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This topic itemizes all keyboard shortcuts for Excel 2016 for Mac. Keyboard shortcuts allow you to quickly complete commands and
functions without using a mouse. Many of the shortcuts that use the Ctrl key on a Windows keyboard also work with the Control key in
Excel 2016 for Mac. However, not all do. The shortcuts in this article refer to the US keyboard layout. Keys for other layouts might not
correspond exactly to the keys on a US keyboard.
NOTES:
If a shortcut requires pressing two or more keys at the same time, this topic separates the keys with a plus sign (+). If you have to press
one key immediately after another, the keys are separated by a comma (,).
The settings in some versions of the Mac operating system (OS) and some utility applications might conflict with keyboard shortcuts
and function key operations in Office 2016 for Mac. For information about changing the key assignment of a keyboard shortcut, see
Mac Help for your version of the Mac OS or see your utility application. Also see Shortcut conflicts later in this topic.
This topic assumes that JAWS users have turned off the Virtual Ribbon Menu feature.
In this topic
This table itemizes the most frequently used shortcuts in Excel 2016 for Mac.
To do this Press
Paste +V
or
CONTROL + V
Copy +C
or
CONTROL + C
Clear DELETE
Save +S
or
CONTROL + S
Undo +Z
or
CONTROL + Z
Redo +Y
or
CONTROL + Y or
+ SHIFT+ Z
Cut +X
or
CONTROL + X
Bold +B
or
CONTROL + B
Print +P
or
CONTROL + P
Open Visual Basic OPTION + F11
Fill Down +D
or
CONTROL + D
Fill Right +R
or
CONTROL + R
Insert cells CONTROL + SHIFT + =
Delete cells + HYPHEN
or
CONTROL + HYPHEN
To do this Press
Calculate all open workbooks +=
or
F9
Close window +W
or
CONTROL + W
Quit Excel +Q
Display the Go To dialog box CONTROL + G
or
F5
Display the Format Cells dialog box +1
or
CONTROL + 1
Display the Replace dialog box CONTROL + H
or
+ SHIFT + H
Paste Special + CONTROL + V
or
CONTROL + OPTION + V
or
+ OPTION + V
Underline +U
Italic +I
or
CONTROL + I
New blank workbook +N
or
CONTROL + N
New workbook from template + SHIFT + P
Display the Save As dialog box + SHIFT + S
or
F12
Display the Help window F1
or
+/
To do this Press
Select All +A
or
+ SHIFT + SPACEBAR
Add or remove a filter + SHIFT + F
or
CONTROL + SHIFT + L
Minimize or maximize the ribbon tabs + OPTION + R
Display the Open dialog box +O
or
CONTROL + O
Check spelling F7
Open the thesaurus SHIFT + F7
Display the Formula Builder SHIFT + F3
Open the Define Name dialog box + F3
Open the Create names dialog box + SHIFT + F3
Insert a new sheet * SHIFT + F11
Print + P or Control + P
Print preview + P or Control + P
Get started
Many keyboards assign special functions to function keys, by default. To use the function key for other purposes, you have to press
Fn+the function key. See the Use function key shortcuts section for information about how to enable and use function keys without
having to press Fn.
Shortcut conflicts
Some Windows keyboard shortcuts conflict with the corresponding default Mac OS keyboard shortcuts. This topic flags such shortcuts
with an asterisk ( * ). To use these shortcuts, you may have to change your Mac keyboard settings to change the Show Desktop
shortcut for the key.
If you need to perform this function with the keyboard only, please see the topic Accessibility in Office 2016 for Mac.
+D
Fill to the right CONTROL + R
or
+R
Define a name CONTROL + L
* These shortcuts may move in another direction other than down or up. If you'd like to change the direction of these shortcuts using
the mouse, on the Excel menu, click Preferences, click Edit, and then, under. After pressing Return, move selection, select the
direction you want to move in.
Use charts
To do this Press
Insert a new chart sheet. * F11
Cycle through chart object selection An arrow key
Excel 2016 for Mac uses the function keys for common commands, including Copy and Paste. For quick access to these shortcuts, you
can change your Apple system preferences so you don't have to press the Fn key every time you use a function key shortcut
NOTE: Changing system function key preferences affects how the function keys work for your Mac, not just Excel. After changing this
setting, you can still perform the special features printed on a function key. Just press the Fn key. For example, to use the F12 key to
change your volume, you would press Fn+F12.
If a function key doesn't work as you expect it to, press the FN key in addition to the function key. If you don't want to press the FN key
each time, you can change your Apple system preferences:
If you need to perform this procedure with the keyboard only, please see the topic Accessibility in Office 2016 for Mac.
The following table provides the function key shortcuts for Excel 2016 for Mac
To do this Press
Display the Help window F1
Edit the selected cell F2
Insert or edit a cell comment Shift + F2
Open the Save dialog Option + F2
Open the Formula Builder Shift+F3
Open the Define Name dialog +F3
Close +F4
Display the Go To dialog F5
Display the Find dialog Shift + F5
To do this Press
Move to the Search Sheet dialog Control + F5
Check spelling F7
Open the thesaurus Shift + F7 or Control + Option
+ +R
Extend the selection F8
Add to the selection Shift + F8
Display the Macro dialog Option+F8
Calculate all open workbooks F9
Calculate the active sheet Shift + F9
Minimize the active window Control + F9
Display a contextual menu, or "right click" Shift + F10
menu
Maximize or restore the active window Control + F10 or + F10
Insert a new chart sheet* F11
Insert a new sheet* Shift + F11
Insert an Excel 4.0 macro sheet + F11
Open Visual Basic Option + F11
Display the Save As dialog F12
Display the Open dialog + F12
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