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12/17/2017 SAP HR/HCM: Personnel Administration

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SAP HR/HCM
"With Every Click You HIT, You Should Buy The TIME To READ it"

Structure Definitions Personnel Administration Change the Entry Date Of An Employee

ESS CONFIGURATION STEPS SAP T CODES Infotype numbers and Rages ASAP Implementation Methodology

Header Structure Per Infotype CATS TIME MANAGEMENT - SAP PT Travel Management SAP PAYROLL

Integration between SAP HR Sub Modules ALE distribution of HR Master Data Creation of Custom SAP HR Infotype

SAP FI Tables

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Personnel Administration
Visitors..
Personnel Administration manages activities associated with people that
include:
Actions take place on a person, The reason is for an action, Appointments an
employees holds, Historical activities have taken place, Leaves have taken place
and Changes on a person in regards to pay, work schedule and benefits.

Infotype Definition:
Infotype is logical sequence of Data Fields. Recording employee data for
administrative, time recording, and payroll purposes is of primary importance for
master data administration in HR. In the SAP System, the information units used to
Archive
enter master data are called infotype.
2013 (1)
Some of the important infotypes:

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0000 Actions 0007 Planned Working Time November


0001 Organizational Assignment 0008 Basic Pay (1)
0002 Personal Data 0009 Bank Details Welcome to
0003 Payroll Status 0021 Family Data HCM
Space
0004 Challenge 0105 - Communication
0006 Address 0185 Personnel IDs

Actions
Personnel Actions are related to the employee activities within in the employee
lifecycle. Generally Recording employee career events in the system. The Infotypes
are to be maintained for an HR actions are grouped together. Once an infotype is
saved, the next relevant infotype is displayed.

Examples of Personnel Actions


Hiring, Confirmation, Transfer, Promotion, Demotion, Separation.etc.,

Infotype Menu
Many infotype menus are set up to be dependent on the user group. The user
groups correspond to the country groupings. We
define infotype menus for displaying and maintaining HR Master
Data.

Examples of Infotype Menus


Basic Data
Payroll Data
Time Data
Benefits Data.etc.,

Infotype Screen Headers.


The screen header consists of the first three lines displayed on single and list
screens. In the standard delivered SAP HR system, a screen header is already
assigned to some of infotypes. You can change the screen header, but you are
limited to three lines and 84 columns.

SAP Standard Screen Headers


00 PA20, PA30, PA40, PA51, PA61
10 Infotype 0000
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03 Infotype 0001
01 Infotype 0002
04 Time Management Infotypes
02 All other Infotypes

Infotype Screen Modifications


Different entry screens are delivered for some infotypes. Depending the
transaction class ("A" for employee, "B" for applicant) or the country grouping, a
different screen can be used. In addition to this, you can also change the
characteristics of the individual screen fields: For example, you can define fields as
required-entry fields or suppress any fields that are not required. You may want to
suppress field attributes in accordance with certain employee control data.

Examples of screen modification


Hiding unwanted fields in the infotype
Making Required fields to optional
Making Optional fields to required..etc.,

Dynamic Actions
Dynamic actions are really useful in SAP and allow you to automate certain
activities between different infotypes. For example, when one infotype is created,
another unrelated infotype can be automatically created at the same time and
values can be pre-populated from another infotype.

Tasks of the Dynamic Action


On saving of one infotype calling another infotype
Defaulting Values in the Infotype Fields
Maintaining Infotype in the background

Additional Actions
Additional actions allow us to store more than one action for the employee on the
same day. Infotype 0302 Additional Actions allows you to automatically log all of
the personnel action types that are performed for an employee on a specific date. It
allows you to perform and document several personnel action types for an
employee in the R/3 System on the same day.

Examples of Additional Actions


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Hiring and Organization Reassignment on same day.


Hiring and Transfer on same day
Transfer and Promotion on same day.etc.,

Personnel Administration implementation steps

Configuration steps of Personnel Administration

The SAP HCM PA implementation is divided into five steps


1. Configuration of Company code
2. Configuration of Enterprise structure
3. Configuration of personnel action or Configuration of PA40
4. Configuration of PA30 Transaction or Configuration of HR
master data
5. Configuration of Pay scale structure

Following are IMG steps for implementation of PA module

Configuration of Company code:

Company code is configuration is doing by FICO Consultant in real time


projects.
IMG > Enterprise Structure -> Definition -> Financial Accounting ->
Define Company
IMG > Enterprise Structure -> Definition -> Financial Accounting ->
Edit, Copy, Delete, Check Company Code
IMG > Enterprise Structure -> Definition -> Financial Accounting ->
Company Code->Enter global parameters
IMG >Enterprise Structure -> Assignment -> Financial Accounting ->
Assign company code to company
IMG >Enterprise Structure -> Assignment -> Controlling-> Assign
company code to controlling area.

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Configuration of Enterprise structure

IMG> Enterprise Structure -> Definition -> Human Resource


Management -> Personal Areas
IMG > Enterprise Structure -> Assignment -> Human Resource
Management -> Assignment of Personnel Area to Company Code
IMG > Enterprise Structure -> Definition -> Human Resource
Management -> Personal Subarea
IMG > Enterprise Structure -> Definition -> Human Resource
Management -> Employee group
IMG>: Enterprise Structure -> Definition -> Human Resource
Management -> Employee sub group
IMG > Enterprise Structure -> Assignment-> Human Resource
Management -> Assignment of Personnel area to company code.
IMG >Enterprise Structure -> Assignment-> Human Resource
Management -> Assignment of employee subgroups to employee groups.
IMG>Personnel Management->Organization Management -> Basic
Settings->Maintain Number Ranges -> Maintain Number Ranges for
personnel numbers.
IMG> Personnel Management-> Personnel Administration ->
Customizing procedure-> infotypes->infotypes
IMG >Personnel Management-> Personnel Administration ->
Customizing procedure-> infotypes->Define fields relevant for
retroactive accounting.

Configuration of personnel action or Configuration of PA40

IMG >Personnel management -> Personnel administration ->


Customizing procedures -> Actions-> Define infogroups-> User Group
Dependency on Menus and InfoGroups
IMG >Personnel management -> Personnel administration ->
Customizing procedures -> Actions-> Define infogroups
IMG >Personnel management -> Personnel administration ->
Customizing procedures -> Actions-> Set up personnel actions.
IMG >Personnel management -> Personnel administration ->

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Customizing procedures -> Actions-> Create reasons for personnel


actions.
IMG >Personnel management -> Personnel administration ->
Customizing procedures -> Actions->Change action menu

Configuration of PA30 Transaction or Configuration of HR master


data

IMG >Personnel Management Personnel Administration


Customizing Procedures Infotype Menus Infotype Menu
IMG > Personnel Management Personnel Administration
Customizing Procedures Infotype Menus Infotype Menu
IMG > Personnel Management Personnel Administration
Customizing Procedures Infotype Menus Determine choice of
infotype menus
IMG >Personnel Management Personnel Administration
Customizing Procedures Infotype Menus Infotype Menu
IMG > Personnel Management Personnel Administration
Customizing Procedures Infotype Menus Determine choice of
infotype menus

Configuration of Pay scale structure

IMG > Personnel Management > Personnel Administration


>organizational data->Organizational assignment -> Create payroll area.
IMG > Personnel Management > Personnel Administration
>organizational data->Organizational assignment -> Create default
payroll area.
IMG > Personnel Management > Personnel Administration >Payroll
data >Basic Pay> Define EE subgroup grouping for PCR and
collective agreement provision.
IMG > Personnel Management > Personnel Administration >Payroll
data >Basic Pay>Pay scale conversion for basic pay.
IMG > Personnel Management > Personnel Administration >Payroll
data >Basic Pay>Check pay scale type.

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IMG > Personnel Management > Personnel Administration >Payroll


data >Basic Pay>Check pay scale area.
IMG > Personnel Management > Personnel Administration >Payroll
data >Basic Pay>Check assignment of pay scale structure to enterprise
structure.
IMG-> Personnel Management > Personnel Administration >Payroll
data >Basic Pay>Define default for pay scale data

IMG > Personnel Management > Personnel Administration >Payroll


data >Basic Pay>Set up payroll period for collective agreement
provision.
IMG > Personnel Management >Personnel Administration >Payroll
data >Basic Pay>Define hourly rates with several decimal places.
IMG > Personnel Management > Personnel Administration >Payroll
data >Basic Pay>Revise pay scale group & levels.
IMG > Personnel Management > Personnel Administration >Payroll
data >Basic Pay>Define pay scale salary ranges
IMG > Personnel Management > Personnel Administration >Payroll
data >Basic Pay>Wage types ->Revise default wage types.
IMG > Personnel Management > Personnel Administration >Payroll
data >Basic Pay>Wage types ->Revise default wage types
IMG > Personnel Management > Personnel Administration >Payroll
data >Basic Pay>Wage types ->Enterprise structure for wage type
model..
IMG > Personnel Management > Personnel Administration >Payroll
data >Basic Pay>Wage types ->Define valuation of basic wage types.
.
IMG > Personnel Management > Personnel Administration >Payroll
data >Recurring payments & deductions ->Payment models ->Define
periods.
IMG > Personnel Management > Personnel Administration >Payroll
data >Recurring payments & deductions ->Payment models ->specific
default values.

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1 comment:

Best Homework Helpers October 18, 2017 at 6:00 AM


I am happy after reading your post that you have posted in this blog. Thanks for this
wonderful post and hoping to post more of this. I am looking for your next update.

Regards,
Andy Smith - Assignment Expert
Human Resource Assignment Help | Operation Management
Assignment
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