Beruflich Dokumente
Kultur Dokumente
Satisfactory / Not
Assessment Items for this Unit / Subject Submitted
satisfactory
Note: The attachment of this statement on any electronically submitted assignments will
be deemed to have the same authority as a signed statement.
To demonstrate competency in undertaking this unit your Trainer/Assessor will require you to perform and
demonstrate the skills required to plan, attend and chair a meeting. You will also be required to submit a set
of Minutes for the meeting and complete an “open book” test.
SUBMISSION OF EVIDENCE: Please ensure that you write your name on every page submitted and
that your assessor can clearly see what unit of competency the evidence is being used for. Please
keep a backup of your evidence (either electronically, or hard copies). Please maintain a register of
documents that you have given to your assessor, together with any feedback received.
Agreed due date – Your Trainer/Assessor will notify you of the due date for submission of evidence.
Please enter the dates advised on the front of this Assessment Task. It is important to keep on track with
assessments, as possibly other units may require a unit of competency to be completed as pre- or co-
learning before they can be undertaken.
Information, ideas, etc, quoted or paraphrased from another source, are acknowledged with
quotation marks around the relevant words/sentences or ideas, and cited at the end of your
document. This means a list of the sources of information, ideas, etc, is provided in alphabetical
order by each author’s surname (including author’s full name, name of document/ book, etc, and
year and place of publishing) such that the assessor or another reader may locate the source
information if necessary.
Relevant details of an assessment or assignment are researched and put forward the in your own
words. Where necessary, include original information eg, from the Internet, as an attachment.
1A. Agenda
You are to prepare an agenda for a team meeting. It has been called to discuss what is required for the new
company website. The week before this meeting, you ask your team for suggestions of things to discuss at
this meeting. They have provided a number of suggestions, including the following:
a. New website should use a CMS but not sure what is best or easiest to use
b. Several staff need new computers
c. Ordering consumable stock from a different supplier
d. Changing the floor surface from old lino to industrial carpet
e. Have the staff Christmas Party at the café next door
f. Digital archive needs organising as our staff can’t locate images, videos or files easily on the
server
g. There is not enough parking available for the entire team
h. Re-paint the outside of the building
i. Concerns about how the company backs up it’s data
j. Install brighter but energy saving light bulbs in the meeting room
Meeting called by
[Agenda item 1 - Topic]
[Time allotted] [Presenter]
[Agenda item 2 - Topic]
[Time allotted] [Presenter]
[Agenda item 3 - Topic]
[Time allotted] [Presenter]
Meeting Close:
The meeting is underway and there is one member of your team (A) believes we should build a static
website using internal employees, but another team member (B) suggests we should outsource the web
design to an external company and use Wordpress.
In a group of three (unless otherwise directed by the teacher), each person should take on one of the
following roles:
Chairperson – Controlling the discussion
Member A – Wants to build static website internally
Member B – Wants to outsource web design and have a CMS
Collectively, plan and deliver (observed by your teacher) a discussion where this issue is being debated
and decided upon. It should go for no more than 10 minutes. Each individual playing member A or B must
produce a document that assists their point of view and is to be tabled during the exchange at the meeting.
The type of document is to be researched and determined by the role player who may need to explain why
that document was useful to their argument, after the role-play is complete. You will be marked on:
From your notes taken at the meeting, complete the minutes. If you have a format that you use at
your own work you may substitute that for the template below.
[Meeting Title]
[Agenda Topic]
Conclusions
[Agenda Topic]
Conclusions
[Agenda Topic]
[Time allotted] [Presenter]
Discussion
Conclusions
MEETING CLOSED:
Q1 Name the 5 basic elements for the recommended structure of most types of meetings.
Q3 When determining who should attend, name 2 things you should consider
Q4 Name 3 strategies could you use to maximise attendance at meetings that you organise?
Q5 Formal agendas for board meetings and committees will normally have an established fixed
format, which applies for every meeting. This type of formal agenda normally begins with 3 steps.
Name these.
Q6 Name 2 advantages if you as the Chairperson are seen to be taking the notes at a meeting
(b) Ideally, who should give you approval to distribute the minutes?
Agenda
Attendee
Minutes
Chairperson
Main Motion
Q10 Sometimes a face-to-face meeting is not practical. Name 2 alternative methods of holding a meeting.
Other comments:
Student has received feedback and has been given an opportunity to respond.
Signed by Assessor: Date: