1708 Release Notes

Date Prepared: 28/11/2017

Prepared by: Quality Assurance Team

TABLE OF CONTENTS
1. Front of House ....................................................................................................................................................2
1. Exact Card in FOH ...........................................................................................................................................3
2. Transferring A Subsidy in FOH ........................................................................................................................3
3. Show select all clubs in Sports Course Quick Search ......................................................................................5
4. Partial Subsidy in FOH.....................................................................................................................................5
5. Flat Fee Override for Out of Town Surcharge ................................................................................................6
6. Print out Sports Courses Register ...................................................................................................................7
7. Security token for adding mandate ................................................................................................................7
2. Membership Management.................................................................................................................................7
1. Freezing PIF Services in MM ...........................................................................................................................7
2. Support Deferred Income for PIF Memberships ................................................................................................7
3. Reports ...............................................................................................................................................................7
1. Daily Health Report email has been improved...............................................................................................7
2. Login Failure Message ....................................................................................................................................8
4. Control Panel ......................................................................................................................................................8
1. Stored Value Accounts Setup Changes ...........................................................................................................8
5. Fee Collection .....................................................................................................................................................9
1. Payment in Fee Collection from Member who is not Beneficiary..................................................................9
2. Indication of inactive clubs in Fee Collection .................................................................................................9
3. Fee Collection Returns change mandate now Supports Secondary mandates..............................................9
4. Fee Collection -> Rejection Processing Performance Improvement ..............................................................9
6. API .....................................................................................................................................................................10
1. Location API has comprehensive data..........................................................................................................10
7. Online Services .................................................................................................................................................10
1. Course type and session information in View My Courses ..........................................................................10
8. Kiosk..................................................................................................................................................................10
1. PAUG Voucher entry from Kiosk ..................................................................................................................10
9. Invoicing............................................................................................................................................................12
1. Change to login failure message...................................................................................................................12
10. Back Office Configuration .................................................................................................................................12
1. Oops Error Has Incorrect Support URL .........................................................................................................12
2. Email template/Stock Text html editor ........................................................................................................13
11. Sports Courses ..................................................................................................................................................13
1. Age includes months in Back Office .............................................................................................................13
2. Move Assessments is term based only .........................................................................................................13
12. Bug Fixes ...........................................................................................................................................................14

1. FRONT OF HOUSE
 1. EXACT CARD IN FOH

There is now an option in FOH for an 'Exact Card' payment type when processing transactions through the
basket. This will help to speed up contactless transactions.

This feature can be enabled by going to Control Panel > (Club, Region, Global) > FOH (2) > Enable Exact Card.

2. TRANSFERRING A SUBSIDY IN FOH

As a FOH operator, you are now able to transfer a subsidy balance from a parent to a child so that you can
manage the family subsidy.

See below screenshot of a subsidy attached to the administrator of a contact group. You will need to
highlight the subsidy you wish to transfer and select the "Transfer Subsidy" option. You will then have to
authorise this by entering your login details. To have the ability to complete the transfer, you will need
access to the following Security Tokens:

FOH_PREPAIDACCOUNT_TRANSFER
FOH_PREPAIDACCOUNT_TRANSFER_ANY_MEMBER

After entering your details, select the option "Member in My Contact Group", this will automatically bring up the
members of the contact group, which you are able to select by simply clicking your preferred selection.
Confirm the transfer by selecting "Add" and then "Yes" at the following two pop ups. The subsidy will now
appear on the new members account within member info.

Please note, you will be unable to transfer a subsidy from a contact group member back to the contact group
administrator.
 3. SHOW SELECT ALL CLUBS IN SPORTS COURSE QUICK SEARCH

In FOH > Sports Courses Quick Search, you now have the option to select All Clubs when making your search.

4. PARTIAL SUBSIDY IN FOH

To enable using partial subsidies you will need to navigate to Control Panel > Global Settings > Legend Only
and turn on the following option

Once you have enabled the setting you will then need the security tokens;
FOH_PREPAIDACCOUNT_ALLOCATE_OVERRIDE_DOWN
FOH_PREPAIDACCOUNT_ALLOCATE_OVERRIDE_UP

Now when you use a Subsidy during a payment in FOH you will now see an option that is a grey button with 3
dots (See Below).
If you select this option a calculator will pop up and allow you to enter a new subsidy amount with the maximum
amount being the original Subsidy total. If you try and enter an amount higher than the original total, you will
receive an error asking you to correct the amount.

5. FLAT FEE OVERRIDE FO R OUT OF TOWN SURCHARGE

In control panel, you are now able to choose that the default for out of town surcharge is a fixed amount
rather than a discount percentage
You can override the default on a per location basis in control panel
o That is choose to override by a % or a fixed amount
The "Override" option can be found in the bottom left as shown below. When you select this option, you are
presented with the "Surcharge Override" Pop Up box.
 6. PRINT OUT SPORTS COURSES REGISTER

In Control Panel > Global > FOH (2) there is the option "Template to print session register" to upload a custom
template to populate a course register. The merge fields & formatting rules can be found documented at
www.legendreleases.co.uk

7. SECURITY TOKEN FOR ADDING MANDATE

There has been an additional security token added for creating mandates in FOH. By default, users will not have
access to create another mandate if a member is trying to enrol without one. To have access, they will need the
token MM_ADD_MANDATE_WHILE_ENROLLING_SC .

2. MEMBERSHIP MANAGEMENT

1. FREEZING PIF SERVICES IN MM

PIF services can now be frozen in MM for members who are temporarily unable to use them. Start dates and the
length of freeze are configurable and a freeze reason will be applied. An event will be added onto the member's
account. Site access to the member when the service is frozen can be denied if the service is linked to an ACM
behaviour. The security token MM_CAN_EDIT_PRIVILEGE_ON_MEMBERSERVICE_FREEZE is needed to be able
to freeze the service and the member can be unfrozen at any time.

2. SUPPORT DEFERRED INCOME FOR PIF MEMBERSHIPS

When selling a PIF membership or PIF contact service, if the agreement price or service is flagged to defer
income for accounting and has more than one usage month (usage days are not taken into account) then it
will now defer the net amount (total without tax) across the number of usage months from the start date.

3. REPORTS

1. DAILY HEALTH REPORT EMAIL HAS BEEN IMPROVED

The Daily Health Report email has the following improvements;

Links provided to the Configuration site for all errors.
More information about scheduled report failures.
"NoReportAccessException" has been removed.
 2. LOGIN FAILURE MESSAGE

When logging and the details are incorrect, your password has expired or an error occurred the following
message is shown.

4. CONTROL PANEL

1. STORED VALUE ACCOUNTS SETUP CHANGES

When creating a new Stored Value Account, you are now able to assign GL Codes relating to the following areas:

Pool
Holding
Expiry
Writeoff
Transfer
 5. FEE COLLECTION

1. PAYMENT IN FEE COLLE CTION FROM MEMBER WHO IS NOT BENEFICIARY

Members who are paying for courses on behalf of other members (parents paying for childs sports courses) can
now be processed through Fee Collection.

2. INDICATION OF INACTIVE CLUBS IN FEE COLLECTION

In Fee Collection > General Configuration any inactive clubs will not be shown within the location hierarchy by
default. A tick box has been added to 'Show inactive clubs' and these will be marked with a prohibition symbol.
3. FEE COLLECTION RETURNS CHANGE MANDATE NOW SUPPORTS SECONDARY MANDATES

The change mandate details returns processing action, now correctly processes mandates on secondary
charge accounts. The process works for all EFT types not just BACS

4. FEE COLLECTION -> REJECTION PROCESSING PERFORMANCE IMPROVEMENT

The speed at which rejections in Fee Collection are processed has been improved for better performance.
 6. API

1. LOCATION API HAS COMPREHENSIVE DATA

The additional fields have been added to the location APIs;

Facility ID as used in timetable
Full Address
All 3 Names (short name etc)
Latitude / Longitude

7. ONLINE SERVICES

1. COURSE TYPE AND SESSION INFORMATION IN VIEW MY COURSES

Members will now be able to see their continuous courses in the 'View My Courses' section of online services.
They can view the next 5 sessions scheduled and it is clear there is no end date for the course.

8. KIOSK

1. PAUG VOUCHER ENTRY FROM KIOSK

Members will be able to purchase a PAUG voucher from the kiosk which will provide them with an access
barcode, meaning reception traffic and queues should be reduced.

To configure Sales Vouchers for Kiosk or FOH use, go to Control Panel > Data > Configure Vouchers. When
adding a new voucher there will be two new checkboxes. You can tick which availability youd like the voucher
to have.
Kiosk marked vouchers can be used as external voucher in Inventory Management. Create a new Inventory item
and complete the external voucher options in the ACM tab. Kiosk Item type also has an option of pay as you
gym.
 9. INVOICING

1. CHANGE TO LOGIN FAIL URE MESSAGE

When logging and the details are incorrect, your password has expired or an error occurred the following
message is shown.

10. BACK OFFICE CONFIGURATION

1. OOPS ERROR HAS INCORRECT SUPPORT URL

When a Back Office user gets the following error message;

The Legend Support link has now been corrected, and will direct the user to the Support Portal.
 2. EMAIL TEMPLATE/STOCK TEXT HTML EDITOR

It is now possible to edit your email templates and Online Services stock text with the use of HTML editor.

The following bar will appear above the text box.

In emails the merge fields will not be visible, as you are unable to edit these.

11. SPORTS COURSES

1. AGE INCLUDES MONTHS IN BACK OFFICE

If a Sports Course enrolee is under the age of 5, their age will be displayed in years and months on the enrollees
page.

2. MOVE ASSESSMENTS IS TERM BASED ONLY

The Move Assessment tile will now only show on term based courses.

Term Based

Continuous Based
12. BUG FIXES

Ghost Bookings
Club filter in CMS event availability search doesn't work
Tax Codes and Categories cannot be disabled
Fee Collection Returns Change Mandate details does not support secondary mandates
Trim cells in translation import tool
Member can pay each other's debt
MM - GLCodes show multiple times in MM when raising a charge
CMS Sports Courses search shows courses which should not yet be visible
%TaxAmount% merge field does not work - Online Statement
Prepaid Account Transfer is missing information
Prepaid Account Transfer Wrong AccountID
Pressing the "+ / -" Button more than once when reconciling a shift in FOH causes an error
Issue with + sign in filters for New Reports
Issue with Vertical Totals on Dashboard Exports