the
processing delays and all the transaction cannot be performed at the time when needed. In
the conventional processing system all the work is done through paper work and much of
paper work is done.

(7). Lack of Sorted Information:-

In the conventional manual system there is lack of getting sorted information. In
the conventional system if we want to get sorted information we have to sorted out all the
information manually as there is no option of getting sorted which is there in the case of
the automated system and therefore much time is wasted in sorting of data. In contrast of
the manual system, with computerized system we can get sorted information from the
computer.

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Holy Spirit Institute Of Technology and Science Research College
Software Shoppe
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Performance of proposed system

The new system incorporates all the goals mentioned above. As soon as the passenger or
the staff requirements are fed up in the system, the software comes up with the available options
for the concerned entity. The new system also incorporates the feature of the automated report
generation. The need is just to specify the type of the report required.

The proposed system is intended to be user friendly, automated and fast, easy to maintain
and use and require minimal knowledge of working with computers. The interface of the
proposed system is easy to understand. It used different forms for different type of information.
It can also be used to add or cancel a particular booking, software. etc. It gives the report like
software chart, related software detail, reservation, cash collection report etc.

It is easy to use for any "Software shop" to work accurately, timeliness and effective
manner to get current information like requriment of particular booking no of software , daily
cash collection etc.

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Holy Spirit Institute Of Technology and Science Research College
Software Shoppe
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System and Subsystems

The system Automated Sofware shoppe System, deals with the sale and purchase of software .
The basic subsystems of this system are:

• Report Generation Subsystem:

This subsystem deals with the generation of various reports. The reports that are
generated are:
1. Cash collection report.
2. Software detail report.
3. Bus chart report.
4. Depositor detail report.

End Users:
The end users are the persons who will operate the system. In this system we have two
types of end users. One are simple users and other is administrator. The end user must possess
knowledge of computers. He must be capable of working in the windows environment and must
be aware of the knowledge & technology that is currently used.
Also the person must have good communication skills so that he may be able to communicate
with the valuable customers efficiently.

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Holy Spirit Institute Of Technology and Science Research College
Software Shoppe
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USER REQUIREMENTS

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Holy Spirit Institute Of Technology and Science Research College
Software Shoppe
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USER REQUIREMENTS

(1). Enhancing performance :-

(a) Provide quicker and up-to-date information in online manner.

(b) Make process of day changes in records more effective i.e. better file management.
(c) Improve report generating process to support better decision and planning resource usage
effectively.

(2). Reduce costs :-

(a) Provide a user-friendly system so that even a non-technical person with limited training
can operate.
(b) Reduce dependency on manually prepared documents, this will reduce the cost
involved with paper.

(3). Provide newer options :-

(a) As soon as data is entered, the related records must get updated automatically.
(b) Only authorized person must be given an access to data.
(c) Improve upon current method of adding, removing, processing and keeping the
existing and new records in relation to the "Automated Software shoppe and updating
the data stores.

(4). Other requirements :-

 The user requires timely & efficiently communication of system to all process.
 Efficient & accurate reports generation,defficency and avilabilty of software .
 Timely information of the software, price , period of expire etc.
 The system to ensure proper internal control of cash collection of software Shop.
 A simple and efficient system to reconcile cash.
 Timely information of arrival and departure of software,customer etc.

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Holy Spirit Institute Of Technology and Science Research College
Software Shoppe
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FEASIBILITY STUDY

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Holy Spirit Institute Of Technology and Science Research College
Software Shoppe
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Feasibility Study

“Feasibility Analysis” is use to determine whether it is feasible to develop the new system or
not.

Feasibility study is categorized into –

 Technical Feasibility: -
By this mean the technology needed is available, whether it is usable. We use the
Visual Basic 6.0 language in front end and access in back end. This technique is available
in market.
The proposed system is “technically feasible” as the environment of the “Automated

Software Shoppe” is computerized.

 Operational Feasibility: -
To find out this we enquire the proposed system can fit in with existing operation
and whether it is able to satisfy the requirement of the end users. It is easy to install in the
computer. Our system is operationally feasible for all type of organization.

The proposed system is “Operationally feasible” as it is develop using the 4GL tools, and
the system has been made so user interactive that it would be very easy for a computer
literate staff.

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Holy Spirit Institute Of Technology and Science Research College
Software Shoppe
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COST BENEFIT ANALYSIS

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Holy Spirit Institute Of Technology and Science Research College
Software Shoppe
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Cost Benefit Analysis

Cost benefit analysis is necessary to determine economic feasibility. The primary

objectives of cost benefit analysis is to find out whether it is economically worthwhile to invest
in the project, if the returns on the investments are good, then the project is considered
economically worthwhile.

First listing all the cost associated with the project performs this analysis. Cost consists of both
direct cost and indirect cost, and then benefits are calculated .A comparison is made to see
economic feasibility.
Direct cost: This is used in buying equipments, cost on manpower, cost of consumable items,
rent etc.
Indirect cost: Cost of time spent by user in discussing problems with system analysis etc.

Once the cost benefits of project have been qualified and calculated, the next step is to find the
recovery period of the capital invested.

Cost of manually operated system:

Salary of two staff members Rs. 7,000 (p.m.)

Cost of account books and stationery Rs. 1,000 (p.m.)
Total cost (p.m.) Rs. 8,000
Yearly cost (recurring) Rs.96,000

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Holy Spirit Institute Of Technology and Science Research College
Software Shoppe
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Cost of online system:

Cost of computer system Rs. 30,000

Cost of printer Rs. 8,000
Total (one time cost) Rs. 38,000
Cost of electrical power Rs. 1,000 (p.m.)
Cost of maintenance Rs. 500 (p.m.)
Salary of operator Rs. 3,000 (p.m.)
Cost of stationery Rs. 500 (p.m.)
Total recurring cost(p.m.) Rs. 5,500 (p.m.)
Yearly cost (recurring) Rs. 54,000

So, it can be easily inferred from the above facts and figures that after installing the new
online system, the recurring cost is reduced by approx. Rs. 42,000 yearly.

In this saving we can purchase a computer system, which is one time investment. In
addition of this, we achieve the speed, accuracy and reliability in our admission, removal and the
financial operations.

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Holy Spirit Institute Of Technology and Science Research College
Software Shoppe
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SYSTEM ANALYSIS

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Holy Spirit Institute Of Technology and Science Research College
Software Shoppe
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SYSTEM ANALYSIS
The objective of system analysis activity is to develop structured system specification for the
proposed system. The structured system specification for the proposed system will do
independent of the technology that will be used to implement these requirements. The structured
system specification will be called the ESSENTIAL MODEL. Sometimes the Essential model is
also called as Logical Model. The Data Flow Diagrams may model the function of the system,
Entity Relationship Diagrams may model the data and their relationships and the State Transition
Diagrams may model the time dependent behavior of the system. The Essential Model in this
project consists of only the process model i.e. data flow diagram. The Essential Model thus
consists of the following:-
• Context Diagram.
• Leveled data flow diagrams.

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Holy Spirit Institute Of Technology and Science Research College
Software Shoppe
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CONTEXT-DIAGRAM

CUSTOMER

Software
MANGMENT
SYSTEM

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Holy Spirit Institute Of Technology and Science Research College
Software Shoppe
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Context Diagram

CUSTOMER GENERATE
INFORMATION BILLS

SOFTWARE DETAIL Verification CUSTOMER

Software DETAILS WITH
contains REFERENCE TO
SOFTWARE

SOFTWARE SOFTWARE
STOCK SOLD DETAILS
DATABASE FILES

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Holy Spirit Institute Of Technology and Science Research College
Software Shoppe
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ER-DIAGRAM

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Holy Spirit Institute Of Technology and Science Research College
Software Shoppe
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DATABASE DESIGN (STRUCTURE)

In our application we have design application that provides the user to store data we have to
describe the structure.

Custinfo :

Field Name Data Type Description

id Number No
name Text No
add Text No
ph Text No
Bill no Number No
Date1 Date No
city Text No
State1 Text No
email Text No

Products :

Field Name Data Type Description

id Number No
name Text No
rate Text No
Stock Text No
minstock Text No
Date1 Date No

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Holy Spirit Institute Of Technology and Science Research College
Software Shoppe
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Sales:

Field Name Data Type Description

Custid Text Primary Key
CustName Text no
Totalamt Text no
Pid Text no
noofitems Text no
curdate Date no

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Holy Spirit Institute Of Technology and Science Research College