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034 Housekeeping Procedure

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Housekeeping Procedure
Document Number: KOC.GE.034
Document Document
TL Q&HSE (MP&TS) TL Standards
Author: Coordinator:

Approved by: KOC HSEMS Procedures Sub-committee

Authorized by: KOC HSSE Implementation Committee

Original Issue Document Control

July 08, 2012 Tier 3
Date: Tier:
March 07, 2016 Next Review Date: March 06, 2019

1.0 Purpose /Scope

This procedure and the Walk-through Assessment checklist applies to all locations within
KOC offices, laboratories, workshops, construction, maintenance and operation sites.

This document serves as a guidance procedure to outline the requirements for managing
and controlling housekeeping operations at KOC and contractors offices, laboratories,
workshops, pantries, canteens, guesthouses, clinics, and construction and operation sites.
This is to ensure clear understanding of safe work practices, encourage safe behavior, and
create a constant safe and healthy work environment at all levels in KOC areas.
Housekeeping is about a place for everything and everything in its place.

2.0 Definitions
Housekeeping: keeping work sites and the surrounding area:
Well-organized and clean of debris.
Free from clutter with tidied-up tools & tackles.
Removing and managing wastes and other fire hazard materials.
Maintaining the site adequately including reducing hazards, ensuring freedom of
operational movement, and protection of products and equipment.
Avoiding trip and slip hazards.

3.0 General Requirements

KOC HSE Policy
Guide to KOC HSE Management System
KOC HSEMS Element 2 - Expectations: 2, 5 & 10.
KOC HSEMS Element 3 - Expectations: 3, 8.
KOC HSEMS Element 4 - Expectation: 7
KOC HSEMS Element 5 - Expectation: 10.
KOC HSEMS Element 12 - Expectations: 1, 2,3,4,6 & 8.
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4.0 Key Responsibilities

4.1 All Team Leaders
Overall responsibility to ensure good housekeeping program implemented.
To ensure that, employees are provided with information and training/awareness on
good housekeeping.
Approving the monthly housekeeping program
Check the incident reports to see if one or more incidents such as slips, trips, falls, or
other types of accidents were related in some way to poor housekeeping.
Periodically evaluating the project contractors HSE performance and programs in
accordance with KOC HSE policy.
To ensure that no gasoline storage or its fueling is allowed in the KOC jurisdiction.

4.2 Supervisors
To ensure that toolbox talk topic on housekeeping is provided to all workforce
Create a daily/monthly housekeeping policy and program.
Maintaining Records on housekeeping training, maintenance and inspections which
include details such as a list of people involved, date, time and results achieved.
Ensure the availability of the housekeeping checklist, and daily house keeping
records. (The checklist provided in appendix I can be used / referred for housekeeping
Overall responsible for the housekeeping of the work area under his accountability.
Assessing the hazard of un-attended items/machines/equipments/machineries etc.
and mitigating the same with preventive measures.

4.3 All Employees

Fully understand the safety, environment and health hazards of poor housekeeping.
Employees are responsible for good housekeeping in their respective work areas.
Employees are responsible for reporting identified hazardous and unsafe conditions
prevailing in their work areas that are caused by poor housekeeping.
Store the items where they are supposed to be.
Always adhere to applicable HSEMS Procedures.

4.4 Contractors
Contractors including their subcontractors are wholly responsible for all the activities
on site.
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To monitor the arrangements in place for controlling housekeeping.

To ensure that their employees and sub-contractors are provided with information and
training / awareness through toolbox talks on good housekeeping.
To ask employees working in each area to identify prompt corrective housekeeping
actions for their area.
To provide dedicated and identifiable housekeeping staff at each worksite.
To maintain housekeeping program including checklist and daily housekeeping
records. (The checklist provided in appendix I can be used / referred for housekeeping

4.5 HSE Teams (Asset/Directorate)

Provide advice to all concerned teams on the correct methods of housekeeping.
Audit the compliance with all above roles and responsibilities.

5.0 Housekeeping Procedure

A good housekeeping program must include careful planning, a clean-up schedule and
policy, effective inspection and continuous supervision and enforcement of housekeeping

Housekeeping is the responsibility of all employees; proper housekeeping provides

important evidence of management and employee concern for safety and health that occurs
on a day-to-day basis. Orderliness in the workplace contributes to a safe working
environment by minimizing obstacles and potential safety and health threats such as spills,
slips, tripping over scattered objects on floors, being struck by falling objects and stairs and
platforms hazards, cutting, puncturing or tearing the skin of hands or other body parts by
projecting nails, wire or steel strapping and damaged machinery. A clean worksite is a safe
worksite, the benefits or positive outcomes of good housekeeping are but not limited to the

Prevents incidents & fires.

Prevents accidental spills.
Leads to flexible/convenient handling of materials.
Saves time by giving better control to workers.
Reduces the amount of necessary clean up.
Provides the best use of space.
Increases productivity and reflects an image of a well-run operation.
Gives workers the freedom to move safely.

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Increases workers pride for their site.

Encourages better working habits.
Helps control property damage.
Better hygienic conditions leading to improved health.

The walk-through inspection checklist (Appendix I) is a tool to evaluate and control the
hazards that may be created by the lack of proper housekeeping. This checklist serves as
an effective tool to track performance, and to communicate positive performance and to
determine areas requiring additional attention.

Note: It is highly recommended that construction activities at site ceases before half hour
and that half hour is utilized for area cleaning / housekeeping.

5.1 General Housekeeping Procedure

Crude Oil/Chemical/Diesel oil spills shall be cleaned immediately and contaminated

soil shall be disposed of as per KOC HSEMS procedure KOC.EV.007 (Management
of Soil and Groundwater Protection) and KOC.EV.008 (Waste Management).
Have emergency spill kits and other spill clean-up equipment and materials available
in the loading dock area.
During the course of construction, alteration, or repairs, form and scrap lumber with
protruding nails and all other debris, shall be kept cleared from work areas,
passageways and stairs, in and around buildings or other structures and kept in an
isolated and barricaded area.
Combustible scrap and debris shall be removed at regular intervals during the course
of construction. Safe means shall be provided to facilitate such removal.
During the course of construction, signs should be provided and posted to
demonstrate the hazard condition expected at each site activity.
Hazardous materials are properly marked and stored following the manufacturers
In accordance with Procedure KOC.EV.008 (Waste Management): Classified
Containers (with specific color) shall be provided for the collection and separation of
waste, trash, oily and used rags, and other refuse. Containers used for garbage and
other oily, flammable or hazardous wastes, such as caustics, acids, harmful dusts,
etc. shall be equipped with covers and stored in a separated area away from solid
combustible waste. Garbage and other waste shall be disposed of at frequent and
regular intervals.

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Any receptacle used for organic, perishable solid or liquid waste or refuse shall be
so constructed that it does not leak and may be thoroughly cleaned and maintained
in a sanitary condition. Such a receptacle shall be equipped with a solid tight-fitting
cover, unless it can be maintained in a sanitary condition without a cover. Vermin
control shall be practiced in accordance with Procedure KOC.HE.014 (Pest Control).
Every enclosed workplace shall be so constructed, equipped, and maintained, as far
as reasonably practicable, as to prevent the entrance or shelter to rodents, insects,
and other vermin. A continuing and effective Vermin Control program shall be
instituted where their presence is detected.
Portable drinking water dispensers shall be designed, constructed and serviced so
that sanitary conditions are maintained. They should be capable of closing easily and
should be equipped with a tap and disposable cups and a nearby bin to dispose used
Outlets for non-potable water, such as water used for industrial, landscaping or
firefighting purposes shall be posted or otherwise marked in a manner that will
indicate clearly that the water is unsafe and is not to be used for drinking.
Sanitary storage - No food or beverages shall be stored in toilet rooms or in an area
exposed to toxic materials.
An adequate number of toilets need to be available at worksites and kept in tidy and
hygienic conditions with proper water supply and sundries such as soap, hand dryers
or disposable tissue. All elements should be kept in a sanitary and good working
Keep rest rooms and lunchrooms as clean and neat as possible. Put all garbage into
garbage cans, not beside them. Do not put paper towels in the toilets.
Pick up any scrap metals or other metal debris and temporarily store in labeled
Structural steel, poles, pipes, rebars stock and other cylindrical materials, unless
racked shall be stacked and secured so as to prevent scattering or tilting.
Keep machines and surrounding areas clean after use.
Return all hand tools to their proper places after use or at end of shifts.
Organize workstations as neatly and efficiently as possible. Avoid clutter in workplace.
Repair damages to doors and windows.
Keep all walkways, aisles, roadways and areas in front of firefighting equipment such
as fire extinguishers, fire pumps, fire hydrants, emergency response equipments etc.,
and electrical panel boxes, free of obstruction from stored material, debris etc.

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All the emergency exit doors in the office/living cabins shall be free from obstruction
on both sides.
The area around the rotary table on the rig floor shall be kept clean and free from
obstacles, tools, materials and any accumulation of oil, grease, water, or circulating
All the tools on the rig floor shall be properly secured and stacked, unwanted tools
shall be returned to their storage areas.
The area around all the BOP (Blowout preventer) controls shall be free from materials
to allow unobstructed access.
The area around cellar pit shall be free from obstructions and slippery surfaces. Any
water accumulation shall be cleaned immediately.
Drill cuttings, washings from the shale shaker etc. shall be collected in the specific
waste pits or skips provided for the purpose.
Proper drainage to the waste pits shall be provided at the Rig site to avoid spillages,
cross contamination etc. and to avoid overflow of the waste pits
Adequate lighting should be provided to assure good visibility for work activities during
day and night and to reveal dirt, obstructions and poor housekeeping conditions.

5.2 Storage Areas

A place is to be considered in good order when there is a place for everything and everything
is in its place.

Materials should be stored securely by piling or arranging in an orderly manner. Storage

areas shall be kept free from accumulation of materials that constitute hazards of tripping,
fire, explosion and falling objects leading to personal injuries and property damage.

5.2.1 Open Yard Storage Area

Combustible materials must be piled with due regard to the stability of piles and in no
case higher than 20 feet (6.1 meters) as per OSHA, Subpart Title :Fire Protection and
Prevention, Standard Number:1926.151, 1926.151(c)(1).
Driveways between and around combustible storage piles must be at least 15 feet
(4.57 meters) wide and maintained free from accumulation of rubbish, equipment, or
other articles or materials. Driveways must be so spaced that a maximum grid system
unit of 50 feet by 150 feet (15.24 meters by 45.72 meters) is produced.
The entire storage site must be kept free from accumulation of unnecessary
combustible materials. Weeds and grass must be kept down and a regular procedure
provided for the periodic cleanup of the entire area.
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When there is a danger of an underground fire in any basement, the surrounding

area/land must not be used for combustible or flammable material storage.
Method of piling must be solid and orderly wherever possible. No combustible material
may be stored outdoors within 10 feet (3.048 meters) of a building or structure.
Proper standard racks and pallets are used depending on the type and configuration
of the stored materials. There should be enough space for people and equipment to
store or retrieve materials.
Overhanging or protruding storage should be eliminated.
Never leave hooks or hangers on the floor always put them in their proper place.
On the rig site, mud chemical bags, containers, bundles, drilling tools, drill pipe, etc.,
stored in tiers shall be stacked and limited in height so they are stable and secure
against sliding or collapse.
At the rig site, combustible materials, such as oily rags, waste oil and other hazardous
waste, shall be stored in approved covered metal container and disposed of as
hazardous waste
Empty sacks, bags and containers, from mixing mud, shall be stacked neatly and
disposed off appropriately as soon as mixing is complete at the hopper area to keep
the area clear at all times.

5.2.2 Indoor Storage Area:

Storage shall not obstruct or adversely affect means of exit.
All materials shall be stored, handled, and piled with due regard to their fire
Racks, shelves and lockers should be maintained for tools, personal protective
equipment and personal items.
Non-compatible materials/chemicals shall be segregated in storage.
Non-compatible materials, which may create a fire / explosion / reaction hazard, must
be segregated by a barrier having a fire resistance of at least 1 hour.
Material stored inside buildings under construction shall not be placed within 6 feet
of any hoist way or inside floor openings, nor within 10 feet of an exterior wall which
does not extend above the top of the stored material.
Lumber piles shall not exceed 20 feet (6.096 meters) in height provided that lumber
to be handled manually shall not be stacked more than 16 feet (4.876 meters) high.
Material must be piled to minimize the spread of fire internally and to permit
convenient access for firefighting. Stable piling shall be maintained at all times. Aisle

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space shall be maintained to safely accommodate the widest vehicle that may be
used within the building for firefighting purposes.
Clearance of at least 36 inches (0.9144 meter) must be maintained between the top
level of the stored material and the sprinkler deflectors.
Clearance must be maintained around lights and heating units to prevent ignition of
combustible materials.
A clearance of 24 inches (0.635 meter) must be maintained around the path of travel
of fire doors unless a barricade is provided, in which case no clearance is needed.
Material must not be stored within 36 inches (0.9144 meter) of a fire door opening.
Leaks from hoses, pipelines and valves should be repaired immediately.
Electric rooms and computer server rooms are not to be used as storage rooms for
materials of any kind.
Adequate ventilation must be provided to ensure right temperature is kept at storage
sites and to avoid the accumulation of vapors, gases or dusts due to the inherent
condition of the stored materials or due to incidental spills or exposure of stored

5.3 Aisles, Walkways, and Floors

Clearly mark to distinguish walkways from areas not for pedestrian traffic.
Physical obstruction must be removed from aisles, walkways and roadways.
Keep aisles at least 3 feet (0.9144 meter) wide where necessary to make space
available for access to doors, windows or standpipe connections.
Keep stairs clean, dry, and free of waste, well lit, and provided with adequate
handrails and treads that are in good condition. The area around the base of all
ladders/ stairways shall be kept clear to provide free access/ egress to the ladder.
Keep floors clean and as dry as possible, slip-resistant and free of waste,
unnecessary material, oil and grease, protruding nails, splinters, holes or loose
Provide an adequate number of color-coded waste receptacles at accessible
locations throughout all work areas.
Maintain adequate lighting systems in a clean and efficient manner and replace bulbs
as soon as possible after failure.
Properly maintain walls to ensure repairs/cracks are maintained.
Retain windows clean by washing them regularly.
Regularly maintain and clean all ventilation systems.

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Passageways shall be kept clear and in good repair to provide free and safe
movement of material handling equipment or employees.
All walking and working surfaces at the rig including rig floor shall free from spilled oil,
mud, and other potentially slippery material

5.4 Outside the Facility/Building

Keep the parts of buildings that are visible to public roads cleaned by washing them
at regular intervals.
Clean the windows regularly to maintain visibility.
Maintain aisles and passageways appropriately marked.
Provide any stairs or platforms adjacent to or leading into the buildings with adequate
rails, adequate treads to climb and maintain the area clean and free of materials.
Keep grounds neat and orderly, free of refuse and unnecessary materials.
Materials should be stored outdoors only in designated areas.
Provide designated walkways through grounds preferably paved, and kept clear of
nails, materials or any other physical obstructions.
Provide a lighting system that is adequate to allow employees to navigate around the
grounds as necessary at dusk and after dark.
Maintain a neat landscaping appearance - trim lawn, trees and shrubs in such a way
as to minimize any possible safety/fire hazards.
Trim trees and bushes to prevent them from blocking doors, windows and road
Uprooting of dry plants/vegetation on periodical basis to prevent fire hazards inside
and outside facilities.

5.5 Inside the Facility/Building

Dusty floors shall be cleaned as soon as possible after dust storms.
Vacuuming or sweeping with soft bristle brooms should be done to minimize the
possibility of layered dust being suspended in the air.
Storm Water Drainage Channels shall be kept free from debris and other filthy
materials to prevent blocking of the same.

5.6 Housekeeping Program

A good housekeeping program plans and manages the orderly storage, cleaning and
movement of materials from point of entry to exit. Worker training is an essential part of any
good housekeeping program. Workers need to know how to work safely with the products

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they use. They also need to know how to protect other workers such as by posting signs
and reporting any unsafe conditions.

A good housekeeping program identifies and assigns responsibilities for the following:

Clean up during the shift.

Day-to-day cleanup.
Proper waste segregation.
Elimination of unused, unrelated, and unsafe materials.
Daily inspection to ensure housekeeping program is implemented at site.

Inspections/Audits are the correct means to check for deficiencies in the programs so that
improvements can be made. Walk-through inspection checklists (Appendix I) provide a
general guide to follow.

6.0 Key Documents/Tools/References

KOC.EV.008 Waste Management Procedure
KOC.GE.045 HSE Records Management Procedure
KOC.HE.008 Chemical Hazard Management and Communication Procedure
Appendix 1 - Housekeeping Inspection Walk-through Checklist
General Industry Regulations (OSHA)
29 CFR 1910 Subpart D Walking and Working Surfaces
29 CFR 1910.22 General Requirements discusses general housekeeping
requirements, the storage of waste and debris, protection around the storage areas.
29 CFR 1910.141 General Environmental Controls OSHAs guidelines for
sanitation primarily in toilet facilities and other wet areas.
Construction Industry Regulations
29 CFR 1926 Subpart C General Safety and Health Provisions
29 CFR 1926.25 Housekeeping discusses the control of hazards related to
housekeeping in construction, the means to store debris and waste, what types of
containers that need to be used, and the process of frequent and regular waste
removal & disposal.
Health and Safety at Work etc. Act 1974. (Elizabeth II 1974. Chapter 37)

7.0 Abbreviations
HSE- Health Safety and Environment
HSEMS-HSE Management System
KOC-Kuwait Oil Company
OSHA- Occupational Safety and Health Administration
HVAC- Heating Ventilation & Air Conditioning

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8.0 HSE Records (Retention period)

Housekeeping Inspection / Audit reports (As per HSE Audit, Inspection and Self-
Assessment Procedure, Doc. No. KOC.GE.016).
Training records (5 Years).

Review and Revision Log

Revision Details
Revision Date
April 8, 2012 Draft procedure circulated to the HSEMS Implementation Committee
for review
July 8, 2012 Approved by HSEMS Implementation Committee and issued for

Maintenance sites included with the scope of the procedure.

Requirements of D&T added in the relevant clauses 5.1, 5.2.1 & 5.3.

L.C. directives on gasoline storage added in clause 4.1.

Recommendation note on cleaning after end of the days work added
March 07, 2016 in clause 5.0.
Appendix I, Housekeeping Inspection walk-through Checklist
amended to reflect the above changes.

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Appendix I
Housekeeping Inspection Walk-through Checklist
Worksite/Facility Contractor Sub-Contractor
Activity Date/Time Contract No.
Controlling Team Inspector Designation

Compliance Status
No. Not
Yes No Open In Progress
Applicable Closed
Workers are maintaining a tidy
workplace, which is free from
obstructions during the performance of
Electrical cords, cables and hoses do not
present tripping hazards.
Unused tools and equipment are stored
Flammable materials are stored in a
4 closed container adequately away from
sources of heat/ignition.
Trash & debris are properly disposed of
5 through identifiable trash bins specific to
the type of waste.
Walkways, stairs, and ladders are clearly
visible and free from obstructions.
Emergency escape routes, assembly
locations are clearly marked and clear
from obstacles as per KOC procedures
and standards.
All exits are marked with an exit sign and
illuminated by a reliable light source.
Walkways from areas not for pedestrian
9 traffic are distinguished and clearly
Sufficient and safe clearance spacing and
access is provided to any and all
workstations and work areas, fire aisles,
10 fire extinguishers, fire blankets, electrical
disconnects, safety showers, other
emergency aids, doors, and access to
Permanent aisles and passageways are
appropriately marked.
Adequate ventilation is provided to all
12 work areas to keep air free of dust and
other contaminants.
Adequate lighting systems are being
Doors and windows are free from cracks,
14 openings and deposits and maintained in
good working order.

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Chemical containers are labeled with

Product name, Hazard sign,
15 Manufacturers name, Manufacture date &
Expiry date, action in case of
leak/personal exposure etc.
Updated copies of MSDSs (not older than
16 3 years) are available for all chemicals
used and unused.
All chemicals are kept in closed
containers when not in use.
Classified containers are provided for the
18 collection and separation of waste, trash,
oily and used rags, and other refuse.
All materials stored, handled, and piled
19 with due regard to their fire
Space under the porta cabin floors and
grounds should be protected by wire
mesh from all sides to prevent rodents
20 from hiding, and accumulation of garbage
and disposals under it, in order to make
the place free from the menace of insects
and rodents.
Signs posted to demonstrate the
21 hazardous conditions expected from each
sites activities.
Portable drinking water dispensers
22 capable of being closed, and equipped
with a tap.
Outlets for non-potable water are posted
or otherwise marked in a manner that will
indicate clearly that the water is unsafe
and is not to be used for drinking.
Restrooms and washrooms are kept in
clean and sanitary condition.
Floor coverings, tiles, carpets present no
trip hazards.
No Flammable materials observed near
the welding work site.
27 Paint Drums/tins, thinners, solvents are
separated from the other material in the
All flammable liquids, such as
photocopier toners, cleaning solvents,
are properly stored away from sources of
heat and ignition.
Cleaning of Fuel oil (Diesel) spills and
29 disposal of contaminated soil are as per
KOC HSEMS procedures.
Use of drip trays/pans to prevent fuel oil
30 spillage while being stored in drums and
also while fueling.
Other items as applicable to specific site
/ facility

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