Go-Live Checklist for Oracle Financials

Following is a sample Oracle Financials Go-Live Checklist. It should give you an idea for a sequence of events that
occur during the migration to Oracle Applications. The list does not include all application configuration steps,
only the eleventh hour steps to take the system live. The example covers the applications we needed to set up,
including Oracle General Ledger, Oracle Payables, Oracle Receivables, Oracle Projects, Oracle Assets, Oracle
Time and Labor, Oracle Internet Expenses and Oracle System Administration. This list is by no means a fit for all
solution. You can use it as reference to create your own checklist.

Complete HR configurations

1.1 HR Complete HR configuration setups

1.2 HR Complete HR configurations and conversions

o Define New Locations and Organizations

o Define the Organizational Hierarchy

o Define Job Titles and Positions

o Create Employees and Employee Assignments

1.3 AR: Get Customers extract from the Legacy System

1.4 AP: Get Suppliers from the Legacy System

Complete Configuration Changes for all Financial Modules: GL, AP, AR, PA, FA, OTL, IE, SA)

2.1 GL: Define Oracle Chart of Accounts with new values

2.2 GL: Define GL cross-validation rules to allow new values

2.3 AR: Define conversion Transaction Types

2.4 AR: Define AR Receipt Source

2.5 AR: Define lockbox

2.6 AP: Add new Supplier Types

2.7 AP: Add new Pay Groups

2.8 AP: Add a Employee Reimbursement Bank Account

2.9 IE: Enable Expenditure Types in Projects for Expense Report entry.

2.10 IE: Create Expense Report Template

2.11 IE: Define Financial Options (in Payables)

2.12 IE: Define Payables Options

2.13 IE: Assign Manager Signing Limits

2.14 IE: Set OIE Profile Options

2.15 IE: Enable the display of projects and task using AK Developer responsibility

2.16 IE: Set up an Offline Expense Spreadsheet

2.17 IE: Save an offline spreadsheet to the Production database

2.18 IE: Build the Project Expense Report Account Generator.

2.19 IE: Save the Project Expense Report Account Generator to Production database.

2.20 GL: Assign a custom workflow to the Project Expense Report Account Generator process

2.21 FA: Define new Asset Categories

2.22 FA : Define new Asset Locations

2.23 PA: Define Projects Implementation Options

2.24 PA: Add new Expenditure Categories

2.25 PA: Add new Revenue Categories

2.26 PA: Add new Expenditure Types

2.27 PA: Define Transaction Source

2.28 PA: Define Project Bill Rate Schedules

2.29 PA: Define Product Code

2.30 PA: Define Labor Costing Rules

2.31 PA: Define Burden Costing Rules

2.32 PA: Define Cross-Charge Rules

2.33 PA: Define new Event Types

2.34 PA: Enable Percent Complete Billing Extensions

2.35 PA: Define Invoice Formats

2.36 PA: Define Resource Lists with new values

2.37 PA: Define Project Classifications

2.38 PA: Define Project Types

2.39 PA: Define Project Templates

2.40 PA: Define Auto Accounting Lookup Sets

2.41 PA: Define Auto Accounting Rules for new transactions

2.42 PA: Define Auto Accounting Assignments

2.43 PA: Create Admin Projects

Perform Data Conversions of Master Data

3.1 AR: Review and clean up customers

3.2 AP: Review and clean up suppliers and contractors

3.3 AR: Upload customers to Oracle Receivables

3.4 AP: Upload suppliers to Oracle Payables

3.5 AR: Review and validate customers and contacts in Oracle Receivables

3.6 AP: Review and validate suppliers in Oracle Payables

3.7 HR: Upload contingent workers to Oracle HR. Associate contingent workers with AP suppliers

3.8 SA: Create users and assign to responsibilities

3.9 AR: Create customer billing contacts

3.10 FA : Run depreciation for Last Period in the Legacy System

3.11 FA : Get Assets file from the Legacy System

3.12 PA: Extract projects from the Legacy System

3.13 PA: Get project funding amounts

3.14 PA: Ger billing rates for T&M projects

3.15 PA: Upload projects to Oracle Projects

3.16 OTL and iExpenses Go-Live

Execute Conversion of Opening Balances

4.1 AR: Get unapplied AR receipts from the Legacy System

4.2 AR: Get pending AP invoices from the Legacy System

4.3 FA: Close Last Period in Oracle Assets

4.4 FA: Upload legacy assets to Oracle Assets

4.5 PA: Complete Last Period Billing in the Legacy System

4.6 PA: Complete Last Period Billing in Oracle

4.7 GL: Close Last Period in the Legacy System GL

4.8 GL: Close Last Period in Oracle General Ledger

4.9 AR: Get open AR transactions from the Legacy System

4.10 AR: Upload open AR transactions to Oracle Receivables. (Make sure you use Transaction Type with Post to GL
flag set to No)

4.11 AR: Upload unapplied AR receipts to Oracle Receivables

4.12 AR: Interface open AR cash balances in GL

4.13 AR: Reverse opening AR cash balances in GL

4.14 PA: Get Billed project balances from the Legacy System

4.15 PA: Upload project funding amounts to Oracle Projects. Baseline funding and create revenue budgets.

4.16 PA: Upload bill rate schedules to Oracle Projects

4.17 PA: Get Unbilled project items from the Legacy System

4.18 PA: Get opening project expenditure balances from the Legacy System

4.19 PA: Get opening project revenue balances from the Legacy System

4.20 PA: Disable the Interface Usage Costs to GL flag in Projects Implementation Options

4.21 PA: Upload opening project expenditure balances as Miscellaneous Expenditures to Oracle Projects

4.22 PA: Distribute Miscellaneous Costs in Oracle Projects. Run the interface usage and miscellaneous costs to GL process. No
JE should be created.

4.23 PA: Disable the Interface Revenue to GL flag in Projects Implementation Options
4.24 PA: Disable the Open Receivable and Post to GL flags for Projects Invoice transaction type in
Oracle Receivables

4.25 PA: Upload opening project revenue balances as Revenue Events to Oracle Projects (Revenue Amount is populated)

4.26 PA: Generate project revenue in Oracle Projects. Run the GL interface processes. No JE should be created.

4.27 PA: Upload Billed Project Balances as Billing Events to Oracle Projects (Bill Amount is populated)

4.28 PA: Generate draft project invoices. Interface draft invoices to receivables them to Oracle Receivables. No AR transactions
should be generated.

4.29 FA Upload assets to Oracle Assets

4.30 AP: Upload pending AP invoices to Oracle Payables

4.31 AP: Interface AP invoices to General Ledger, reverse the JE.

4.32 OA Set the Revenue to General Ledger flag in Projects Implementation Options back to Yes

4.33 AR: Set the Open Receivable and Post to GL flags for Projects Invoice transaction type in Oracle
Receivables to Yes.

4.34 PA: Upload legacy unbilled timecards as timecards to Oracle Projects

4.35 PA: Distribute legacy labor costs in Oracle Projects

4.36 PA: Upload unbilled expense reports and other costs as Miscellaneous Transactions to Oracle Projects

4.37 PA: Distribute legacy miscellaneous costs transactions in Oracle Projects

4.38 PA: Generate revenue for unbilled legacy transactions

Start Regular Processing in Oracle Production

5.1 PA: Import new timecards from OTL to Projects

5.2 AP: Validate and import from iExpenses to Payables

5.3 PA: Start running the project processes

5.4 AR: Star applying cash in Oracle Receivables

5.5 GL: After First Period is closed in Assets, create a reversing JE in Oracle GL to reverse asset cost and depreciation through
Last Period