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English for

Useful phrases and vocabulary

Salutations Making enquiries

When you don’t know the name I am interested in receiving/finding out …
Dear Sir or Madam I would like to receive …
To whom it may concern We would be grateful if …
Hello Could/Can you please send me … ?
Please send me …
When you know the name
Would you be able to (help) … ?
Dear Mr, Mrs, Ms …
Can you help?
Dear John
I’d appreciate a reply asap.
Hello Pat
Please answer asap.
Hi Mary
Hey John
When writing to a group
Dear all
Hi everyone

Opening sentence
Replying to an email
Thanks (very much) for your email.
This is to say thanks for your email.
Giving a reason
I’m (just) writing to … clarify …
Just a (quick) note to … confirm …
Just a short email to … inform you…
follow up on …
let you know …
reply to …
request …
tell you …
thank you …
update you …

Attaching files Replying to an enquiry

I’m sending you/attaching … Thank you for your interest.
I’ve attached … I’m pleased to send you …
Please find attached … I’m sending you … (in an attachment)
I’m sending you the price list/document as an Please find the requested information attached.
  attachment. We hope you find this satisfactory.
We hope you are happy/satisfied with this.
When things go wrong
Thanks for choosing …
I’m afraid you forgot to attach the file/…
I’m afraid I can’t open the file/document. Can/Could When there will be a delay
  you send it again in … format, please? Your request is being processed.
We are working on your request.

English for
Useful phrases and vocabulary

Informing Making arrangements

I’d like to inform you of … Just a quick note to arrange a time to meet.
Just a few comments about your last mail: I’m writing to set up/arrange …
I’m writing to tell you about/let you know … How/What about Tuesday?
Just a note to say … Is … OK?
Here’s the low-down on … Where should we meet?
Just to update you on … Should I pick you up at/from … ?
FYI: This is to let you know … Could you collect me at … ?
Hope this helps.
Let me/us know if you need anything else.

Requesting action Confirming arrangements

Have you … yet? I’d like to confirm …
Can you send … to me by Friday, please? Just writing to confirm …
I need … by Thursday. Tuesday is good for me.
Please get/keep in touch. Please send me an email by 5 pm today to confirm this.
Keep me posted. Looking forward to seeing/meeting …

Replying Changing arrangements

Thanks for your email … I’m sorry but I can’t do/make Thursday.
In reply to your email, here are … This is to let you now that I’ve had to put off/postpone …
Re your email, I … I’m writing to call off/cancel …
You’ll find the info(rmation) attached. I’m afraid I can’t make/manage Friday. How about …
I’ll get back to you asap … instead?
I’ll follow up the points mentioned in your email …

English for
Useful phrases and vocabulary

Giving good news Offering more help

Do not hesitate to contact us if you need any assistance.
I am/We are pleased to inform you …
Feel free to get in touch …
I’m happy to tell you …
if you have any other questions
You’ll be happy/delighted to hear that …
if you need more help.
with any questions.
Giving bad news Let me know if you need anything else/if I can help you
We regret to tell/inform you …
I’m sorry, but … General
I am afraid that … Thanks for your help/cooperation.
Unfortunately, … Hope all is well with you.
Have a nice day/weekend! :-)
I’m writing to complain (about …).
We’re not happy with … Yours sincerely
I was disappointed to find/hear … Kind/Best regards
I’m afraid that … Regards
Unfortunately, … Best wishes
All the best
Friendly ending
See you (soon)
When you want a reply Take care
I look forward/Looking forward to hearing from you/to Bye (for now)
your reply. [just the name or initials]
Hope to hear from you soon. [no close]
I’d appreciate a reply asap.

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Entnommen aus dem Onlinekurs English for Emails, Cornelsen Corporate Solutions, 2006
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