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Student Center

312 EMU Student Center


Eastern Michigan University
Ypsilanti MI 48197
734. 487.4108 Office / 734. 487.6514 Fax

Confirmation

Customer Reservation: 74024


Zagorski, Eli Event Name: GLACURH Regional
Residence Housing Association Conference
Housing Admin Lower Level Dining Commons 1 Status: Confirmed, SC Due
Ypsilanti, MI 48197 Phone: 847.767.8824
Email Address: ezagorsk@emich.edu
Event Type: Conference
Event Coordinator: Steiner, Cathy
2nd Contact: Janes, Becky
Phone: 734.487.1300
Email Address: rjanes1@emich.edu
Bookings / Details Quantity Price Amount

Friday, March 09, 2018


3:00 PM - 12:00 AM GLACURH Regional Conference (Confirmed, SC Due) McK Ball/Sal 300/320
Classroom w/Service for 120
Room Charge: 1 $1,200.00 $1,200.00
Less 100% Discount -$1,200.00
Public Safety/Parking Service:
McKenny Union Parking Lot 1 $100.00 $100.00
Equipment - McKenny:
*Building Monitors (8 hours @ $20.00/hr) 1 $160.00 $160.00
Riser 3
**RISERS ARE 4X8, which is smaller than the Student Center. Use 1-1/2 riser per 6ft table
Pipe- 8' Drape Section 2 $20.00 $40.00
Less 75% Discount -$30.00
8' of Drape. Includes crossbar and four panels of drape.
6' Tables 44
40 - 6ft tables classroom style
3 - 6ft tables for catering
1 - 6ft tables for registration
Chairs- Ballroom (Blue) 120
Multi Media Projector- Ballroom 2 $200.00 $400.00
Less 75% Discount -$300.00
Screen- 8' Ballroom 2 $40.00 $80.00
Less 75% Discount -$60.00
Sound System - Ballroom 1 $100.00 $100.00
Less 75% Discount -$75.00
Microphone - Gooseneck Podium 1 $10.00 $10.00
Less 75% Discount -$7.50
Microphone - Wireless - BALLROOM 2 $40.00 $80.00
Less 50% Discount -$40.00
Please note whether you prefer a Hand-Held or Lavalier Mic.
EVENT NOTES:

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Student Center Reservation: 74024 Confirmed, SC Due
Bookings / Details Quantity Price Amount
SET UP:

Diagram to be created closer to event:

Room setup - Ballroom


Place 3 risers on the East wall of Ballroom with pipe and drape behind
Place 40 6ft tables classroom style facing east wall.
Set 3 chairs per table
Place 3 - six foot tables or use rounds for lunch setup (To be confirmed based on
overall setup of space)
Place podium with gooseneck on north side
Place 2 - six foot tables with 4 chairs for panel table on riser
Provide 2 mics on the Panel table

Setup - Mezzanine
Place 2 - 6' tables for registration on Mezzanine with 4 chairs on the East side of
the Mezz
On the other side of Mezz place 2 - 6' tables for customer items.
Coat rack in stairwell alcove if inclement weather

SCHEDULE - TBD
Registration 3pm - 7pm
Ballroom/general space for 120 AND separate 3 breakout rooms (7:00 PM - 12:00
AM).
Building hours to be confirmed,
12am is the recommended end time for overall safety
Catering - EMU Guest:
7:00 PM - 10:00 PM Deluxe Plasticware for 120
*CATERING NOTES 1
To be confirmed - Any opening night reception/snacks?
7:00 PM - 12:00 AM GLACURH Regional Conference (Confirmed, SC Due) McK Alumni 342
Rounders for 30
Room Charge: 1 $300.00 $300.00
Less 100% Discount -$300.00
Equipment - McKenny:
Chairs- Meeting Room 30
60" Rounders 5
Multi Media Projector- Meeting Room 1 $150.00 $150.00
Less 75% Discount -$112.50
Screen- 70" Tripod 1 $10.00 $10.00
Less 50% Discount -$5.00
Easels - Eclips 1 $5.00 $5.00
Less 50% Discount -$2.50
EVENT NOTES:
Room setup
Crescent rounds for 30

Place 5 rounds of 6 in room, set chairs so no backs are to the presenter


Place projector and screen on the south wall
Place 1 - 6' table with 1 chair for speaker table
Eclip for customer signage
7:00 PM - 12:00 AM GLACURH Regional Conference (Confirmed, SC Due) McK Guild Hall 330
Rounders for 60
Equipment - McKenny:
60" Rounders 8
6' Tables 1
Chairs- Meeting Room 65
Easels - Eclips 1 $5.00 $5.00

12/6/2017 9:54 AM CS Page 2 of 11


Student Center Reservation: 74024 Confirmed, SC Due
Bookings / Details Quantity Price Amount
Less 50% Discount -$2.50
Multi Media Projector- Meeting Room 1 $150.00 $150.00
Less 75% Discount -$112.50
Screen - Guild Hall 1 $10.00 $10.00
Less 50% Discount -$5.00
EVENT NOTES:
Setup for Guild

Place 8 rounds of 8 chairs


Place projector and use the Guild Hall screen

Place 1 - 6' and 1 chair at front for speaker table


Eclip outside of the door for customer signage
7:00 PM - 12:00 AM GLACURH Regional Conference (Confirmed, SC Due) McK Tower 348
Open Square for 30
Room Charge: 1 $300.00 $300.00
Less 100% Discount -$300.00
Equipment - McKenny:
Chairs- Meeting Room 30
60" Rounders 5
Multi Media Projector- Meeting Room 1 $150.00 $150.00
Less 75% Discount -$112.50
Screen- 70" Tripod 1 $10.00 $10.00
Less 50% Discount -$5.00
Easels - Eclips 1 $5.00 $5.00
Less 50% Discount -$2.50
EVENT NOTES:
Room setup
Crescent rounds for 30

Place 5 rounds of 6 in room, set chairs so no backs are to the presenter


Place projector and screen on the south wall
Place 1 - 6' table with 1 chair for speaker table
Eclip for customer signage
Saturday, March 10, 2018
9:00 AM - 11:00 PM GLACURH Regional Conference (Confirmed, SC Due) McK Alumni 342
Open Square for 30
Room Charge: 1 $300.00 $300.00
Less 100% Discount -$300.00
Equipment - McKenny:
Chairs- Meeting Room 30
60" Rounders 5
Multi Media Projector- Meeting Room 1 $150.00 $150.00
Less 100% Discount -$150.00
Discount applied since setup does not change, including AV
Screen- 70" Tripod 1 $10.00 $10.00
Less 100% Discount -$10.00
Discount applied since setup does not change, including AV
Easels - Eclips 1 $5.00 $5.00
Less 100% Discount -$5.00
Discount applied since setup does not change, including AV
EVENT NOTES:
Room setup
Open square for 30

Place 10 - 6' tables for open square with 30 chairs


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Place projector and screen on the south wall
Place 1 - 6' table with 1 chair for speaker table
Eclip for customer signage
Student Center Reservation: 74024 Confirmed, SC Due
Bookings / Details Quantity Price Amount

Place 10 - 6' tables for open square with 30 chairs


Place projector and screen on the south wall
Place 1 - 6' table with 1 chair for speaker table
Eclip for customer signage
9:00 AM - 11:00 PM GLACURH Regional Conference (Confirmed, SC Due) McK Ball/Sal 300/320
Classroom w/Service for 120
Room Charge: 1 $1,200.00 $1,200.00
Less 100% Discount -$1,200.00
Public Safety/Parking Service:
McKenny Union Parking Lot 1 $100.00 $100.00
Equipment - McKenny:
*Building Monitors (8 hours @ $20.00/hr) 1 $160.00 $160.00
Riser 3
**RISERS ARE 4X8, which is smaller than the Student Center. Use 1-1/2 riser per 6ft table
Pipe- 8' Drape Section 2 $20.00 $40.00
Less 100% Discount -$40.00
8' of Drape. Includes crossbar and four panels of drape.

Discount applied since setup does not change, including AV


6' Tables 40
Chairs- Ballroom (Blue) 120
Multi Media Projector- Ballroom 2 $200.00 $400.00
Less 75% Discount -$300.00
Screen- 8' Ballroom 2 $40.00 $80.00
Less 100% Discount -$80.00
Discount applied since setup does not change, including AV
Sound System - Ballroom 1 $100.00 $100.00
Less 100% Discount -$100.00
Discount applied since setup does not change, including AV
Microphone - Gooseneck Podium 1 $10.00 $10.00
Less 100% Discount -$10.00
Discount applied since setup does not change, including AV
Microphone - Wireless - BALLROOM 2 $40.00 $80.00
Less 100% Discount -$80.00
Please note whether you prefer a Hand-Held or Lavalier Mic.

Discount applied since setup does not change, including AV


Coat Rack 1
60" Rounders 3
EVENT NOTES:
Setup is the same from 3/9. Refresh chairs and empty trash

Diagram to be created closer to event:

Room setup - Ballroom


Place 3 risers on the East wall of Ballroom with pipe and drape behind
Place 40 6ft tables classroom style facing east wall.
Set 3 chairs per table
Place 3 - six foot tables or use rounds for lunch setup (To be confirmed based on
overall setup of space)
Place podium with gooseneck on north side
Place 2 - six foot tables with 4 chairs for panel table on riser
Provide 2 mics on the Panel table

Setup - Mezzanine
Place 2 - 6' tables for registration on Mezzanine with 4 chairs on the East side of
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MezzAM CS Page 4 of 11
On the other side of Mezz place 2 - 6' tables for customer items.
Coat rack in stairwell alcove if inclement weather
Student Center Reservation: 74024 Confirmed, SC Due
Bookings / Details Quantity Price Amount
Place 2 - 6' tables for registration on Mezzanine with 4 chairs on the East side of
the Mezz
On the other side of Mezz place 2 - 6' tables for customer items.
Coat rack in stairwell alcove if inclement weather

SCHEDULE - TBD
Catering - EMU Guest:
12:00 PM - 2:00 PM Deluxe Plasticware for 120
*CATERING NOTES 1
De-constructed boxed lunch - guests visit table, pickup bag or box and select from wrapped trayed items on table. Setup for
this to be confirmed with catering closer to event
Boxed Lunch 120 $12.75 $1,530.00
From the Gathering Menu:

Sandwiches: 51+ guests


CHOOSE 2 + the special dietary meal

Turkey breast and swiss cheese


Ham and swiss cheese
Roast beef and cheddar
Grilled veggie wrap
Tuna salad
Egg salad
Walnut chicken salad

NEED GLUTEN FREE/VEGAN/VEGETARIAN/NON DAIRY OPTION FOR BOXED LUNCH

Dessert:
Cookie

Served with chef selection of bread, kettle chips, cookie, bottled water OR soda and condiments
9:00 AM - 11:00 PM GLACURH Regional Conference (Confirmed, SC Due) McK Guild Hall 330
Rounders for 60
Equipment - McKenny:
60" Rounders 8
6' Tables 1
Chairs- Meeting Room 65
Easels - Eclips 1 $5.00 $5.00
Less 100% Discount -$5.00
Discount applied since setup does not change, including AV
Multi Media Projector- Meeting Room 1 $150.00 $150.00
Less 100% Discount -$150.00
Discount applied since setup does not change, including AV
Screen - Guild Hall 1 $10.00 $10.00
Less 100% Discount -$10.00
Discount applied since setup does not change, including AV
EVENT NOTES:
Setup for Guild

Place 8 rounds of 8 chairs


Place projector and use the Guild Hall screen

Place 1 - 6' and 1 chair at front for speaker table


Eclip outside of the door for customer signage
9:00 AM - 11:00 PM GLACURH Regional Conference (Confirmed, SC Due) McK Tower 348
Open Square for 30
Room Charge: 1 $300.00 $300.00

12/6/2017 9:54 AM CS Page 5 of 11


Student Center Reservation: 74024 Confirmed, SC Due
Bookings / Details Quantity Price Amount
Less 100% Discount -$300.00
Equipment - McKenny:
Chairs- Meeting Room 30
60" Rounders 5
Multi Media Projector- Meeting Room 1 $150.00 $150.00
Less 100% Discount -$150.00
Discount applied since setup does not change, including AV
Screen- 70" Tripod 1 $10.00 $10.00
Less 100% Discount -$10.00
Discount applied since setup does not change, including AV
Easels - Eclips 1 $5.00 $5.00
Less 100% Discount -$5.00
Discount applied since setup does not change, including AV
EVENT NOTES:
Room setup
Open square for 30

Place 10 - 6' tables for open square with 30 chairs


Place projector and screen on the south wall
Place 1 - 6' table with 1 chair for speaker table
Eclip for customer signage
6:00 PM - 8:00 PM GLACURH Regional Conference (Confirmed, SC Due) SC GR BR A
Rounders w/Service for 120
Equipment Student Center :
60" Rounders 15
Chairs- Green Stripe 120
6ft Tables 3
Risers 24" (6' x 8') 2
6' x 8' Sections
All riser setups are to include steps for customer access.
Pipe and Drape (Black Velour 12') 3 $5.00 $15.00
Drape is 12' high and up to 4.5 ' wide
Sound System Ballroom A 1 $50.00 $50.00
Cost includes the sound system, one microphone with stand or podium and an audio/visual check prior to event with a
student staff member. If a technician is required for more than just the sound check, additional fees will apply.
Please note that external vendors such as disc jockey's or bands are not allowed to plug into the house sound system.
These groups must supply their own speakers and equipment.
Podium - Standard 1
Microphone Gooseneck 1 $10.00 $10.00
Less 100% Discount -$10.00
Multimedia Projector 2 $50.00 $100.00
Projector with AV Cart and required cabling.

Discount applied since setup does not change, including AV


Screen 8' x 8' Fast Fold GB only 2 $10.00 $20.00
EVENT NOTES:
SET UP:

Diagram to be made for ballroom setup:

Tentative plan:
Staff to set 2 risers on north wall with pipe and drape behind
Please set 15 rounds of 8 in room
Place 3 - 6ft tables on south end(double sided) for buffet
Set projectors and screens on north wall, one of each on each side of stage.
Place podium and microphone on stage

SCHEDULE:
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To be confirmed
Student Center Reservation: 74024 Confirmed, SC Due
Bookings / Details Quantity Price Amount

SCHEDULE:
To be confirmed
Catering - EMU Guest:
6:00 PM - 8:00 PM China Service for 120
*CATERING NOTES 1
Final setup for dinner to be confirmed
White table linens with linen napkin(goblet fold)
Linen napkin color to be confirmed
Special Menu 120 $12.75 $1,530.00
Buffet menu:
Tossed salad with one dressing
Chicken marsala
Vegan/vegetarian option to be confirmed with Chef
Brown and wild rice medley
Green beans (with almonds on the side)
Dinners rolls and butter
Chef selection of dessert
Iced water and lemonade

Price ok per DK
Sunday, March 11, 2018
8:00 AM - 12:00 PM STAFF CLEANUP - GLACURH Regional Conference (Block) McK Ball/Sal 300/320
Empty for 1
Room Charge: 1 $1,200.00 $1,200.00
Less 100% Discount -$1,200.00

Catering - EMU Guest $3,060.00


Equipment - McKenny $752.50
Equipment Student Center $185.00
Public Safety/Parking Service $200.00
Room Charge $0.00

Subtotal $4,197.50
Service Fee (17%) $520.20
Grand Total $4,717.70

New Facilities Information Policies (2015)

Thank you for choosing Eastern Michigan University (EMU) for your event. The following policies and procedures have
been created to protect the integrity and success of your event. Please review these guidelines in their entirety, and
discuss any questions with your Event Coordinator. These policies and procedures are subject to change.

Your initials here ________________ state that you have read and understood all the practices and procedures listed
herein and agree on behalf of the sponsoring organization with these policies.

ROOM RESERVATIONS -
The Conference and Events Services Office (CESO) manages requests for most of the meeting and event spaces on
the EMU Campus. Requests for reservations fall into three categories (Internal, External and Co-Sponsored), These
categories will determine the rate structure and the priority of the request.. The responsibility for providing accurate
information rests with the requester, so that no groups are allowed an unfair advantage to the reservation process or fee
assessment. The room request is then assigned a space according to the information that was received. The CESO
reserves the following rights of reservations -

a. The right to alter times and Facility availability in order to accommodate maintenance needs for the Facilities.
b. The right to enter the Facilities at any time for the purpose of inspection, repair or emergency or any other
reasonable purpose.
c. The right
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CS alternate facilities to accommodate a change in the estimated number of Participants,Page
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need to use the Facilities originally assigned for another use, or other exigencies.
d. The right to move functions to similar meeting rooms other than those appearing on the confirmation. We will make
Student Center Reservation: 74024 Confirmed, SC Due
Bookings / Details Quantity Price Amount

reasonable purpose.
c. The right to substitute alternate facilities to accommodate a change in the estimated number of Participants, the
need to use the Facilities originally assigned for another use, or other exigencies.
d. The right to move functions to similar meeting rooms other than those appearing on the confirmation. We will make
every attempt to notify customer of any changes to room or facility, but a similar substitution will deemed as full
compliance to the confirmation.

Participants will not enter the reserved space earlier than the usage time for each event. Rooms will be available no
more than 15 minutes prior to your scheduled meeting time, unless you have requested specific set up times. Please
end your meeting or event on time to allow proper preparation for the next event.

In consideration of other Student Center customers, if an event is expected to contain excessive noise, the CESO must
be notified at the time the reservation is made in order to choose the most appropriate room or amount of space
required for a sound buffer. The client acknowledges that other activities are being conducted in the facilities by EMU
and Non-EMU organizations during their events. CESO will make every effort to schedule activities so as to not
interfere with their programs.

Depending on the nature of your event, you may be required to have security personnel assigned to your event.
These services are scheduled by the EMU Department of Public Safety (DPS). The fees for these services are the
responsibility of the sponsoring organization, and an estimate will be included in your contract. Your event coordinator
will assist you if this service is required.

CLIENT RESPONSIBILITIES
1. Eastern Michigan University grants to the client permission to use the Facilities and Equipment (if any) solely for the
program and terms specified on the event confirmation.

- Client guarantees it will use Facilities exclusively for the intended purpose of Program as outlined in the Event
Confirmation.
- The Client is responsible for the actions of Participants while Participants are on EMUs campus in connection with
the event, including any damage to EMUs property which may arise out of Clients negligent act or omission in
connection with the utilization of EMUs facilities.
- The Client shall take all necessary precautions to ensure that there are no injuries to persons or damages to or loss of
property in and around the Facilities in connection with the Program.
- The Client agrees to take good care of the Facilities, including but not limited to the walls, furniture, carpets,
draperies, tables and equipment, and further agrees that it will leave the same in good condition at the end of the event.

FACILITIES AND USE


Decorations are permitted with the following limitations:
- No candles, wicks, open flames, incense/perfumes or the burning of any materials is permitted.
- Items may not be nailed, tacked, stapled, glued, taped or otherwise fastened to ceilings, walls, windows, lighting
fixtures, columns, painted surfaces, and doorways.
- Glitter, confetti, dance dust, silly string, spray paint, water or sand is not permitted.
- Windows may not be covered.
- Eastern Michigan signage cannot be covered or otherwise obstructed.
- All painted decorations must be completely dry before entering Facilities.
- All equipment (i.e. tables, chairs, stage, audio visual, etc.) will be set up by EMU Student Center staff. An
audio/visual (AV) technician may be required to operate equipment. The need for an AV technician will be determined
by the building staff and noted on the event confirmation.
- All equipment requested and set up will incur established charges as documented on the event confirmation. If
equipment is cancelled at least (5) days in advance of each Program session, Client will not incur an equipment rental
fee.
- CESO must approve, in advance of its use, any equipment furnished by a non-university source.
- The Client will be charged the current rate for furniture and equipment (plus handling fees) that must be secured or
rented from an outside source if CESO cannot meet a request with its own equipment. our staff shall make Client
aware of the necessity of such rental prior to its execution and provide Client with a reasonable estimate of its cost. This
will be noted on the event confirmation which will include a dated booking acknowledgement that will be revised
reflecting any additional fees or changes.
- If the Client brings in equipment that requires access to water, electrical, satellite, internet and/or cable feed or any
other systems, Client must receive advanced written authorization from CES and additional fees may be assessed.
- CESO assumes no responsibility for equipment used for the Program supplied by an outside vendor and the Client
shall be responsible for indemnifying Eastern for any damage caused to its property or to its students, employees or
representatives as a result of such equipment.
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- The Client shall be obligated to reimburse CESO (plus a handling charge) for any equipment rented by Event
Planning for any program that is subsequently cancelled. This will be outlined in the event confirmation.
Student Center Reservation: 74024 Confirmed, SC Due
Bookings / Details Quantity Price Amount

shall be responsible for indemnifying Eastern for any damage caused to its property or to its students, employees or
representatives as a result of such equipment.
- The Client shall be obligated to reimburse CESO (plus a handling charge) for any equipment rented by Event
Planning for any program that is subsequently cancelled. This will be outlined in the event confirmation.
- At the conclusion of each event, it is the responsibility of the Client to dispose of decorations, bulk trash, food or other
material used during the event.
- Any property not removed and/or claimed within 48 hours following the conclusion of an event/meeting will be
considered abandoned by the Client or its exhibitors. CESO may take possession of said property and treat it as its own
or dispose of such property. The Client shall be liable for the cost incurred in disposing of the abandoned property.
- The Client shall inform all Participants of their responsibilities regarding appropriate use of the Facilities.

INSURANCE (WHERE APPLICABLE)


- The Client shall maintain all necessary insurance to protect itself against all claims for bodily injury or death of any
persons arising from the activities associated with this Agreement or the Program, whether or not such person is
employed by the Client and regardless of whether such person is a Participant.
- The Client shall furnish to EMU a certificate of insurance no less than thirty (30) days before the start date of the
Program and thereafter as reasonably requested by EMU, evidencing general liability insurance with a minimum of one
million dollars ($1,000,000.00) in per occurrence and aggregate limits. Such insurance shall be primary over other
collectible insurance. EMU must be given notice of cancellation or modification of said insurance.
- If group is not a EMU organization or the program is not sponsored by EMU, the Client must name Eastern Michigan
University as an additional insured on the general liability policy and this must be evidenced on the certificate of
insurance.
- Insurance certificates may be required for the following events at the Student Center, McKenny Hall or the at the Lake
House: Wedding Receptions, Summer Camps, Fashion Shows and Dances.

UNIVERSITY RULES AND REGULATIONS


1. Eastern Michigan University is a Tobacco Free Campus as of July 1, 2015.
2. Alcohol is not permitted in the Student Center, McKenny Hall, Lake House or other campus buildings without
approval from the Presidents Office for a liquor license . The liquor license must be displayed at the corresponding
event.
3. Animals other than those trained to assist the physically challenged or registered service animals are not permitted
in our facilities.
4. Parking is only allowed in approved locations. Parking on the campus grounds or in the fire lanes is not permitted.
5. Solicitation in any form is not permitted inside the Student Center unless you have a reservation at one of the
Student Center Lobby Tables.
6. Firearms, weapons, ammunition, fireworks and explosives are not allowed on the EMU campus.

SHIPMENTS
To assist you with your event, the Conference and Event Services Office (CESO) will accept shipments related to your
event up to two (2) business days prior to your event. Prior arrangements must be made with the Event Planning Office
so that your package will be accepted. EMU cannot be held responsible for damaged, lost, stolen or wrongly shipped
items. If items are left for pickup longer than three business days after your event, you will be charged a storage fee of
$50.00 per day.

CESO will not accept COD packages or be responsible for shipping packages after an event.

SIGNAGE
The CESO can provide up to five (5) easels or e-clips for your event signs. Additional sign stands will charged at an
additional fee. Please request those items at the time of booking. Hooks, nails, pins, staples, tacks, tape, glue or
adhesive of any kind is prohibited on any walls, windows, doors, railings, tables, chairs or desks of any and all EMU
facilities.

DEPOSITS
Internal Events -
A department banner/account or student organization X account number is required when making your reservation to
guarantee the space. An event co-sponsored by the University or University Department for an external group may
provide the sponsoring departments banner number or follow the same deposit procedures as external groups.

External Events -
A deposit in the amount of the room rental is due within 10 business days of the making the reservation. The CESO will
not provide any reminders for "deposit due" and the room reservation will be released if the payment is not received.
Payments can
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Cashier's checks, and money orders should be made payable to Eastern Michigan University. Personal checks will be
accepted only with approval of the Office Manager.
Student Center Reservation: 74024 Confirmed, SC Due
Bookings / Details Quantity Price Amount

not provide any reminders for "deposit due" and the room reservation will be released if the payment is not received.
Payments can also be made by cash, cashier's check, money order or credit card (Master Card or VISA, only).
Cashier's checks, and money orders should be made payable to Eastern Michigan University. Personal checks will be
accepted only with approval of the Office Manager.

The total event bill must be paid within 5 business days in advance of the event. If additional charges are assessed
during your event, those charges must be paid within 30 (thirty) business days of your invoice date. If your account is
past due, you will not be allowed to book future events until your account is made current. Please direct any inquiries
about your invoice to the Billing Coordinator at 734.487.6978.

Event charges are subject to the current state of Michigan sales tax (6%)and a 17% service charge on all food and
beverage. The current state of Michigan sales tax (6%) will be applied to all rental items.

PRICE GUARANTEES
Prices are firm for events held within 1 (one) year of the date of this reservation. However, food and beverage prices
are subject to price changes due to unforeseen market fluctuations.

Events held more than one year from the date of the reservation are subject to prices in affect at the time of the event.

PARKING INFORMATION -
All participants of events held on the EMU campus may park in any campus guest lot. The current parking rates is
$1.50 per hour with a maximum of $8.00 per day, and all visitors must pay to exit any of these campus lots. If you wish
to pay for parking for your event participants, please contact the Parking Department at least two weeks prior to your
scheduled event. The Parking Department number is 734-487-3450. You may also discuss this arrangement with your
event coordinator. Currently, there is Free Parking in the Student Center lot on Fridays after 6pm, Saturday and
Sunday.

CANCELLATIONS
Please contact the CESO to cancel your reservation at 734-487-4108 or by email at cl_eventplanning@emich.edu
within the time frame listed below.
Costs may be assessed for some cancellations - see below.

STANDARD MEETING ROOMS - Student Center or McKenny Hall.


a. More than 5 business days from day of event - No Charge
b. Less than 5 business day from day of event - $100 or the standard room rental fee.
c. For Multi Room/Multi day room reservations - $100 per room, for the first full day.

STUDENT CENTER BALLROOM/AUDITORIUM -


a. Student Center Ballroom or Auditorium reservations must be cancelled more than 60 days in advance or the group
will be assessed the full room rental fee. Cancellations made more than 60 days in advance will not be charged the fee.
Student Center Ballroom A - $900
Student Center Ballroom B - $600
Student Center Grand Ballroom - $1500
Student Center Auditorium - $400

MCKENNY BALLROOM - $1200


The McKenny Ballroom reservations must be cancelled more than 60 days in advance or the group will be assessed the
full room rental fee. Cancellations made more than 60 days in advance will not be charged the fee.

ADDITIONAL FEES -
Changes to your contract within the 72 hours prior to your event may be assessed additional fees.
- Standard room or A/V setup changes at Student Center or McKenny - $25.00
- Ballroom or A/V setup changes at Student Center or McKenny - $25 - $100 depending on service.

SERVICE TECHNICIAN FEE - For adding an audio visual technician or student services technician with less than 24
hours notice to the CESO.
$25.00 per hour plus a $25.00 late fee.

The CESO may not be able to accommodate your late requests or last minute changes to your event, however we will
do our best to accommodate your needs.

NON-PERFORMANCE
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If the CESO is unable to perform its obligations under this agreement for any reason beyond its control, including but
not limited to, facility and/or weather emergency, power outage, accident, riot, strikes/labor disputes, restrictions or
Student Center Reservation: 74024 Confirmed, SC Due
Bookings / Details Quantity Price Amount

NON-PERFORMANCE
If the CESO is unable to perform its obligations under this agreement for any reason beyond its control, including but
not limited to, facility and/or weather emergency, power outage, accident, riot, strikes/labor disputes, restrictions or
regulations on commodities or supplies, epidemic, acts of war or terrorism, or act of God, such non-performance is
excused and the CESO will not be liable for any consequential damages of any nature. The CESO agrees to
reschedule your event to a mutually agreeable and available date and location.

FOOD AND BEVERAGE SERVICE


All food and beverage must be supplied by EMU Dining Services. Food served by EMU Dining Services may not be
taken out of rooms or buildings. To review the menu for your upcoming event or to see a complete listing of food and
beverage policies and procedures, please refer to the EMU Dining Services web site at:
https://www.emich.edu/bookemu/catering/

Your signed confirmation or use of this facility serves as your statement of compliance with event and building
regulations, and as your agreement to the practices and procedures listed in this reservation confirmation. Please sign
and return this entire document to your event coordinator in the CESO by email or by fax to (734) 487.6514.

___________________________________________________________

Customer Signature

___________________________________________________________

Customer Name (please print)

___________________________________________________________

Department Account Number/Banner number

_____________

Date

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