BY-LAWS of the WEIDMAN BUSINESS ASSOCIATION

ARTICLE I NAME

The name of this organization shall be the Weidman Business Association, hereinafter referred to as
the WBA or the Association.

ARTICLE II PURPOSE OF THE ORGANIZATION

The purpose of the organization is to collaborate with the people, the town, and the vicinity in such a
way and on such projects as shall benefit the community as a whole through maintaining the Weidman
area as a safe, clean, attractive environment for locals and visitors alike. As the members of this
organization are in reality, representatives of these people, they must weigh all matters that come
before them very carefully and without prejudice or partiality. Since all monies that will pass through
this organization will come directly or indirectly from these people, they must be spent only for the good
of all.

ARTICLE III MEMBERSHIP

Section 1. MEMBERS

Weidman Business Association members shall be anyone living in the Weidman area that have
an interest in the betterment of the Weidman community and surrounding area.

Section 2. VOTING

Each membership shall have only one vote.

New members (members with less than one year membership) must have paid annual dues and
be active for 6 months to achieve Active Member status.

Renewing members (members with over one year membership) must have paid annual dues
and remain active to retain Active Member status.

To achieve Active Member status at least 3 of the following must be met:

o Attend at least 4 meetings annually (2 in the first 6 months for new members), to
include regular meetings, committee meetings, and/or special meetings.
o Volunteer at an event (e.g. BINGO, Weidman Days, Merchants Day, etc.).
o Organize additional fundraising events (e.g. Scrapbook Day, Community Dances, etc.).
o Networking with local businesses for events/fundraising.
o Or other activities deemed suitable by Association officers.

Section 3. DUES

Dues shall be issued at the December meeting annually. Dues are to be paid to the Treasurer by
March 1 to remain in good standing.

ARTICLE IV FINANCES

Section 1. INCOME
 The Weidman Business Association may raise funds by charging dues, through voluntary
contributions, hall rental fees, holding BINGO, and/or by fundraising events.

Section 2. EXPENDITURES

a. The fiscal year shall run from January 1 to December 31.

b. A budget shall be presented by the Executive Committee describing the planned
expenditures and projected income for the fiscal year.
c. The Executive Committee shall accept comments and suggestions from the general
membership for alteration of the budget, but the final decision with respect to the
budget is the sole province of the Executive Committee.
d. Any major expenditures not included in the budget may be approved by members at the
meeting at which they are presented.
e. Two signatures are required on all checks made by the Weidman Business Association
from any account when the amount is $250.00 or more.
f. Any donation received for which the donor has specified a particular use shall be used
for the specified purpose or returned to the donor. Such donations may be accepted or
rejected at the discretion of the President unless overruled by a majority of the
members of the Executive Committee.

Section 3. AUDIT

An audit of the books of the Treasurer will be held annually before the meeting in December.
Audits will be completed by an entity outside the organization when possible. If audits must be
completed in house, they will consist of three members appointed by the Executive Committee.

ARTICLE V MEETINGS

Section 1. GENERAL MEMBERSHIP MEETINGS

Meetings shall be held the second Thursday of each month at the Weidman Community Center
at 6:30 p.m. Members shall be reminded of these meetings via email at least two days in
advance. If the regular meeting should fall on a holiday, the date may be changed at the
previous meeting.

Meetings will be run following Roberts Rules of Order. Any member wishing to speak shall raise
his/her hand and address the President.

Section 2. VOTING

All questions must be decided by a majority vote of those present who are eligible to vote. All
members shall be entitled to introduce motions and participate in discussion, but only those
members who have paid their dues are eligible to vote.

Section 4. ORDER OF BUSINESS

a. Meeting called to order by presiding Officer.

b. Review and approval of agenda.
c. Review and approval of printed minutes of previous meeting.
d. Public comment.
 e. Reading of correspondence.
f. Treasurers financial report.
g. Reports of committees.
h. Old business.
i. New business.
j. Scheduling of next meeting.
k. Adjournment.

Section 5. WRITTEN BALLOTS

All questions of importance must be decided by a written ballot, the President to decide as to
the importance. However, if after the President has made his/her decision any member still
wishes for a written ballot, he/she may ask for it and his/her request will be individually granted.
The remaining members will vote openly.

Section 6. ABSENCE OF PRESIDENT/VICE PRESIDENT

In cases where both the President and Vice President are unable to attend a regularly scheduled
meeting, any member chosen by the majority present may act to hold the meeting.

Section 7. SPECIAL MEETINGS

The President can call a special meeting whenever he/she deems it necessary but all members
must be notified (notifications via email accepted) as to the time and purpose at least 24 hours
in advance, when possible. No business other than that for which the meeting is called can be
transacted.

ARTICLE VI OFFICERS

Section 1. GENERAL

The Officers of the Weidman Business Association shall be the President, Vice President,
Secretary and Treasurer.

Section 2. ELECTION

Officers shall be elected at the regular meeting in December for a term of one year beginning at
the January meeting. Officers are elected at the December meeting. Elections are completed by
written ballot.

Section 3. PRESIDENT

The President shall preside at Association meetings, represent the Association as needed,
manage contracts and/or legal documents, and shall act on any or all committees as he/she sees
fit. He/she must conduct the meetings with thoroughness and dispatch. The President shall
remain neutral in debate and will cast the deciding vote in the case of ties.

Section 4. VICE PRESIDENT

The Vice President shall preside in absence of the President and shall assist him/her in duties at
all times. The Vice President shall act as keeper of the By-Laws and update and disperse copies
 as needed. The Vice President shall also maintain a list of all current committees, standing and
otherwise.

Section 5. SECRETARY

The Secretary is the recording officer of the Association and the custodian of its records, except
those assigned to others, such as Treasurers books and the Vice President keeping of By-Laws.

These records are open to inspection by any person at reasonable times or by appointment.

The Secretary shall keep an accurate record of the attendance and proceedings of the meetings
and take care of all correspondence, except when a committee is authorized to do so in order to
carry out its own work.

It is the duty of the Secretary to keep a register of the members. The Secretary shall have at all
meetings a list of all current members and the minutes from previous meetings.

Section 6. TREASURER

The Treasurer shall be responsible for the receipt, care, and custody of all funds of the
Association. He/she shall receive all monies paid into the organization and deposit same in a
checking account with the local bank. He/she will check against this account for all routine
expenses and maintenance.

The Treasurer shall be prepared to render a report, including all bills to be paid, at all regular
monthly meetings showing the financial status of the organization. The Treasurer books shall be
open to inspection by any member of the Executive Committee.

The Treasurer shall keep detailed records of all income and expense records, especially where
membership dues are concerned. These records will include all monies and be categorized to
show available funds for each account and those funds designated for special projects or
purchases.

These records are open to inspection by any person at reasonable times or by appointment.

Section 7. VACANCIES

In the event of a midterm vacancy, nominations may be made for a replacement Officer to fill
the remainder of the term. A vote of those present at the meeting in which the vacancy is being
filled will take place including any/all consenting nominees.

Section 8. REMOVAL

Any Officer shall be subject to removal, with or without cause. A notice of such vote (notices via
email are permitted) shall be sent to all members at least seven days prior to the vote.

ARTICLE VII COMMITTEES

Section 1. GENERAL

Committees shall consist of at least two members appointed by the President. Each committee
shall include one Chairperson who reports on business to the membership and one Officer who
 reports to the Executive Committee. In the case of the BINGO Committee, the officers shall
designate the BINGO Chairperson in accordance with Bingo Act 382 of 1972 (R 432.21304).

Section 2. EXECUTIVE COMMITTEE

The Executive Committee shall consist of four Officers and shall manage the affairs of the
Weidman Business Association between general meetings, provided that the Executive
Committee may not, without previous membership voted approval, expend funds in excess of
$200.00 for items not previously budgeted (e.g. Weidman Days equipment rentals). In cases of
emergency (e.g. building damage, etc.) the Executive Committee may authorize an expenditure
over this level to be ratified at the following monthly meeting.

Section 3. BINGO COMMITTEE

The BINGO Committee shall consist of the BINGO Chairperson and at least one non-BINGO
working member and shall remain active as long as BINGO events are held by the Association.

Section 4. WELCOME AND CORRESPONDENCE COMMITTEE

The Welcome and Correspondence Committee shall be charged with welcoming new members
and informing them of WBA policies, etc., sending email notices, and the writing of thank you
correspondence.

Section 5. WEIDMAN DAYS COMMITTEE

The Weidman Days Committee shall be charged with organizing events, volunteers, and funds
for the annual Weidman Days event.

Section 6. ADDITIONAL COMMITTEES

The membership may, by resolution at any meeting, designate standing, ad hoc, and/or special
committees of the members. These committees shall be responsible for reporting on any
business completed at the following monthly meeting.

ARTICLE VIII BY-LAWS

Section 1. AMENDMENTS

Amendments to these By-Laws can be made only by a majority vote at a regular meeting and
must be done by a written ballot. All proposed amendments must be made in writing and
included in the agenda of the meeting at which they will be voted on. Amendments shall be
voted on by written ballot.

Section 2. REVIEW

These By-Laws shall be reviewed at least annually by a Committee consisting of at least three
members appointed by the President.

ARTICLE IX INDEMNIFICATION

The Association shall, to the extent legally permissible, indemnify each person who may serve or
who has served at any time as an officer, director, or employee of the corporation against all
 expenses and liabilities, including, without limitation, counsel fees, judgments, fines, excise
taxes, penalties and settlement payments, reasonably incurred by or imposed upon such person
in connection with any threatened, pending or completed action, suit or proceeding in which
he/she may become involved by reason of his/her service in such capacity; provided that no
indemnification shall be provided for any such person with respect to any matter as to which
he/she shall have been finally adjudicated in any proceeding not to have acted in good faith in
the reasonable belief that such action was in the best interests of the corporation; and further
provided that any compromise or settlement payment shall be approved by a majority vote of
those who are not at that time parties to the proceeding.

The indemnification provided hereunder shall inure to the benefit of the heirs, executors and
administrators of persons entitled to indemnification hereunder. The right of indemnification
under this Article shall be in addition to and not exclusive of all other rights to which any person
may be entitled.

No amendment or repeal of the provisions of this Article which adversely affects the right of an
indemnified person under this Article shall apply to such person with respect to those acts or
omissions which occurred at any time prior to such amendment or repeal, unless such
amendment or repeal was voted by or was made with the written consent of such indemnified
person.

This Article constitutes a contract between the corporation and the indemnified officers,
directors, and employees. No amendment or repeal of the provisions of this Article which
adversely affects the right of an indemnified officer, director, or employee under this Article
shall apply to such officer, director, or employee with respect to those acts or omissions which
occurred at any time prior to such amendment or repeal.

ARTICLE IX DISSOLUTION

Should the Weidman Business Association cease to exist or dissolve, any remaining assets after
debts are paid will be transferred equally to the Weidman Lions Club and/or other non-profit
organizations determined by remaining members. The assets of the Weidman Business
Association are permanently dedicated to a tax-exempt purpose.

ARTICLE X BINGO POLICIES

The Association BINGO game is held each Wednesday at 6:30PM. All Chairpersons and workers
should arrive by 5:30PM. Payment is as follows for a full nights work:

BINGO Chairperson: $25.00 Record Keeper: $25.00

Workers (to include Caller, Payout Person, Floor Worker, and Kitchen Worker):

$10.00 unless Jackpot is $500+ and 16+ players are present, then $15.00

All workers are also allowed up to $5.00 in food provided on premises. In addition to payment,
the BINGO Chairperson shall receive a years membership to the Association at no charge.

Duties for each position are as follows:

 Association President Oversees event, including appointment and termination of Workers;
files appropriate paperwork with State of Michigan; may pick up/count money; may drop
deposit at bank; assists in cleanup and fills in for other positions as needed. This is an unpaid
position.

Chairperson Oversees event, including Workers; completes weekly paperwork to be filed;

manages inventory and ensures supplies are ordered; may pick up/count money; disperses
monies for sales, payout, etc.; informs Association Treasurer of deposit amount on the night of
the event; may drop deposit at bank; oversees payment of Workers; assists in cleanup and fills
in for other positions as needed.

Record Keeper Orders BINGO supplies; pulls supplies for sales/baskets, BINGO cards, etc.; fills
baskets for sales; records all BINGO card sales pays Workers, under direction of Chairperson;
fills out deposit sheet; may pick up/count money; may drop deposit at bank; assists in cleanup
and other positions as needed.

Payout Person Track and pay out prize monies; assists in cleanup and other positions as
needed.

Caller Calls BINGO game(s); assists in cleanup and other positions as needed.

Floor Worker Completes all floor sales; watched cards for players when asked; assists in
cleanup and other positions as needed.

Kitchen Worker Prepares kitchen for event; keeps record of supplies that need ordered; keeps
record of Workers food expenses; cleans up kitchen; assists in cleanup and other positions as
needed.

APPENDIX A. HISTORY OF BY-LAWS

1. Enacted: April 28, 1948

2. Amended: November 8, 2001
3. Revision Draft Presented: June 11, 2015
4. Revision Approved: August 13, 2015
5. Amended: December 10, 2015
a. Added BINGO job descriptions and duties (Article X).
b. Removed Quorum and any requirements for a quorum in voting.
6. Amended: April 14, 2016
a. Updated active membership requirements per discussion of dues.
7. Amended: July 14, 2016
a. Updated BINGO Workers wages.