Ana and Alejandro Wedding @ The Bellevue Conference & Event Center

Wedding Date: Saturday, June 24, 2017

Ceremony Start Time: 4:00 p.m.
Reception Start Time: 6:30 p.m.
Sunset: 8:26 p.m.
Wedding Theme: Fairy Tale / Enchanted Forest
Wedding Colors: Purple Color Scheme
Confirmed Number of Guests: 75

Wedding Implementation Points of Contact

Title Name Contact Info.
Mobile
Bride Ana Calisto 703-987-4528
Groom Alejandro Calix 571-625-9874
Matron of Honor Ruth Calisto 240-863-9727
Bridesmaid Ailyn Smith 703-725-2873
Bridesmaid Stephanie Vee 703-826-2752
Best Man Nestor Smith 703-223-2642
Groomsman David King 571-445-9375
Groomsman Jake Paulson 301-554-2753
Parents of Bride Elena and Hernan Calisto 703-884-9242
Parents of Groom Lorena and Jonas Calix 571-324-7634
Ceremony Officiant Marcus Johnson 703-998-4763
Wedding Consultant Karen Arandia 571-214-5687
Assistant: Laurie Miller 703-654-2245
Vendors *Contact Person
Venue The Bellevue Conference & Event Center *Shab K. 703-825-9526
Food Caterer Amphora Catering *Kathy Jones 703-938-3800
Photographer Steven Cardenza 571-214-8769
Videographer Leo Mathias 540-445-8753
Florist Diamond Events *Lisa Hong 1-877-558-8143
DJ Posh Life DJ Company *Michael Miller 202-803-8449
Cake and Edible Favors Marisol Cakes *Marisol Martinez 703-717-3764
Pet Favors Fetch Pet Bakery Treats *Cindy Lee 703-491-8686
Lodging Hyatt Regency Dulles 703-713-1234
Transportation Reston Limousine *Samuel Davis 703-478-0500
Hair / Makeup Makeup by Ana B *Ana B. 202-838-6221
 Final Preparations
Monday, June 19th Thursday, June 222nd, 2017
Task Point of Details
Contact
Ensure Marriage License is set to go Ana Prince William County, Courthouse
Final Confirmation w/Vendors Karen Confirm arrival times.
Contact Venue for preparation Karen Everything at the venue location is in working
confirmation order.
Confirm Rings are set to go Alejandro Rings must be in boxes

Rehearsal
Friday, June 23rd, 2017
Start Time Task Point of Contact Details
11:30 a.m. Ana Mani/Pedi
2:30 p.m. Drop off on-site materials Karen & Ana The Bellevue
4:00 p.m. Hotel Check-In Ana Hyatt Regency Dulles
6:00 p.m. Rehearsal Start *Ana please bring
anything you would
like on-site (guestbook,
pens, seating
stationery).
7:15 p.m. Rehearsal Dinner @ Thai Basil 14511 Lee Jackson Reservation for 15
6 min. away, 3.6 miles Memorial Hwy, people
Chantilly, VA

Pre-Ceremony Preparation
Saturday, June 24th, 2017
Start Time Task Point of Contact Details
9:30 a.m. Karen will arrive to brides suite Karen Will call Ana an hour
before arriving.
10:00 a.m. Matron of Honor and Ana
Bridesmaids will arrive
10:30 a.m. Brunch for bride and *Room has breakfast
bridesmaids in suite accommodated
11:00 a.m. Karen will leave to venue Karen Ensure the
preparations have
begun.
11:30 a.m. Photographer will arrive to Steven C. Will call from lobby
brides suite before arriving.
11:30 a.m. Overseeing venue set-up Karen
12:00 p.m. Hair and makeup in bridal suite Ana B. and assistants
12:30 p.m. Groomsmen will be @ Stevens assistant Leo
Alejandros house will be there to
photograph
groomsmen.
1:45 p.m. Personal flowers arrive to venue Laurie will deliver
bouquets to hotel.
2:00 p.m. Reston Limousine will arrive to Driver: Samuel Davis Will call 15 min. before
Hyatt Regency Dulles arriving. *No beverages
2:15 p.m. Alejandro and groomsmen
arrive to venue
2:30 p.m. Bridal party pre-ceremony Steven and Leo
photos at church (bride and
groom separate)
3:30 p.m. Ana enters bridal room at the
venue
3:45 p.m. Ceremony officiant must be
ready

Order of Ceremony
Saturday, June 24th, 2017
Start Time Task Point of Contact Details
3:40 p.m. Prelude music will begin
Seating for reserved rows
Brides Side:
Elena Calisto
Hernan Calisto
Cisco Calisto
Stephen Calisto
Grooms Side:
Lorena Calix
Jonas Calix
James Calix
Pamela Calix

4:00 p.m. Processional music Karen Ave Maria

will begin
Groomsmen in place at front of room
From Center:
Officiant Mark
Alejandro Calix
1. David King
2. Nestor Smith
3. Jake Paulson
Bridesmaids, lined up in order in back of church
1. Ruth Calisto
2. Ailyn Smith
3. Stephanie Vee
Ring bearer (Jamison) will walk down the aisle with the flower girl (Lisa)
Bridal entrance music will begin: Ana will walk in w/father A Thousand Years
The Piano Guys
Presentation of the bride
Declaration of Intention
First Reading
Second Reading
Officiant will read something about the couple
Exchange of Vows
Exchange of Rings
The Kiss
Formal Introduction of Couple
Recessional Music (Immediately after formal introduction of couple)
Order of Recessional
1. Officiant
2. Ana and Alejandro
3. David and Ruth
4. Nestor and Ailyn
5. Jake and Stephanie
Reserved rows to follow postlude music
Ana and Alejandro will sign marriage license in private lux conference room.
4:45 p.m. Post-ceremony photos (couple, wedding party and parents)

Cocktail Hour in Bellevue Lobby by Ceremony staircase: Preparation and Implementation

1:30 p.m. Karen is setting up table dcor for guest book, happily ever Lights will be left off
after mirror, jarred fairy lights on tables. until reception time.
1:45 p.m. Floral Dcor arrives
3:00 p.m. Caterer arrives
3:00 p.m. DJ arrives to setup
3:15 p.m. Karen changes into formal wear and Laurie continues
working with vendors.
4:00 p.m. Cake arrives
5:00 p.m. Final preparation walk through / Clean-up
5:00 p.m. Cocktail hour begins Open-bar
5:45 p.m. Ana and Alejandro are taking photos inside reception venue
6:30 Guests are guided into reception venue Couple has joined
guests for cocktail
hour, no formal
introduction.
7:15 p.m. Dinner bell; dinner will begin to be served. Reception music will
have begun.
8:15 p.m. First Dance (Dinner has concluded) First Dance, Song: At
Last by Etta James
Dance floor opens for all
9:30 p.m. Glasses on table are filled with Venue servers
champagne for toasts
10:00 p.m. Cake Cutting
 o Bouquet toss
o Garter Toss
o Cake and Coffee served
o Dancing continues
10:45 p.m. Last Dance Save the Last Dance
for Me by Michael
Bubl
10:50 p.m. DJ announces that the couple is leaving.
11:00 p.m. Ana and Alejandro depart for hotel. Mobile phones will be
turned off.

Post-Reception
11:00 p.m. Break-down of catering, floral, Venue will break-down
decorations tables, chairs and
linens since they were
provided by venue.
11:45 p.m. Final clean-up and walk through at Karen will sign-off with
reception site. venue
12:00 a.m. Gift, centerpieces and favors will Mother of the bride,
be delivered to couples home. Elena will be there.

Monday, June 26th, 2017

11:00 p.m. Couple will check-out of hotel