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F017: Extension to Scope 1. Principles Once certification has been granted, any additional significant products

F017: Extension to Scope

1.

Principles Once certification has been granted, any additional significant products manufactured or processes undertaken by the site, which are required to be included in the scope of certification, must be communicated to the Certification Body. The Certification Body shall obtain information to evaluate the significance of these additional products or processes to assess the impact on scope of certification.

2.

Revisit

 

A revisit is required before granting a scope extension in the following circumstances:

 

inclusion of manufacturing facilities not included within the original audit

inclusion of a new processing technology e.g. canning of low acid products where formerly only high acid products were within scope

inclusion of new products which introduce a significant new risk to the facility eg addition of a nut based product to a previously allergen free site.

 

A revisit is less likely where:

 

new products are extensions to the existing product ranges produced on existing equipment

 

Where an extension to scope is required shortly before the certificate is due to expire, it may be more appropriate to undertake a full audit and issue a new certificate. This option should be agreed between the Certification Body and their client prior to undertaking the extension to scope audit.

3.

Visit Logistics When a revisit is considered necessary, the duration of this visit will vary depending on the aspects to be examined for the required extension to scope. The site visit should be conducted along the same principles as the original audit (i.e. including an opening meeting, inspection of the operation of the process, documentation trails and closing meeting). The revisit should be announced, irrespective of whether the site is certificated to the announced or unannounced

4.

Non-conformities Identified non-conformities should be documented and actioned within the normal protocol of the Standard (ie the company has 28 days to provide appropriate evidence of close out and the Certification Body should review the information and confirm the certification decision in the normal manner). The additional non-conformities raised at the site visit will affect neither the current certificated grade nor continued certification. However, if practices are seen that give the Certification Body cause to doubt continued certification (eg the identification of a critical non-conformity) then the Certification Body shall arrange a full re-audit of the site. In these circumstances the current certificate shall be withdrawn.

5.

Visit Report

 

A

visit report should be documented, but shall NOT be in the format of a standard BRC audit report. A

short explanation of the nature of the visit, what was audited and the conclusions should be given. The

visit report should document what controls are in place and confirm the effectiveness of these controls. It

should be clear in the report what aspects were looked at and what was excluded. Refer to F017b visit

report template.

 

6.

Certificate The sites current certificate will be superseded by any new certificate issued. The certificate must use the same expiry date as detailed on the original certificate. The due date of the next full audit will therefore remain the same and this should be made clear to the supplier by the Certification Body when arranging extension to scope visits. The grade shall also remain the same.

FO17 Issue 1 Revision 2 Released 30/1/2012 Replaces FO17 Issue 1 Revision 1 dated 19/12/2011

Extension to Scope Responsible Karen Betts

Compliance Manager

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The certificate should include ‘reissued after extension to scope’ as well as an additional date

The certificate should include ‘reissued after extension to scope’ as well as an additional date that of the original audit plus the revisit date.

FO17 Issue 1 Revision 2 Released 30/1/2012 Replaces FO17 Issue 1 Revision 1 dated 19/12/2011

Extension to Scope Responsible Karen Betts

Compliance Manager

Page 1

7. Updating the BRC Directory The sites record should be updated within the BRC Directory

7. Updating the BRC Directory The sites record should be updated within the BRC Directory system by manually amending the scope wording. Do this by:

1. Open the record

2. Selecting the ‘revise’ button

by: 1. Open the record 2. Selecting the ‘revise’ button 3. Under the ‘audit report’ tab,

3. Under the ‘audit report’ tab, manually change the wording in ‘scope of audit’ and ‘exclusions to scope’

in ‘scope of audit’ and ‘exclusions to scope’ 4. Ensure the visit report is clearly labeled

4. Ensure the visit report is clearly labeled eg ‘scope extension visit report of x supplier’ and attach to the

site record by selecting

of x supplier’ and attach to the site record by selecting 5. Finally revalidate the sites
of x supplier’ and attach to the site record by selecting 5. Finally revalidate the sites

5. Finally revalidate the sites record by selecting the validate button

revalidate the sites record by selecting the validate button FO17 Issue 1 Revision 2 Released 30/1/2012

FO17 Issue 1 Revision 2 Released 30/1/2012 Replaces FO17 Issue 1 Revision 1 dated 19/12/2011

Extension to Scope Responsible Karen Betts

Compliance Manager

Page 1