MISSION 2000 DATE : 12/24/17

CONTROLLING

BUSINESS PROCESS PROCEDURE

XYZ LIMITED Title: Creation of an Internal order.
Organisation/Area : Internal Order.
File name: COUMIO01.DOC Solution/Release : R/3 4.6 B
Responsibility:

Trigger : To Create an Internal Order.

Business Process Description Overview

Creation of an Internal order : Internal order is also an object of Cost . This can be used to collect costs for a specific
purpose. There are two types of Orders-Statistical & Real. If you want to keep track of certain costs, but at the same time
want to collect on a cost center, you can use “Statistical” Order.

Input-Required Fields Field Value /Comments

Order type: Type of order defined according to our requirement.

Reference order : If similar Internal order exists, you can copy that Order.

Press Enter, Master data icon or F5 to proceed to the next field.

In the create internal order master data, enter the following:

Order : Order No.

Short Text : Description
Company code : Company Code to which the internal order to be created belongs
Business Area Business area Code to which the internal order to be created belongs
Object class: Select ‘Overhead’.
Statistical order Tick if the order is statistical.
Currency INR

Output – Results Comments

You will get the message- Order was created with Order should start with Alphabets , but can be followed by numerical
No “Code” . values.

Tips and Tricks:

If Internal order is Real, and if a posting is done on both cost center and real internal order, the posting to theCost
center will be statistical and the posting to the real internal order will be real.
If Internal order is statistical, and if a posting is done on both cost center and statistical internal order, the posting to
theCost center will be real and the posting to the statistical internal order will be statistical.
To collect Telephone chgs.-No.-wise and Vehicle maintenance expenses Vehicle-wise, internal orders will be
created statistically. To collect mixing cost mix_wise, we can use Real internal orders in the I phase.

We will use settlement rule only to apportion actual costs of Real Internal orders.

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02.07.01 Viswanath
MISSION 2000 DATE : 12/24/17
CONTROLLING

BUSINESS PROCESS PROCEDURE

XYZ LIMITED Title: Creation of Internal Order.
Organisation/Area : Internal Orders
File name: COUMIO01.DOC Solution/Release : R/3 4.6 B
Responsibility:

PROCEDURAL STEPS
1.1 Access transaction by :
Via Menus Accounting Controlling  Orders
Master DataOrderCreate.
Via Transaction Code KO01
1.2. On the “Create Order : Initial Screen “, enter information in the fields as specified in the below table :

Field Name Description R/O/C User Action and Values Comments

Order Type Code R Enter (Select from the pull down menu) PIL1 for PIL.
For GTN-GTEL for telephones, GVEH for vehicles etc.
Copy from Code O If this Order is similar to one already exists,then you
can give the name of that Order so that entries in all
fields of that Order will be copied. In the next screen,
you can change any fields by overwriting.

1.3. Press Enter , F5 or Master data to advance to the next screen.

1.4. On the “Create Internal Order : Master Data “, enter information in the fields as specified in the below table:

Field Name Description R/O/C User Action and Values Comments

Order : Code R Enter the name of the order
Short Text : R Enter the description
Company code : R Enter PIL / GTN
Business Area : R Enter 5000 if it belongs to CoArea PIL.
Enter one of the following accordingly if it belongs
to CoArea GTN
1000 Aluva Business Area
1100 Coimbatore Business Area etc.
Object class: Select Overhead
1.5. Click “Control data” and enter the following

Field Name Description R/O/C User Action and Values Comments

Statistical R If you want to create Statistical internal order,
click in this box. Otherwise, it will be Real
Order.

ActualpostedCCTR O For stat. order, enter a cost center for real posting

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02.07.01 Viswanath
MISSION 2000 DATE : 12/24/17
CONTROLLING
BUSINESS PROCESS PROCEDURE
XYZ LIMITED Title: Creation of Internal Order.
Organisation/Area : Internal Orders
File name: COUMIO01.DOC Solution/Release : R/3 4.6 B
Responsibility:

1.7. Press Settlement rule or Shift + F5 to advance to the next screen only if internal order is real, which is again
optional.

1.8. On the “Maintain Settlement Rule: Receiver selection screen“, press List or Shift + F6. to go to next screen.

1.9. On the Maintain Settlement Rule: list screen, press Actual settlement buttom and enter information in the
fields as specified in the below table:

Field Name Description R/O/C User Action and Values Comments

Cat: Account assignment category R Enter either FXA for asset , CTR for Cost center
or GL for GL account & ORD for Order.
Set. Receiver: Receiver Code R Enter the code of the receiving Asset, Cost
center, GL Account or Order.
Percentage: Percentage R Enter the percentage of costs you want to settle
to the receiver.
Set. Typ : Settlement type. R Enter Per / ful
PER (periodic settlement):
Settlement with this settlement type covers only
the costs for the relevant settlement period.
FUL (overall settlement):
If you use this settlement type, all the costs
incurred up to the periodic settlements, and not
yet settled, are settled in a sender object. If PER
rules exist, they take precedence over the FUL
rule.

Equalenc. No. O Enter the ratio in this field if required.

From period O Enter the period from which the rule is valid.
To period O Enter the period to which valid.

1.10 Save the document by pressing F11 or enter Save.

You will get the message Order “name’ has been created.

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02.07.01 Viswanath
MISSION 2000 DATE : 12/24/17
CONTROLLING

BUSINESS PROCESS PROCEDURE

XYZ LIMITED Title: Changing an Internal order.
Organisation/Area : Internal Order.
File name: COUMIO01.DOC Solution/Release : R/3 4.6 B
Responsibility:

Trigger : To Change an Internal Order.

Business Process Description Overview

Change Internal order You can change the following fields of an internal order by using the following
function.

Input-Required Fields Field Value /Comments

Order No. Enter the order No.
Settlement Rules: Only for Real Internal orders.
Account assignment category Receiver categories- whether the receiver is an Asset, Cost center or
Receiver No: a GL Account.
Percentage : Percentage you want to transfer.
Equalence No: Periodic settlement or full settlement
Type: Enter periodic/Full etc. from the pull down menu.
Valid from: Enter the period from which the rule is valid.
Valid to: Enter the period to which the rule is valid.

Output – Results Comments

You will get the message- Order “ “ has been
changed.

Tips and Tricks:

You cannot change any fields in Basic data or Control Screen . Only Settlement rules for Real internal orders
can be changed.

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02.07.01 Viswanath
MISSION 2000 DATE : 12/24/17
CONTROLLING

BUSINESS PROCESS PROCEDURE

XYZ LIMITED Title: Changing an Internal Order.
Organisation/Area : Internal Orders
File name: COUMIO01.DOC Solution/Release : R/3 4.6 B
Responsibility:

PROCEDURAL STEPS
1.1 Access transaction by :

Via Menus Accounting Controlling  Orders

Master DataOrderChange.
Via Transaction Code KO02

1.2. On the “Change Order : Initial Screen “, enter the order No.

1.3. Press Enter , F5 or Master date to advance to the next screen.

In this screen, you can change only the Description of the Order.

1.4. Press Settlement rule or Shift + F5 to advance to the next screen only if internal order is real, which is again
optional. ie. You need not create settlement rules for all Real Internal orders.

1.5. On the “Maintain Settlement Rule: Receiver selection screen“, press List or Shift + F6. to go to next screen.

1.6 On the Maintain Settlement Rule: list screen, press Actual settlement buttom and enter information in the
fields as specified in the below table:

Field Name Description R/O/C User Action and Values Comments

Cat: Account assignment category R Enter either FXA for asset , CTR for Cost center
and GL for GL account.
Set.Receiver: Receiver Code R Enter the name of the receiving Asset, Cost
center or GL Account.
Percentage: Percentage R Enter the percentage of costs you want to settle
to the receiver.
Type : Settlement type. R Enter Per / ful
PER (periodic settlement):
Settlement with this settlement type covers only
the costs for the relevant settlement period.
FUL (overall settlement):
If you use this settlement type, all the costs
incurred up to the periodic settlements, and not
yet settled, are settled in a sender object. If PER
rules exist, they take precedence over the FUL
rule.
Period from: Enter the period from which the rule is valid.
Period To: Enter the period to which the rule is valid.

1.7. Save the document by pressing F11 or enter Save.

You will get the message –Order “ “ has been changed.

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02.07.01 Viswanath