SAP HCM Payroll User Manual

USER MANUAL
SAP HUMAN CAPITAL MANAGEMENT
Organizational Management User Manual

Consultant: Noverdo Last Change by: Noverdo Sap Release: SAP ECC 6.0
USER MANUAL SAP HCM

PAYROLL
USER MANUAL

Document Control
Document Revision History

Tanggal Version PIC Deskripsi
12.12.2012 0.1 I Wayan Ardhana Initial creation
21.12.2012 0.2 Noverdo Update
08.01.2013 1.0 Noverdo Final
Document Approval
Project Role Nama Tandatangan Tanggal
2
USER MANUAL

TABLE of CONTENTS
1 OVERVIEW....................................................................................................... 6
2 BASIC PAY......................................................................................8
2.1 Increase Basic Pay............................................................................................................... 11
3 RECURRING PAYMENT / DEDUCTION...................................................13
3.1 Maintain Allowances/Deduction (Amount)............................................................................13
3.2 Mantain Position Allowence (POSA) and Length of Service Allowence (LOSA)...............................15
4 ADDITIONAL PAYMENT / DEDUCTION...................................................16
4.1 Maintain Allowances/Deduction (Amount)............................................................................16
5 OFF-CYCLE PAYMENT......................................................................19
6 EMPLOYEE REMUNERATION INFO.......................................................21
7 TAX DATA INDONESIA......................................................................23
8 JAMSOSTEK DATA INDONESIA...........................................................25
9 PREVIOUS EMPLOYMENT DETAILS.....................................................27
10 MASS PROCESSING DATA.................................................................31
10.1 THR..................................................................................................................................... 31
10.1.1 Mantain THR Rate factor table......................................................................................... 34
10.2 Incentive............................................................................................................................... 35
11 PAYROLL PROCESSING....................................................................38
11.1 Payroll Control Record......................................................................................................... 38
11.2 Flow Payroll......................................................................................................................... 41
11.3 Payroll Simulation................................................................................................................ 42
11.4 Release Payroll.................................................................................................................... 45
11.5 Run Payroll.......................................................................................................................... 47
3
USER MANUAL

11.6 Payroll Correction................................................................................................................ 50
11.7 Exit Payroll........................................................................................................................... 52
11.8 Troubleshooting................................................................................................................... 53
12 OFF-CYCLE PROCESSING.................................................................54
12.1 Off-Cycle Simulation............................................................................................................ 54
12.2 Run Off-Cycle Payroll........................................................................................................... 57
13 REMUNERATION STATEMENT / PAYSLIP...............................................60
13.1 Display Payslip..................................................................................................................... 60
13.2 Print Payslip......................................................................................................................... 64
14 GENERAL PAYROLL REPORT.............................................................67
14.1 Setting Variant (Module)....................................................................................................... 67
14.2 Setting Table Item................................................................................................................ 69
14.3 Setting Table Wage Type..................................................................................................... 70
14.4 Run (ALV Mode)................................................................................................................... 72
14.5 Run (Print Mode).................................................................................................................. 77
15 BANK TRANSFER...........................................................................79
15.1 Bank Transfer Process......................................................................................................... 79
15.2 Bank Transfer Report........................................................................................................... 85
16 WAGE TYPE REPORTER...................................................................87

17 DISPLAY PAYROLL RESULT...............................................................91
18 JAMSOSTEK REPORT......................................................................93
19 AD-HOC QUERY..............................................................................99
20 POSTING TO ACCOUNTING..............................................................103
20.1 Test Run and Simulation.................................................................................................... 103
20.2 Production Run.................................................................................................................. 109
4
USER MANUAL

20.3 Release Document............................................................................................................. 110
20.4 Approve Document............................................................................................................. 111
20.5 Display Document.............................................................................................................. 113
20.6 Reverse Posting................................................................................................................. 115
21 TAX REPORT...............................................................................120
21.1 tax reports for form 1721, 1721 A 1721 A1 dan E-SPT......................................................120
21.2 Employee 1721-II Tax Report (ZHRR005).........................................................................124
5
USER MANUAL

1 OVERVIEW
Payroll is one of the SAP-HR module that responsible for calculating employee
remuneration. Payroll has tight integration with other module:
1. Organizational Management (OM), as cost center provider to costing payroll

result.
2. Personnel Administration (PA), as employee master data provider.
3. Time Management (TM), as time related data provider.
Payroll cycle:
Payroll cycle detail:
1. Input employee payroll master data

2. Input employee time data
3. Receive time evaluation result
4. Release payroll
5. Run payroll
6. Posting to accounting
7. Bank transfer
8. Internal reporting
9. External reporting: Tax and Jamsostek.
6
USER MANUAL

Master data payroll:
Infotype Name Function

0000 Actions Contains employment status in the system. This
indicates the status: active, inactive or withdrawn.
This information is important for pro-rata
calculation in payroll.
0001 Organizational The grouping of employee based on enterprise
Assignment and personnel structure are stored in this infotype.
All fields in this infotype are important for payroll
calculation rule, payroll posting as well as user
authorization.
The infotype contains Company Code, Cost
Centre, Personnel Area, Personnel Subarea,
Employee Group, Employee Subgroup, Payroll
area, Work Contract, Position, Job, and
Administrator.
0002 Personal Data This infotype contain all employee personal data
0006 Address Store address for 1721-A1 form
0007 Planned Working Time Contains employee work schedule
0021 Family Data Contains family date to calculate PTKP
0241 Tax Data Indonesia Contains NPWP and PTKP data
0242 Jamsostek Data Contains Jamsostek ID
Indonesia
0009 Bank Details Contains bank data for payroll transfer
0008 Basic Pay Contains grade and basic pay data
0014 Recurring Contains recurring allowance/deduction
Payment/Deduction
0015 Additional Contains additional allowance/deduction
Payment/Deduction
0267 Off-cycle Payment Contains off-cycle allowance/deduction
2010 Employee Remuneration Contains adjustment time allowance/deduction
Info
0694 Previous Employment Contains previous income tax
Details
2 BASIC PAY
Infotype Basic Pay (0008) is used to store grade and base salary.
7
USER MANUAL

Transaction access:
SAP Menu Human Resources -> Personnel Management -> Administration

-> HR Master Data -> Maintain
User Menu Personnel Management -> Administration -> HR Master Data ->
Maintain Master Data
T-code PA30
At Maintain Master Data screen, follow below steps:
8
USER MANUAL

System will show below screen, then click Create button:
System will show below screen:
Fill the fields below:
9
USER MANUAL

Field Name Description M/O/ User Action and Values

C
Start Start date of basic M
pay
To End date of basic M Always fill 31.12.9999
pay
PS Type Pay Scale Type M Defaulted based on company:
01: SBL
PS Area Pay Scale Area M Defaulted based on area:
01: Jakarta
02: Surabaya
03: Kalimantan
Reason Reason for changing O
PS Group Grade M Grade is associated with ESG at
IT0001
PS Level Level M
Basic Salary Basic Salary amount M For grade 3D-10, the amount is
defaulted with UMR amount. For
others, the amount must be filled
manually.
Press button or Enter to continue process.
Legend : M = Mandatory ; O = Optional ; C = Conditional
10
USER MANUAL

2.1 Increase Basic Pay
Transaction access:

T-code PA30
- Click Overview button.
- Then,
11
USER MANUAL

- System will show Basic Pay menu, change relevant information:
- Press button or Ctrl + S to save the data.
12
USER MANUAL

3 RECURRING PAYMENT / DEDUCTION
Infotype Recurring Payment/Deduction (0014) is used to store recurring allowance or

deduction.
3.1 Maintain Allowances/Deduction (Amount)
Transaction access:

T-code PA30
Fill the value below:
13
USER MANUAL


C
Personnel no. M
Sty / Wage M
Type
Press button Create ( ) melanjutkan proses.
System will show screen below:
Fill the value below:

C
Start Start date M
To End date M
Amount Amount C For WT2020 and WT2030, amount
is calculated automatically by SAP,
based on relevant parameters.
Number Number C Number is relevant for WT2010.
Press button or Ctrl + S to save data.
14
USER MANUAL

3.2 Mantain Position Allowence (POSA) and Length of Service Allowence (LOSA)
POSA in SBL can calculated automaticaly (indirect valuation) by SAP based on Job Family or Job.
The value will be stored in IT0014.
LOSA in SBL can be calculated by SAP based on Length Of Service Employe in IT0041 then the
value will be automaticaly calculate besed on Job Family
To mapping the value for two of this WT, we can set in ZHRT007.
After that fill Job Family in IT0001 (organization assignment)
To get the amount value automaticaly from SAP user must create this allowence (WT2020 and
WT2030) in IT0014 and leve it blank for amount field then save.
15
USER MANUAL

4 ADDITIONAL PAYMENT / DEDUCTION
Infotype Additional Payment/Deduction (0015) is used to store additional allowance

or deduction.
4.1 Maintain Allowances/Deduction (Amount)
Transaction access:

T-code PA30
16
USER MANUAL

Fill value below:

C
Personnel no. M
Sty / Wage M
Type
Press button Create ( ) to continue process.
Fill value below:

C
Amount M
Date of Origin M
Press button or Ctrl + S untuk save data.
17
USER MANUAL

4.2 Mantain Inpatient & Outpatient

Some wage type (outpatient and inpatient) has additional information to fulfill. There
are some validation regarding limit of outpatient/inpatient when entering the amount.
The validation for two kind of this wage type are:

1. Inpatient limit and outpatient limit are seperate limit but all of them based on
Basic salary. For inpatient the limit is 1x basic salary, for outpatient the limit is
2x basic salary
2. In additional field you can fill hospital name, famiy member type and family
member name for administration purpose who claim this allowence.
18
USER MANUAL

5 OFF-CYCLE PAYMENT
Infotype Additional Off-cycle (0267) is used to store off-cycle payment, for example
THR or incentives.
Transaction access:

T-code PA30
19
USER MANUAL


C
Personnel no. Nomor NIK M
InfoType M

C
Amount M
Payment date M
Off-cycle M Always fill 0002
reason
Payroll O Always empty
Identifier
20
USER MANUAL

6 EMPLOYEE REMUNERATION INFO
Infotype Employee Remuneration Info (2010) is used to store adjustment time

related allowance. Adjustment must be done because time evaluation 21-31
December cannot be processed automatically by payroll January. It must be
calculated manually and entered at IT2010.
Transaction access:
SAP Menu Human Resource -> Time Management -> Administration ->
Maintain Time Data
User Menu Time Management -> Administration -> Time Data -> Maintain
Time Data
T-code PA61
Fill the field below:

C
Personnel no. M
Sty / Wage M
Type
21
USER MANUAL


C

C
Date M
Amount C Fill amount or number based on user
Number C decision.
7 TAX DATA INDONESIA
Infotype Tax Data Indonesia (0241) is used to store NPWP and PTKP details.
Transaction access:
22
USER MANUAL


T-code PA30
At Maintain Master Data screen, follow step below:

C
Personnel no. M
23
USER MANUAL


C
From Start date M Hiring date
To End date M 31.12.9999
Personal Tax NPWP number O
ID
NPWP NPWP Registration O
Registration Date
Date
Married for Tax Married for Tax O Tick X if married
purposes purposes
Spouse benefit Spouse benefit O Tick X if has spouse benefit
No of No of dependant M Fill with F to read from IT0021
dependant
Unemployment Unemployment Ref C Fill if woman married and has spouse
Ref No No benefit
24
USER MANUAL

8 JAMSOSTEK DATA INDONESIA
Infotype Jamsostek Data Indonesia (0242) is used to store Jamsostek ID and

Jamsostek type of JPK (single/married).
Transaction access:

T-code PA30
At Maintain Master Data screen, follow step below:
25
USER MANUAL


C
Personnel no. M

C
From Start date M
To End date M
Identification Jamsostek ID M Leave blank if still unkown.
No.
Married for Married for C Tick ifparticipating JPK married
Jamsostek purposes
26
USER MANUAL

9 PREVIOUS EMPLOYMENT DETAILS
Infotype Previous Employment Details (0694) is used to store previous income tax
data, incase of employee coming from other company or contract extention with
changing personnel number.
Transaction access:

T-code PA30
At Maintain Master Data screen, follow steps below:
Isi field-field dalam sebagai berikut:
27
USER MANUAL


C
Personnel no. M
28
USER MANUAL


C
Date of Origin Join date M Filled with hiring date
Total regular Previous income M Refer to point 14 Form 1721-A1 or
income WT/412+WT/413 at CRT latest
previous PERNR.
Total regular Previous tax M Refer to point 21 Form 1721-A1 or
income tax WT/424 at CRT latest previous
submitted PERNR.
Married for tax M The values must be same with data
purposes at IT0241.
Spouse benefit M
Number of M
dependents
29
USER MANUAL

10 MASS PROCESSING DATA
Basically the data input process can be done through a variety of processes, such as
manual input or upload with LSMW. However, manual input or upload with LSMW
requires user to do calculations outside first before put into SAP. These programs
below help perform calculations automatically allowances. The results of the
program is to upload allowance into IT0015 or IT0267 or IT2010.
10.1 THR
This program will generate THR value. Importance prerequisite of the program is
date type 01 (Date of entry) in IT0041 as a reference for the calculation pro-rate
THR.
SAP Menu
User Menu
T-code ZHRE001
At Proses THR screen, please follow this steps
30
USER MANUAL


No Field Name Description M/O/ User Action and
. C Values
1. THR Date Fill with Hari Raya date at M Election date
the year determines Start Date
and End Date period,
count 30 days before
Hari Raya.
2. Employment Status karyawan M Di-default 3
status (activemeans of active
employees over a
period of 30 days before
Hari Raya. Employees
leaving prior to the past
30 days did not get
THR.
3. Test Run Tick if want to see the data O
before upload.
Untick when u want to
upload.
4. Payment Date THR date will be process, as M
a reference for date ini
IT0015/0267
5. Radio Button: Choose this button if THR O
Additional process along with the
Payment payroll regular
(0015)
6. Radio Button: Select this button if you want O
Off-cycle the process does not
(0267) coincide with the regular
payroll or off-cycle
12 Press button atau tombol F8 untuk mengeksekusi data.
31
USER MANUAL

Setelah itu sistem akan menampilkan karyawan yang memperoleh THR:
Field-field yang muncul adalah:

No Field Name Description
.
1 Exception Sign of success or failure of upload THR
2 Infotype Infotype to store THR value
3 Subtype Wage type code for store THR
4 Wage type Wage type text THR storage
5 NIK Nomor Induk Karyawan
6 Name Employee name
7 Date THR process date
8 Base THR THR base calculation
9 Faktor Pengali THR multiplier
10 Nilai THR Final THR value(Full)
11 THR Prorata Employee prorate value
12 THR THR Final value
13 THR Prorata Multiplier factor value x THR Prorate
Final
14 Message Sign of success or failure of upload THR
10.1.1 MANTAIN THR RATE FACTOR TABLE

SAP Menu
User Menu
32
USER MANUAL

T-code ZHRT002
This Table will store THR rate based on employee length of service to get THR calculation result
33
USER MANUAL

10.2 Incentive
Program ini meng-generate nilai Incentives.
SAP Menu
User Menu
T-code ZHRE002
Pada screen Upload Incentive, ikuti langkah-langkah sebagai berikut
34
USER MANUAL

No Field Name Description M/O/ User Action and

. C Values
1. Standard HR Start date End date M
selection Personnel number, PA, PSA,
dll
2. Payment Date THR process date, M
regerence for date in
IT0015/0267
3. Incentive Incentive amount M
amount
4. Test Run Tick if you want to see the O
data before upload process.
Untick apabila akan
melakukan proses upload.
5. Radio Button: Tick this button button if O
Additional Incentive process with
Payment regular payroll
(0015)
6. Radio Button: Tick this button button if O
Off-cycle Incentive not process with
(0267) regular payroll or off-cycle
12 Press button or F8 to exection data.
And system will display a window that show all employee who get Incentive like
picture below.
Field-field that appear ini this window:
35
USER MANUAL

No Field Name Description

.
1 Personnel Area
2 Personnel
Subarea
3 NIK
4 Employee
Name
5 Add. Payment
Type
6 Payment Date
7 Incentive
Amount
8 Status
9 Message Sign success or failed for upload data
36
USER MANUAL

11 PAYROLL PROCESSING
After all master data related to payroll completely input and time evaluation already
processed, then payroll process can start.
11.1 Payroll Control Record
Payroll control record and infotype 0003 (Payroll Status) plays an important role in
determining the period of the payroll. Payroll control record to control and limit the
payroll period in general, while infotype 0003 (Payroll Status) control period and
individual limits per employee.
Payroll control record
37
USER MANUAL

Infotype 0003 (Payroll Status)
38
USER MANUAL

Retroactive Scenario
39
USER MANUAL

11.2 Flow Payroll
payroll process can be described as follows:
In the event of correction, then the field infotype 0003 will be updated.
Thus, when we re-run payroll using matchcode W to run only employees who
corrected it .
40
USER MANUAL

11.3 Payroll Simulation
The simulation process to ensure all payroll calculations correctly and appropriately
in accordance with the master data and time evaluation has been done. This process
does not update the database. Thus, the checks can only be done through a screen
simulations, not through payroll report.
Transaction access:
SAP Menu
User Menu Payroll Indonesia -> Simulate Payroll
T-code PC00_M34_CALC_SIMU
On "Maintain Master Data" screen follow the steps:

C
Payroll Area Fill with payroll Area code M
41
USER MANUAL


C
Other period Fill payroll period for C
simuation
Personnel If the simulations carried C
Number out for all employees in
certain Payroll area then
clear the field "Personnel
Number".
Schema Fill with ZID00 M
Forced Retro Fill with the previous C
Accounting as period when desired retro
of to the previous period
Display Log Tick if you want to display C
Payroll log
Remuneration Fill with ZRM C There are 3 variants payslip
statement for each company: SG
parameter (ZRM2), SP (ZRM3), ST
(ZRM4)
Press button or F8 to exection data.
Then the system displays the results of running the regular payroll. When clicked at
the payroll log, it will display payroll run summary:
42
USER MANUAL

43
USER MANUAL

11.4 Release Payroll
If the payroll simulation process has been completed and is ready to run payroll,
payroll release process is carried out. This process resulted in all the master data
associated with payroll can not be maintained in the current month and the previous
period.
Transaction access:

User Menu Payroll Indonesia -> Payroll Accounting -> Release Payroll
T-code PA03
On "Maintain Master Data" screen follow the steps as follow:

C
The system will display the following menu:
44
USER MANUAL

1. Click on the button Released f. payroll to make payroll release.
2. Then click Save to save the changes.
45
USER MANUAL

11.5 Run Payroll
The process is basically similar to the simulation, but the payroll run will update the
database.
Transaction access:
SAP Menu
User Menu Payroll Indonesia -> Start Payroll
T-code PC00_M34_CALC
46
USER MANUAL

47
USER MANUAL


C
Current Period Fill payroll period for M for run payroll, make sure to
running payroll use Current Period
certain Payroll area then
Number, if the simulation
would do for certain
employees then enter the
desired employee
PERNR
Forced Retro Fill with the previous C
Accounting as period when desired retro
of to the previous period
Test Run (no Untick if you want to run C
update) payroll
Display Log Tick if you want to display C
Payroll log
Remuneration Fill with ZRM C
statement
parameter
Press button or F8 to execute data.
Then system will be display payroll regular result
48
USER MANUAL

11.6 Payroll Correction
When payroll found data that must be corrected, then do the payroll correction. This
process will open the lock master data.
Transaction access:

T-code PA03

C
Payroll Area Isikan kode payroll Area M
System will show the menu like below::
1. Click on the button Rel. f. Correction to make payroll release.
49
USER MANUAL

2. Then click Save to save the changes
50
USER MANUAL

11.7 Exit Payroll
This process similar with closing processing in Accounting. if result of payroll is

considered valid, then do exit payroll. After exit payroll, master data will be open
back. Special for exit payroll Desember, Update the field Earliest retro acctg period
to date 1 January next year. This is to keep exit payroll at December, is no longger
possible to update the payroll master data prior to January 1 next year.
Transaction access:

T-code PA03
Pada screen Maintain Master Data screen ikuti langkah-langkah sebagai berikut

C
Payroll Area Fill payroll Area Code M
51
USER MANUAL

11.8 Troubleshooting
Here will be discussing errors that may rise as simulation or run payroll. These errors
usually occur during payroll simulation, including the cause : :
No. Error Penyebab

Data IT0242 (Jamsostek) or
IT0319 (pension / insurance)
does not exist, while the
employee is required to have
the infotype.
Data IT0241 (Tax) does not
exist, while the employee is
required to have the infotype.
Retirement date or complete

data does not exist in IT0041
contract (date type Z3) or
employees retired /
completed contracts.
Data IT0007 (Planned
Working Time) or IT0008
(Basic Pay) does not exist,
while the employee is
required to have the infotype
Data cost center in IT0001
doesnt exist.
Data WkHrs / period value is
0. Should contain 173.00.
This is due to creation
IT0008 done before IT0007.
This is due to the smaller
value of the discounted
income (take home pay
minus).
Make adjustment to the
existing pieces that take
home pay is not a minus.
52
USER MANUAL

12 OFF-CYCLE PROCESSING
Off-cycle payroll processing is a payroll processing outside regular payroll period.

Generally only run one type of benefit. such as THR or Incentives. This process
doesnt count the deduction going on regular processing.
12.1 Off-Cycle Simulation
Transaction access:
SAP Menu
T-code PC00_M34_CALC_SIMU
On the screen "Maintain Master Data" follow the steps as follows :
53
USER MANUAL


C
Payroll Area Fill payroll area code M
Other period Fill payroll period that will C

be simulate
the Payroll area of
interest then clear the
field "Personnel Number".
Off-Cycle Fill with off-cycle period M
Payroll date
Forced Retro Fill with previous period C
Accounting as when desired run retro to
of previous period.
Display Log Thick if you want to show C
payroll log
statement
parameter
Press button or button F8 to execute..
54
USER MANUAL

Then system will be display result of payroll simulation.
55
USER MANUAL

12.2 Run Off-Cycle Payroll
Transaction access:
SAP Menu
T-code PC00_M34_CALC
On the screen "Maintain Master Data" follow the steps as follows:
56
USER MANUAL


C
Payroll Area Fill with payroll area code M
Other period Fill with payroll period C

desired to be simulate
the Payroll area of
Off-Cycle Fill with off-cycle date M
Payroll
Forced Retro Fill with previous period C
Accounting as when desired run retro to
of previous period.
Display Log Thick if you want to show C
payroll log
statement
parameter
Press button or Button f8 to execute.
57
USER MANUAL

Then System will show simulation result.
58
USER MANUAL

13 REMUNERATION STATEMENT / PAYSLIP
Here is explained how to show and print the employee payslip.
13.1 Display Payslip
Transaction access:
SAP Menu
User Menu Payroll Indonesia -> Print Remuneration Statement
T-code PC00_M34_CEDT
59
USER MANUAL


Field Name Description M/O/C User Action and Values
Payroll Area Fill payroll Area code M
other period Fill with payroll period C

desired to be simulate
Number out for all employees in the
Payroll area of interest then
Number". but if you want
specify the personall
number, fill personal
number of emplyee.
Form Name M :
Print current M
period
Print M
retroactive runs
Layout of M
retroactive
Sort retroactive M
runs
Output M
language
Press button or button f8 to execute.
60
USER MANUAL

Maka sistem akan menampilkan seperti berikut:
61
USER MANUAL

62
USER MANUAL

13.2 Print Payslip
- To print the payslip you can follow this step:
- Then the system will show dialog box like below:
63
USER MANUAL

- Properties menu will displayed like picture below:
After double click then system will be show menu like below :
64
USER MANUAL

- System will be return to the printer selection menu as in the previous step.
Can be seen the difference with the first printing menu, there is the "Time of
print" are marked with a blue box. Be sure always choose the "X Print
immediately" if you want to print to the printer directly.
65
USER MANUAL

14 GENERAL PAYROLL REPORT
After running payroll, user can output payroll results through payroll report, one of
which is the General Payroll Report. This report is a custom report
SAP Menu
User Menu Additional Payroll -> Report -> Report Payroll
T-code ZHRR002
14.1 Setting Variant (Module)
This report is designed to be able to output with a flexible user as desired
Transaction access:
SAP Menu
User Menu Additional Payroll -> Table -> Maintain Table Module
T-code ZHRT005
66
USER MANUAL

67
USER MANUAL


C
Module Module code you want to M
use
Module Text Module short description M
14.2 Setting Table Item
Here defined detail item from each module created above:.
Transaction access:
SAP Menu
User Menu Additional Payroll -> Table -> Maintain Table Item
T-code ZHRT006
At Maintain Master Data screen, follow this steps:
68
USER MANUAL


C
Item M How to fill item:
Module Code add with item
sequence.
Eg: 107001.
Seq. No. Column sequence that M
will appear/display in
report
Module Text Item short description M
14.3 Setting Table Wage Type
Transaction access:
SAP Menu
User Menu Additional Payroll -> Table -> Maintain Table wage type
T-code ZCHRT_WT01_2000 / ZCHRT_WT01_3000 /
ZCHRT_WT01_4000
At Maintain Master Data screen, follow this steps:
69
USER MANUAL

Field Name Description M/O/C User Action and Values

Module M
Item M
Program Name M ZHRR002
Operation Operation calculation M Can only be filled by +
dan -.
Seq. No. Key if it takes more than M
one line in one module and
the same item.
PA Authorization limit for each M If users wrong enter PA
personnel area value, then the system will
not save the changes
made.
Wage type 1 Wage type 1 M
Wage type .. Wage type to-n C
Row Item will be display at row-n M
Column Item will be display at M
column -n
70
USER MANUAL

14.4 Run (ALV Mode)
Here are described to run report for the purposes of downloading to Excel and
analysis.
Transaction access:
SAP Menu
T-code ZHRR002
On Report screen follows this steps:
71
USER MANUAL

No. Field Name Description M/O/C User Action and Values

1. ALV - Year to Date Result, click C
if you want to show YTD
data
- Select the report type to
do the display on screen
or exported to excel.
- In the field, select the
layout that has been
made (to be described in
the next step)
72
USER MANUAL


2. Module Choose module C
Special run Fill for display off-cycle C

payroll data
3. Additional Splitting choose. M
Click show header & footer,
for display header and
footer information
4. Signee Input footer information, C
Information like signature.
After execute system will display new screen :
73
USER MANUAL

Can be seen on the screen, that to show the report in ALV mode there are a lot of
columns to be displayed either needed or not and it can be removed if desired some
unwanted columns.
Here are the steps to remove the unwanted columns in ALV mode:
After click at Copy ( ) button ALV display modes are as follows:
74
USER MANUAL

Changes can be seen after the election column (layout editing table). If the selection
of those columns are used then the layout can be saved. To perform layout storage
can be done by following these steps:
To use the saved layout can be done during initialization initial payroll report on ALV
field.
To do export to a spreadsheet file can be done by:
75
USER MANUAL

1.
2.
3.
4.
5. Microsoft Excel will appear, then save the document to do in Microsoft Excel
(spreadsheet application used)
76
USER MANUAL

14.5 Run (Print Mode)
Here are described the run report for printing purposes.
77
USER MANUAL

78
USER MANUAL

No. Field Name Description M/O/C User Action

and Values
1. Text report - Choose a layout that will be used will C
be grouped based on what.
- Special for PA, PSA, Cost Centre on
Additional (No. 6 in the figure) must
choose Split by Cost Centre
2. Module Select the module to be selected C
Special run Fill to display off-cycle payroll data C
Click show header & footer, for display
header and footer information
4. Signee Input footer information, like signature. C
Information
5. Printer Input footer information, like signature. C
Destination
Setelah dieksekusi maka sistem akan menampilkan tampilan seperti berikut:
79
USER MANUAL

15 BANK TRANSFER
15.1 Bank Transfer Process
Here is explained how to generate a txt file for bank transfer access:
A. First step we must run Pre.program DME first
SAP Menu
User Menu Payroll Indonesia -> Payroll Accounting -> Bank Transfer ->
Pre.program DME
T-code PC00_M34_CDTC
80
USER MANUAL


C
Payroll Area Isikan kode payroll Area M
Other period Isi periode payroll yang M

hendak disimulasikan
the Payroll area of
Company Code If the simulations carried C
out for all employees in
the Payroll area of
field Company Code
Personnel area If the simulations carried C
out for all employees in
the Payroll area of
field Personnel area
Subarea out for all employees in
the Payroll area of
field Personnel Subarea
Payment Always fill with T M
Method (Transfer)
Test Tick for simulation C
purpose (test)
81
USER MANUAL

After execute system will display as below:
After that release the test check mark and run again to create Program run
date as show in picture below
82
USER MANUAL

B. Second step : After Run Pre.program DME run Create DME to get the .txt file
SAP Menu
User Menu Payroll Indonesia -> Payroll Accounting -> Bank Transfer
->Create DME(SWIFT MT100)
T-code PC00_M34_FFOT
Select Program Run date and choose the date which already generated by Pre
program DME
83
USER MANUAL


C
Program Run Choose program run date M
Date from step numbr 1 result
Identificaion Will be fil automatically C

feature after choose program run
date
Payment Always fill with T C
method (Transfer)
Print Control Always choose M
Payments in MT Format
and Print payment
summary
Press button atau tombol F8 untuk mengeksekusi data.
Than system will show the result
84
USER MANUAL

Click at the file name in red box then system will show
After click the system will display a window
Create .txt file name in file name field, you can also choose where you want to save
this .txt file by click at browse symbol in the right of file name field then clik then
system will create the txt file.
85
USER MANUAL

15.2 Bank Transfer Report
Di sini dijelaskan report bank transfer untuk keperluan pengiriman data take home
pay karyawan ke masing-masing bank.
Transaction access:
SAP Menu
T-code ZHRR002
On Payroll Report screen follows this steps
86
USER MANUAL

No. Field Name Description M/O/C User Action

and Values
1. Text report - Choose a layout that will be used C
will be grouped based on what.
- Special for PA, PSA, Cost Centre on
Additional (No. 6 in the figure) must
choose Split by Cost Centre
2. Module Select the module to be selected C Choose Bank
Transfer
(1200)
Special run Fill to display off-cycle payroll data C
Click show header & footer, for display
header and footer information
4. Signee Input footer information, like C
Information signature.
5. Printer Input footer information, like C
Destination signature.
After execute system will display
87
USER MANUAL

16 WAGE TYPE REPORTER
After running the payroll, the user can issue the results of payroll reports through
payroll solution, one of which is the Wage Type Reporter. This report is a standard
report
Transaction access:
SAP Menu
User Menu Additional Payroll (SGG) -> Wage Type Reporter
T-code PC00_M99_CWTR / ZCHRPY03
On Wage Type Reporter screen follow this step as follow:
88
USER MANUAL


C
the Payroll area of
field Personnel Number,
If the simulations carried
out for specific employee
fill the personnel number
field
Company Code Company code C
Personnel Area C
Personnel C
subarea
Employee C
Group
Employee C
subgroup
Payroll Area Fill with payroll area M
Regular Payroll Fill payroll period for C
Run simulation
Wage type Fill wage type Isikan C
wage type you want to
appear
89
USER MANUAL


C
Object Selection Choose layout table (field C
- field you want to display)
Layout determines the

breakdown data will appear.
For example:
Personnel number is
selected, the report will
breakdown by NIK.
Wage type is selected, the
report will breakdown by
wage type.
With this option, the user can
determine the level of
segregation repor.
Output M
Press button or button f8 to execute..
90
USER MANUAL

Tampilan SAP List Viewer:
To display a report that lists the wage type with the bank and his account, be sure to
choose the breakdown by Wage Type.
91
USER MANUAL

17 DISPLAY PAYROLL RESULT
To get the details of payroll result, the user can run the Display Payroll Result
Report. This report is a standard report .
Transaction access:
SAP Menu
User Menu Payroll Indonesia -> Tools -> Display Payroll Result
T-code PC_PAYRESULT
On Display Payroll Result screen follow this step as follow:
- Input Employee NIK then press Enter at keyboard atau ikon .
- Complete the instructions as in the following picture::
Current Indicator : O (old), O (previous), A (active).

For Period : Proces payroll for a particular month
InPeriod : Proces payroll ForPer month at InPeriod month
- System will display menu as follow and follow instuction as in picture.
92
USER MANUAL

- System will display payroll result as follow
93
USER MANUAL

18 JAMSOSTEK REPORT
Here described jamsostek report for the purposes of reporting to the Social Security
Office.
Transaction access:
SAP Menu
User Menu Payroll Indonesia -> Sub activities -> Per payroll period ->
Reporting
T-code ZHRR001
on Maintain Master Data screen follow this steps as follows:
94
USER MANUAL


C
Payroll Area Fill payroll Area code M
Other period Fill payroll period that you C

want
Personnel If the report carried out C
Number for all employees in the
Payroll area of interest
then clear the field
Personnel Number, If
the simulations carried
out for specific employee
fill the personnel number
field
Personnel Area C
Jamsostek Choose grouping C
Grouping
Legal C
Jamsostek
report
Other report C
Print format M
selection
Press button or button f8 to execute..
System will display as follow:
95
USER MANUAL

Example display of each form:

1. Form 1A, as well as on-report to another report. Layout table in this form can
also be customized, and can also be exported to a spreadsheet or document
format.
2. Form 2, n this form there are only editing menu layout:
96
USER MANUAL

97
USER MANUAL

3. Form 2A, layout table on this form can also be customized, and can also be
exported to a spreadsheet or document format.
98
USER MANUAL

4. Yearly, layout table on this form can also be customized, and can also be
exported to a spreadsheet or document format.
99
USER MANUAL

19 AD-HOC QUERY
Here described ad-hoc queries that are flexible.
Transaction access:
SAP Menu
User Menu Personel Management -> Administration -> Info System ->
Reports -> Ad Hoc Query
T-code S_PH0_48000510
On Maintain Master Data screen follow this steps as follow:
100
USER MANUAL

System will display a window as picture below:
To do query follow these steps:
101
USER MANUAL


1. Field group - At group field ( O
/fields ), click icon
Chose fields for
query.
2. Output At the chosen field C
tick output to display
on the menu no. 3.
3. Preview the results of C
the selection query
on field
4. ight-click one of the C
fields of the selected
record. And a menu
no. 5 will appear.
5. Menu Right Choose Only Value C
Click (red sign at no 5) for
display value in each
record
6. Selection If need to do C
selection (filter) in
query, tick this option.
If you want to display
all do not tick
7. Value Fill selection criteria C
that you want from
condition menu
condition no.6.
8. Hitlist Click on this button to C
display the number of
records to be
processed.
9. Click icon or Press button F8 in keyboard.
102
USER MANUAL


Example for query result :
10. Click icon to save quary result.
103
USER MANUAL

20 POSTING TO ACCOUNTING
Here is described process of posting payroll to Accounting.
20.1 Test Run and Simulation
Before running the actual posting, need to do the post simulation first. This is
because in the process of posting payroll, SAP did not recognize document park
stage
Transaction access:
SAP Menu
User Menu Payroll Indonesia -> Subs. Activities -> Per Payroll Period ->
Reporting -> Posting Accounting -> Create Posting Run
T-code PC00_M99_CIPE
On the screen "Maintain Master Data" screen follow the steps as follows:
104
USER MANUAL


C
Period Period to be processed M
Payroll Area Input payroll area M
(Period)
Offcycle Payroll Especially for posting off-cycle, C

Run filled with A and process date
Type of T: Test run ensure the M
Document correct setting in HR (account
Creation balance)
S: Simulation run ensure
the correct settings in FICO
O: Production run run live
Above three types are
performed sequentially, start
from T O
Posting date Period Definition: set date at M
25
Payment Date: set date at 25
Manual: If you want to
manually specify the date of
posting, click on the manual,
then fill the date.
Document date Fill in the desired document O
date. When emptied, it will
default to the date of ter-
system.
Posting variant Choose SAP M

105
USER MANUAL

106
USER MANUAL

System will display menu as shown bellow:
If the amount is 0, meaning document balance. Click the back button ( )to
continue the simulation process.
Repeat the process run but the type of document creation select "S" to do
simulations, and then click the executable as shown below:
107
USER MANUAL


Click on the Document Overview to continue.
Double click at document that you want to see.
108
USER MANUAL

Then the system will display the following screen:
109
USER MANUAL

20.2 Production Run
Here is described the process of Real posting .

To make a release and posting documents, click the back button ( ) at menu bar
until appears on the posting screen to maintain master data again, then change the
"Type of Document Creation" select "P" to do releases and posting documents.
Continue this steps as before to execute the data.
110
USER MANUAL

20.3 Release Document
Here explained the way to release posting document. This transaction can only be
run by users who have posting authorization approval. To release posting document
please refer to this steps:
1.
2.
3.
111
USER MANUAL

4.
20.4 Approve Document
Here explained the way to approve document posting.
This transaction can only be run by users who have posting authorization approval.
After the document release, click back icon ( ). Then system will display a menu
like picture shown below.
Click at Posting Run Overview to start posting process.
112
USER MANUAL

Then system will display a menu like picture shown below.
Click the document that you want to (All documents released). Click icon Posting
Document ( ).
After that system will display a new confirmation window to post the document, then
click Immediately to post the document.
Then system will display as below:
113
USER MANUAL

20.5 Display Document
Here explained the way to display document posting.
Click back icon ( ) at SAP menu bar.
Then the system will return to the previous view, to see the status of the document
that already post before we can use menu Edit -> Filter -> Delete filter
It would appear that the document that we had been posting before with status
Documents posted. at post number, double click on the field is given in picture
below.
Then the system will display the overview documents again. After that check number
then choose menu go to at menu bar: Goto -> Accounting documents as picture
shown below.
114
USER MANUAL

The system will display the following menus as picture below. Do as instructed in
picture
Then system will display Accounting document as picture below:
115
USER MANUAL

20.6 Reverse Posting
Here is described a process of reverse posting document. Reverse postingg can be

said cancellation at previous post. Especially for payroll, the reverse process can
only be done from the SAP-HR
Transaction access:
SAP Menu
User Menu Payroll Indonesia -> Subs. Activities -> Per Payroll Period ->
Reporting -> Posting Accounting -> Edit Run
T-code PCP0
At Maintain Master Data screen follow this steps:
Delete filter di menu Edit -> Filter -> Delete filter
Then system will show all document as picture below:
- Check the document to be direverse (as picture shown above)
116
USER MANUAL

- Choose at menu bar: Edit => Reversal => Reverse documents
- System will ask for approval to reverse the document, choose Yes to start
reverse.
- Then system will ask confirmation on how to reverse, choose Immediately.
- Then system will display a screen as picture below
- Click back ( ) at SAP menu bar, to continue reverse process
117
USER MANUAL

- Then we can see the status of document had been changed, as shown below:
double click on a document that was processed to see accounting documents.
- The system will display a screen similar to the following:
- Give Check mark at the document that already reverse.
- Then choose SAP menu bar: Goto -> Accounting documents as shown in
the picture.
- After click accounting documents system will display screen as picture below
and did as instructed picture.
118
USER MANUAL

- Then, system will display accounting:
- Can be seen below is a screenshot of the first post (before reverse). Original document
number be reverse with new number.
119
USER MANUAL

21 TAX REPORT
21.1 tax reports for form 1721, 1721 A 1721 A1 dan E-SPT
This section will discuss how to generate tax reports for form 1721, 1721 A 1721 A1
dan E-SPT
120
USER MANUAL

SAP Menu
User Menu Payroll -> Asia Pasific -> Indonesia -> Sub activities -> Reportin
-> Tax
T-code PC00_M34_CTAX1 / ZHRR006

C
Current Period Fill with payroll periode M For run payroll make sure for
always use current periode
121
USER MANUAL


C
Statutory Tax Fill with payroll Area code M check all form choice
Report
Print Format Choose SAP script to O
Selection print out format same ass
Indonesian tax form
Additional Complete the detail footer O
selection for for form 1721A1
form 1721A1
Press button or button F8 to execute.
After execute the system will show a window like picture below
You can click on 1721, 1721 A, 1721 A1 to get tax report and also you can click on
display Etax Data for E-SPT
Form 1721 :
122
USER MANUAL

Form 1721 A
Form 1721 A1
123
USER MANUAL

E-Tax
21.2 Employee 1721-II Tax Report (ZHRR005)
This report is use to employee movement tax 1721-II (terminated, new join, new tax id,
transfer/mutation)
124
USER MANUAL

125
USER MANUAL


C
Current Period Fill with payroll periode M For run payroll make sure for
always use current periode
PSG for tax Fill with payroll Area code M check all form choice
office
Employee With Choose if you choose all O
Tax employee at selection for
form1721-II
selection for Choose for output O
form1721-II process
Press button or button F8 to execute.
126

SAP HCM Payroll User Manual

Hochgeladen von

Dokumentinformationen

Originaltitel

Copyright

Verfügbare Formate

Dieses Dokument teilen

Dokument teilen oder einbetten

Freigabeoptionen

Stufen Sie dieses Dokument als nützlich ein?

Sind diese Inhalte unangemessen?

Copyright:

Verfügbare Formate

SAP HCM Payroll User Manual

Hochgeladen von

Copyright:

Verfügbare Formate

USER MANUAL

SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual

USER MANUAL SAP HCM

Organizational Management User Manual

Document Revision History

Organizational Management User Manual

2.1 Increase Basic Pay............................................................................................................... 11

3 RECURRING PAYMENT / DEDUCTION...................................................13

3.1 Maintain Allowances/Deduction (Amount)............................................................................13

4 ADDITIONAL PAYMENT / DEDUCTION...................................................16

4.1 Maintain Allowances/Deduction (Amount)............................................................................16

10.1.1 Mantain THR Rate factor table......................................................................................... 34

11.1 Payroll Control Record......................................................................................................... 38

11.2 Flow Payroll......................................................................................................................... 41

11.3 Payroll Simulation................................................................................................................ 42

11.4 Release Payroll.................................................................................................................... 45

11.5 Run Payroll.......................................................................................................................... 47

Organizational Management User Manual

11.6 Payroll Correction................................................................................................................ 50

11.7 Exit Payroll........................................................................................................................... 52

12.1 Off-Cycle Simulation............................................................................................................ 54

12.2 Run Off-Cycle Payroll........................................................................................................... 57

13 REMUNERATION STATEMENT / PAYSLIP...............................................60

13.1 Display Payslip..................................................................................................................... 60

13.2 Print Payslip......................................................................................................................... 64

14 GENERAL PAYROLL REPORT.............................................................67

14.1 Setting Variant (Module)....................................................................................................... 67

14.2 Setting Table Item................................................................................................................ 69

14.3 Setting Table Wage Type..................................................................................................... 70

14.4 Run (ALV Mode)................................................................................................................... 72

14.5 Run (Print Mode).................................................................................................................. 77

15.1 Bank Transfer Process......................................................................................................... 79

15.2 Bank Transfer Report........................................................................................................... 85

16 WAGE TYPE REPORTER...................................................................87

20.1 Test Run and Simulation.................................................................................................... 103

20.2 Production Run.................................................................................................................. 109

Organizational Management User Manual

20.3 Release Document............................................................................................................. 110

20.4 Approve Document............................................................................................................. 111

20.5 Display Document.............................................................................................................. 113

20.6 Reverse Posting................................................................................................................. 115

21.2 Employee 1721-II Tax Report (ZHRR005).........................................................................124

Organizational Management User Manual

1. Organizational Management (OM), as cost center provider to costing payroll

Payroll cycle detail:

1. Input employee payroll master data

Organizational Management User Manual

Master data payroll:

Infotype Name Function

Organizational Management User Manual

SAP Menu Human Resources -> Personnel Management -> Administration

At Maintain Master Data screen, follow below steps:

Organizational Management User Manual

System will show below screen, then click Create button:

System will show below screen:

Fill the fields below:

Organizational Management User Manual

Field Name Description M/O/ User Action and Values

System will show below screen:

Organizational Management User Manual

2.1 Increase Basic Pay

SAP Menu Human Resources -> Personnel Management -> Administration