Romanian Emergency

Management Information System

Architecture
 Introduction
Romanian EMIS is a fully integrated information system connecting all EOCs and
others stakeholders for streamlining information sharing and decision support
for:
o daily routine
o emergency situations
Romanian EMIS supports all phases of emergency management : mitigation,
preparedness, response and recovery
Romanian EMIS is deployed in EOCs of National Emergency Management System
(NEMS):
o Primary national EOC (NEOC1)
o Secondary EOC (NEOC2)
o Bucharest EOC (BEOC)
o County EOC (CEOC)
o Ministry EOCs (MEOC)
 EMIS vs
National Emergency Management System
General Inspectorate for Emergency Other Organizations
Situations (GIES)

National level NEOC1 MEOCs

NEOC2

County Inspectorate for Emergency

Situations (CIES)

County level
Regional/County
CEOCs EOCs of other
Organizations

Local EOCs (Intervention

Subunits, Command
Local level Mobile EOCs Extensions
centers, major Economic
Agents EOCs
 EMIS Conceptual Model
In EMIS, EOCs are acting as
information hubs:
The information is centralized at:
County level (CEOC)
Ministry level (MEOC)
and is replicated at the national level
These locations are interconnected by
means of a WAN

In case of major emergencies, the CEOC is staffed with

emergency management and experts belonging to various
other independent organizations
NEOC1 plays a high-level coordinator role during emergency situations NEOC2 is activated in case of nation-wide
emergency situations
EMIS architectural model maps exactly on the current Romanian organization model of emergency management
4
 EMIS
Operational Processes
EMIS Initialization with
data needed for System Data Updates
Startup (Live database- updates Data Focus
(performed once, in order must be performed
to make the system permanently)
operational

Planning Response Recovery Operational

Focus

Decision Support
Response & Recovery Decision Support
Activities Analysis Decision
Support for Planning and Reports and Focus
Response Improvement Statistical Analysis
 Business Processes vs
Major Functionalities (1)
Planning:
o Planning Module with support from the others modules
o WebGIS Module (Planning Mode)
o Task Force Creation Module
o Finance and Budgeting Module

Response and Recovery:

o Emergency Situation Management Module with support from the others modules
o WebGIS Module (Emergency Situations Management module)
o Task Force Creation
o Evacuation Module
o Casualties, Damages and Material Loses Module

Alerting and Notification:

o Notification Module alone or integrated in Emergency Situation Management
 Business Processes vs
Major Functionalities (2)
Reporting:
o Situations and Reporting Module
o Intervention Reporting Module
o Budgeting and Financing Module

Creating, Management and maintaining EMIS

database (must be a live database):
o Organization Management Module
o Human Resource Management Module
o Logistics, Material Resources and Supply Chain Module
o Risk Management Module
o Hazardous Materials Management Module
o Evacuation Module (Hosting Spaces)
o WebGIS Module (Reference Components Management Mode)
o External Interfaces Module
o Media and Communication Experts
o Administration Module, Nomenclatures Administration Module
 County Level Operational Proceses
Other
112 sources

County EOC
EMIS

Information
Operational

Decision,
Requests
Reports,

Private and
Volunteer
Intervention Intervention
Subunit Services, Other
Institutions
 EMIS Information Workflows
MEOC 1
In Mirror
Dissemination
EMIS
NEOC2 NEOC1 NEOC1
EMIS EMIS Primary National EOC

Replication
NEOC2
MEOC m Secondary National EOC

Replication EMIS
International MEOC
Structures Dissemination Ministerial EOC
(NATO, UE)
CEOC
County EOC
CEOC 1 CEOC 2 CEOCn
EMIS EMIS EMIS

Decentralized structures, hazard economic agents, local commitees for

emergency situations
 EMIS Application Modular Structure
Public Information Dissemination

Risk Hazardous Material

Administration External Interfaces
Management Management

COMMUNICATIONS PLATFORM
Nomenclatures Human Resources
Administration Planning Management Organization
Management
EMIS Application

Logistics, Material
Plans Resources & Supply
WebGIS Chain

Task Force Creation

Finance & Emergency Situations
Budgeting Management Notification
112

Casualties Media &

Intervention
Damages and Evacuation Communication
Reports
Material Loses Experts

Situations & Reports

Reporting
 EMIS
Application Physical Architecture
 EMIS
Architecture Conceptual levels
EMIS Application

System Software
Infrastructure

Communication and Hardware Infrastructure

 Conclusions (1)
Covers all phases of emergency management: preparation, mitigation, response, recovery
Covers routine situations / major emergencies situation
Allows management and coordination of response to emergencies situations
Allows sharing of information among participating actors to solve an emergency situation
Ensure traceability of emergency management
Supports the achievement of high efficiency and performance indicators for emergency situation
interventions
Provides two working modes real and simulation. The latter can be used for training activities. Data
separation between the two modes is complete.
Manages activities related to evacuation operations
Keep track of victims and material damages
Keeps track of plans and procedures
Allows planning activities related to intervention
 Conclusions (2)
Provides structured and tiered notification for various target groups: operational
centers and professional intervention structures staff, emergency committee
members
Allows recording of information in the national catalog of risks
Provides management of organizations and individuals, human and material
resources management, management of hazardous substances
Consolidation of national emergency-related information
It allows real-time synthetic NEOC information on active emergency situations
It provides a nationally consistent approach to emergency management
Provides interface between the component institutions of the National Emergency
Management Situations
Provides various statistical and consolidated reports, both at county and national
level