Asset Management

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D64879
Edition 1.0
March 2010
D59987GC10
Activity Guide
Practices
R12.x Oracle Asset
Management Fundamentals
Oracle University and Egabi Solutions use only

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Author
Gail DAloisio, Brent A. Bosin, Paul Scott, Assad Akhavan
Technical Contributors and Reviewers
Kathy Wohnoutka, Ruth Kukla, Jan Quist, JongSung Ahn, Chris Rudd, Som Viswapathy, Bruce
Isner, Ivy Farren, Bruce Ingram
This book was published using: oracletutor

Table of Contents
Activity Guide ..................................................................................................................................................1-1

Release 12.x Oracle Asset Management Fundamentals ................................................................................1-3
Objectives ......................................................................................................................................................1-4
Setup..............................................................................................................................................................1-5
Practice - Create a New User (Required)..................................................................................................1-6
Asset Controls Setup .....................................................................................................................................1-8
Guided Demonstration - Oracle Assets Key Flexfield Setup.....................................................................1-9
Practice - Create a Location (Required).....................................................................................................1-11
Guided Demonstration - System Controls Form .......................................................................................1-12
Practice - Define Quickcodes (Required) ..................................................................................................1-13
Guided Demonstration - Create a Fiscal Year Calendar (Optional) ..........................................................1-14

Guided Demonstration - Create a Depreciation Calendar (Optional) ........................................................1-15
Guided Demonstration - Oracle Assets Profile Options ............................................................................1-16
Guided Demonstration - Entering Asset Insurance Information................................................................1-17
Asset Books ...................................................................................................................................................1-19
Practice - Create a CORP Depreciation Book (Required) .........................................................................1-20
Guided Demonstration - Review Security by Book Setup (Required) ......................................................1-23
Asset Categories ............................................................................................................................................1-27
Practice - Create Category Values (Required)...........................................................................................1-28
Practice - Create Asset Clearing Accounts (Required) ..............................................................................1-30
Practice - Add Asset Categories to a Corp Book (Required).....................................................................1-32
Practice - Verify Assets Added to a Corp Book (Required) ......................................................................1-35
Asset Additions .............................................................................................................................................1-36
Practice - Add an Asset Using QuickAddition (Required) ........................................................................1-37
Practice - Add an Asset using Detailed Additions (Required)...................................................................1-39
Practice - Set Up Group Assets..................................................................................................................1-41
Solution: Set Up Group Assets ..................................................................................................................1-43
Guided Demonstration - Enter Suppliers (Optional) .................................................................................1-45
Guided Demonstration - Enter Operating Lease Details (Optional) ..........................................................1-46
Guided Demonstration - Enter Capital Lease Details (Optional) ..............................................................1-48
Guided Demonstration - Create Invoices from a Capital Lease (Optional) ...............................................1-50
Guided Demonstration - Enter and Assign an Asset Warranty (Optional) ................................................1-51
Mass Additions ..............................................................................................................................................1-52
Practice - Add Assets using Mass Additions (Required) ...........................................................................1-53
Practice - Merge Tax and Prep into the Server Hardware (Required) .......................................................1-56
Practice - Split an Invoice Line into Multiple Assets (Required) ..............................................................1-58
Practice - Add an Invoice Line to an Existing Asset (Required) ...............................................................1-60
Guided Demonstration - Automatic Preparation of Mass Addition Lines.................................................1-63
Practice - Add Assets Using Web ADI......................................................................................................1-72
Solution: Add Assets Using Web ADI ......................................................................................................1-74
Practice - Run Asset Related Reports (Required)......................................................................................1-77
CIP Asset Additions ......................................................................................................................................1-79
Practice - Add CIP Asset Shell (Required)................................................................................................1-80
Practice - Add Labor to CIP Assets (Required).........................................................................................1-81
Practice - Add Invoice Lines to a CIP Asset (Required) ...........................................................................1-82
Practice - Capitalize a CIP Asset (Required) .............................................................................................1-84
Asset Adjustments .........................................................................................................................................1-85
Practice - Reclassify an Asset (Required)..................................................................................................1-86
Practice - Adjust Asset Units (Required)...................................................................................................1-87
Practice - Adjust Asset Cost (Required) ....................................................................................................1-88
Practice - Transfer an Asset (Required).....................................................................................................1-89
Practice - Add Assets for Mass Transactions (Required) ..........................................................................1-90
Copyright Oracle, 2010. All rights reserved.
R12.x Oracle Asset Management Fundamentals Practices Table of Contents

i
Practice - Mass Reclassify Assets (Required) ...........................................................................................1-94

Practice - Mass Transfer Assets (Required)...............................................................................................1-96
Guided Demonstration - Schedule Asset Maintenance..............................................................................1-98
Practice - Enter a Physical Inventory (Required).......................................................................................1-99
Practice - Create and Compare a Physical Inventory in Web ADI ............................................................1-100
Solution: Create and Compare a Physical Inventory in Web ADI.............................................................1-102
Depreciating Assets .......................................................................................................................................1-104
Practice - Run Depreciation (Optional) .....................................................................................................1-105
Practice - Set up a Depreciation Calendar (Required) ...............................................................................1-106
Practice - Set up a Depreciation Method (Required) .................................................................................1-108
Practice - Set up a Prorate Convention (Required) ....................................................................................1-109
Practice - Run Depreciation Projections (Required)..................................................................................1-111
Practice - Perform a What-If Analysis (Required).....................................................................................1-112
Practice - Project Depreciation for Assets not yet Placed in Service (Required).......................................1-113
Processing Retirements..................................................................................................................................1-115

Practice - Partially Retire an Asset (Required) ..........................................................................................1-116
Practice - Reinstate a Partially Retired Asset (Required) ..........................................................................1-118
Guided Demonstration - Perform a Mass Retirement................................................................................1-119
Guided Demonstration - Run Create Accounting ......................................................................................1-120
Practice - Perform Asset Inquiries .............................................................................................................1-121
Solution: Perform Asset Inquiries..............................................................................................................1-123
Tax Books......................................................................................................................................................1-126
Practice - Create a Tax Book (Required)...................................................................................................1-127
Practice - Add Categories to a Tax Book (Required) ................................................................................1-129
Practice - Verify Categories are Added to your Tax Book (Required)......................................................1-131
Practice - Run Initial Mass Copy (Required).............................................................................................1-132
Supplemental Practices ...................................................................................................................................2-1
Release 12.x Oracle Asset Management Fundamentals ................................................................................2-3
Guided Demonstration - Oracle Assets Key Flexfield Setup.....................................................................2-4
Guided Demonstration - Create a Location Flexfield Combination ..........................................................2-6
Practice - Create a Location Key Flexfield Combination ..........................................................................2-7
Solution: Create a Location Key Flexfield Combination...........................................................................2-8
Guided Demonstration - System Controls Form .......................................................................................2-9
Guided Demonstration - QuickCodes........................................................................................................2-10
Practice - Add QuickCode Values .............................................................................................................2-11
Solution: Add QuickCode Values..............................................................................................................2-12
Guided Demonstration - Fiscal Years & Calendars...................................................................................2-13
Practice - Create an Oracle Assets Calendar..............................................................................................2-15
Solution: Create an Oracle Assets Calendar ..............................................................................................2-16
Guided Demonstration - Oracle Assets Profile Options ............................................................................2-18
Guided Demonstration - Entering Asset Insurance Information................................................................2-19
Guided Demonstration - Define an Asset Warranty ..................................................................................2-21
Guided Demonstration - Define a Lease....................................................................................................2-22
Guided Demonstration - Define an Asset Book.........................................................................................2-24
Practice - Set Up Group Assets..................................................................................................................2-26
Solution: Set Up Group Assets ..................................................................................................................2-28
Guided Demonstration - Security by Book Setup (Optional) ....................................................................2-30
Practice - Review Security by Book Setup ................................................................................................2-33
Solution: Review Security by Book Setup.................................................................................................2-35
Guided Demonstration - Define Asset Category Flexfield Values ............................................................2-38
Practice - Add Asset Category Key Flexfield Values................................................................................2-39
Solution: Add Asset Category Key Flexfield Values ................................................................................2-40
Guided Demonstration - Define an Asset Category...................................................................................2-43
Practice - Define Asset Categories ............................................................................................................2-45
Solution: Define Asset Categories.............................................................................................................2-46
Guided Demonstration - Add Assets Using QuickAdditions (Optional)...................................................2-51

ii
Practice - Add an Asset Using QuickAdditions.........................................................................................2-52

Solution: Add an Asset Using QuickAdditions .........................................................................................2-53
Guided Demonstration - Add an Asset Using Detail Additions (Optional)...............................................2-56
Practice - Add an Asset Using Detail Additions........................................................................................2-57
Guided Demonstration - Create Mass Addition Lines...............................................................................2-61
Practice - Create Mass Addition Lines ......................................................................................................2-64
Solution: Create Mass Additions ...............................................................................................................2-66
Guided Demonstration - Automatic Preparation of Mass Addition Lines.................................................2-69
Mass Addition Queue Names ....................................................................................................................2-78
Changing Asset Information......................................................................................................................2-79
Guided Demonstration - Prepare Mass Addition Lines .............................................................................2-80
Practice - Prepare Mass Addition Lines.....................................................................................................2-82
Solution: Prepare Mass Addition Lines .....................................................................................................2-84
Guided Demonstration - Post Mass Additions...........................................................................................2-90
Guided Demonstration - Add a Future Dated Asset ..................................................................................2-91

Guided Demonstration - Add Assets Using Web ADI ..............................................................................2-93
Practice - Add Assets Using Web ADI......................................................................................................2-96
Solution: Add Assets Using Web ADI ......................................................................................................2-98
Guided Demonstration - Create a CIP Asset and Build Costs ...................................................................2-101
Guided Demonstration - Transfer Invoice Lines .......................................................................................2-103
Practice - Create a CIP Asset and Add Costs ............................................................................................2-105
Solution: Create a CIP Asset and Add Costs .............................................................................................2-107
Practice - Transfer Invoice Lines...............................................................................................................2-110
Solution: Transfer Invoice Lines ...............................................................................................................2-112
Guided Demonstration - Capitalizing a CIP Asset ....................................................................................2-116
Practice - Capitalize a CIP Asset ...............................................................................................................2-117
Solution: Capitalize a CIP Asset................................................................................................................2-118
Guided Demonstration - Perform Single Asset Adjustments ....................................................................2-120
Guided Demonstration - Perform Mass Transactions................................................................................2-122
Practice - Perform Single Asset Adjustments ............................................................................................2-125
Solution: Perform Single Asset Adjustments ............................................................................................2-127
Guided Demonstration - Schedule Asset Maintenance..............................................................................2-133
Guided Demonstration - Review a Physical Inventory..............................................................................2-134
Guided Demonstration - Create a Physical Inventory in Web ADI...........................................................2-135
Guided Demonstration - Create a New Depreciation Method ...................................................................2-137
Practice - Create a New Depreciation Method...........................................................................................2-138
Solution: Create a New Depreciation Method ...........................................................................................2-139
Guided Demonstration - Enter Production ................................................................................................2-141
Guided Demonstration - Create a Prorate Convention ..............................................................................2-142
Practice - Create a Prorate Convention......................................................................................................2-143
Solution: Create a Prorate Convention ......................................................................................................2-144
Guided Demonstration - Perform a Depreciation Projection.....................................................................2-146
Practice - Run a Depreciation Projection...................................................................................................2-147
Solution: Run a Depreciation Projection ...................................................................................................2-148
Guided Demonstration - Perform a What-if Depreciation Analysis ..........................................................2-150
Practice - Perform a What-If Depreciation Analysis .................................................................................2-151
Solution: Perform a What-If Depreciation Analysis..................................................................................2-152
Guided Demonstration -Perform a Full Retirement and Undo Retirement................................................2-154
Guided Demonstration - Process a Partial Retirement and Reinstate ........................................................2-155
Guided Demonstration - Perform a Mass Retirement................................................................................2-157
Practice - Perform a Retirement and Reinstatement ..................................................................................2-158
Solution: Perform Retirement and Reinstatement .....................................................................................2-159
Guided Demonstration - Run Create Accounting ......................................................................................2-162
Guided Demonstration -Perform Asset Inquiries.......................................................................................2-163
Practice - Perform Asset Inquiries .............................................................................................................2-166
Solution: Perform Asset Inquiries..............................................................................................................2-168
Guided Demonstration - iAssets Setup-Rules............................................................................................2-171

iii
Guided Demonstration - Create a Tax Asset Book....................................................................................2-174

Practice - Define a Tax Asset Book...........................................................................................................2-176
Solution: Define a Tax Asset Book ...........................................................................................................2-179
Guided Demonstration - Add Asset Categories to Tax Book ....................................................................2-182
Practice - Add Asset Categories to a Tax Book.........................................................................................2-184
Solution: Add Asset Categories to a Tax Book .........................................................................................2-186
Guided Demonstration - Perform an Initial Mass Copy ............................................................................2-189
Practice - Perform an Initial Mass Copy....................................................................................................2-190
Solution: Perform an Initial Mass Copy ....................................................................................................2-191
Guided Demonstration - Manually Add an Asset to a Tax Book ..............................................................2-193
Practice - Manually Add an Asset to a Tax Book......................................................................................2-194
Solution: Manually Add an Asset to a Tax Book ......................................................................................2-196
Guided Demonstration -Adjust Depreciation Reserve...............................................................................2-198

iv
Preface
Profile
Before You Begin This Course
Basic knowledge of business accounting concepts
Familiarity with data processing concepts and techniques
Prerequisites

R12 Navigate Oracle Applications
R12 eBusiness Suite Essentials for Implementers
How This Course Is Organized
This is an instructor-led course featuring lecture and hands-on exercises. Online demonstrations
and written practice sessions reinforce the concepts and skills introduced.

v
Related Publications
Oracle Publications
Title Part Number
Oracle Assets User Guide E13586-03
Oracle iAssets User Guide E13435-02
Additional Publications
System release bulletins

Installation and users guides
Read-me files
International Oracle Users Group (IOUG) articles
Oracle Magazine

vi
Typographic Conventions
Typographic Conventions in Text
Convention Element Example
Bold italic Glossary term (if The algorithm inserts the new key.
there is a glossary)
Caps and Buttons, Click the Executable button.
lowercase check boxes, Select the Cant Delete Card check box.
triggers, Assign a When-Validate-Item trigger to the ORD block.
windows Open the Master Schedule window.
Courier new, Code output,

Code output: debug.set (I, 300);
case sensitive directory names, Directory: bin (DOS), $FMHOME (UNIX)
(default is filenames, Filename: Locate the init.ora file.
lowercase) passwords, Password: User tiger as your password.
pathnames, Pathname: Open c:\my_docs\projects
URLs, URL: Go to http://www.oracle.com
user input,
User input: Enter 300
usernames
Username: Log on as scott
Initial cap Graphics labels Customer address (but Oracle Payables)
(unless the term is a
proper noun)
Italic Emphasized words Do not save changes to the database.
and phrases, For further information, see Oracle7 Server SQL Language
titles of books and Reference Manual.
courses, Enter user_id@us.oracle.com, where user_id is the
variables name of the user.
Quotation Interface elements Select Include a reusable module component and click Finish.
marks with long names
that have only This subject is covered in Unit II, Lesson 3, Working with
initial caps; Objects.
lesson and chapter
titles in cross-
references
Uppercase SQL column Use the SELECT command to view information stored in the
names, commands, LAST_NAME
functions, schemas, column of the EMP table.
table names
Arrow Menu paths Select File > Save.
Brackets Key names Press [Enter].
Commas Key sequences Press and release keys one at a time:
[Alternate], [F], [D]
Plus signs Key combinations Press and hold these keys simultaneously: [Ctrl]+[Alt]+[Del]

vii
Typographic Conventions in Code

Convention Element Example
Caps and Oracle Forms When-Validate-Item
lowercase triggers
Lowercase Column names, SELECT last_name
table names FROM s_emp;
Passwords DROP USER scott

IDENTIFIED BY tiger;
PL/SQL objects OG_ACTIVATE_LAYER
(OG_GET_LAYER (prod_pie_layer))

Lowercase Syntax variables CREATE ROLE role
italic
Uppercase SQL commands and SELECT userid
functions FROM emp;
Typographic Conventions in Oracle Application Navigation Paths

This course uses simplified navigation paths, such as the following example, to direct you
through Oracle Applications.
(N) Invoice > Entry > Invoice Batches Summary (M) Query > Find (B) Approve
This simplified path translates to the following:
1. (N) From the Navigator window, select Invoice then Entry then Invoice Batches
Summary.
2. (M) From the menu, select Query then Find.
3. (B) Click the Approve button.
Notations:
(N) = Navigator
(M) = Menu
(T) = Tab
(B) = Button
(I) = Icon
(H) = Hyperlink
(ST) = Sub Tab

viii
Typographical Conventions in Oracle Application Help System Paths

This course uses a navigation path convention to represent actions you perform to find
pertinent information in the Oracle Applications Help System.
The following help navigation path, for example
(Help) General Ledger > Journals > Enter Journals
represents the following sequence of actions:
1. In the navigation frame of the help system window, expand the General Ledger entry.

2. Under the General Ledger entry, expand Journals.
3. Under Journals, select Enter Journals.
4. Review the Enter Journals topic that appears in the document frame of the help system
window.

ix
x

Activity Guide
Chapter 1 - Page 1
Chapter 1

Activity Guide

Activity Guide
Chapter 1 - Page 2
Activity Guide
Chapter 1 - Page 3
Release 12.x Oracle Asset Management Fundamentals

Activity Guide
Objectives
Chapter 1 - Page 4
Setup

Instructor Prep Notes
Open accounting periods in GL for Vision Operations. The current month should
correspond to the current calendar period.
Open periods in AP. The current month should correspond to the current calendar period.
Sequential Numbering = Not used
Set the Java:Color Scheme profile option to Blue
Verify Responsibility Level, FA: Print Debug = No
Verify Responsibility Level, FA: Print Timing Diagnostics Flag = No
Verify that Invoice Batching is not enabled.
Set Payables Options to default journal import to "Yes", disallow override.
Set Payables Options to send journals to the GL in summary by period.
Disable Lease GUI descriptive flexfield.
Log in as Services/Welcome and add asset 100296 to SVCS FEDERAL book
Add 00_Class
Set the HR:User Type profile option to HR with Payroll User at the Application level
Activity Guide
Chapter 1 - Page 5
Practice - Create a New User (Required)

Overview
In this practice, you create a new user.
Assumptions
Replace XX with your terminal number or initials.
You must have access to an Oracle Application Vision database or a comparable

training test instance at your site on which to complete this practice.
Tasks
Sign On to Oracle Applications
1. Sign on:
User Name = operations
Password = welcome
2. Responsibility = System Administrator
Create a New User
3. Add a New User.
(N) Security > User > Define.
Field Value
User Name XXUSER
Password welcome (Tab, reenter to verify)
Person Pat Stock (Choose from the list of
values. This may be the last name
first or first name last depending on
the version of the form. Choose the
Pat Stock with pstock@vision.com
as the email address.
4. Click (B) OK to the caution message.
Add Responsibilities
5. Add the following responsibilities to your new user:
Activity Guide
Chapter 1 - Page 6
Responsibility Security
Assets, Vision Operations (USA) Standard
Assets, Vision Services (USA) Standard
Fixed Assets Manager Standard
Assets, Vision Project Mfg Standard
General Ledger, Vision Operations (USA) Standard
Payables, Vision Operations (USA) Standard
Projects, Vision Services (USA) Standard
Purchasing, Vision Operations (USA) Standard

System Administrator Standard
6. (I) Save.
7. Exit the forms-based applications.
8. Make the Personal Home Page the active page.
9. (L) Log out.
Log in with your user
10. Login = XXUser
Note: System prompts you to create a new password:

Password = welcome
Old Password = welcome
New Password = XXuser (Tab, reenter to verify)
11. Responsibility = Assets, Vision Operations
Activity Guide
Chapter 1 - Page 7
Activity Guide
Asset Controls Setup
Chapter 1 - Page 8
Guided Demonstration - Oracle Assets Key Flexfield Setup

Responsibility: Assets, Vision Operations (USA)
(N) Setup > Financials > Flexfields > Key > Segments.
1. Use the Find icon to query the Key Flexfield -Assets-Category Flexfield.
2. Note the following in the Key Flexfield Segments form:
Only one enabled flexfield structure is found (only one allowed per Oracle Assets
installation).

The Allow Dynamic Inserts check box is not selected (should not be allowed with the
Asset Category key flexfield).
3. Click the Segments button to open the Segments Summary form.
4. With the Major Category segment selected, click the Value Set button and note in the Value
Sets form that the Value Validation is Independent.
5. Close the Value Sets form.
6. Select the Minor Category segment and click the Value Set button.
7. Note that the Value Set for this segment is Dependent.
8. Click the Edit Information button to show the Dependent segment is linked to the
Independent segment and also requires a default value to be entered.
10. In the Segments Summary form, select the Major Category segment again and click the
Flexfield Qualifiers button. In the Flexfield Qualifiers form, note that the Major Category
segment is selected for the Major Category qualifier (no redundancy intended).
11. Close the Flexfields Qualifier form.
12. Back in the Segments Summary form, click the Open button.
13. Review the fields in the Segments form noting that the Major Category segment is Required.
14. Close the Segments and the segments Summary forms.
15. If time permits, place the cursor back in the Application field and find the other two Oracle
Assets key flexfields.
16. For each applicable key flexfield, note the following:
Activity Guide
Chapter 1 - Page 9
Location Key Flexfield
Cross-Validate Segments and Allow Dynamic Inserts are enabled
The State segment is designated as the State segment qualifier
Asset Key Key Flexfield
In the Segments form, note that the Required check box is not selected. It means that
entry of the Asset Key key flexfield is not required when adding an asset.
Activity Guide
Chapter 1 - Page 10
Practice - Create a Location (Required)

Overview
In this practice, you create a new location.
Assumptions

Tasks
Create a New Value
2. Navigate to the Values window.
(N) Setup > Financials > Flexfields > Validation > Values:
Name = Vision FA Building
3. (B) Find.
4. Add value = XXBLDG200
5. (I) Save.
Enter a location
6. Navigate to the Locations window.
(N) Setup > Asset System > Locations.

7. Add the following new location:
Location
USA-CA-LOS ANGELES-XXBLDG200
Note: Valid locations are either set up in advance or dynamic insertion is allowed to create
them as users choose new location combinations. It is FAR more common to set up valid
locations in advance. If valid location combinations are not set up in advance, you should set
up cross validation rules to prevent bad combinations of segment values.
8. (I) Save.
Activity Guide
Chapter 1 - Page 11
Guided Demonstration - System Controls Form

(N) Setup > Asset System > System Controls.
1. In the System Controls form, note the following:
All fields except the Enterprise Name field are not updatable. If this is a new installation,
all fields will allow entry but only the Enterprise Name and Oldest Date Placed in
Service allow update after the record is saved. The Oldest Date Placed in Service can be

updated only until any calendar is assigned to any asset book.
The last number used is updated each time a new asset number is assigned by the
system.
Activity Guide
Chapter 1 - Page 12
Practice - Define Quickcodes (Required)

Overview
In this practice, you create two new Quickcode values.
Assumptions

Tasks
Define QuickCodes
1. Navigate to the QuickCodes window.
(N) Setup > Asset System > QuickCodes.
2. Add QuickCodes according to the following table:
Note: You must FIRST query the Quickcode, and THEN add the value.
Type Value Description

RETIREMENT XXSALE Sale
ASSET DESCRIPTION XXHIGH SPEED COMPUTER High Speed Computer
3. Save after entering each Quickcode, then repeat step 2 for the next value in the table.
Activity Guide
Chapter 1 - Page 13
Guided Demonstration - Create a Fiscal Year Calendar (Optional)

(N) Setup > Asset System > Fiscal Years
1. Create a new fiscal year:

Fiscal Year Name = XXACCOUNTING
Description = Standard Accounting Calendar
From Date = 01-JAN-YYYY
To Date = 31-DEC-YYYY

Fiscal Year = YYYY
2. Create fiscal years up to the current fiscal year.
3. (I) Save.
Activity Guide
Chapter 1 - Page 14
Guided Demonstration - Create a Depreciation Calendar

(Optional)
(N) Setup > Asset System > Calendars
1. Create a new calendar:

Calendar = XXMonthly
Description = XXMonthly
Fiscal Year Name = XXACCOUNTING

Periods Per Year = 12
2. Create a full year calendar from the prior year through the current year.
Number Name From Date To Date

1 Jan-XX (where XX is LAST year) 01-Jan-20XX 31-Jan-20XX
2 Feb-XX (where XX is LAST year) 01-Feb-20XX 29-Feb-20XX (if this gives an
error, try 28-Feb-20XX.)
Etc Etc Etc Etc
3. (I) Save.
Warning: The period name must match the corresponding GL Calendar period name (this is
case-sensitive) or accounting will not transfer to the General Ledger.
Note: The start and end dates are validated against the fiscal year calendar.
Activity Guide
Chapter 1 - Page 15
Guided Demonstration - Oracle Assets Profile Options

(N) Other > Profile.
or
(M) Edit > Preferences > Profiles.
1. In the Personal Profiles Values form, go into query mode.

2. In the Profile Name field, enter FA%, and then execute the query.
3. Review the returned Profile options noting which are updatable by the User and which the
Systems Administrator must maintain.
Activity Guide
Chapter 1 - Page 16
Guided Demonstration - Entering Asset Insurance Information

(N) Assets > Insurance > Insurance Policy Details
To enter insurance information for an asset, perform the following:
1. Open the Fixed Asset Insurance window.
2. Query the asset number 100080 in the OPS CORP book.

3. In the Policy region, enter any policy number in the Policy Number field, Mutual Insurance
Company in the Insurance Company field, and DES MOINES - HQ in the Supplier Site
field.
4. Enter the Calculation Method to use for this asset insurance, either Value as New, Market
Value, or Manual Value.
5. If the asset is a Swiss specialcase asset, select the Special Swiss Asset check box.
6. In the Base Index Date field, enter the date that is used as the base date for indexation.
7. Enter FULL COST in the Insurance Index field.
8. In the Base Insurance Value field, enter the base insurance value of the asset as defined in
the insurance policy.
9. If you chose the Manual Value calculation method or if your asset is flagged as a Swiss
specialcase asset, enter the current insurance value. Otherwise, this field displays the
current insurance value of the asset, calculated automatically.
10. In the Insured Amount field, enter the amount for which the asset is insured under that
policy.
To enter insurance policy information, perform the following:
11. In the Fixed Asset Insurance window, click the Lines button to display the insurance policy
line information.
12. In the Fixed Asset Insurance Policy Lines window, enter insurance policy information, such
as the insurance policy line number, the insurance category, and the hazard class.
13. Enter any additional comments in the Comments field.
14. Save your work.
To enter insurance policy maintenance information, perform the following:
Activity Guide
Chapter 1 - Page 17
15. In the Fixed Asset Insurance window, click the Maintenance button.
16. In the Fixed Asset Insurance Policy Maintenance window, update any information that
needs to be changed.
17. Save your changes.
18. Run the Insurance Calculation routine to show how it calculates the current insurance value
based on the index that you have used.
Activity Guide
Chapter 1 - Page 18
Activity Guide
Asset Books
Chapter 1 - Page 19
Practice - Create a CORP Depreciation Book (Required)

Overview
In this practice, you create a new CORP depreciation book.
Assumptions

Tasks
Add a Company to the Operations Company Value Set
1. Navigate to the Segment Values window.
(N) Setup > Financials > Flexfields > Validation > Values > Select the Value Set Option
Name = Operations Company.
2. (B) Find.
3. Add a new value according to the following table:

Terminal Value Description
01 51 You choose
02 52 You choose
03 53 You choose
04 54 You choose
05 55 You choose
06 56 You choose
07 57 You choose
08 58 You choose
09 59 You choose
10 60 You choose
11 61 You choose
12 62 You choose
4. Click (I) Save and then (B) OK.
Activity Guide
Chapter 1 - Page 20
5. Return to the Navigator.
Update Balancing Segment for Vision Operations Legal Entity
6. Navigate to Accounting Setups window.
Setup > Financials > General Ledger > Accounting Setup Manager > Accounting Setups
7. In the search box enter: Vision Operations and click (B) Go.
8. Click on the Update Accounting options for Vision Operations.
9. Click on update balancing segment values for the Vision Operations legal entity Legal

Entity section).
10. Click (B) Add Balancing Segment Values.
11. Search by Values and click (B) Go.
12. Check the select box for your balancing value and click (B) Select.
13. Click (B) Apply. Make sure your balancing segment value has been added to the Vision
Operations legal entity.
14. Click on Home or Close Window to exit the Accounting Setup Manager.
Create a Corp Depreciation Book
15. Navigate to the Book Controls window.
(N) Setup > Asset System > Book Controls.
16. Enter the given parameters according to the following table:
Field Value
Book XXCORP BOOK
Description XXCORP BOOK
Class Corporate
Associated Corporate Book XXCORP BOOK
(Note: Use your initials for "XX". Remember every time you see "XXCORP BOOK" listed
in future labs, search "XX" as your initials.)
17. (T) Calendar.
18. Enter information according to the following table:
Activity Guide
Chapter 1 - Page 21
Field Value
Ledger Vision Operations
Allow GL Posting Yes
Depreciation Calendar Monthly
Prorate Calendar Monthly
Current Period Dec-XX (use LAST
year)
Divide Depreciation Evenly
(use By Days if you are using a 4-4-5
Calendar)

Depreciate if Retired in First Year Yes
19. (T) Accounting Rules.
20. Select the specified check boxes or leave them deselected.
Field Value
Allow Amortized Changes Selected
Allow Mass Changes Selected
Allow Revaluations Deselected
Allow Group Depreciation Selected
21. (T) Natural Accounts.
22. Use the following information to set up accounts:
Account Gain Loss Clearing

Proceeds of Sale 7850 7851 1247
Cost of Removal 7852 7853 2240
Net Book Value Retired 7854 7855 N/A
Reval Reserve Retired 7854 7855 N/A
Field Account
Deferred Depreciation Reserve 2540
Deferred Depreciation Expense 7860
Depreciation Adjustment 1690
Account Generator Defaults XX-000-9999-0000-000
Activity Guide
Chapter 1 - Page 22
Guided Demonstration - Review Security by Book Setup

(Required)
(N) Assets > Asset Workbench
1. Review the hierarchy setup for Vision Enterprises:

Hierarchy for Security by Book
Vision Corporate Can see all

FA: Vision depreciation
Corporation books in hierarchy
OPS Corp
OPS Federal
Vision Operations Vision Services
FA: Vision FA: Vision
Operations Services SVCS Corp
SVCS Federal
Vision, Project Mfg

PRJ Mfg Corp
FA: Vision Project
PRJ Mfg Fed
Mfg
User ID Password Responsibility Security Profile

corporate welcome Fixed Assets Manager FA: Vision Corporation
operations welcome Assets, Vision Operations FA: Vision Operations
services welcome Assets, Vision Services FA: Vision Services
projmfg welcome Assets, Vision Project Mfg (MRC) FA: Vision Proj Mfg
Verify Security for Corporate
2. Log in as a new user:

User Name = corporate
Password = welcome
3. Responsibility = Fixed Assets Manager
Activity Guide
Chapter 1 - Page 23
4. Navigate to the Financial Information window.
Inquiry > Financial Information.
5. Enter your book name (XXCORP BOOK).
6. Find asset number 100081.
7. (B) Books.
8. Verify that asset 100081 can be seen in both the OPS CORP and OPS FEDERAL books.
9. Repeat the inquiry for the following assets:

Book Asset No. Visible?
OPS CORP 100081 Yes
OPS FEDERAL 100081 Yes
SVCS CORP 100132 Yes
SVCS FEDERAL 100530 Yes
Verify Security for Vision Operations
10. Change the user name to Operations:

User Name = operations
Password = welcome
12. Query the assets again. You should be able to access the following books and assets:

OPS CORP 100081 Yes
OPS FEDERAL 100081 Yes
SVCS CORP 100132 No
SVCS FEDERAL 100530 No
Note: User operations has access to the books of Vision Operations and Vision Project Mfg.,
but cannot access the books of Vision Services. Optionally, view a financial information inquiry
for the assets.
Verify Security for Vision Services
13. Change your user name to Services:
Activity Guide
Chapter 1 - Page 24
User Name = services

Password = welcome
14. Search for assets assigned to both the OPS CORP and SVCS CORP books.

OPS CORP 100081 No
OPS FEDERAL 100081 No
SVCS CORP 100132 Yes
SVCS FEDERAL 100530 Yes

Review Asset Organization Setup for Vision Operations
16. Navigate to the Organizations window.
(N) Setup > Security > Organization > Description.
17. Review the asset books associated with this responsibility.
Review Asset Organization Setup for Vision Services
18. Responsibility = Assets, Vision Services
Review Asset Organization Setup for Vision Project Mfg
21. Responsibility = Assets, Vision Project Mfg
Review the Asset Hierarchy
25. Navigate to the Organization Hierarchy window.
Activity Guide
Chapter 1 - Page 25
(N) Setup > Security > Organization > Hierarchy.
26. Query the Assets Hierarchy.
Review the Security Profiles
Security profiles link an asset organization to a responsibility.
27. Navigate to the Security Profile window.
(N) Setup > Security > Security.
28. Query the following Profiles:

Name
FA:Vision Corporate
FA:Vision Operations
FA:Vision Services
FA:Vision Project Mfg
Review the FA: Security Profile Option
Use the Security Profile window to link the Profiles to a position in the hierarchy.
29. Responsibility = System Administrator
30. Navigate to the System Profiles window.
(N) Profiles > System.
31. View the associated FA: Security profile option.
Activity Guide
Chapter 1 - Page 26
Activity Guide
Asset Categories
Chapter 1 - Page 27
Practice - Create Category Values (Required)

Overview
In this practice, you create category values that are used to create a new asset category
combination. The goal is to be able to create category combinations using these values in a later
practice. The category combinations will have the following form:
Category Combinations
XXCOMPUTER-XXPC

XXCOMPUTER-XXNC
XXCOMPUTER-XXSERVER
XXCOMPUTER-XXNETWORK
Assumptions

Tasks
Create an Independent Value of XXCOMPUTER
(N) Setup > Financial > Flexfields > Validation > Values:
Name = Vision FA Major Category
2. (B) Find:
Value = XXCOMPUTER
Description = XXComputer
3. Save.
Add Dependent Values
(N) Setup > Financial > Flexfields > Validation > Values.
Name = Vision FA Minor Category
Independent Value = XXCOMPUTER
Activity Guide
Chapter 1 - Page 28
5. (B) Find.
6. Add dependent values according to the following table and save your work.
Value Description
XXPC PC
XXNC NC
XXSERVER Server
XXNETWORK Network
Activity Guide
Chapter 1 - Page 29
Practice - Create Asset Clearing Accounts (Required)

Overview
In this practice, you create asset-clearing accounts that you will use for your categories.
Assumptions

Tasks
Create Asset Clearing Accounts
(N) Setup > Financials > Flexfields > Validation > Values:
Name = Operations Account
2. (B) Find.
Activity Guide
Chapter 1 - Page 30
3. Create the value associated with your terminal number based on the following table:
Terminal Value Description Qualifier

01 1581 01_Clearing Asset

4. Save your changes when you have completed.
Activity Guide
Chapter 1 - Page 31
Practice - Add Asset Categories to a Corp Book (Required)

Overview
In this practice, you add asset categories to a corporate depreciation book.
Assumptions

Tasks
Add Categories to a Corp book
1. Navigate to the Asset Categories window.
(N) Setup > Asset System > Asset Categories.
2. Create a new category combination:

Category = XXCOMPUTER-XXNETWORK
Description = Computer Network
Property Type = Personal
Property Class = 1245
3. Move the cursor in the Book field:

Book = XXCORP BOOK
4. Specify the accounting information according to the following table (to enter Method and
Prorate Convention, click the Default Rules button):
Note: For Revaluation Reserve, use XX-000-1670-0000-000.
Category Asset Asset Dep Accum Dep Method/ Prorate

Cost/ Clearing/ Exp Life Conv
*CIP Cost *CIP
Clearing
XXCOMPUTER- XX-000- XX-000- XX- XX-000- STL/4 Mid
XXNETWORK 1560- XXXX- 000- 1660-0000- Month
0000-000/ 0000-000/ 7360- 000
XX-000- XX-000- 0000-
1560- XXXX- 000
0000-000 0000-000
Activity Guide
Chapter 1 - Page 32
5. Query each of the following categories and add them to your asset book. Save your work.

*CIP Cost *CIP
Clearing

BUILDING- XX-000- XX-000- XX- XX-000- STL/30 Mid
MANUFACTUR 1520- XXXX - 000- 1620-0000- Month
ING 0000-000/ 0000-000 7320- 000
XX-000- 0000-
1520- 000
0000-000
BUILDING- XX-000- XX-000- XX- XX-000- STL/30 Mid
OFFICE 1520- XXXX - 000- 1620-0000- Month
0000-000/ 0000-000 7320- 000
XX-000- 0000-
1520- 000
0000-000
COMPUTER-PC XX-000- XX-000- XX- XX-000- STL/4 Mid
1560- XXXX - 000- 1660-0000- Month
0000-000/ 0000-000 7360- 000
XX-000- 0000-
1560- 000
0000-000
VEHICLE- XX-000- XX-000- XX- XX-000- STL/4 Mid
LEASED 1550- XXXX - 000- 1650-0000- Month
STANDARD 0000-000/ 0000-000 7350- 000
XX-000- 0000-
1550- 000
0000-000
OWNED 1550- XXXX - 000- 1650-0000- Month
HEAVY 0000-000 0000-000 7350- 000
0000-
000
Activity Guide
Chapter 1 - Page 33

*CIP Cost *CIP
Clearing
OWNED 1550- XXXX - 000- 1650-0000- Month
STANDARD 0000-000/ 0000-000 7350- 000
XX-000- 0000-
1550- 000
0000-000
Activity Guide
Chapter 1 - Page 34
Practice - Verify Assets Added to a Corp Book (Required)

Overview
In this practice, you verify the assets added to a Corp Book.
Assumptions

Tasks
Verify That All Categories Are Added to the Corp Book
1. Navigate to the Submit a New Request window:
(N) Other > Requests > Run.
2. (B) OK to submit a single request:

Name = Asset Category Listing
Book Name = XXCORP BOOK
3. Submit the request and monitor it to ensure that it completes successfully.
4. Review the Asset Category Listing report to ensure all categories that you added are in your
XXCorp Book.
(M) View > Requests > Find > View Output
Activity Guide
Chapter 1 - Page 35
Activity Guide
Asset Additions
Chapter 1 - Page 36
Practice - Add an Asset Using QuickAddition (Required)

Overview
In this practice, you add a new asset into the corporate book that you created, accepting the
default rules associated with this asset category.
Assumptions

Tasks
Add an Asset Using QuickAdditions
1. Use Assets, Vision Operations (USA) responsibility and navigate to the QuickAdditions
window.
(N) Assets > Assets Workbench.
2. (B) QuickAdditions.
3. Enter the following information in the respective fields:
Field Value
Description XXCHEVY BLAZER
Tag Number XXCAR
Category VEHICLE-OWNED STANDARD
License plate 687ABC
License renewal date 14-Dec-YYYY (Current year)
Book XXCORP BOOK
Cost 20000
Employee Name Adams, Mr. Brian
Expense Account XX-110-7350-0000-000
Location USA-CA-SAN FRANCISCO-1
Note: The description field has a list of values associated with it. The values on the list of
values are Quickcodes. You can set up asset descriptions in advance for frequently
purchased assets so that the descriptions can be made more consistent.
Activity Guide
Chapter 1 - Page 37
4. (B) Done.
5. Note the asset number assigned _____________________________.
6. (B) OK.
Note: You see two reference numbers when the asset is added. One is for the addition and
the other is for the assignment.
Activity Guide
Chapter 1 - Page 38
Practice - Add an Asset using Detailed Additions (Required)

Overview
In this practice, you add a new asset to your corporate book, specifying the details associated
with this asset category.
Assumptions

Tasks
Add an Asset Using Detailed Additions
1. Navigate to the Asset Details window.
2. (B) Additions.
Field Value
Description XXOVERHEAD OFFICE BUILDING
Tag Number XXBLDG
Category BUILDING-OFFICE
Insurance company Fidelity
Building size 500000
4. (B) Continue.
Field Value
Book XXCORP BOOK
Current Cost 10,000,000
Method STL
Life Years 15
Activity Guide
Chapter 1 - Page 39
6. Note that you can override the defaults from the category.
7. (B) Continue.
Field Value
Unit Change 1
Location USA-NY-NEW YORK-2

9. (B) Done.
10. Note the asset number assigned _______________________.
11. (B) OK.
Activity Guide
Chapter 1 - Page 40
Practice - Set Up Group Assets

Overview
In this practice, you perform the following:
Create a group asset
Assign a member asset to the group asset
Assumptions

Use Vision database.
Login information is provided by your instructor.
Replace XX with the number provided by your instructor.
Use the Assets, Vision Operations (USA) responsibility.
XXCORP book must be enabled for group depreciation by the instructor before the start
of the practice (the instructor needs to select the Allow Amortized Changes and Allow
Group Depreciation check boxes in the Accounting Rules tabbed region of the Book
Controls window.
Tasks
Create a Group Asset
Create a group asset using Detail Additions with the following values:
Description GROUP_ASSET_XX
Major Category Computer
Minor Category PC
Asset Type Group
Book XXCORP
In the Assignments window, enter:

Unit Change Expense Account Location
1 XX-410-7360-0000-000 USA-DC-WASHINGTON, DC-NONE
Activity Guide
Chapter 1 - Page 41
Assign a Member Asset to a Group Asset
Create a new asset using QuickAdditions with the following values and assign the asset to the
group asset that you created previously:
Field Value
Description Member Asset XX
Minor Category PC
Book XXCORP
Method STL

Cost $5000
Date in Service Use default
Prorate Convention Mid-Month
Location USA-DC-WASHINGTON, DC-NONE
Activity Guide
Chapter 1 - Page 42
Solution: Set Up Group Assets

Responsibility = Assets, Vision Operations
Create a Group Asset
1. (N) Assets > Asset Workbench.
2. (B) Additions.
3. In the Description field, enter GROUP_ASSET_XX.

4. In the Category field, enter a major category of Computer and a minor category of PC.
5. In the Asset Type file, select Group.
6. (B) Continue.
7. In the Book field, enter XXCORP.
8. (B) Continue.
9. In the Assignments window, enter:

Unit Change Expense Account Location
1 XX-410-7360-0000-000 USA-DC-WASHINGTON, DC-NONE
10. (B) Done to save your asset.
11. Write down your group asset number __________.
Assign a Member Asset to a Group Asset
12. In the Assets window, (B) QuickAdditions.
13. In the QuickAdditions window, enter:

Field Value
Description Member Asset XX
Minor Category PC
Book XXCORP
Method STL
Cost $5000
Date in Service Use default
Prorate Convention Mid-Month
Activity Guide
Chapter 1 - Page 43

Location USA-DC-WASHINGTON, DC-NONE
15. Write down the asset number _________.
16. Close the Assets window.
17. Query the member asset that you just created:
(N) Assets > Asset Workbench.

18. In the Find Assets window, enter the asset number of the member asset that you just created
in the Asset Number field and XXCORP in the Book field.
19. (B) Find.
20. (B) Books.
21. Enter XXCORP in the Book field.
22. (T) Group Asset.
23. Enter the group asset number of the asset that you created in step 11 in the Group Asset
field.
Activity Guide
Chapter 1 - Page 44
Guided Demonstration - Enter Suppliers (Optional)

(N) Setup > Financials > Suppliers.
Enter a Supplier
1. Set up the suppliers by navigating first to the Suppliers Summary window.
(N) Setup > Financials > Suppliers:

Supplier Name = XXUPay Less Rentals

2. (B) Create Supplier.
3. Organization Name = XXUPay Less Rentals
4. (B) Apply.
Enter a Supplier Site
5. (L) Address Book. (B) Create.
Enter Full Address, including city, county, state, postal code, and Address name. Make this a
purchasing and pay site by selecting the Purchasing and Payment check boxes.
6. (B) Continue. Select the Vision Operations operation unit. (B) Apply.
Enter Additional Suppliers Using the Preceding Steps
Supplier 2 - Organization Name = XXMaintenance Services
Supplier 3 Organization Name = XXIBM Corp.
Activity Guide
Chapter 1 - Page 45
Guided Demonstration - Enter Operating Lease Details (Optional)

(N) Setup > Asset System > Leases > Lease Payments.
1. Enter Payment Schedule information according to the following table:
Field Value
Payment Schedule XXCar Rental

Lease Date 01-Jan-200Y
Interest Rate 12
Compounding Monthly
Frequency
Present Value Leave Blank
2. Enter payment information according to the following table:
Line Start Date Amount Number Payment Type

1 01-JAN-200Y 450 60 Annuity
Note: Leave the end dates blank. Oracle Assets automatically displays an end date.
Note: In this demo, you will be using the data from the Enter Suppliers Guided
Demonstration. In other words, the Enter Suppliers guided demo must be completed first.
Calculate NPV of Lease Payments
3. (B) Calculate.
4. Record the present value.
5. Save.
6. (B) View Amortization.
7. Save.
8. (B) Yes to save the schedule.
9. Close all the forms until you are back at the Navigator.
Activity Guide
Chapter 1 - Page 46
Determine Lease Type
10. Navigate to the Lease Details window.
(N) Setup > Asset System > Leases > Lease Details:
Lease Number = XXRental Lease
Description = XXRental Lease
Lessor = XXUPay Less Rentals
Lessor Site = Choose a pay site.
Note: The Lease type is currently Operating:

Payment Schedule = XXCar Rental

Payment Account = XX-110-7740-0000-000
Note that the Present Value of the lease is filled in.
Fair Value = 32000
11. Save.
Activity Guide
Chapter 1 - Page 47
Guided Demonstration - Enter Capital Lease Details (Optional)

(N) Setup > Asset System > Leases > Lease Payments.
1. Enter Payment Schedule information according to the following table:
Field Value
Payment Schedule XXServer Lease

Lease Date 01-Jan-200Y
Interest Rate 12
Compounding Monthly
Present Value Leave Blank
2. Enter payment information according to the following table:
Line Start Date Amount Number Payment Type

1 01-Jan-200Y 5700 1
2 01-Feb-200Y 1900 60 Annuity
Note: Leave the end dates blank. Oracle Assets automatically displays an end date.
Note: In this demo, you will be using the data from the Enter Suppliers Guided
Demonstration. In other words, the Enter Suppliers guided demo must be completed first.
Calculate NPV of Lease Payments
3. (B) Calculate.
4. Record the present value.
5. Save.
6. (B) View Amortization.
7. Save.
8. (B) Yes to save the schedule.
Activity Guide
Chapter 1 - Page 48
Determine Lease Type
10. Navigate to the Lease Details window.
(N) Setup > Asset System > Leases > Lease Details:
Lease Number = XXServer Lease
Description = XXServer Lease
Lessor = XXIBM Corp
Lessor Site = Choose a pay site
Payment Term = IMMEDIATE
Note: It is strongly recommended that you use IMMEDIATE as the payment term, so when

the invoice is created in Payables, it can be paid right away. If no payment term is specified,
the default from the supplier site is used and that may cause lease payments to be made late.
Payment Schedule = XXServer Lease
Payment Account = XX-110-7740-0000-000
Note that the Present Value of the lease is filled in.
Fair Value = 92000
11. Save.
Note: The Lease has met the criteria for a Capitalized lease.
Note: Oracle uses the SFAS 13 criteria to determine the lease type. If any one of the criteria
is met, the lease is a capital lease and the asset must be capitalized and depreciated.
1. Ownership will be transferred at end of the lease term.
2. Lease contains a BPO.
3. The lease term is equal to 75% or more of the remaining estimated economic life of the
leased asset at lease inception.
4. The NPV of the minimum lease payments is at least 90% of the market value of the lease
asset.
Activity Guide
Chapter 1 - Page 49
Guided Demonstration - Create Invoices from a Capital Lease

(Optional)
(N) Setup > Asset System > Leases > Lease Payments to Payables.
1. Query the lease.
2. Select the payments to export.

3. (B) Export.
Import Lease Payments into Payables
4. Responsibility = Payables, Vision Operations
5. Navigate to the Standard Request Submission window.
6. (B) OK to submit a single request:

Name = Payables Open Interface Import
Source = Oracle Assets
7. (B) OK.
8. (B) Submit.
9. Review the report output when the request completes.
Activity Guide
Chapter 1 - Page 50
Guided Demonstration - Enter and Assign an Asset Warranty

(Optional)
(N) Setup > Asset System > Warranties.
Field Value
Warranty Number XXP2316

Description Vehicle Maintenance
Start Date 01-Dec-20YY (Last year)
End Date 31-Jan-20XX (current year)
Currency USD
Cost 150
Supplier Name XXMaintenance Services
2. Save.
Assign the Warranty to an Asset
3. Navigate to the Assets window.

Tag Number = XXCAR
Book = XXCORP BOOK
4. (B) Find.
5. (B) Open:
Warranty Number = XXP2316
6. (B) Done.
Activity Guide
Chapter 1 - Page 51
Activity Guide
Mass Additions
Chapter 1 - Page 52
Practice - Add Assets using Mass Additions (Required)

Overview
In this practice, you enter invoice lines in Oracle Payables to create data to be used in Oracle
Assets. Invoices entered in Oracle Payables must be approved and sent to Oracle General Ledger
using the Transfer to the General Ledger program before these can be processed.
Assumptions

Tasks
Add Assets Using Mass Additions
1. Switch Responsibilities.
(M) File > Switch Responsibility.
2. Responsibility = Payables, Vision Operations (USA)
3. Navigate to the Invoices window.
(N) Invoices > Entry > Invoices.
4. Enter the following invoice information:
Type Trading Site Invoice Date Invoice Amount

Partner Number
Standard Advanced Sydney 15-Dec-200Y XXINV 118,800
Network Y = last year
Devices
5. (T) Lines.
Activity Guide
Chapter 1 - Page 53
6. Enter lines according to the following table:
Line Type Amount Tax Code Distribution Account Description

1 Item 4,172 Blank XX-000-XXXX-0000-000 Tax
2 Item 2,828 Blank XX-000-XXXX-0000-000 Prep
3 Item 51,000 Blank XX-000-XXXX-0000-000 Server Hardware
4 Item 12,000 Blank XX-000-XXXX-0000-000 Fees
5 Item 24,000 Blank XX-000-XXXX-0000-000 Laptops
6 Item 2,000 Blank XX-000-XXXX-0000-000 Battery Backup

7 Item 1,200 Blank XX-000-XXXX-0000-000 24 Port Hub
8 Item 800 Blank XX-000-XXXX-0000-000 Cable
9 Item 10,000 Blank XX-000-XXXX-0000-000 High Speed Server
7. Save.
Validate the Invoice
8. (B) Actions.
Validate = Selected
9. (B) OK.
Note: If tax is not calculated, then increase amount for Line (tax) to 14,972.
Create Accounting for the Invoice
10. (B) Actions.

Create Accounting = Selected
Final Post = Selected
11. (B) OK.
Note: There are four criteria that must be met before an invoice distribution is sent to Fixed
Assets:
The invoice distributions must be coded to an asset clearing account that is associated
with a valid asset category. In your case, that account is XX-000-XXXX-0000-000.
The Track as Asset flag must be selected. This is done automatically if the natural
account is qualified in GL as a type of Asset. In your case, XXXX is associated with
an Account Type of Asset. For expensed items that you want to track in Oracle Assets,
you must manually select the Track as Asset flag.
Activity Guide
Chapter 1 - Page 54
The invoice distribution must be transferred to GL. Payables Transfer to General

Ledger must have been run and the invoice distribution transferred to General Ledger.
Note that it is NOT necessary to run Journal Import.
The GL Date specified when the Mass Addition Create process is run, includes the
invoice distributions on or before the specified date.
Run the Mass Additions Create Process
12. Navigate to the Standard Request Submission window.

Name = Mass Additions Create

GL Date = Last day of current calendar month
Book = XXCORP BOOK
13. (B) Submit.
14. Do not submit another request.
Activity Guide
Chapter 1 - Page 55
Practice - Merge Tax and Prep into the Server Hardware

(Required)
Overview
The Tax (line 1) and Prep (line 2) lines from your invoice were costs necessary to place the
Server Hardware (line 3) into Service. In this practice, you merge the Tax and Prep lines into the
Server Hardware line.

Hey, the Tax and Prep lines need
to be merged with the Server
Hardware when you prepare mass
additions.
Prep: 2828.00
Tax: 4172.00
Server Hardware:
51000.00
Assumptions

Tasks
Merge Tax and Prep Lines into the Server
1. Navigate to the Prepare Mass Additions form.
(N) Mass Additions > Prepare Mass Additions.
2. Find Mass Additions by your Book name.
Activity Guide
Chapter 1 - Page 56
3. Open the Server Hardware line and enter asset information according to the following table:
Field Value
Category COMPUTER-PC
4. Change the Queue to POST.
5. (B) Done. Merge the Tax and Prep lines into the Server Hardware line.

6. Prepare Line 3 for Posting
7. (B) Done.
8. Close the Mass Additions Summary window.
Activity Guide
Chapter 1 - Page 57
Practice - Split an Invoice Line into Multiple Assets (Required)

Overview
Splitting Asset Lines is necessary when one invoice is used to purchase more than one of the
same item and each of those items must have a different asset number. In this practice, you split
the Laptop line into four different assets.
The 24000 laptop represents 4

laptops. Make sure you split it

during your mass additions
process so 4 separate asset
numbers can be assigned.
6000.00
6000.00
6000.00
24000.00
6000.00
Assumptions

Activity Guide
Chapter 1 - Page 58
Tasks
Prepare a Mass Addition
1. Find the Laptops line and change the units to 4. Also, prepare the addition based on the
information in the following table:
Field Value
Description Laptop

Units 4
2. Complete the Assignments according to the following table:
Units Expense Account Location

4 XX-110-7360-0000-000 USA-CA-SAN FRANCISCO-2
Split the Mass Addition
3. Split the laptops into four distinct assets.
4. Query the 4 Assets and change the Queue to Post (or query, and then and use (M) Tools >
Post All).
Activity Guide
Chapter 1 - Page 59
Practice - Add an Invoice Line to an Existing Asset (Required)

Overview
Adding lines to existing assets may be necessary when multiple invoices that represent the same
asset are entered over time. Also, discounts taken on an invoice may not be known at the time the
invoice distribution is sent to Fixed Assets. If the discount comes later, it is treated as a cost
adjustment to the original asset, changing its capitalized cost.
Reasons to Perform a Cost Adjustment

Discounts usually are interfaced to mass additions after the initial asset distribution.
AP corrects coding errors by reversing the invoice distributions.
Invoice distributions for CIP assets are added after the original asset shell.
Credit or Debit memos are added in Payables for returned items.
In this practice, you add invoice distributions to an existing asset. You first manually add an
asset, and then merge the Battery Backup (line 6) distribution to the asset.
Don't forget that we just bought a

battery backup for one of the
servers. Make sure you use the
Add to Asset functionality while
preparing mass additions. I don't
want to add it as an individual
asset. It will simply be treated as
an improvement to the server.
Asset #: XXXXX
Battery Backup:
2000.00
Assumptions

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Chapter 1 - Page 60
Tasks
Create a Quick Addition
1. Navigate to the Asset Additions form.
2. (B) Quick Additions:

Description = XXComputer Server
Tag Number = XXCOMPUTER
Category = COMPUTER-PC
Book = XXCORP BOOK

Cost = 100000
Employee Name = Adams, Mr. Brian
Expense Account = XX-110-7360-0000-000
Location = USA-CA-SAN FRANCISCO-1
3. (B) Done.
4. (B) OK.
Add the Battery Backup Line to the Asset with the Tag Number of XXCOMPUTER
5. Navigate to the Find Mass Additions window to find the invoice that you entered.
6. Locate the invoice line for the battery backup.
7. Use the Add to Asset functionality to find the asset with a tag number of XXCOMPUTER
and add the battery backup to that asset.
8. Change the queue to POST and tab out of the field.
Note: The system should save the line as a COST ADJUSTMENT. That is because you
have adjusted the cost of an existing asset.
Post Mass Additions
9. Navigate to the Submit Request Set window.
(N) Mass Additions > Post Mass Additions.
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Chapter 1 - Page 61
10. Post mass additions using parameters according to the following table:
Program Stage Parameters

Mass Additions Post Mass Additions Post XXCORP BOOK
Mass Additions Posting Report Mass Additions Posting Report XXCORP BOOK
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Chapter 1 - Page 62
Guided Demonstration - Automatic Preparation of Mass Addition

Lines
Create a Value for a Minor Category
Before running Prepare Mass Additions to automatically prepare mass additions lines, you need
to ensure that you have a unique category and clearing account.
(N) Setup > Financials > Flexfields > Key > Values.

1. In the Find Key Flexfield Segment window, enter:
Field Value
Application Assets
Title Category Flexfield
Structure Vision Category Flexfield
Segment Minor Category
Independent Computer
2. (B) Find.
3. With your cursor in the first field in the Values table in the lower half of the window, (I)
New to create a new record.
4. Enter MODEM as a new value for the minor category. Enter the same value in the
Description field.
5. Save your work and close the Segment Values window.
Create a Natural Account
(N) Setup > Financials > Flexfields > Key > Values.
6. In the Find Key Flexfield Segment window, enter:

Field Value
Application General Ledger
Title Accounting Flexfield
Structure Operations Accounting Flex
Segment Account
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Chapter 1 - Page 63
7. (B) Find.
8. With your cursor in the first field in the Values table in the lower half of the window, (I)
New to create a new record.
9. Enter a new four-digit account value, = 1599.
Note: Ensure that the four-digit account value that you enter has not been defined. If the
value you enter has been defined previously, enter another value.
10. In the Description field, enter Demo Clearing Account XX.
11. Press the Tab key until the Segment Qualifiers window opens.

12. Change the Account Type to Asset. Leave the other fields as they are.
13. (B) OK.
14. Save your work and close the Segment Values window.
Create an Asset Category
You need to set up an asset category using the minor asset category and the new account value
that you defined.
15. In the Category field, enter a major category of Computer. For minor category, enter the
name of the minor category that you set up, =Modem "description = Modem",
COMPUTER-MODEM.
16. In the Book field, enter OPS CORP.
17. Enter the following account information:

Field Value
Asset Cost 01-000-1560-0000-000
Asset Clearing 01-000-1599-0000-000
Depreciation Expense 01-000-7360-0000-000
Accumulated Depreciation 01-000-1660-0000-000
Revaluation Reserve 01-000-1670-0000-000
18. Accept the defaults for Bonus Expense and Bonus Reserve.
19. (B) Default Rules.
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Chapter 1 - Page 64
20. Enter STL in the Method field.
21. Enter 5 in the Life Years field.
22. Enter Month in the Prorate Convention and Retirement Convention fields.
23. Save your work and close the Default Depreciation Rules window and the Asset Categories
window.
Set Up Mass Additions Line Rules

24. Query the QuickCode called RULES TO PREPARE MASS ADDITIONS.
25. Verify that USE CUSTOM and USE CUSTOM ENERGY have disable dates. Verify that
USE DEFAULT has no disable date. For example:
Value Description Disable Date
USE CUSTOM Use Custom 15-JAN-2007
USE CUSTOM Use Custom 15-JAN-2007
ENERGY Energy
USE DEFAULT Use Default
Create an Invoice in Oracle Payables
Responsibility: Payables, Vision Operations (USA)
26. Log in to Oracle Applications and choose the Payables, Vision Operations (USA)
responsibility.
27. Navigate to the Invoices form:
(N) Invoices > Entry > Invoices.
28. Using the default Standard invoice type, enter the following Invoice Header information:
Field Name Values
Trading Partner Advantage Corp
Supplier Site ADVANTAGE - US
Invoice Date Use date within the current open period in Oracle
Assets, for example, 15-DEC-2008.
Invoice Number XXINVMA where XX represents any value you
choose
Invoice Curr USD
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Chapter 1 - Page 65
Invoice Amount $ 5,375.00

Payment Method Check
29. Save the invoice by clicking the Save icon on the toolbar or using CTRL + S.
30. (T) Lines.
31. Enter the following invoice line data (Note: you can use folder technology to make data
entry easier):
Num Type Amount Distribution Account Description
1 Item 5,000 01-000-1599-0000-000 Computer Parts

32. Save your work.
33. Validate your invoice by clicking the (B) Actions1, and then selecting the Validate check
box.
Note: If system did not calculate tax, then increase the amount in line to 5,375.
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Chapter 1 - Page 66

34. (B) OK.
35. Create accounting for your invoice by clicking the (B) Actions1 and selecting the Create
Accounting check box. Select the Final Post option. Then click (B) OK. You receive a
message stating that accounting has been created for the invoice.
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Chapter 1 - Page 67

36. Close the Invoice Workbench window.
Create Mass Additions Lines
Responsibility: Payables, Vision Operations (USA)
37. Proceed to the Submit Request form:
38. From the Requests form, click (B) Submit a New Request.
39. Select Single Request and click (B) OK.
40. Choose to run the Mass Additions Create process from the List of Values using the
following parameters:
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Chapter 1 - Page 68
Parameter Value
GL Date Use the invoice date of the invoice created (01-MMM-YYYY)
Book OPS CORP
41. (B) OK.
42. (B) Submit.
43. View the concurrent request to ensure that it completes normally.
44. Click (B) Submit a New Request.

45. Select Single Request and click (B) OK.
46. Select the Mass Additions Create Report from the List of Values and enter OPS CORP as
the parameter. Click (B) Submit.
47. (B) No.
48. When the request finishes, click (B) View Output and review the Mass Addition lines that
were created.
49. Close the Requests window.
Run the Prepare Mass Additions Program
50. Enter OPS CORP in the Book field and your invoice number in the Invoice field and click
(B) Find.
51. (B) Open.
52. In the Mass Additions window, confirm that your invoice contains no category information.
53. Close the Mass Additions window.
54. Change your responsibility to Fixed Assets Manager
55. Navigate to the Submit Request window.
56. Choose Single Request and click (B) OK.
57. Enter Prepare Mass Additions in the Name field.
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Chapter 1 - Page 69
58. In the Parameters window, enter OPS CORP in the Book field.
59. (B) OK.
60. (B) Submit.
61. When you receive the message Submit another request? click (B) No.
62. Change your responsibility to Assets, Vision Operations (USA)
63. Find your invoice again in the Mass Additions window and confirm that the category has
been added.

64. Click (B) Assignments and confirm that the expense account has been added.
65. In the Assignments window, enter USA-CA-SAN FRANCISCO-100 in the Location field.
66. Save your work and close the Assignments window.
67. Back on the Mass Additions window, enter a description in the Description field, for
example, XX Asset.
68. Change the queue to Post.
Post Mass Additions
69. Enter the following values:
Program Stage Parameters

Mass Additions Post Mass Additions Post OPS CORP
Mass Additions Posting Mass Additions Posting OPS CORP
Report Report
70. (B) Submit.
71. Navigate to the Requests window to view your requests:
(N) Other > Requests > Concurrent.
72. Click (B) Find.
73. Select the Request ID of the Mass Additions Posting Report that you just ran and click (B)
View Output.
74. View your asset in the Asset Workbench.
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Chapter 1 - Page 70
75. Enter your asset number in the Asset Number field and OPS CORP in the Book field and
click (B) Find.
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Chapter 1 - Page 71
Practice - Add Assets Using Web ADI

Overview
In this practice, you create an asset worksheet in the Oracle Web Applications Desktop
Integrator (Web ADI), add asset data using that worksheet, and then upload the asset data to
the Oracle Assets application creating new assets.
Assumptions
If you are not attending training at an Oracle University center or Authorized Partner

Education Center, you must have access to an Oracle Application Vision demonstration
database or a comparable training test instance on which to complete this practice.
Use the Oracle Assets seeded Responsibility > Assets, Vision Operations (USA).
Replace XX in the practice with a unique identifier such as your initials or a number
(for Instructor-Led Training classes, this number is assigned to you). This is necessary
in order to create unique records within the database when performing the practice.
Replace any year references of YYYY and YY with the calendar year of your choice or
as directed by the Instructor (for example, 2002 or Jan-02). Keep in mind that some
transactions require calendar dates and calendar periods to be defined and enabled
before hand in order to be processed.
Prerequisites
Excel 2000, 2002, or 2003
If you have Excel 2002 or 2003 installed, change the Macro settings in Excel as
follows:
From the Tools menu, select Macro, Security, and then Security Level.
Select the Medium option.
Click the Trusted Sources tab.
Select the Trust access to Visual Basic Project option.
Tasks
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Chapter 1 - Page 72
Add Asset Data Using the Asset Worksheet Created
Add the following asset data to the asset worksheet that you just created. You can enter data
directly into the worksheet cells, use the List of Values option, or a combination of both:
Column Asset # 1 Asset # 2 Asset # 3

Description XX_ADI BLDG XX_ADI TRUCK XX_ADI PC
Major Category BUILDING VEHICLE COMPUTER
Minor Category OFFICE OWNED HEAVY PC

Units 1 1 1
Cost 750,000 25,000 4,500
Country USA USA USA
State NY CA CA
City NEW YORK SAN FRANCISCO SAN FRANCISCO
Building NONE NONE NONE
Expense XX 110 7320 0000 XX 120 7350 0000 000 XX 120 7360 0000 000
Account 000
Clearing XX 000 XXXX 0000 XX 000 XXXX 0000 XX 000 XXXX 0000
Account 000 000 000
Date Placed in First day of current First day of current First day of current open
Service open period in open period in period in XXCORP
XXCORP BOOK XXCORP BOOK BOOK
Upload Worksheet and Post to Oracle Assets
Upload the worksheet with the asset data entered into the XXCORP BOOK, choosing to post the
asset data now.
View your assets using the Asset Workbench.
Create an Asset Worksheet in Web ADI
Create an asset worksheet in Web ADI for the XXCORP BOOK using the Default worksheet
layout. The header information in your worksheet should reflect the first day of the current open
period for the XXCORP BOOK in the format MM/01/YYYY.
Activity Guide
Chapter 1 - Page 73
Solution: Add Assets Using Web ADI

Create an Asset Worksheet in Web ADI
1. Navigate to the Additions Integrator:
(N) Mass Additions > Additions Integrator.

Corporate Asset Book XXCORP BOOK
Viewer Excel 2003

Layout Add Assets Default
3. (B) Open.
4. Click (B) Enable Macros if necessary.
5. In the Download window, click (B) Close when you receive the confirmation that the
spreadsheet is created.
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Chapter 1 - Page 74
Add Asset Data Using the Asset Worksheet Created
6. In the header information, ensure that:
Asset Type is set to Capitalized
Depreciate is set to Yes
Queue Name is set to Post
7. Add the following asset data into the worksheet:

Column Asset # 1 Asset # 2 Asset # 3

Description XX_ADI BLDG XX_ADI TRUCK XX_ADI PC
Major Category BUILDING VEHICLE COMPUTER
Minor Category OFFICE OWNED HEAVY PC
Units 1 1 1
Cost 750,000 25,000 4,500
Country USA USA USA
State NY CA CA
City NEW YORK SAN FRANCISCO SAN FRANCISCO
Building NONE NONE NONE
Expense XX110 7320 0000 XX 120 7350 0000 000 XX 120 7360 0000 000
Account 000
Clearing XX 000 XXXX 0000 XX 000 XXXX 0000 XX 000 XXXX 0000
Account 000 000 000
Date Placed in First day of current First day of current First day of current open
Service open period in open period in period in XXCORP
XXCORP BOOK XXCORP BOOK BOOK
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Chapter 1 - Page 75
Upload Worksheet and Post to Oracle Assets
8. From your spreadsheet, choose Oracle > Upload.
9. Choose the following options:
Rows to Upload = Flagged Rows
Select:
Validate Before Upload

Create Assets
10. (B) Upload.
11. When you receive a confirmation that the upload was successful, note the request numbers
and click (B) Close.
12. Navigate to the Requests window to view the output of the Mass Additions Posting Report
that you ran when creating the upload:
(N) Other > Concurrent.
13. (B) Find.
14. Place your cursor on the request ID for the Mass Additions Posting Report.
15. (B) View Output.
16. Close the Requests window.
17. View your newly added asset in the Asset Workbench:
18. In the Find Assets window, enter XX% in the Description field and OPS CORP in the Book
field.
19. In the Assets window, place your cursor on one of the asset numbers and click (B) Open to
view the asset. Repeat for the other two assets.
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Chapter 1 - Page 76
Practice - Run Asset Related Reports (Required)

Overview
In this practice, you run the Asset Additions Report (Required).
Assumptions

Tasks
Run the Asset Additions Report
1. Navigate to the Request Submission form.
2. (B) OK to submit a single request.

Name = Asset Additions Report
Book = XXCORP BOOK
From Period = Dec-XX (Last year)
To Period = Dec-XX (Last year)
3. Submit the request and review the output after it has completed.
Run the Additions By Source Report
This report shows all the assets added during an accounting period range and the invoice lines
associated with that asset. The report groups the assets by source: Mass Additions or Manual
Transactions.
5. Submit a single request.

Name = Additions by Source
Book = XXCORP BOOK
From Period = Dec-XX (Last year)
To Period = Dec-XX (Last year)
6. Submit the request and view the output when it completes.
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Chapter 1 - Page 77
Run the Asset Additions by Responsibility Report
This report shows the assets that you added to your cost centers through additions,
capitalizations, and transfers in the accounting period that you specify. The report shows the
owner and location of each unit.
8. Submit a single request.

Name = Asset Additions Responsibility Report
Book = XXCORP BOOK

Period = Dec-XX (Last year)
From Cost Center = 110
To Cost Center = 140
9. (B) OK.
10. Submit the request and view the output when it completes.
Note: This report may not show the correct owners of the asset (obviously a problem that is
fixed with a patch).
Activity Guide
Chapter 1 - Page 78
Activity Guide
CIP Asset Additions
Chapter 1 - Page 79
Practice - Add CIP Asset Shell (Required)

Overview
CIP Assets do not have a cost when they are added. Essentially you add a CIP Shell that is
used to capture costs. As invoices and labor lines are added, the cost of the asset increases and
the asset is eventually placed into service and depreciated.
Assumptions

Tasks
Add a Project Number
1. Add Project Number XX-1000 to the Vision FA Asset Key value set.
Add a CIP Asset
2. Navigate to the Assets Workbench.
Field Value
Description XXCOMPUTER NETWORK
Tag Number XXCOMPNET
Category XXCOMPUTER-XXNETWORK
Asset Key 2000
Asset Type CIP
Book XXCORP BOOK
4. (B) Done.
5. Record the Asset Number assigned ___________________________.
Note: The choice of Asset Type is driven by the category. If the category is flagged as an
expense type asset, the only valid choice in the pop list would be Expense.
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Chapter 1 - Page 80
Practice - Add Labor to CIP Assets (Required)

Overview
Employee labor does not come through the Accounts Payable system and there is no interface
from Payroll to Fixed Assets. Therefore, it must be added to the asset directly. A debit is
generated to the CIP Cost account and a credit to the CIP Clearing account. The CIP Clearing
account will have to be cleared manually with a journal entry in the General Ledger.
In this practice and the next practice, you add cost to the CIP assets directly with Source Lines
and Mass Additions.

Assumptions

Tasks
Add Labor to a CIP Asset
1. Find the asset with tag number XXCOMPNET by navigating to the Assets window.

Tag Number = XXCOMPNET
Book = XXCORP BOOK
2. (B) Find.
3. (B) Source Lines.
4. Enter Source Line information according to the following table:
Invoice Number Line Description Line Amount

1 Employee Labor 7500
5. (B) Done.
Note: Adding labor to this asset created a debit of 7500 to an asset cost account and 7500 to
an asset clearing account. A journal entry in the General Ledger or in another subledger is
necessary to clear the clearing account.
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Chapter 1 - Page 81
Practice - Add Invoice Lines to a CIP Asset (Required)

Overview
Most of the cost associated with a CIP asset comes from Accounts Payable during the Mass
Additions process.
Assumptions

Tasks
Add Invoice Lines from Mass Additions to a CIP Asset
1. Navigate to the Prepare Mass Additions window.

Invoice Number = XXINV
2. Add the Hub, Cable, and High Speed Server to the CIP asset.
Select line for Hub
(B) Add to Asset
Asset Number = Number for XXComputer Network
(B) Find;
Repeat steps for cable and high speed server
Prepare the Invoice Lines for Posting
3. Prepare the additions so that they may be posted.
M) Tools > Post All, (B) OK, (B) OK
Post Mass Additions
4. Navigate to the Submit Request Set window.
(N) Mass Additions > Post Mass Additions.
Activity Guide
Chapter 1 - Page 82
5.

Activity Guide
Post your additions, (B) Submit
Book = XXCorp Book, (B) OK
Chapter 1 - Page 83
Practice - Capitalize a CIP Asset (Required)

Overview
When CIP Assets are complete, they may be placed in service through the Capitalize CIP Assets
form. In the following practice, you capitalize the asset with Tag Number XXCOMPNET.
Note: Fixed Assets may be used for simple CIP projects (Oracle Projects is used for complex
CIP projects). One great use for the Asset Key flexfield is to store project number. All assets
associated with the same project have the same project number in the Asset Key flexfield. When
the project is complete, the Capitalize CIP assets form can be used to search for all assets with

the same project number. All assets can be easily selected and placed in service.
Assumptions

Tasks
Capitalize the Asset with Tag Number XXCOMPNET
1. Navigate to the Capitalize CIP Assets window.
(N) Assets > Capitalize CIP Assets.

Book = XXCORP BOOK
Asset Key = 2000
2. (B) Find.
3. Select the record selection check box.
4. (B) Capitalize.
Activity Guide
Chapter 1 - Page 84
Activity Guide
Asset Adjustments
Chapter 1 - Page 85
Practice - Reclassify an Asset (Required)

Overview
In this practice, you reclassify an asset.
Assumptions

Tasks
Reclassify an Asset
2. Find the asset with XXCAR as the tag number.
Tag = XXCar
Book = XXCorp Book
(B) Find
3. (B) Open.
4. Change the assets category from VEHICLE-OWNED STANDARD to VEHICLE-

OWNED HEAVY.
5. (B) Done.
Note: Oracle Assets transfers Cost and Accumulated Depreciation to the accounts associated
with the new category.
Note: It is not possible to do a prior period reclassification.
Activity Guide
Chapter 1 - Page 86
Practice - Adjust Asset Units (Required)

Overview
In this practice, you adjust asset units.
Assumptions

Tasks
Adjust Asset Units
2. Find the asset with the tag number XXCAR.
Tag = XXCar
Book = XXCorp Book
(B) Find
3. (B) Open.
4. Adjust the units to 2, and then click (B) Continue.
5. Perform additional adjustments so that the final assignments are the same as those in the
following table:
Unit Name Expense Account Location

1 Adams, Mr. Brian XX-110-7350-0000-000 USA-CA-SAN FRANCISCO-1
1 Ray, Ms. Amy XX-140-7350-0000-000 USA-CA-SAN FRANCISCO-2
6. (B) Done.
7. Are any journal entries created based on this unit adjustment? Why or why not?
Activity Guide
Chapter 1 - Page 87
Practice - Adjust Asset Cost (Required)

Overview
In this practice, you adjust the cost of an asset.
Assumptions

Tasks
Adjust the Cost of an Asset
2. Find your asset with a tag number of XXCAR.
Tag = XXCar
Book = XXCorp Book
(B) Find
3. Update the cost to 50,000. Do not amortize the adjustment.
(B) Book
Book = XXCorp Book
(B) Done
Note: The option to Amortize NBV Over Remaining Life was added to enable the ability to
enter accumulated depreciation on a newly added asset and to have this adjustment treated
as an amortized adjustment. In prior releases of Oracle Assets, it was not possible to perform
amortized adjustments in the period that an asset was added because the Amortize
Adjustment checkbox was not available until after depreciation had been run for the asset
(you received an APP-47782 error when trying to select this checkbox).
Activity Guide
Chapter 1 - Page 88
Practice - Transfer an Asset (Required)

Overview
In this practice, you transfer an asset.
Assumptions

Tasks
Transfer an Asset
2. Find the asset with tag number XXCAR.
Tag = XXCar
Book = XXCorp Book
(B) Find
3. (B) Assignments.
4. Change the assignment from Ray, Ms. Amy to Frans, Mr. Hans Fritz.
Expense Account = XX-140-7350-0000-000 (Hint: Use F5 to copy prior field)
Location = USA-CA-SAN FRANCISCO-2
5. (B) Done.
Note: If you transfer an asset during the period in which it was added, the transfer date
automatically defaults to the assets date placed in service and you cannot change it.
Activity Guide
Chapter 1 - Page 89
Practice - Add Assets for Mass Transactions (Required)

Overview
In this practice, you add four assets into the corporate book, XXCORP BOOK, accepting the
default rules associated with this asset category. These assets are used in the other practices in
this module. You also run depreciation to close the period.
Assumptions

Tasks
Add Assets
1. Navigate to the QuickAdditions window.
3. Enter asset information according the following table:
Field Value
Description XXCHEVY IMPALA
Tag Number XXCHEVY IMPALA
Category VEHICLE-OWNED STANDARD
Book XXCORP BOOK
Cost 20,000
Employee Name Adams, Mr. Brian, #43
Location USA-CA-SAN FRANCISCO-XXBLDG200
4. (B) Done.
5. Note the asset number assigned: _______________________________.
6. (B) OK.
Activity Guide
Chapter 1 - Page 90
Field Value
Description XXFORD TRUCK
Tag Number XXFORD TRUCK

Category VEHICLE-OWNED HEAVY
Book XXCORP BOOK
Cost 30000
10. (B) Done.
12. (B) OK.
Field Value
Description XXOFFICE BUILDING
Tag Number XXOFFICE
Category BUILDING-OFFICE
Book XXCORP BOOK
Cost 1,000,000.
Activity Guide
Chapter 1 - Page 91
16. (B) Done.
17. Note the asset number assigned:_______________________________.
18. (B) OK.

Field Value
Description XXMANUFACTURING BUILDING
Tag Number XXBLDG MFG
Category BUILDING-MANUFACTURING
Book XXCORP BOOK
Cost 2,000,000.
Employee Name Denby, Ms. Jean #78
22. (B) Done.
24. (B) OK.
Run Depreciation to Close the Period
25. Navigate to the Depreciation form.
(N) Depreciation > Run Depreciation.

Book = XXCORP BOOK
Period = Dec-XX (Last year)
Close Period = Selected
26. Submit the request.
Activity Guide
Chapter 1 - Page 92
Monitor the Depreciation Process
27. (M) View > Requests.
28. (B) Find.
29. (B) Refresh Data until the processes complete.
Verify the Current Open Period
30. Navigate to the Books form.

31. Query your XXCORP BOOK.
32. Verify that the current period is Jan-YY.
Activity Guide
Chapter 1 - Page 93
Practice - Mass Reclassify Assets (Required)

Overview
In this practice, you use mass reclassifications to reclassify your Chevy Impala and Ford Truck,
with categories of VEHICLE-OWNED STANDARD and VEHICLE.OWNED HEAVY, to their
new category of VEHICLE-LEASED STANDARD.
Assumptions

Tasks
Initiate the Mass Reclassification Request
1. Navigate to the Mass Reclassifications window.
(N) Mass Transactions > Reclassifications.

Book = XXCORP BOOK
2. Place the cursor in the Expense Accounts field in the Assets to Reclass region:
Expense Accounts Low High

Company XX XX
Department 110 120
Account 7320 7350
Sub-Account 0000 0000
Product 000 000
3. Location = USA-CA-SAN FRANCISCO-XXBLDG200
4. Place the cursor in the New Category field in the Reclass region:
New Category = VEHICLE-LEASED STANDARD
5. Select the check boxes for fields according to the following table:
Field Value
Copy Category Descriptive Flexfield to New Category Selected
Activity Guide
Chapter 1 - Page 94
Inherit Depreciation Rules of New Category Selected

Amortize Adjustments Deselected
Note: If the new category has a different descriptive flexfield structure, no descriptive flexfield
information is transferred.
Preview the Mass Reclassification Request
6. Preview the Mass Reclassification.
7. Record the Mass Transaction Number: ___________.

8. Navigate to the View Requests form. (M) View > Requests (B) Find
9. View the report.
10. Verify that the correct assets are selected.
Note: If the correct assets are not selected, delete your Mass Transaction Request and redo
it.
Run the Mass Reclassification Request
12. Navigate to the Mass Reclassifications window.
(N) Mass Transactions > Reclassifications.
13. Query your Mass Reclassification using the Mass Transaction Number (Hint: F11, Mass
Transaction Number = Your Mass Trans Number, Ctrl+F11).
14. (B) Run.
15. Monitor the request until it completes.
16. Verify whether the correct assets were reclassified.
Note: There is no such thing as a prior period reclassification.
Activity Guide
Chapter 1 - Page 95
Practice - Mass Transfer Assets (Required)

Overview
In this practice, you transfer a group of assets.
Assumptions

Tasks
Initiate the Mass Transfer Request
1. Navigate to the Mass Transfers window.
(N) Mass Transactions > Transfers.

Book = XXCORP BOOK
2. Place the cursor in the Expense Accounts field in the Transfers region:
Expense Accounts Low High

Company XX XX
Department 110 130
Account 7340 7360
Sub-Account 0000 0000
Product 000 000
3. Transfer to Expense Account XX-140-7405-0000-000
Field Transfer From Transfer To

Location USA-CA-SAN FRANCISCO- USA-CA-SAN FRANCISCO-
XXBLDG200 NONE
Activity Guide
Chapter 1 - Page 96
Preview the Mass Transfer Request

- Navigation Path: (M) View > Requests (B)Find
- Preview the mass transfer request.
- Note the Mass Transaction Number: __________.
- Review the output when the request is complete.
Note: If the correct assets are not selected, delete your Mass Transaction Request and redo
it.

Run the Mass Transfer Request
5. Navigate back to the Mass Transfers window.
(N) Mass Transactions > Transfers.
6. Query your Mass Transfer using the Mass Transaction Number (Hint: F11, Mass
Transaction Number = Your Mass Trans Number, Ctrl + F11).
7. Run the request.
8. Verify whether the correct assets were reclassified.
Note: You can perform a Prior Period transfer. However, the transfer date for a prior period
transfer must be in the current fiscal year.
Activity Guide
Chapter 1 - Page 97
Guided Demonstration - Schedule Asset Maintenance

(N) Assets > Maintenance > Schedule Events
To schedule asset maintenance, perform the following:
1. Open the Schedule Maintenance Events window.
2. Enter the Start Date and End Date of the current year.

3. Enter the depreciation book containing the assets for which the maintenance will be
scheduled.
Depreciation Book = OPS CORP
4. Enter Asset Number: 100051.
5. Enter the following information:
Event Name = Quarterly Maintenance
Frequency = 90 days
6. Select Run to schedule the maintenance events.
To view maintenance schedules, perform the following:
(N) Assets > Maintenance > View Details.
7. Navigate to the Maintenance Details window.
8. Query the asset for the maintenance event that you want to view.
9. Optionally, enter changes.
10. Save your work.
To purge maintenance schedules, perform the following:
(N) Assets > Maintenance > Purge.
11. Navigate to the Purge Maintenance Schedules window.
12. Enter the selection criteria to select the maintenance schedules that need to be purged, such
as Schedule ID, Asset Number, or Maintenance Date.
13. Select Purge.

Activity Guide
Chapter 1 - Page 98
Practice - Enter a Physical Inventory (Required)

Overview
In this practice, you enter a physical inventory.
Assumptions

Tasks
Enter a Physical Inventory
1. Navigate to the Physical Inventory window.
(N) Physical Inventory > Enter.

Inventory Name = XXInventory
2. (B) Open.
3. In the Inventory Entries, enter the following physical inventory. Fill in any other required
fields as necessary.
Asset # Tag # Units Location

XXCAR You choose You choose
XXCOMPNET You choose You choose
XXCOMPUTER You choose You choose
XXBLDG You choose You choose
4. Save your work.
Activity Guide
Chapter 1 - Page 99
Practice - Create and Compare a Physical Inventory in Web ADI

Overview
In this Practice, you create a new Physical Inventory spreadsheet in the Oracle Web Applications
Desktop Integrator (Web ADI). You will then use this template to record a physical inventory
and run the Physical Inventory Comparison Report, all in ADI.
Assumptions

database or a comparable training test instance on which to complete this Practice.
Replace XX in the Practice with a unique identifier such as your initials or a number
in order to create unique records within the database when performing the Practice.
Replace any year references of YYYY and YY with the calendar year of your choice or
transactions require calendar dates and calendar periods to be defined and enabled
beforehand in order to be processed.
The segment separator for the accounting flexfield may not be a dash -. Substitute the
applicable segment separator if necessary.
The Physical Inventory XX_Physical is defined and saved in the Asset Management
application. For Instructor-Led Training classes, the Instructor creates this Physical
Inventory as part of his or her guided demonstration. If XX_Physical is not created, you
can do so by following the navigation path (N) Physical Inventory > Enter, and then
adding the XX_Physical record.
Prerequisites
Excel 2000, 2002, or 2003.
If you have Excel 2002 or 2003 installed, change the Macro settings in Excel as
follows:
From the Tools menu, select Macro, Security, and then Security Level.
Select the Medium option.
Click the Trusted Sources tab.
Activity Guide
Chapter 1 - Page 100
Select the Trust access to Visual Basic Project option.
Tasks
Create a New Physical Inventory Template
1. Create a new spreadsheet for recording physical inventory data in Web ADI using the
physical inventory that you created in an earlier lesson.
Enter Physical Inventory Data
2. Using the spreadsheet that you just created, enter the following physical inventory data:

Location: USA-CA-SAN FRANCISCO-NONE
Asset Number Units
XX124 1
XX125 1
XX126 1
100076 1
100078 1
100079 1
100080 1
100081 1
Upload Physical Inventory and Run Comparison
3. Upload the Physical Inventory data that you recorded, choosing to Run and View the
Physical Inventory Comparison report.
Activity Guide
Solution: Create and Compare a Physical Inventory in Web ADI

Create a New Physical Inventory Spreadsheet
Responsibility = Assets, Vision Operations (USA) in ADI
1. Navigate to the Physical Inventory Integrator.
(N) Physical Inventory > Integrator.
2. In the Record Physical Inventory window, select the XX_Physical.

Select Inventory XXInventory (the physical inventory you
created earlier)
Viewer Excel 2003
Layout Physical Inventory Default
4. (B) Next.
5. (B) Open.
6. Click (B) Enable Macros if necessary.
Enter Physical Inventory Data

7. In the Download window, click (B) Close.
8. Enter the following in the spreadsheet:
Location: USA-CA-SAN FRANCISCO-NONE

Units Asset Number
1 XX-124
1 XX-125
1 XX-126
1 100076
1 100078
1 100079
1 100080
1 100081
Activity Guide
Upload Physical Inventory and Run Comparison

9. Navigate to the Upload to Interface option:
From your spreadsheet, choose Oracle > Upload.
10. In the Physical Inventory Upload window, select the following options:
Rows to Upload = Flagged Rows
Duplicate Assets = Do Not Upload
Select Validate Before Upload, Run Comparison, and View Comparison Results.

11. (B) Upload.
12. When the upload completes successfully, click (B) Close. If there are any errors in your
upload, fix the errors and rerun the upload.
13. Return to the Navigator to view your requests.
(N) Other > Requests > Concurrent.
14. (B) Find.
15. Select the Physical Inventory Comparison Report that you ran and choose (B) View Output.
Activity Guide
Activity Guide
Depreciating Assets

Practice - Run Depreciation (Optional)

Overview
In this practice, you run depreciation if you have not already.
Assumptions

Tasks
Run Depreciation to Close the Period
1. Navigate to the Depreciation form.
(N) Depreciation > Run Depreciation.

Book = XXCORP BOOK
Period = Accept Default
Close Period = Selected
Monitor the Depreciation Process
3. Monitor the requests until they complete successfully.
Verify the Current Open Period
4. Navigate to the Books form.
5. Query your asset book.
6. Verify that the current period is Jan-YY.
Activity Guide
Practice - Set up a Depreciation Calendar (Required)

Overview
In this practice, you run depreciation if you have not already.
Assumptions

Tasks
Set Up a Depreciation Calendar
1. Navigate to the Calendars window.
(N) Setup > Asset System > Calendars.

Calendar = XXMonthly
Description = XXMonthly
Fiscal Year Name = ACCOUNTING
Periods per Year = 12
2. Enter the periods according to the following table:
Note: YY = Current Year
Period Name From Date To Date

1 Jan-YY 01-Jan-20YY 31-Jan-20YY
2 Feb-YY 01-Feb-20YY 29-Feb-20YY
3 Mar-YY 01-Mar-20YY 31-Mar-20YY
4 Apr-YY 01-Apr-20YY 30-Apr-20YY
5 May-YY 01-May-20YY 31-May-20YY
6 Jun-YY 01-Jun-20YY 30-Jun-20YY
7 Jul-YY 01-Jul-20YY 31-Jul-20YY
8 Aug-YY 01-Aug-20YY 31-Aug-20YY
9 Sep-YY 01-Sep-20YY 30-Sep-20YY
10 Oct-YY 01-Oct-20YY 31-Oct-20YY
11 Nov-YY 01-Nov-20YY 30-Nov-20YY
Activity Guide
12 Dec-YY 01-Dec-20YY 31-Dec-20YY
Note: After you fill in the first record, most of the From and To Date information will
default.
Note: The name of the period must exactly match the name of the corresponding period in
the General Ledger or the journal entries will not be created.
Activity Guide
Practice - Set up a Depreciation Method (Required)

Overview
In this practice, you set up a depreciation method.
Assumptions

Tasks
Set Up a Depreciation Method
1. Navigate to the Depreciation Methods window.
(N) Setup > Depreciation > Methods.

Name = XXACRS
Description = XXACRS
Method Type = Table
Calculation Basis = Cost
Depreciate in Year Retired = Selected
Straight-line Method = Selected
Life Years = 3
Prorate Periods Per Year = 12
2. (B) Rates and enter the following parameters:
1 2 3 4 5 6 7 8 9 10 11 12
Y1 .4 .4 .4 .4 .3 .3 .3 .3 .2 .2 .2 .2
Y2 .3 .3 .3 .3 .3 .3 .3 .3 .3 .3 .3 .3
Y3 .3 .3 .3 .3 .3 .3 .3 .3 .3 .3 .3 .3
Y4 0 0 0 0 .1 .1 .1 .1 .2 .2 .2 .2
3. Save.
Activity Guide
Practice - Set up a Prorate Convention (Required)

Overview
In this practice, you set up a prorate convention.
Assumptions

Tasks
Set Up a Prorate Convention
1. Navigate to the Prorate Conventions window.
(N) Setup > Asset System > Prorate Conventions.

Convention = XXSAME
Description = SAME MONTH PRORATE
Fiscal Year = XXACCOUNTING
2. Enter the dates in Prorate Convention according to the following table:
Note: Accept the Starting date. Create two years of the prorate convention.
From Date To Date Prorate Date

01-JAN-20XX 31-JAN-20XX 01-JAN-20XX
01-FEB-20XX 28-FEB-20XX 01-FEB-20XX
01-MAR-20XX 31-MAR-20XX 01-MAR-20XX
01-APR-20XX 30-APR-20XX 01-APR-20XX
01-MAY-20XX 31-MAY-20XX 01-MAY-20XX
01-JUN-20XX 30-JUN-20XX 01-JUN-20XX
01-JUL-20XX 31-JUL-20XX 01-JUL-20XX
01-AUG-20XX 31-AUG-20XX 01-AUG-20XX
01-SEP-20XX 31-SEP-20XX 01-SEP-20XX
01-OCT-20XX 31-OCT-20XX 01-OCT-20XX
01-NOV-20XX 30-NOV-20XX 01-NOV-20XX
01-DEC-20XX 31-DEC-20XX 01-DEC-20XX
Activity Guide
3.
Activity Guide
Save your work.

Practice - Run Depreciation Projections (Required)

Overview
In this practice, you run the depreciation projections report.
Assumptions

Tasks
Submit Depreciation Projection
1. Navigate to the Depreciation Projections window.
(N) Depreciation > Projections.

Projection Calendar = Monthly
Number of Periods = 6
Starting Period = Feb-YY (where YY is the CURRENT year)
Book = XXCORP BOOK
Cost Center = Selected
Asset = Selected
2. (B) Run.
View the Depreciation Projection Report
3. Monitor the request until it completes successfully.
4. Review the output. (M) View > Requests (B) Find
Note: The actual depreciation may be different from depreciation projections. For example,
the Depreciation Projection functionality does not look at assets pending retirement.
Activity Guide
Practice - Perform a What-If Analysis (Required)

Overview
In this practice, you perform a What-If analysis to determine the depreciation impact of
changing life in years from 4 to 3.
Assumptions

Tasks
Perform a What-If Analysis
1. Navigate to the What-If Analysis window.
(N) Depreciation > What-If Analysis (T) Assets to Analyze
2. Enter the report parameters according to the following table:
Field Value
Book XXCORP BOOK
Start Period Feb-YY (Where YY is the current year)
Number of Periods 6
Method STL
Prorate Convention MID-MONTH
Life Years 3
View the What-If Analysis Report
6. Review the output.
Activity Guide
Practice - Project Depreciation for Assets not yet Placed in

Service (Required)
Overview
In this practice, you project depreciation for a computer server that is not yet placed in service.
Assumptions

Tasks
Project Depreciation
1. Navigate to the What-If Depreciation window.
N) Depreciation > What-If Analysis (T) Hypothetical Assets
Field Value
Book XXCORP BOOK
Start Period Current period of
XXCORP BOOK
Number of periods 6
3. (T) Hypothetical Assets.
Field Value
Date in Service 01-Jan-20YY
Cost 20000
Activity Guide
View the What-If Analysis Report
8. Review the output.
Activity Guide
Activity Guide
Processing Retirements

Practice - Partially Retire an Asset (Required)

Overview
In this practice, you retire half of an assets units and remove it from the assigned employee.
Note the change in the total cost of the partially retired asset, and then process the retirement.
Assumptions

Tasks
Retire 1 of 2 Units for an Asset
1. Navigate to the Asset Workbench.
(N) Assets > Asset Workbench:

Tag Number = XXCAR
Book = XXCORP BOOK
2. (B) Find.
3. (B) Retirements:
Book = XXCORP BOOK
4. Accept the default Retire Date.
5. Note that the status is Pending.
Field Value
Units Retired 1
Retirement Type XXSALE
Proceeds of Sale 5,000
7. (B) Continue.
8. Place the cursor in the Unit Change field associated with Adams, Mr. Brian.
Unit Change = -1
Activity Guide
9. (B) Done.
Run the Calculate Gains and Loses Program
11. Navigate to the Gains and Loses submission window.
(N) Depreciation > Calculate Gains and Loses.
12. Run the program for XXCORP BOOK.
13. Monitor the request and review the output when complete.

Run the Asset Retirements Report
14. Navigate to the request submission window:
15. Run the Asset Retirements Report for the XXCORP BOOK for the current period.
16. Navigate to the View Requests form. (M) View > Requests (B) Find.
17. Monitor the request and review the output when complete.
Note: You can perform a Prior Period Retirement on an asset, provided it does not cross a
fiscal year.
Activity Guide
Practice - Reinstate a Partially Retired Asset (Required)

Overview
In this practice, you reinstate the asset that you partially retired.
Assumptions

Tasks
Reinstate an Asset
1. Navigate to the Asset Workbench.
(N) Assets > Asset Workbench:

Tag Number = XXCAR
Book = XXCORP BOOK
2. (B) Find.
3. (B) Retirements.
4. Ctrl + F11 (Query).
5. Note that the button has changed to Reinstate, Gains and Losses have been calculated, and
the Status = Processed.
6. (B) Reinstate.
7. (B) OK.
8. Return to the Navigator
Note: Because the Calculate Gains and Losses program was run, the button description is
Reinstate. If the Calculate Gains and Losses program was not run, the button description
would be Undo Retirement. The difference is that Undo retirement does not generate
accounting but Reinstating does.
Note: You cannot reinstate an asset if it was retired in a prior fiscal year.
Activity Guide
Guided Demonstration - Perform a Mass Retirement

(N) Mass Transactions > Retirements > Create and Reinstate.
1. In the Mass Retirements form, enter the following data:

Field Name Value
Book XXCORP BOOK
Retire Date Accept the default.

Retirement Type Sale
Proceeds of Sale 5,000,000
Cost of Removal 50,000
Category BUILDING-MANUFACTURING
2. (B) Create.
4. Select the Mass Retirements Report line.
5. (B) View Output.
6. Close the View Output window, and then close the Requests form.
7. Reopen the Mass Retirements form.
8. Query the mass retirement that you just created.
9. (B) Retire.
11. Select the Mass Retirements Report line.
12. (B) View Output.
13. Back in the Mass Retirements form, query the mass retirement that you just performed.
14. (B) Undo.
15. (B) OK.
Note: Because no activity has been generated yet (such as the Calculate Gains and Loss
program) the "Undo" feature is available.
Activity Guide
Guided Demonstration - Run Create Accounting

1. Open the Submit Requests window.
(N) Create Accounting - Assets.
2. In the Parameters window, enter the following:

Field Value
Book Type Code XXCORP BOOK
End Date Leave as the system date

Accounting Mode Draft
Errors Only No
Report Summary
Include User Transaction Identifiers No
Note: The Transfer to General Ledger and Post in General Ledger fields are disabled when
you run the process in Draft accounting mode.
3. (B) Okay.
4. (B) Submit.
Activity Guide
Practice - Perform Asset Inquiries

Overview
In this practice, you perform inquiries to obtain asset information.
Assumptions
database or a comparable training test instance on which to complete this practice.

Replace XX in the practice with a unique identifier such as your initials or a number
The segment separator for the accounting flexfield may not be a dash -. Substitute the
applicable segment separator if necessary.
Tasks
Investigate an Asset Transaction
You are asked to find out information for an asset transaction and are only given the Reference
Number. You have been informed that the asset is in the XXCORP book and the Reference
Number is 108.
What is the Asset Number and Description?
Where is the asset located?
Perform Inquiries in Oracle Subledger Accounting
From Oracle Assets, perform the following Oracle Subledger Accounting inquiries:
Accounting Events: Find accounting events with a From Transaction Date of November
1, 2006, a To Transaction Date of April 30, 2007, and the Ledger Vision Operations
(USA). View the transaction history and T-accounts for one of these accounting events.
Journal Entries: Find journal entries in the ledger Vision Operations (USA). The From
GL Date should be after December 31, 2006. Compare two journal entries from the list
of journal entries.
Activity Guide
Journal Entry Lines: Find journal entry lines in the Vision Operation (USA) ledger with
a balancing segment of XX. Select one of the journal entry lines and view the
transaction history and journal entry.
Perform a Financial Information Inquiry
You have been asked to provide the following information for the XXCORP book asset #
100081:
Where was its last known location?
What were the accounts used to record the original addition?

How much depreciation expense was recorded for the asset in the JUL-96 period?
Activity Guide
Solution: Perform Asset Inquiries

Perform a Financial Information Inquiry
Responsibility = Assets, Vision Operations (USA)
1. Navigate to the Financial Information inquiry form:
(N) Inquiry > Financial Information.
2. In the Find Assets window, enter 100081 in the Asset Number field and OPS CORP in the
Book field and click (B) Find.

3. Click (B) Assignments and click in the Location field. Click the (I) Edit Field. Note the
Location, which is USA-CA-SAN FRANCISCO-NONE. Close the Assignments form.
4. Click the (B) Books from the Assets form.
5. In the View Financial Information form, click (B) Transactions.
6. Select (M) Tools > View Accounting and note the accounts used to record the original
addition:
DR XX-740-1530-0000-000 30,000.00
CR XX-000-1570-0000-000 30,000.00
7. Close all the windows until you return to the View Financial Information form. Click the (T)
Depreciation.
8. In the Depreciation tabbed region, scroll down until you see the JUL-96 period. Note that
the depreciation expense for this period was 250.00.
9. Close all the windows and return to the navigator.
Investigate an Asset Transaction

Responsibility = Assets, Vision Operations (USA)
10. Navigate to the Transaction History inquiry form:
(N) Inquiry > Transaction History.
Activity Guide
11. In the Find Transactions form, enter the Book OPS CORP and the Reference Number 108.
Click (B) Find.
12. Note that the asset number is 100071 and the description is LAND.
13. To find the Location, click the (I) Find.
14. In the Find Transactions form, clear the Reference Number field and enter 100071 in the
Asset Numbers range field. Click the (B) Find.
15. In the Transaction History window, click the TRANSFER IN line and click the (B) Details.

16. Click in the Location field in the Transaction Details form. Click the (I) Edit Field and note
that the Location is USA-CA-SAN FRANCISCO-NONE. Close all windows and return to
the Navigator.
Perform Inquiries in Oracle Subledger Accounting

(N) Inquiry > Subledger Accounting > Accounting Events.
17. On the Accounting Events page, enter:

Field Name Value
From Transaction Date 01-Nov-2006
To Transaction Date 30-Apr-2007
Ledger Vision Operations (USA)
18. Click (B) Go.
19. Click Show on the first transaction in the list of accounting events.
20. Go back to the Accounting Events window (you may need to click (I) Back) and click (B)
View Journal Entries to view journal entries for this accounting event.
21. Click (B) View T-Account.
22. In Oracle Assets on the Options window, click (B) T Accounts.
23. Close all pages and forms.
(N) Inquiry > Subledger Accounting > Journal Entries
24. On the Subledger Journal Entries page, enter:
Activity Guide
Field Name Value

Ledger (is) Vision Operations (USA)
From GL Date (after) 31-Dec-2006
25. (B) Go.
26. Click the Select check box next to the first two journal entries.
27. (B) Compare.
28. Close the Subledger Journal Entries page.

(N) Inquiry > Subledger Accounting > Journal Entry Lines
29. (B) Search
30. On the Journal Entry Lines page, enter:

Field Name Value
Balancing Segment (is) XX
31. Click (B) Go.
32. Select one of the transactions.
33. (B) View Transaction.
34. Close the Transaction screen
(N) Inquiry > Subledger Accounting > Journal Entry Lines
35. (B) Search.
36. On the Journal Entry Lines page, enter:

Field Name Value
Balancing Segment (is) XX
37. (B) Go.
38. Select one of the transactions.
39. (B) View Journal Entry.
40. Close the Subledger Journal Entry Lines window.
Activity Guide
Activity Guide
Tax Books

Practice - Create a Tax Book (Required)

Overview
In this practice, you create a Tax book.
Assumptions

Tasks
Create a Tax Book
1. Navigate to the Books Controls form.
2. Enter parameters according to the following table:
Field Value
Book XXTAX BOOK
Class Tax
Description XXTAX BOOK
Associated Corporate Book XXCORP BOOK
3. (T) Calendar.
Field Value
GL Set of Books Vision Operations
Allow GL Posting No
Depreciation Calendar Monthly
Prorate Calendar Monthly
Current Period Dec-XX (Where XX is
the past fiscal year)
Divide Depreciation Evenly
Depreciate If Retired in First Year Yes
Activity Guide
5. (T) Accounting Rules.
6. Select the specified check boxes or leave them deselected:
Field Value
Allow Amortized Changes Selected
Allow Mass Changes Selected
Allow Revaluations Deselected
7. (T) Natural Accounts.

8. Use the following information to set up accounts:
Account Gain Loss Clearing

Proceeds of Sale 7850 7851 1247
Cost of Removal 7852 7853 2240
Net Book Value Retired 7854 7855 N/A
Reval Reserve Retired 7854 7855 N/A
Field Account
Deferred Depreciation Reserve 2540
Deferred Depreciation Expense 7860
Depreciation Adjustment 1690
Account Generator Defaults XX-000-9999-0000-000
9. (T) Tax Rules.
10. Enter tax rules according to the following table:
Field Value
Allow Reserve Adjustments Selected
Allow Expense Ceilings Selected
Allow Mass Copy Selected
11. Save.
Activity Guide
Practice - Add Categories to a Tax Book (Required)

Overview
In this practice, you add categories to your Tax book.
Assumptions
You must have access to an Oracle Application Vision database or to a comparable

Tasks
Add Categories to a Tax Book
1. Navigate to the Asset Categories window.
2. Query each category listed in the following table.
3. Move the cursor in the Book field.
4. (M) File > New:

Book = XXTAX BOOK
5. Specify the accounting information according to the following table (To enter Method and
Prorate Convention, click the Default Rules button):
Category Asset Asset Dep Accum Method Prorate

Cost Clearing Seg Dep and Life Conv
BUILDING- XX-000- XX-000- XX- XX-000- MACRS Half Year
MANUFACTUR 1520-0000- 15XX-0000- 000- 1620-0000- HY 20
ING 000 000 7320- 000
0000-
000
BUILDING- XX-000- XX-000- XX- XX-000- MACRS Half Year
OFFICE 1520-0000- 15XX-0000- 000- 1620-0000- HY 20
000 000 7320- 000
0000-
000
Activity Guide
COMPUTER-PC XX-000- XX-000- XX- XX-000- MACRS Half Year

1560-0000- 15XX-0000- 000- 1660-0000- HY 3
000 000 7360- 000
0000-
000
VEHICLE- XX-000- XX-000- XX- XX-000- MACRS Half Year
LEASED 1550-0000- 15XX-0000- 000- 1650-0000- HY 3
STANDARD 000 000 7350- 000
0000-
000
OWNED 1550-0000- 15XX-0000- 000- 1650-0000- HY 3

HEAVY 000 000 7350- 000
0000-
000
OWNED 1550-0000- 15XX-0000- 000- 1650-0000- HY 3
STANDARD 000 000 7350- 000
0000-
000
XXCOMPUTER- XX-000- XX-000- XX- XX-000- MACRS Half Year
XXNETWORK 1560-0000- 15XX-0000- 000- 1660-0000- HY 3
000 000 7360- 000
0000-
000
6. Save your work.
Activity Guide
Practice - Verify Categories are Added to your Tax Book

(Required)
Overview
In this practice, you add categories to your Tax book.
Assumptions

Tasks
Verify Categories Are Added to Your Tax Book
1. Navigate to the Submit a New Request window:
2. Submit a Single Request:

Request Name = Asset Category Listing
Book Name = XXTAX BOOK
4. Check to ensure that all the categories you added are in your Tax book.
Activity Guide
Practice - Run Initial Mass Copy (Required)

Overview
Perform an Initial Mass Copy from your corporate book (XXCORP BOOK) to your Tax book
(XXTAX BOOK). Initial Mass Copy copies assets for a CLOSED FISCAL YEAR in a Corp
book into the CURRENT OPEN PERIOD in an associated Tax book.
Note: Depreciation should have been run for Dec-YY in the Corp book before this practice.
Assumptions


Tasks
Run Initial Mass Copy
Note: The Calculate Gains and Losses program needs to be generated prior to this lab
1. Navigate to the Initial Mass Copy window.
(N) Tax > Initial Mass Copy.

Book = XXTAX BOOK
3. Review the output when it completes.
Activity Guide
Supplemental Practices
Chapter 2 - Page 1
Chapter 2


Chapter 2 - Page 2
Chapter 2 - Page 3
Release 12.x Oracle Asset Management Fundamentals

Guided Demonstration - Oracle Assets Key Flexfield Setup

(N) Setup > Financials > Flexfields > Key > Segments.
1. Use the Find icon to query the Key Flexfield -Assets-Category Flexfield.
2. Note the following in the Key Flexfield Segments form:
Only one enabled flexfield structure is found (only one allowed per Oracle Assets
installation).

The Allow Dynamic Inserts check box is not selected (should not be allowed with the
Asset Category key flexfield).
3. Click the Segments button to open the Segments Summary form.
4. With the Major Category segment selected, click the Value Set button and note in the Value
Sets form that the Value Validation is Independent.
6. Select the Minor Category segment and click the Value Set button.
7. Note that the Value Set for this segment is Dependent.
8. Click the Edit Information button to show the Dependent segment is linked to the
Independent segment and also requires a default value to be entered.
10. In the Segments Summary form, select the Major Category segment again and click the
Flexfield Qualifiers button. In the Flexfield Qualifiers form, note that the Major Category
segment is selected for the Major Category qualifier (no redundancy intended).
11. Close the Flexfields Qualifier form.
12. Back in the Segments Summary form, click the Open button.
13. Review the fields in the Segments form noting that the Major Category segment is Required.
14. Close the Segments and the segments Summary forms.
15. If time permits, place the cursor back in the Application field and find the other two Oracle
Assets key flexfields.
16. For each applicable key flexfield, note the following:
Chapter 2 - Page 4
Location Key Flexfield
Cross-Validate Segments and Allow Dynamic Inserts are enabled
The State segment is designated as the State segment qualifier
Asset Key Key Flexfield
In the Segments form, note that the Required check box is not selected. It means that
entry of the Asset Key key flexfield is not required when adding an asset.
Chapter 2 - Page 5
Guided Demonstration - Create a Location Flexfield Combination

1. Perform Find All in the Locations form to show the current combinations that exist in the
database.
2. Click the New icon to add a new record.
3. Add the following combination:

Country USA
State VA
City Reston
Building Sales
4. Save your work.
Chapter 2 - Page 6
Practice - Create a Location Key Flexfield Combination

Overview
In this practice, you crate a new flexfield combination for the Oracle Assets Location key
flexfield.
Assumptions
Education Center, you must have access to an Oracle Application Vision database or a

comparable training test instance on which to complete this practice.
Replace XX in the practice with a unique identifier such as your initials or a number.
(For Instructor-Led Training classes, this number is assigned to you). This is necessary
Tasks
Add a New Location Flexfield Combination
Add a new Location key flexfield combination using the following segment values:
Segment Name Value
Country USA
State CA
City LOS ANGELES
Building XX_CLASS
Chapter 2 - Page 7
Solution: Create a Location Key Flexfield Combination

Add a New Location Flexfield Combination
1. Navigate to the Locations form.
2. Invoke the List of Values for the Location field (Ctrl + L).
3. Enter or choose from the List of Values the segment values as listed in the following table:
Segment Name Value

Country USA
State CA
City LOS ANGELES
Building XX_CLASS
4. Save your work (use the Save icon or the Ctrl + S keyboard combination).
Chapter 2 - Page 8
Guided Demonstration - System Controls Form

(N) Setup > Asset System > System Controls.
1. In the System Controls form, note the following:
All fields except the Enterprise Name field are not updatable. If this is a new installation,
all fields will allow entry but only the Enterprise Name and Oldest Date Placed in
Service allow update after the record is saved. The Oldest Date Placed in Service can be

updated only until any calendar is assigned to any asset book.
The last number used is updated each time a new asset number is assigned by the
system.
Chapter 2 - Page 9
Guided Demonstration - QuickCodes

1. Perform Find All once in the QuickCodes form.
2. With the cursor still in the Type field, press the down arrow on the keyboard noting the
existing QuickCode Types and values already in the database.
3. When you get to the Type Queue Name, click in the first line and choose to enter a new

record.
4. Add the following new record for the Queue Name Type:
Value CONTROLLER HOLD

Description Hold for Controller Approval
5. Save your work.
6. Place your cursor back in the Type field and continue to scroll down through the remaining
QuickCode Types and their existing values.
Chapter 2 - Page 10
Practice - Add QuickCode Values

Overview
In this practice, you add two new values for the ASSET DESCRIPTION QuickCode Type.
Assumptions

Tasks
Add New Asset Description QuickCodes
Add the following new asset description values to the Oracle Assets QuickCode Type ASSET
DESCRIPTION:
Value Description
XX_PERSONAL COMPUTER XX_Personal Computer
XX_SERVER XX_Server
Chapter 2 - Page 11
Solution: Add QuickCode Values

Add New Asset Description QuickCodes
1. Open the QuickCodes form.
2. Place the QuickCodes form in query mode by using the F11 key.
3. Enter ASSET D% in the Type field.

4. Execute the query by using the Ctrl + F11 key combination.
5. Click in the Value field, and then click the New icon on the toolbar to insert a new record.
6. Enter the following two new asset descriptions:

Value Description
XX_PERSONAL COMPUTER XX_Personal Computer
XX_SERVER XX_Server
7. Save your work (Ctrl + S).
Chapter 2 - Page 12
Guided Demonstration - Fiscal Years & Calendars

(N) Setup > Asset System > Fiscal Years.
1. Perform Find All in the Asset Fiscal Years form.
2. Review the existing fiscal years data in the database.
3. Use the down arrow until you open a new record.

4. Enter the following data in the Asset Fiscal Years form:
Fiscal Year Name Demo
Description Class Demo FY
From Date 01-JAN-YYYY (use your preferred year)
To Date 31-DEC-YYYY
Fiscal Year YYYY
5. After you enter a value in the Fiscal Year field, press the Tab key to demonstrate that the
system automatically calculates the next fiscal years values for you.
6. Save your work.
7. Return to the Navigator and to the Asset Calendars form.
8. Perform Find All in the Asset Calendars form.
9. Review the existing fiscal years data in the database.
10. Use the down arrow until you open a new record.
11. Enter the following information in the Asset Calendars form:
Calendar Demo
Description Demo Calendar for Class
Period Suffix Fiscal
Fiscal Year Name Demo (LOV)
Chapter 2 - Page 13
Periods Per Year 12
Period Name Jan
Period From Date 01-JAN-YYYY (use your preferred year)
Period To Date 31-JAN-YYYY
12. After you enter the Period To Date, tab to the next line and note that the system
automatically fills out the Period From and Period To dates.
13. Enter Feb for the second Period name and continue until Period Dec-YY is completed.

14. Save your work.
Chapter 2 - Page 14
Practice - Create an Oracle Assets Calendar

Overview
You create a new Oracle Assets Calendar in this practice.
Assumptions

Replace the year references of YYYY and YY with the calendar year of your choice or
transactions require calendar dates and calendar periods to be defined and enabled in
order to be processed.
Tasks
Create a New Calendar
Create a new Oracle Assets Calendar named XX_Calendar (where XX is your unique identifier).
Assign the calendar to the existing Fiscal Year named ACCOUNTING. The calendar uses the
Calendar period suffix, has 12 periods per year, and should be set up for the Period dates 01-
JAN-YYYY through 31-DEC-YYYY. The Period names should use the format Mmm-YY (for
example, Jan-YY).
Chapter 2 - Page 15
Solution: Create an Oracle Assets Calendar

Create a New Calendar
1. Navigate to the Asset Calendars form.
2. Enter values for each field as follows:
Field Name Value

Calendar XX_Calendar
Description XX_Calendar
Period Suffix Calendar (option button)
Fiscal Year ACCOUNTING (choose from List of Values)
Period Per Year 12
Period Name Jan
Period From Date 01-JAN-YYYY (prior year)
Period To Date 31-JAN-YYYY (prior year)
3. After entering the first row in the Period table, tab to the second line and enter Feb for the
Period Name. The Oracle Assets system completes the dates and provides the suffix for the
Period Name. Continue for all periods through Period 12.
Chapter 2 - Page 16
4.
Save your work (Ctrl + S).
Chapter 2 - Page 17
Guided Demonstration - Oracle Assets Profile Options

(N) Other > Profile.
or
(M) Edit > Preferences > Profiles.
1. In the Personal Profiles Values form, go into query mode.

2. In the Profile Name field, enter FA%, and then execute the query.
3. Review the returned Profile options noting which are updatable by the User and which the
Systems Administrator must maintain.
Chapter 2 - Page 18
Guided Demonstration - Entering Asset Insurance Information

(N) Assets > Insurance > Insurance Policy Details
To enter insurance information for an asset, perform the following:
1. Open the Fixed Asset Insurance window.
2. Query the asset number 100080 in the OPS CORP book.

3. In the Policy region, enter any policy number in the Policy Number field, Mutual Insurance
Company in the Insurance Company field, and DES MOINES - HQ in the Supplier Site
field.
4. Enter the Calculation Method to use for this asset insurance, either Value as New, Market
Value, or Manual Value.
5. If the asset is a Swiss specialcase asset, select the Special Swiss Asset check box.
6. In the Base Index Date field, enter the date that is used as the base date for indexation.
7. Enter FULL COST in the Insurance Index field.
8. In the Base Insurance Value field, enter the base insurance value of the asset as defined in
the insurance policy.
9. If you chose the Manual Value calculation method or if your asset is flagged as a Swiss
specialcase asset, enter the current insurance value. Otherwise, this field displays the
current insurance value of the asset, calculated automatically.
10. In the Insured Amount field, enter the amount for which the asset is insured under that
policy.
To enter insurance policy information, perform the following:
11. In the Fixed Asset Insurance window, click the Lines button to display the insurance policy
line information.
12. In the Fixed Asset Insurance Policy Lines window, enter insurance policy information, such
as the insurance policy line number, the insurance category, and the hazard class.
13. Enter any additional comments in the Comments field.
14. Save your work.
To enter insurance policy maintenance information, perform the following:
Chapter 2 - Page 19
15. In the Fixed Asset Insurance window, click the Maintenance button.
16. In the Fixed Asset Insurance Policy Maintenance window, update any information that
needs to be changed.
17. Save your changes.
18. Run the Insurance Calculation routine to show how it calculates the current insurance value
based on the index that you have used.
Chapter 2 - Page 20
Guided Demonstration - Define an Asset Warranty

(N) Setup > Asset System > Warranties
1. Open the Asset Warranties window.
2. Enter a unique warranty number and a description of the warranty.
3. Optionally, enter the start and end dates. If you enter one date, you must also enter the other
date. If you specify start and end dates, any asset that you assign to this warranty must have

a date placed in service that falls between the specified start and end dates.
4. Enter the currency code. The currency code of the warranty must be the same as that of the
asset that you are assigning to the warranty.

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Gail DAloisio, Brent A. Bosin, Paul Scott, Assad Akhavan

Technical Contributors and Reviewers

Isner, Ivy Farren, Bruce Ingram

This book was published using: oracletutor

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Practice - Mass Reclassify Assets (Required) ...........................................................................................1-94

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Practice - Add an Asset Using QuickAdditions.........................................................................................2-52

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Guided Demonstration - Create a Tax Asset Book....................................................................................2-174

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Basic knowledge of business accounting concepts

Familiarity with data processing concepts and techniques

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3. (B) Click the Approve button.

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