Voc Chidambaranar Port Trust

SUMMER INTERNSHIP REPORT ON
VO CHIDAMBARANAR PORT TRUST
TUTICORIN
CHAPTER- I
INDUSTRY PROFILE
CHAPTER- I
INDUSTRY PROFILE
1.1 GENERAL INTRODUCTION:
1.1.1 INDUSTRY
Industry is the production of goods or related services within an

economy. The major source of revenue of a group or company is the indicator of
its relevant industry. When a large group has multiple sources of revenue
generation, it is considered to be working in different industries. An industry is a
classification that refers to groups of companies that are related based on their
primary business activities in modern. economies, there are dozens of industry
classifications, which are typically grouped into larger categories called sectors,
with individual companies being classified into an industry based on their largest
sources of revenue.
1.1.2 CLASSIFICATION OF INDUSTRY:
Industry classification or industry taxonomy is a type of economic

taxonomy that organizes companies into industrial groupings based on similar
production processes, similar products, similar service or similar behavior.
Classification of Industry is made based on a “Three Sector Theory”.
Industry can be divided into three main categories. Recently Tertiary
industry has been sub-divided into a fourth type.
❖ Primary Industries:
• Extract raw materials (which are natural products) from the land or
sea.
• E.g. Oil, iron ore, timber, fish. Mining, quarrying, fishing, forestry,
and farming are all example of primary industries.
❖ Secondary Industries (sometimes referred to as Manufacturing industry):
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• Involve the manufacture of raw materials, into another product by
manual labour or machines.
• Secondary industries often use assembly lines e.g. a car factory.
❖ Tertiary Industries (sometime referred to as Services industry):
• Neither produces a raw material nor makes a product.
• Instead they provide services to other people and industries.
• Tertiary industries can include doctors, dentists, refuse collection and
banks.
➢ Quaternary Industries:
• Involve the use of high tech industries.
• People who work for these companies are often highly qualified
within their field of work.
• Research and development companies are the most common types of
businesses in this sector.
1.1.3 SECTOR:
A sector is an area of the economy in which businesses share the same or a

related product or service. It can also be thought of as an industry or market that
shares common operating characteristics. Dividing an economy into different
pieces allows for more in-depth analysis of the economy as a whole.
1.1.4 CLASSIFICATION OF SECTOR:
❖ BY OWNERSHIP:
An economy can also be divided along different lines:
➢ Public Sector or State Sector:

The Public Sector is usually comprised of organizations that
are owned and operated by the government and exist to provide
services for its citizens.
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➢ Private Sector or privately run businesses:
The private sector is the part of the economy, sometimes

referred to as the citizen sector, which is run by private individuals
or groups, usually as a means of enterprise for profit, and is not
controlled by the State.
➢ Voluntary Sector:
The voluntary sector or community sector (also non-
profit sector or "not-for-profit" sector) is the duty of social
activity undertaken by organizations that are not-for-profit and
non-governmental.
1.2 INDUSTRIAL BACKGROUND:
1.2.1 INTRODUCTION:
Ports are the arterial node of a country’s industrial and economic

development. They serve the hub of the transport system designed to facilitate
port coastal and foreign trade. From time immemorial, marine transportation has
been the main gateway of the world’s sea borne trade and more than 96% of
foreign trade is carried on through ports.
Commerce between nations depends on ship and in ship on ports. Besides

providing terminal service facilities to sea going vessels, they generate commerce,
trade, employment, production and consumption of goods. Nearly 76% of the
earth’s surface is covered with water and seas therefore have the significant
impact on the pattern of international trade.
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1.2.2 ORIGIN OF THE INDUSTRY:
The word “PORT” is originated from the Latin word “PORTA” signifying
an entrance or gate. Port is “a place where vessels may discharge or receive
their cargos.
Port may be defined as sea borne gateway for the foreign and intra
country cargo movements, serving as shelter and station for vessels. A port may
be an ideal one if it is protected from storms and has a deep draft and wide
facilities for storage, sufficient space for turn round of ships etc.
Over the last thirty years the business of international transport has
undergone rapid change. The increase in world trade and its globalization together
with the trans-nationalism of production, with components drawn from a variety
of sources and brought together ‘Just in time’ to meet customer demand has
profoundly altered the ways and the directions in which goods are moved at sea
on land and indeed in the air.
Larger ships, containerization and more accurate navigation and

communication systems are commonly identified as central responses in the
maritime sphere but have close parallels in other transport modes. Though land
and air transport systems appear to be more constrained by technical limitations
than had in the past been judged to be the case with sea transport with one key
exception the point at which a cargo moves from sea to land or land to sea: “THE
PORT”.
1.2.3 PRESENT STATUS OF THE INDUSTRY:
Port is a self-financing body corporate under the administrative control of

the ministry of shipping, government of India. Port is authorized to generate
revenue to meet expenditure as provided in the major port trust act, 1908. Ports
are international gateways. Port is a place where vessels may discharge or receive
cargoes.
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The port provide infrastructure such as berths and electrical facilities need
to achieve conformity with service requirement. The port
May be either natural ports or artificial. Port plays a maritime role in

dominant trade. The socio economic development country is related to the
activities of the port.
1.2.4 PORTS IN INDIA:
❖ Introduction:
According to the Ministry of Shipping, around 95 per cent of

India's trading by volume and 70 per cent by value is done through
maritime transport.
India has 12 major and 200 notified minor and intermediate ports.
Cargo traffic, which recorded 1,052 Million Metric Tonnes (MMT) in
2015, is expected to reach 1,758 MMT by 2017. The Indian ports and
shipping industry plays a vital role in sustaining growth in the country’s
trade and commerce.
India is the sixteenth largest maritime country in the world, with a

coastline of about 7,517 km. The Indian Government plays an important
role in supporting the ports sector. It has allowed Foreign Direct
Investment (FDI) of up to 100 per cent under the automatic route for port
and harbour construction and maintenance projects. It has also facilitated a
10-year tax holiday to enterprises that develop, maintain and operate ports,
inland waterways and inland ports.
❖ Market size:
Cargo traffic handled by India’s major ports increased 5.1 per cent
year-on-year to 315.4 million tonnes (MT) during April-September 2016.
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In terms of composition of cargo traffic, the largest commodity
was P.O.L. (37.1 per cent), followed by coal (23.4 per cent), container
traffic (19.6 per cent), other cargo (11.9 per cent), iron ore (5.66 per cent)
and Fertilizer and FRM (2.5 per cent).
The country’s major ports handled a combined traffic volume of

586.29 million tonnes during April 2016-February 2017, up from 550.45
million tonnes during same period last year, while containerised cargo
tonnage rose 3.7 per cent to 10.5 MT during August 2016. During April-
June 2016, the ports had handled a combined volume of 2.12 million
TEUs, which is roughly around 70 per cent of the country’s overall
container trade.
The government has taken several measures to improve operational

efficiency through mechanisation, deepening the draft and speedy
evacuations. In FY 2015-16, the Indian Port sector witnessed capacity
addition of 94 Million Tonnes Per Annum (MTPA), which is the highest
in the history of major ports.
The Department of Industrial Policy and Promotion (DIPP),

Ministry of Commerce and Industry, reported that the Indian ports sector
received FDI worth US$ 1.64 billion between April 2000 and December
2016.
❖ Investments/Developments:
The Indian Minister for Shipping, Road Transport and Highways,

Mr Nitin Gadkari, announced a massive investment in India’s ports and
roads sector, which is likely to help boost the country’s economy. The
Indian government plans to develop 10 coastal economic regions as part of
plans to revive the country’s Sagarmala (string of ports) project.
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The zones would be converted into manufacturing hubs, supported
by port modernisation projects, and could span 300–500 km of the
coastline. The government is also looking to develop the inland waterway
sector as an alternative to road and rail routes to transport goods to the
nation’s ports and hopes to attract private investment in the sector.
1.2.5 GROWTH AND DEVELOPMENT OF INDUSTRY:
Once oceans were considered as effective national boundaries of the

countries, but now they turned out to be an excellent medium through port to
establish commercial and cultural contact with one another. The changes in the
pattern and the volume of the trade due to industrialization and the change in the
size and operation of ships due to new inventions provide a good idea of filling
for the development of ports in the globe.
The socio economic development of the country is related to the activities

of port. India has 12 major ports and 600 minor ports. Major port is one “which is
capable of taking in ocean going streamers with a registered tonnage of 4000 or
more and berth then alongside wharves” as given in Indian standard 7313-1974
glossary of terms and relating to port harbor engineering. “Major port is the port
providing almost all the facilities required for a standard post and declared
authority of the country as a major port”. There are 12 major ports in India which
are evenly distributed on either side of the peninsula. The following are the major
port in India.
1. Thoothukudi
2. Chennai
3. Visakhapatnam
4. Paradeep
5. Kolkata
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6. Ennore
7. Cochin
8. New Mangalore
9. Mormugoa
10. Mumbai
Natural port Mumbai, Mormugoa, Jawaharlal Nehru

Artificial port Chennai, Thoothukudi, Ennore
Lagoon port Cochin, Paradeep, New Mangalore,

Visakhapatnam
River in and Estuarial port Kolkata and Kandla
TABLE 1.1: MAJOR PORTS
Major Port Description:
1. Mumbai:
It is a magnificent natural harbor on the West Coast of India. The deep 10-12
meter sea adjoining the harbor with no sand banks enables big ships to enter the
port easily. It handles approximately one-fifth of India’s foreign trade with
predominance in dry cargo and mineral oil from the Gulf countries.
2. Jawaharlal Nehru Port:
Formerly known as Nhava Sheva port, this port was opened on 26th May,
1989. This new port has been built at an island named Nhava Sheva across the
famous Elepthanta caves, about 10 km from Mumbai. Built at the cost of Rs. 880
crores, this port is named Jawaharlal Nehru port as a tribute to the first prime
minister of India. The main purpose of this port is to release pressure on the
Mumbai port.
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3. Kandla:
This port is located at the eastern end of Gulf of Kachchh about 48 km away
from Bhuj. It is a natural sheltered harbour in Kandla creek with average depth of
10 m. The port is equipped with all the modem facilities and state-of-the-art
technology. The traffic handled at Kandla consists of crude oil, petroleum
products, fertilizers, food grains, salt, cotton, cement, sugar, edible oils and scrap.
4. Marmagao:
It is an important port of Goa located at the entrance of Zuvari estuary and
occupies fifth position in handling the traffic. Its harbour is protected and holds
about 50 streamers in fair season and 15 steamers in rainy season. It has the
capacity to handle 16.1 million tonnes of cargo traffic.
5. New Mangalore:
This is an important port located at the southern tip of the Karnataka coast
north of the Gurpur River. Initially it was designed for small ships. However, it
was upgraded in the Fourth Five Year Plan to accommodate larger ships. A
harbour was constructed so that business could be carried on throughout the year.
Its hinterland lies in Karnataka and northern part of Kerala.
Tea, coffee, rice, cashew nuts, fish, rubber etc. are exported through this port.
The major items of import through this port are crude oil, fertilizers, edible oils
etc. Its main importance lies in export of iron ore from the Kundremukh mines.
The port is well linked through broad gauge rail line and NH-17 with Mumbai and
Kanniyakumari.
6. Kochi:
It is another natural harbour on the west coast of India and is located on the
coast of Kerala. Kochi has sheltered backwater bay. The port is located close to
Suez-Colombo route and enjoys the proximity of a trunk maritime route. It
handles the export of tea, coffee and spices and imports of mineral oil and
chemical fertilizers.
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7. Kolkata-Haldia:
It is a riverside port located on the left bank of river Hugli about 128 kms
inland from the Bay of Bengal. Kolkata port handles goods coming from South-
East Asian countries, Australia and New Zealand. Kolkata port is called the
‘Gateway to Eastern India.
It is the world’s most important centre of jute industries. Kolkata is the

main port for exporting jute products, tea, coal, steel, iron ore, copper, leather and
leather products, textiles, manganese and many more items. The imports consist
mainly of machinery, crude oil, paper, fertilizers and chemical products.
8. Paradweep:
It is deep water (depth 12 metres) and all weather port located on the Orissa
coast about 100 km east of Cuttack. Because of its great depth, this port is capable
of handling bulk carriers of over 60,000 DWT. Construction of an exclusive oil
jetty to handle about 6 to 8 million tonnes of petroleum products and crude
tankers of 85,000 DWT were completed recently.
9. Vishakhapatnam:
It is the deepest land-locked and protected port built at the coast of Andhra
Pradesh. An outer harbour has been developed to handle the export of iron-ore.
Elaborate arrangements have been made to handle crude oil and other petroleum
products. It also handles fertilizers. Vishakhapatnam has a capacity of handling
16.7 million tonnes of cargo traffic. It also has the ship-building and ship-repair
industry.
10. Chennai:
Chennai is the oldest artificial harbour on the East Coast of India. It does
not possess a natural harbour and an artificial harbour has been created in an area
of 80 hectares near the coast.
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It mainly handles petroleum products, fertilizers, and iron-ore and general cargo.
11. Ennore:
This port has recently been developed to reduce pressure of traffic on Chennai
port. Located slightly in the north of Chennai on the Tamil Nadu coast, this is the
country’s first corporate port. It envisages construction of two coal berths, one
iron ore berth, one LNG berth, two POL/liquid chemicals berths and one crude oil
berth for handling very large crude carriers.
12. Tuticorin:
This port has also been recently developed at the Tamil Nadu coast about 8
km south-west of the old Tuticorin port. It has an artificial deep sea harbour
which can accommodate vessels up to 8 metre draft in any season of the year.
Two new berths are being developed.
There is a plan to increase the depth of the port from the present 10.7
metres to 12.8 metres so that larger vessels could be accommodated. A long-term
plan to build an outer harbour in four stages is also envisaged. The idea is to
handle containers up to 1.4 million TEUs by 2006 and 6.3 million TEUs by 2021.
The port handles the traffic of coal, salt, food grains, edible oils, and sugar
and petroleum products. Its main purpose is to carry on trade with Sri Lanka as it
is very near to that country. Its hinterland is formed mainly by southern Tamil
Nadu comprising districts of Madurai, Kanniyakumari, Ramnathpuram,
Turunelveli and southern part of Tiruchirappally. It is well connected by railways
and roads.
1.2.6 FUTURE OF THE INDUSTRY:
Future ports will be bigger, faster, greener and smarter. Their future is
shaped by five phenomena that curiously enough all start with an S: Size, Space,
Speed, Sustainability and Smartness.
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❖ SIZE:
Port size is directly related to ship size and carrier size. Bigger
ships need bigger port, so the ports system gets more concentrated on the
biggest get bigger. A pretty safe bet: future ports will need to be much
bigger.
❖ SPACE:
Larger ships need more port space which is limited, especially in

cities- ports are in most cases still located close to cities. So, we will see
more ports outside cities, and – pushed to the extreme: more offshore ports,
that is: ports that are no longer part of a coastline but are located in the sea,
only connected by a road, rail connection to the land.
❖ SPEED:
Speed is essential for modern ports to remain attractive to carriers.

Speed should be improved in terms of better equipment handling, more
flexibility and more automation.
❖ SUSTAINABILITY:
No port can survive if it is not sustainable. Future ports will need to
be green to have “a license to operate”. If not, the resistance of local
population will force ports to go elsewhere. Greening ports will evolve
from tradeoffs to win-win situations: in the past it was “either more ports or
more green”, in the future port and green will be complementary.
❖ SMART:
Finally, being smart is needed to adapt to the other future challenges.
Smart means: making good use of everything that is scarce in order to
create value so, good value for money, for space and for time.
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CHAPTER-II
ORGANIZATION PROFILE
CHAPTER-II
ORGANIZATION PROFILE
2.1 ORIGIN:
In Literature, the earliest mention has been made in 88AD in Greek work
“Periplus of the Erythrean Sea”. In AD 124, the earliest reference was made by Ptolemy
who has observed- “Country of Kareoi, in the Kolkhic Gulf, where there is a pearl
fishery, Sosolourai and Kolkhoi and emporium at the mouth of the river Solan”. There is
little doubt that Ptolemy’s Sosikuorai is no other place than Tuticorin.
From AD 200 to AD 1000, no records pertaining to Tuticorin are available.

However, the Tamil Literature of the period, Periyapuranam mentions the pearls but
ignore the source. James Harnell in his report to the Govt. of Madras has highlighted the
Indian Pearl Fisheries of the Gulf of Mannar discussed about Tuticorin. Although in
Tamil Nadu, there is a mention of ports like Korkai, Puchar etc.
Tamil literature and historical records have highlighted the pearl fisheries of
Tuticorin and Trading in pearls. The 7th to 9th Century AD were ruled by Pandya Kings
and 10 to 12 Century AD ruled by Chola kings. There is a mention that there was a well
guarded and natural harbor where ships could anchor in safety in Tuticorin. Portuguese,
Dutch and British ruled India in different time frame. Portuguese sailed into Tuticorin in
1532. In 1649, Dutch captured Tuticorin. Many European visitors’ particularly English
travelers have meticulously recorded their impression of Tuticorin in 17th century.
The impression recorded by Philip Baldaeus, an English missionary, who visited

Tuticorin in 1675 are graphic and valuable. The lucrative pearl fishery that flourished
under the DUTCH is vouchsafed by Jean De Lacome. The English East India Company
took over the administration of Tuticorin and its other dependent cities like
Kayalpattinam, Punnakayal, Manapad etc., on June 1825.
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2.2 STATUS OF THE ORGANIZATION:
Tuticorin port – Tenth Major Port: Tuticorin Port was declared as the Tenth
Major Port of India on 11th July 1974. The manmade all weather harbor situated 8’45’ N
and longitudinal 78’13’ N about 540 south west of Chennai. It had two long break water
constructed with indigenous materials, one in the North and another in the South. The
North break water at present is the second longest in the world extending to 4086 m and
South break water 3876 m. There is a 1-75 m long eastern arm projecting into the
entrance of 22 m and enclosing a sea area of about 960 acres. Tuticorin is the only port in
South India to provide a direct weekly container to service the United States. The transit
time to the United States is 22 days. There are regular weekly direct service to Europe
(transit time 17 days), China( transit time 10 days) and Red Sea Port( transit time 8 days).
2.3 GROWTH AND DEVELOPMENT OF THE ORGANIZATION:
2.3.1 TUTICORIN OLD PORT
In 1842 a light house was constructed in Tuticorin. Construction of the

light house was one of the milestones for the development of the Tuticorin harbor.
The planned development of Tuticorin started in 1868.a pier at a cost of 1,200
was constructed initially. In 1887 Earl Buckingham, during his visit to Tuticorin
ordered for strengthening of the pier. In 1887 the 100 meter pier was doubled.
Subsequently, rails were laid to link port trust with railway station. In
1894 wooden piers were replaced with steel structures. In 1895, reclamation of
the area was undertaken at a cost of Rs.2 lakhs and a port was built. In 1899 the
railway lines were extended till the pier in the Tuticorin port.
2.3.2 TUTICORIN NEW PORT
The proposal to construct a deep sea harbor at Tuticorin was first thought of
in 1914, though it was not pursued due to the outbreak of First World War. The first
proposal was by Sir Wolfe Lyster Barry and partners to examine the prospects of
development of the port.
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This was followed by Bristow projects in 1920 and palmer committee scheme. It
was dropped due to the financial crisis. In 1924 Tuticorin Port Trust Act was passed
by the madras legislature. In 1929 Sir Bristow prepared the estimate of 120 lakhs for
this scheme and 160 lakhs for palmer committee scheme.
❖ Vision
• To become a pioneer in providing quality and efficient cargo handling
facility in South India and its Hinterland
❖ Mission
• To be the preferred distribution hub of India.
• To provide efficient seaport logistic for providing best value to our
customers
• To augment capacity by developing international standard port
infrastructure and installing state-of-the-art handling equipment
• To ensure quick turn-around of vessels by providing facilities, up
gradation of equipments for efficient handling of cargo.
❖ Values
• Total satisfaction of customer
• Partnership with stakeholders
• Commitment to quality and team work
• Fairness, accountability and transparency in work
• Consideration for social and natural environment
• Value addition through productivity, safety and security
• Considering the vision, mission and values to provide efficient seaport
and logistics service to best value of the customers and results framework
documents for the year 2015-2016 was prepared to achieve the target in
the heads of following as per ministry of shipping guidelines
➢ To augment capacity of the port by developing international
standard infrastructure and installation of modern equipment
➢ To improve the draught in-front of the berths to handle bigger
size vessels according to the requirement
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➢ To provide efficient, prompt, safe and timely service to the
trade at the optimum cost
➢ To enhance road and rail facility to improve speedy and safe
evacuation of cargo facility
➢ Continually improve the services to meet the expectation of
the port users, trade, employees, pensioners and the society by
improving the corporate social responsibility.
➢ To provide cost effective operation through deep draft berths,
highly mechanized and dedicated cargo handling facility
➢ To improve the green cover in the port premises to maintain
eco-friendly environment.
2.3.3 IMPLEMENTATION OF RIGHT TO INFORMATION ACT:
Right To Information act is implemented from October, 2005 as per the

direction of the Ministry. Appellate Authority, one public information officer and
one assistant public information officer are appointed to deal with the
presentations appeals.
Office of the public information officer functions as a single window

agency to facilitate general public to obtain information under Right To
Information act, 2005. During the year 20015-2016, 129/19 applications/appeals
have been received and 122/16 applications/appeals have been disposed off.
❖ Quality Management System (ISO 9001-2008):

➢ Quality policy:
“To ensure customer satisfaction through continual improvement
of facilities and services for Maritime trade at optimum cost”
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❖ Environmental Management System (ISO 14001:2004)
➢ Environmental policy
Port is committed to practice pollution prevention and
environmental safety in its activities through implementation of
Environmental Management System for continual improvement and
legal compliance.
❖ ISPS
➢ Security policy
V.O.Chidambaranar is committed to provide a safe and secure
working environment to all its employees, port users, ships and its
personnel. This will be achieved by establishing and maintaining the
required security measures to prevent unlawful acts against people, cargo
and marine assets.
2.4 ONGOING PROJECT:
❖ Construction of Shallow Draught Berth for handling cement and related

Raw materials.
❖ Implementation schedule for development of North Cargo Berth- IV for
handling Bulk Cargoes (Thermal Coal and Copper Concentrate etc).
❖ Implementation schedule for development of North Cargo Berth- III for
handling Bulk Cargoes (Thermal Coal and Rock Phosphate etc).
❖ Phase- A – Dredging the Dock basin in front of North Cargo Berth- II and
two numbers of Shallow Draught Berth.
2.5 FUTURE PROSPECTS AND PLANS OF THE ORGANIZATION:
2.5.1 PPP PROJECTS (IN PROGRESS)
1. Construction of North Cargo Berth - II:

- Capacity Addition: MTPA
- Project Cost: Rs. 332.16 Crore
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2. Construction of North Cargo Berth -III:
- Capacity Addition: 10.22MTPA
3. Construction of North Cargo Berth- IV:
- Capacity Addition: 6 Lakh TEUs + 1.42 MTPA
4. Conversion of Berth no. 8 as Container Terminal:
- Capacity Addition: 7.20 MTPA
5. Mechanization of Berth no. 9:
- Up gradation of mechanical handling infrastructure at V.O.
Chidambaranar port Trust ( Berth I to Berth VI & XI)
- Project Cost: Rs. 49.20Crore
6. Construction of one Shallow water Berth for handling general Cargo
- Revised Project Cost: Rs. 123.35 Crores
2.5.2 PPP PROJECT (UNDER BIDDING):
1. Construction of one Shallow Water Berth for handling construction materials

2.5.3 DREDGING PROJECTS:
1. Deepening of channel up to 14.5M draught (Phase-I)

2.5.4 RAIL ROAD CONNECTIVITY PROJECTS:
1. Laying of railway track from Port Marshalling Yard to Hare Island at V.O.C
Port
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2. Proposed making up cess in between station Milavittan & TNHP Marshalling
Yard
3. Renovation and modification of existing rail system operated from
marshalling yard to V.O.C Wharf.
2.6 ORGANIZATION STRUCTURE AND ORGANIZATION CHART:
2.6.1 ORGANIZATION STRUCTURE
CHAIRMAN
DEPUTY CHAIRMAN
CHIEF VIGILANCE OFFICER
DEPUTY CONSERVATOR
TRAFFIC MANAGER
CHIEF ENGINEER
CHIEF MECHANICAL ENGINEER
FA & CAO
SECRETARY
CHIEF MEDICAL OFFICER

Diagram 2.1: ORGANIZATION STRUCTURE
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2.6.2 KEY FUNCTIONARIES:
Chairman: Chairman appointed by Government of India, is the authority

controlling and co-coordinating the functions of the departments of the port.
Deputy Chairman: Deputy Chairman appointed by Government of India, assists

the Chairman.
Chief vigilance officer: Head of the vigilance department. Responsible for the
implementation of the guidelines of the central vigilance commission and the
ministry of shipping on vigilance related matters and monitoring of corrupt
practices, if any in various activities of the port
Deputy conservator: Head of Marine department-responsible for conservancy of

the port, berthing, un-berthing, shifting, movement of vessels, works related to
navigational aids, operation of floating crafts, pollution control, safety aspects, as
Deputy conservator is the safety officer in the port. VHF communication,
providing fire service to meet contingencies, metrological observatory and
weather reports as per IPSC norms deputy conservator is the port facility security
officer. Deputy conservator being the port facility security officer is responsible
for ensuring the security of the port and the vessels.
Traffic manager: Head of traffic department. Responsible for allotment of berth,

monitoring cargo handling activities, providing storage space for cargo inside the
Custom Bound Area, arranging the port equipment to load/unload cargo and
authorization clearance of cargo.
Chief Engineer: Head of the civil engineering department - Responsible for

providing infrastructure and maintenance of wharf structures, Ware houses, transit
sheds, container yard buildings, roads, dredging and marine survey and estate
management including land allotment outside the Custom Bound Area.
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Chief Mechanical Engineer: Head of the Electrical engineering and Mechanical
department - responsible for maintaining and various cargo handling appliances of
the port requisitioned by Traffic department, provision of electricity to facilitate
smooth operation of the port, purchase of capital equipment for cargo handling,
container handling and electrical operations and procurement of stores required
for port, Custody of stores and disposal of surplus and un-serviceable plant and
stores of all the departments.
Financial Adviser and Chief Accounts Officer: Head of the finance department
- Responsible for financial advisory services, maintenance of accounts,
finalization of annual accounts, settlement of bills, budgeting and matters related
to scale of rates and collection and monitoring of revenue from various parties.
Secretary: Head of the General administration department. Responsible for co-

ordination with all the departments, personnel matters including training
activities, board matters, industrial relations, assisting the chairman/deputy
chairman in the matter of administration of the port and looking after matters
relating to CISF, Redressal of Public Grievances.
Chief Medical Officer: Head of the Medical department – responsible for

providing Medical facilities and purchase of Medicines etc.
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2.6.3ORGANIZATION CHART:
Picture 2.1: ORGANIZATION CHART
2.7 SERVICES:
The main services offered by the Port are

❖ Vessel related services:
▪ Tug services
▪ Berths
▪ Pilot-age services
▪ VHF services (communication services)
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❖ Cargo related services:
▪ Admission of cargo
▪ Storage of cargo
▪ Handling of cargo
▪ Transit shed
▪ Warehouses
▪ Open storage area
▪ Wharf cranes
▪ Top life Trucks
❖ Miscellaneous services:
▪ Settlement of bills
▪ Read
▪ Electrical supply
▪ Fire service
2.8 FACILITIES:
❖ Berthing Facilities:
The chief purpose of berthing facilities is to facilitate a ship’s approach

and mooring process. Such structures set along the shore are called quays, while
those that protrude into the port waters at an oblique or right angle to the shore are
called piers.
Berthing facilities are subdivided according to design features into solid

types, pile-type structures, and structures on special foundations.
23
Solid berthing facilities are built as solid walls composed of large stone blocks or as
large-diameter shells. They may also be built as distinct supports, connected with
one another—and sometimes to the shore—by spanning structures. Pile-type
berthing facilities have either a row of piles that forms a solid wall, or bulwark, or
they have a scaffold structure.
Among berthing facilities on special foundations are those built on caissons.

Berthing facilities are distinguished by cross section as vertical-wall types, sloping-
wall types, and mixed types with semi sloping or semi vertical walls. The last two
are used almost exclusively in river ports, where less depth along the dock is
required.
The chief materials used in building berthing facilities are concrete,

reinforced concrete, stone, and steel. The type and design are determined by
operating requirements and by the warranted minimum depth at the dock, which may
be as much as 25 m in seaports. Hydrological conditions, the nature of the base soil,
and construction methods are also taken into account.
Berthing facilities include mooring bollards, bitts, and rings for securing
mooring cables. Fenders, which are usually made of resilient materials in various
shapes and are suspended in front of the berthing facilities, are provided to soften the
impact when the ship is brought alongside or is driven against the dock by the wind.
Dolphins are often used as fenders.
24
Berth Type Max Quay Length Max size of vessel
permissible
Length DWL
draft/ mt
V.O.C.Berth No. I Alongside 9.30 168 183* 25,000
V.O.C.Berth No. II Alongside 9.30 168 183* 40,000
V.O.C.Berth No. III Alongside 10.70 192 245* 50,000
V.O.C.Berth No. IV Alongside 10.80** 192 245* 50,000
Berth No. V (A.B.1) Alongside 8.60 168 183* 40,000
Berth No. VI (A.B.2) Alongside 9.30 168 245* 40,000
Berth No. VII (PSA- 50,000
SICAL Container Alongside 10.90 370
245
Terminal)
Berth No. VIII Alongside 12.80 345 245* 65,000
Berth No. IX Alongside 12.80 334.5 330 75,000
Shallow Berth Alongside 5.85 140 120 5000
Oil jetty Jetty 12.80 (A) 229 65,000
Coal jetty-I Jetty 12.80 (B) 225 50,000
Coal jetty-II Jetty 12.80 © 225 60,000
Zone-B can also handle
sailing vessels and
3.00
barges and small
vessels
NOTE
(6) Tankers of less than 150 M will not be berthed at oil jetty
(5)(C) Distance between dolphins at extreme ends-300m
(5)(C) Length of main jetty-200m
(4)(B) Distance between dolphins at extreme ends-300m
(4)(B) Length of main jetty-185m
(3)(A) Distance between mooring dolphins at extreme ends-340m
(3)(A) Length of service platform-82m
(2)** Vessels drawing in excess of 10.70 shall be berthed at during high water only
TABLE 2.1: BERTHING FACILITIES
25
❖ Container Terminal:
A container terminal is a facility where cargo containers are transhipped
between different transport vehicles, for onward transportation. The transhipment
may be between container ships and land vehicles, for example trains or trucks,
in which case the terminal is described as a maritime container terminal.
Alternatively the transhipment may be between land vehicles, typically between
train and truck, in which case the terminal is described as an inland container
terminal.
Container Terminal operated by PSA-SICAL
• Three Quay cranes with 44m outreach to handle container vessels
• Four RTG cranes to stack 5-containers high
• Reefer plug points – 84
• Trained man power to operate the modern equipment
• Berthing on arrival for container vessels
• Night Navigational facility
• Round the clock port operation
• Uninterrupted power supply to reefer plug points
• High quality, fast, flexible and reliable services
❖ Meteorological Observatory:
Meteorological Observatory receive forecast for Rainfall, Cyclone and wind
warnings from Regional Meteorological Centre (RMC) Chennai.
Meteorological Observatory provides data on Pressure, Temperature,
Humidity, Rainfall, Wind Speed & Direction and Title level.
26
❖ Navigation Facilities:
Name of Type Year of Length Breadth Draught
Vessel commissioning (Mtr) (Mtr) (Mtr)
M.T.Tuticorin Tractor 2006 32 10.65 5.1
Tug
M.T.Thiruvalluvar Tractor 1995 32.9 10 4.77
Tug
M.T.Indira Gandhi Tractor 1987 32.95 10 4.8
Tug
M.L.Tuticorin Pilot 2006 21.5 6.7 2.15
Launch
M.L.Nallathani Pilot 2008 17.15 5.2 1.2
Launch
M.B.Veena Mooring 1989 9 3 0.8
Boat
M.B.Meera Mooring 1990 9 3 0.8
Boat
F.C.Bharati Crane 2003 34 12 0.9
Pontoon
TABLE 2.2: NAVIGATION FACILITIES

M.T.Ocean Tractor Tug 2012 30 9.5 3.76
Endurance
Tug Tractor Tug 2000 31 9.6 3.9
Ananya
M.L.Musal Pilot 2008 17.15 5.2 1.2
Launch
TABLE 2.3: DETAILS OF HIRED CRAFT
27
M.L. Harsha High 2009 12.19 3.66 0.5
speed
patrol
boat
TABLE 2.4: PATROL CRAFTS
❖ Cargo Handling Equipment Facilities:

Vessels arrive and depart ports around the clock, which mean equipment
and machinery at these ports are always operating. Cargo handling equipment
(CHE) at ports and rail yards generally includes yard tractors, cranes, forklifts,
container handlers (e.g., top picks and side picks), and bulk handling
equipment, such as tractors, loaders, dozers, excavators, and backhoes. Among
these CHE types, yard tractors, container handlers, and forklifts are the most
common types of equipment at ports and rail yards.
To reduce the amount of pollutants emitted from ports, ports are beginning
to retrofit these equipment types with emissions control systems, replace older
equipment with newer cleaner equipment, or use cleaner fuel technologies, such
as electrification.
DESCRIPTION OWNED BY PORT

NUMBER
Floating Crane 1
Loco (Diesel) 1
Top Lift Truck 1
ELL Electric Wharf Cranes-2 3
ELL Electric Wharf Cranes-1 1
TABLE 2.5: CARGO HANDLING EQUIPMENTS
28
❖ Storage Facilities:
Open Area for Cargo Stacking Facilities:
Open space for stacking bulk cargo and containers is available inside the
security wall to the extent of 5, 53,000 sq.m. The open areas can accommodate
around 30,000 tonnes of bulk cargo either for import or export and 2500
containers. In addition to containers, the open area inside the wharf is used for
temporary stacking of bulk cargo such as coal and sulphur. V.O.Chidambaranar
port is having a vast open land of about 2,158 acres outside the main gate.
Cargo good owns with a capacity of stacking 36,000 tonnes has been put
up in this area by Tamil Nadu Warehousing Corporation. The port has also
permitted a number of other agencies to put up good owns and warehouses in
order to augment the import and export trade through the port. Open lands are
also used for stacking of timber imported through the port as well as granite for
export.
DRY STORAGE CONTAINER

TYPE
ACCOMODATION
OF
TYPE NUMBER AREA LOCATION CAPACITY CARGO
(Sq.mtrs)
A. Port Owned
a. Covered
1. Transit Shed/ 2 10,800 Inside - -
Overflow
sheds
2. Warehouses 4 19,550 Inside - -
3. Container - - - - -
Freight Station
b. Open 5,53,000 Inside -
TABLE 2.6: STORAGE FACILITIES
29
❖ Passenger Terminal Facilities:
After the cabinet approval for commencement of passenger service

between India and Srilanka in the recent past, a MoU was signed between India
and Srilanka for operation of Passenger Ferry Service between Tuticorin-
Colombo and Rameshwaram and Thalaimannar. Commencement of the
passenger service shall give a boost for tourism Development Business, trade and
cultural development of both countries. The distance between Tuticorin –
Colombo is about 152 nautical miles. It would take approximately 10-12 hours to
cover the distance.
Based on the direction by the Ministry of Shipping, the Tuticorin Port

Management has created appropriate infrastructure for the proposed passenger
service. Priority berthing, exclusively for passenger Ferry vessel has been
arranged at Additional berth (Berth No. 5) and 9th Berth.
Elaborate discussions with all the stake holders have been conducted to
understand the statutory requirements and passenger requirements to augment the
facilities.
The Passenger Terminal spread over an area of 3816 sq.m. consists of

following amenities
➢ 300 Sq.m. Hall for arrival passengers

➢ 710 Sq.m Baggage halls for outgoing (Departure) Passengers
➢ 4 cabins for immigration formalities
➢ 4 counters for customs checking
➢ 612 Sq.m. Customs waiting hall
➢ 516 Sq.m. Customs examination hall
➢ 70 Sq.m. VIP Lounge
➢ Facilities for modern canteen, Lunch/Snack bar, hall for cabin
passengers, agent room
➢ Facilities for Medical Examination and first aid
➢ Facilities for child care
30
➢ Fire Fighting Equipments
➢ Officers cabin for immigration, Customs, CISF, Public health and
Port authority
➢ X-ray baggage screening facilities
➢ Rest rooms for men and women
➢ Communication and public Address facilities
➢ Camera Surveillance System
➢ Uninterrupted power supply system
➢ Separate Parking facility
❖ Port Security:
The Central Industrial Security Force of the Government of India with

adequate security personnel headed by a Commandant is deployed to man the
vulnerable points in the port area. In addition, watchmen of private agencies are
deployed for watch keeping duties.
❖ Port Fire Service:

The Port’s Fire Service wing is well equipped to handle all fire
emergencies on the shore and on board the vessels.
❖ Port Safety:
The office of the Dock Safety Inspectorate, which is the regulatory

authority to enforce safety, health and welfare of the dock workers, is functioning
at this port.
❖ Other Facilities:
➢ Bunkering
➢ Supply of fresh water to ships
➢ Vessel Survey
➢ Cargo Survey
➢ Salvage/ Diving
➢ Fire Service
➢ Crew Transportation
31
2.9 SERVICE RENDERED TO PORT EMPLOYEES:
❖ Medical Services:
All employees, their families and dependents are entitled to free medical
aid with VOC Port Trust well equipped Hospital.
❖ Canteen Facilities:
VOC Port Trust has well equipped canteen with catering facilities to all
employees. It provides meals, tea and snacks at the work place during the shift
timings.
❖ Transport Facilities:
VOC Port Trust has provided subsidies transport facilities to employees
for attending meetings, in addition vehicle allowance and vehicle purchase loan
schemes are also there in order to facilitate the employees.
❖ Security Services:
In VOC Port Trust Security is provided to all the employees as well the
workers in the office mostly special security service is provided in case of
emergency situation like strikes.
❖ Fire Service:
VOC Port Trust has well equipped Fire fighting wing to control fire in
case of emergency. Automatic arrangement for indications is also made in
critical areas.
32
CHAPTER- III
LEARNING FROM INTERNSHIP

CHAPTER- III
LEARNING FROM INTERNSHIP
3.1 SWOT ANALYSIS OF THE ORGANIZATION:

❖ STRENGTH:
• Geographic advantage
➢ Close to main shipping lines, all weather port
• No maintenance dredging cost
• Availability of land for future expansion or up gradation
• High level of overall efficiency
➢ Especially in container handling operations
➢ Only few labour problems
➢ Fast and cooperative custom operations
• Pro - activity
➢ From port in Marketing and Managing customers
➢ From entrepreneurial trade community.
❖ WEAKNESS:
• Infrastructure
➢ Draft limitation
➢ High Dredging cost due to rock and Limestone harbour bed
➢ Insufficient gate capacity
➢ Evacuation problems, Congestion
➢ Old and Outdated handling equipments – Inefficiency break bulk
• Poor Rail connectivity to important Hinterland Industrial clusters
• Comparatively high port dues
• Trade imbalance in Containers
• IT Infrastructure
➢ Poor with legacy system delivering no real-time information flow.
33
❖ OPPORTUNITIES:
• Construction of outer Harbour
➢ Catering not only for Domestic containers but also International Tran
Shipping
• Development of Tuticorin as distribution Hub
➢ Short term for South India
➢ Mid and Long term for Central and Even Northern India
➢ Integrating value added services
• Development of Tuticorin as “Power Hub”
• Pro-Active attitude of Tamil Nadu Government
➢ Industrial development and attracting FDI
• Development of Sethu Samuthiram Channel.
❖ THREATS:
• Time
➢ Action must be taken soonest to develop advantage
• Competition
➢ Many ports in vicinity vying for same immediate Hinterland Area
• Depends on “Political Goods”
➢ Thermal Coal, Fertilizers, Wheat, Sugar
• Shipping Trends
➢ Larger vessels
➢ Direct Shipments to and from other Indian Ports.
3.2 FUNCTIONAL ANALYSIS
3.2.1 ADMINISTRATION DEPARTMENT
FUNCTIONS:
The General Administration Department is headed by Secretary. One senior

Deputy Secretary, One Deputy Secretary, One Senior Assistant Secretary, One
Assistant Secretary and One Public Relation Officer are looking after various
sections. The Quality objective of the General Administration Department is:
34
• To ensure Prompt Disposal on matters relating to establishment of the port
• To implement the Government policies on various issues relating to port
establishment
• To give advice to various Department of this port on various issue relating to
the port establishment
The Senior Deputy Secretary is looking after the division of General

Administration Department and Assisting Secretary in the Day to Day function. In the
absence of Secretary the charge will be handled by one of the HOD’s nominated by
the Chairman, Port trust who will be responsible for function of the General
Administration Department.
The following Sections are functioning in the General Administration Department.
❖ GENERAL SECTION:
The General section is looked after by Senior Assistant Secretary, who is
under the control of Senior Deputy Secretary. The Senior Assistant Secretary is
assisted by Superintendent, Head clerk, three dealing assistant in General
Section.
This section is responsible for the following works:
➢ GPF Advance/Withdrawal, Computer Advance, Conveyance Advance,
Festival Advance, Tour Advance, Leave Sanction, Encashment of E/L,
Special Leave, OTA, Incentive for family planning, Reimbursement of
tuition fees, Medical Identity card, Medical Advance, Medical
Reimbursement bill, TA/TTA bills for employees/Permitted for retired
employees, Purchase of stores/stationary, tools and plant item.
➢ Awarding of maintenance contract for Xerox machine, fax machine,
V.O.C Port Trust trade promotion centre and Guest House related
works, Swachh bharat, open house meeting, vehicle hire charges,
Entertainment charges, Guest House Imprest and General Admin
Department. Imprest, Tuticorin Port Education Agency, Welfare club,
Sports Council, Canteen management committee Receipt and Despatch
etc.
35
❖ BOARD SECTION:
The Senior Deputy Secretary who is in charge of the board section is
assisted by Deputy Secretary, one Dealing Assistant and one Contract Staff.
This section is responsible for the following works
➢ Conducting Board meetings, payment of fees to the Trustees etc., all
the correspondence relating to the section are routed through deputy
Secretary, senior deputy Secretary and Secretary.
❖ LEGAL AND DISPLINARY ACTION SECTION:

The Senior Deputy Secretary who is in charge of the Legal and
Disciplinary Action Section is assisted by one Law Officer and one Dealing
Assistant.
➢ Monitoring pending court cases of VOCPT at various courts and
initiating disciplinary proceedings in respect of class 1 & 2 officers
with approval of competent authority.
❖ INDUSTRIAL RELATION SECTION:

The Deputy Secretary who is in charge of Industrial Relation Section is
assisted by Senior Assistant Secretary, one Head Clerk and one Dealing
Assistant.
➢ IR section is concerned with settling issues/Disputes raised by Unions,
maintaining cordial relationship with Unions in order to maintain good
Industrial relation.
❖ ESTABLISHMENT-I SECTION:
The Senior Deputy Secretary is in charge of the Establishment - I who
is assisted by Senior Assistant Secretary, one Head Clerk and one Dealing
Assistant.
36
➢ Direct Recruitment, Appointment, Promotion, Seniority, Transfer and

Posting, Attending files related to estt. Matters in respect of other
Section department, reservation roasters and related correspondence,
ISO, Seniority, Regularization, Deputation, RTI Act 2005
correspondence, Audit correspondence, Ministry/IPA and other port
correspondence, court case, Vigilance clearance in respect of class I &
II Officers of all department.
➢ Inter port transfer correspondence, preparation superior staff,
preparation of schedule of employees, amendment of recruitment rules
etc.
❖ ESTABLISMENT- II SECTION:
The Deputy Secretary who is in charge of Establishment- II Section is
assisted by one Superintendent and dealing assistant.
➢ Direct Recruitment, Appointment, Promotion, Seniority,
Regularization of ad-hic services in respect of class III & IV
employees in the Ministerial staff of all department of the port and
appointment on compassionate ground, man power tender
correspondence (contract employees), transfer, posting, payment and
monitoring, all returns monthly, quarterly and annually, court case etc.
❖ COORDINATION SECTION:
The Deputy Secretary is in charge of general Coordination Section is
assisted by Senior Assistant Secretary, one superintended (Retired) and two
Dealing Assistant.
➢ Conducting in house and nominating officials for external and foreign
training programs of officials of the port.
37
➢ Ministry/IPA correspondence, attending parliamentary questions, CISF
correspondence, private security service contract, CSR activities,
Parliamentary committee meeting etc.
❖ QUARTERS SECTION:
The Senior Deputy Secretary in charge of the quarter’s section is
assisted by Senior Assistant Secretary, Head clerk.
➢ Allotment of Quarters, vacation of Quarters, allotment of community
hall, temporary allotment of quarters for port employees and non-port
employees and monitoring and maintaining payment of charges
towards rent, water charges and electricity charges.
❖ PRO SECTION:
The Public relation officer who is in charge of the Public Relations
Section is assisted by one Assistant Secretary, one Dealing Assistant and two
sports council employees.
➢ Press report, Advertisement of port activities and maintenance of port
guest house.
❖ PIO SECTION:
The Public Information officer who is in charge of the Public
Information Section is assisted by one Assistant Secretary, one Head Clerk
and one Dealing Assistant.
➢ Implementing all the rules regarding Right To Information Act, 2005
passed by Government of India. This act is meant for access of
information about the Government organization by an individual
citizen.
➢ The Section collects all the application related to the Act, verify the
application and then reply the applicant with the necessary information
mentioned in the application.
38
❖ HINDI SECTION:
The Hindi Officer cum Senior Assistant Secretary is in charge of the
Hindi cell is assisted by one Hindi Translator, one Hindi Contract Teacher,
one Hindi contract Typist.
➢ Official Language policy of the Government of India.
➢ Implement the policy and programs in day to day official work of the
port.
39
DEPARTMENT STRUCTURE:
DIAGRAM 3.1: GENERAL ADMINISTRATION DEPARTMENT ORGANIZATIONAL

CHART
CHAIRMAN
Sr.PS to CHAIRMAN
DEPUTY CHAIRMAN
PA to DEPUTY
CHAIRMAN
SECRETARY
PA to HOD
H.O.cum Sr.A.S
Sr. DY.SECRETARY
DEPUTY SECRETARY Official language

Sr. Steno
section
section
A.P.O.Gr.I. Board H.O Sr.A.S & PIO
section
Sr. ASSISTANT A.S-I P.R.O RTI

SECRETARY
Quarters
Allotment Legal&
DAS
Estt. Section- II CDN &
Training
Section P.R.
Library
Section
IR Section
General Estt. Section- I
section
40
SCHEDULE OF EMPLOYMENT:
CLASS DESIGNATION NUMBER OF

EMPLOYEES
Chairman 1
Deputy Chairman 1
Secretary 1
Senior Deputy Secretary 1
Deputy Secretary 1
Senior Assistant Secretary 1
Class- I H/O cum Senior Assistant Secretary 1
P.R.O 1
Assistant Secretary 1
Class- II PA to HOD 2
Superintendent 2
Hindi Translator 1
Head Clerk 5
Senior Assistant 2
Class- III UDC 8
LDC 2
Stationery Attender cum Dup operator 2
Record Sorter 4
Cook cum Bearer 1
Class- IV Gardener 1
Greaser 1
TOTAL 40
TABLE 3.1: SOE OF ADMIN DPARTMENT
41
3.2.2 FINANCE DEPARTMENT
FUNCTIONS:
This department is headed by The Financial Adviser and Chief Accounts

Officer is responsible for collections of revenue, processing of expenditure proposal
accounting of receipts and payment, preparation of annual accounts and annual
report, counting of services, budgeting and matters, payment of pension and statutory
charges, making deposits and withdrawal from banks and other institution, EDP
matters, etc. The various strategies that could be adopted by the Port are
• Investments by the Port.

• Investments by private entities and
• Joint investments by the Port and private entities.
The following Sections are functioning in the Finance Department
❖ ESTABLISHMENT SECTION:
➢ Establishment matters of promotion, seniority, retirement court
cases of class I & II officers of Finance Department and dealing
with the engagement of contract employees, passing of contingent
bills in respect of finance department and forwarding of various
monthly returns regarding vigilance matters and etc. To
Administration department, processing of personal claims in respect
of employees and officers of Finance Department.
➢ Processing of all proposals relating to medical department viz.
purchase of medicines, medical equipments, cleaning materials etc.
➢ Passing of bills relating to purchase of medicines, reimbursement of
medical claims of (both working and retired employees), to referral
hospital and non referral hospital etc.
42
❖ ATB (ADMIN AND TRAFFIC BILL) SECTION:
➢ Admin department- all proposals and bills including CISF unit,
PRO section. Maintenance of guest house at Tuticorin and Chennai.
➢ Traffic department- proposals and bills.
❖ PAY BILL SECTION
➢ Processing the Pay bill section of all departments and on
maintenance and making entries in the service register pay fixation
in the respect of all officers and employees of the port. Increment,
Promotion, reputation etc.
➢ Works related to ACP/MACP fixation.
➢ Settlement of pay anomalies.
➢ Settlement of pension contribution and leave salary contribution.
❖ INTERNAL AUDIT UNIT :
➢ To coordinate regular resident Audit unit queries with other
section/departments, coordinate replies to the monthly internal audit
report submitted by the Charted Accountant firm.
➢ Bank reconciliation statement.
❖ MECHANICAL MARINE AND EDP BILL SECTION:
➢ All proposals and bills in respect of plan and non- plan and revenue
works related to mechanical engineering department.
➢ Marine department- proposals and bills.
➢ System related matters.
➢ Communication department proposals and bills.
➢ Indirect tax- VAT.
43
❖ CSC (CENTRALIZED SERVICE CENTER) SECTION:
➢ Centralized Service Centre- Sanction and passing of GPF
Advance/Withdrawal in respect of all officers and employees of the
port.
➢ Sanction and passing of remuneration bills in respect of all contract
employees in the port.
➢ Sanction and Passing of all kinds of regular leave encasement of
EL in respect of all officers and employees of the port.
➢ Online section- preparation and passing of pay bill in respect of all
officers and employees of the port.
➢ Advance section- passing of all type of advances including HBA.
❖ WORKS SECTION:
➢ All proposals and bills in respect of plan and non plan and revenue
works related to civil engineering department.
➢ Settlement of ESI and EPF works.
❖ PENSION SECTION:
➢ Pension section- Sanction and payment of pension, gratuity
communication of pension and all other retirement benefits.
➢ All correspondence relating to pensioners.
❖ ADVANCE SECTION:
➢ Sanction and passing of TA, DA, TTA bill
➢ Maintenance of GPF accounts.
❖ REVENUE – II SECTION:
44
➢ Collections of revenue from estate related land rentals outside the
green gate.
➢ Levy Penal interest for non- receipt of charges.
➢ Follow up action on outstanding amount of long and short term
lease rent.
➢ SedhuSamuthram related works including proposals and bills.
➢ ISO document Controller.
❖ AAB (ANNUAL AUDIT AND BILL) SECTION:
➢ Monthly accounts compilation and review.
➢ Annual accounts compilation and review.
➢ Audit queries pertaining to annual accounts.
➢ C&AG audit report on annual accounts reply there of
➢ Preparation of IEBR statement.
➢ Budget preparation, reports and review.
➢ Ministry correspondence relating to accounts and performance
review.
➢ Audit para replies to
• RAO
• C&AG
• Ministry
❖ TAX SECTION:
➢ Service tax, Value added tax, excise duty.
➢ Reply to tax audit report.
❖ COSTING SECTION:
➢ Preparation of cost statement (yearly).
➢ Port tariff fixation in respect of vessel related services.
➢ Preparation of performance budgeted- yearly.
➢ All files relating to scale of rates.
45
➢ Post audit of vessels related bill and audit replies
➢ PPP project
❖ REVENUE- I SECTION:
➢ Collections of all revenue received through vessel related services,
cargo related services, miscellaneous services and land rental inside
the green gate.
➢ Billing of vessel related services, cargo related services,
miscellaneous services and land rental inside the green gate.
❖ CASH SECTION:
➢ Maintenance of cash book in respect of revenue accounts and all
funds.
➢ Accounting of cash receipt.
➢ Effecting cash payment.
➢ Receipt of cheque, issue of receipt.
➢ Reconciliation of 14 bank accounts.
➢ Reconciliation of EDI document.
➢ Fund management.
➢ In charge of receipt and dispatch of Letters and files relating to
finance department.
➢ Procurement and supply of stationery.
➢ Looking after the maintenance of Fax machine and Xerox copier
available in finance department and refilling the cartridge of all
printers and computers.
46
❖ INVESTMENT SECTION:
➢ Looks after the work of investing surplus funds in nationalized bank
and LIC etc.
➢ Passing of entries of Accrued interest quarterly, half yearly, yearly
and matters relating to the payment of income tax.
47
DIAGRAM 3.2: ORGANIZATIONAL CHART OF FINANCE DEPARTMENT
FA & CAO
PA to HOD
Sr. Dy. CAO

Sr. Dy. CAO
Capital Revenue Senior Stenographer
Civil Marine Marine Mech & Capital Revenue
Traffic Traffic Medical
Admin Admin Mech EDP Civil EDP
EST INV Marine

Civil ADV GNL PB Pension REV IAU CSC
& &
Mech
MED TAX II
Admin
DCA AO AO AO AO AO GR AO GR AO AO GR AO AO
AO GR II GR GR II GR I II II GR II GR II GR
GR II II II II
Civil Mech Cash REV I AAB Cost
DCAO AO GR AO GR I Sr. AO CAO CAO

AO II
GR II AO GR
II
48

EMPLOYEES
Financial Adviser & Chief 1
Accounts Officer
Senior Deputy Chief Accounts 1
Class- I Officer
Deputy Chief Accounts Officer 1
Senior Accounts Officer 2
Accounts Officer Grade- I 1
Cost Accounts Officer 1
Class- II Accounts Officer Grade- II 7
P.A. to H.O.D 1
Superintendent 2
Class- III Head Clerk 5
Senior Assistant 5
UDC 2
Stationery Attender 1
Class- IV Record Sorter 1
Peon 1
TOTAL 32
TABLE 3.2: SOE OF FINANCE DEPARTMENT
3.2.3 TRAFFIC DEPARTMENT
FUNCTIONS:
The Traffic Department is functioning with following divisions and sections
under the control of the Traffic Manager. The Officers and staff posted in the following
divisions and sections are assisting the Traffic Manager in carrying out the day today
works of Traffic Department.
49
The following Sections are functioning in the Traffic Department
❖ CENTRAL DOCUMENTATION CENTRE:

This unit is responsible for collection of all Cargo Related charges
through PCS payment /EDI/Cheque and forwarding to Accounts Officer (Rev)
by allotting CFS number to various services in the Port Operation System (e-
pis). This Unit is also responsible for allotting Agent Code for carrying out
various activities in the Port as permitted by the Traffic Manager.
❖ BERTHING CELL:
This Unit is responsible for registering the vessels and allotting
suitable berths for the ships and to arrange berthing/sailing schedule as per the
Berthing program for those completed loading /unloading operations.
❖ BERTH OFFICES:
These units are responsible to facilitate quick berthing/unberthing of
vessels and monitoring landing/loading operations in close co-ordination with
agents for maximum output and minimum idle time. These Units are also
responsible for closing vessel files and preparing the statistical statements.
❖ COAL JETTY AND OIL JETTY:
This Unit is responsible for berthing /unberthing of vessels at Coal
Jetty I & II and to monitor the landing/discharge operations in co-ordination
with TTPS.PSC.IOC, SHV-LPG and other Agencies, observing all safety
measures. This Unit is also responsible for closing of vessel files and
preparing statistical statements. Supervisor is posted for the above work.
❖ SHIPPING CONTROL:
Shipping control is the vital unit which ensures uninterrupted Port
operations by co-ordination with Marine, Electrical and Mechanical
Departments. This Unit provides to Port Officials, Shipping Agents and other
agencies connected with Port operations.
50
❖ STATISTICAL RESEARCH OFFICE:
This Unit is responsible for Collection, Analysis of Traffic Statistics,
Reporting and Feeding information to Management, Ministry, IPA and other
organization.
❖ GREEN GATE SECTION:

This unit is for Admission & Delivery of cargoes through Green Gate
& Weighment Cargoes in the Port Weigh Bridges. This unit is monitoring the
issue of dally entry permit & issue of ID cards for Vehicles, Equipments &
persons. This unit is also responsible for the collection of siding charges and
the ground rent for the utilization of the Marshalling yard.
❖ WAREHOUSE/CONTAINER-RENTAL:
This unit is responsible for providing space for storage of cargoes /
containers and controlling and monitoring admission / delivery of all cargoes
/containers with reference to safety norms and ensuring the collection of rental
charges. ATM, Supervisor and ODC are posted for the above work.
❖ SAFETY:
Safety section is looking after all the safety aspects related to Dock
Work. This unit assists the Port Management in eliminating accidents in the
port during Dock work. The aim of this section is to implement the Dock
worker Safety Health and Welfare regulations 1990.
To ensure safe operating methods and practices in the cargo handling
areas inside the security wall of the port by making frequent inspection to the
areas. To attend to the cases of accidents/dangerous occurrences on receipt of
information investigate them to find out the causes and to take follow up
action. Safety Officer is posted for the above work.
❖ COMMERCIAL SECTION:
This unit is responsible for scale of rates revision/amendment,
remission/waiver of demurrage and rental charge, issue of permission for
51
taking photography, video, film Shooting, maintenance of vessels files,
attending audit Para related to cargo related charges and arrange short
collection if any and closing of unadjusted towards cargo related services and
disposal of nucleated/unclaimed cargoes.
❖ TRAFFIC SECTION
This section is responsible for issuing fresh and renewal ship
chandling license, fresh and renewal of equipment license, allotment of rooms
inside green gate and collection of room rent and attending audit remarks.
❖ ESTABLISHMENT SECTION- I
This section is looking after recruitment, seniority and promotion of
Class I to Class IV employees of Traffic Department, court cases pertaining to
Establishment section, monthly returns, and permission granted to
acquire/dispose movable/Immovable properties, training, attending
representation under RTI Act pertaining to establishment and attending audit
remarks pertaining to establishment.
❖ ESTABLISHMENT SECTION- II
This section is looking after the personal claims of all the employees
of the Traffic Department.
❖ GENERAL SECTION
This section is looking after the receipt and dispatch of tapals
pertaining to the Traffic Department. Allocation of duties to class IV
employees of Traffic Department.
52
DIAGRAM 3.3: ORGANIZATIONAL CHART OF TRAFFIC

DEPARTMENT
TRAFFIC MANAGER
P.A. to TM
Sr. Dy. TRAFFIC MANAGER
Dy. TRAFFIC MANAGER
ATM (C) ATM (BC) ATM (T) ATM GR. ATM GR. I AD(R)
I
ATM GR.
SUPDT SUPR SUPDT ATM SUPDT
II CCO,
WHR &
HC HC ATM Coal yard SA/ GR. I & GR. II
UDC Sr. ASST ATM/ABO UDC

ATM GR. II
CDC/SUPDT
ATM GR. II/9th berth, 7, ATM GR.
8, NCV-1, SWB & COJ II/ Zone B
LDC ODC
AS Sr.DTM/C
HD
SUPDT
SO
HC Sr.ATM/
CHD
Sr. ASST
LDC ATM/CHD
CALL POINT
53
Admin
office/ CHD
EMPLOYEES
Traffic Manager 1
Senior Deputy Traffic 2
Manager
Deputy Traffic Manager 1
Class- I
Senior Assistant Traffic 1
Manager
Assistant Traffic Manager 4
Grade- I
Assistant Director Research 1
Assistant Traffic Manager 7
Class- II Grade- II
Safety Officer 1
P.A.HOD 1
Supervisor 43
Outdoor Clerk 45
Class- III Head Clerk 3
UDC 3
Shunting Jamendhar 1
Khalasi 2
Class- IV Watchman 1
Record Sorter 1
Peon 1
TOTAL 119
TABLE 3.3: SOE OF TRAFFIC DEPARTMENT
54
3.2.4 CIVIL ENGINEERING DEPARTMENT
FUNCTIONS:
This Department headed by Chief Engineer is responsible for providing
infrastructure and maintenance of Wharf structure, warehouses, transit sheds,
container yard building, roads, dredging and marine survey and estate management
including land allotment outside the custom bound area.
The following Sections are functioning in the Civil Department
❖ QUANTITY SURVEY DIVISION:
The Quantity Survey Division is headed by one Executive Engineer,

who is assisted one Assistant Executive Engineer, One Assistant Engineer and
one Junior Engineer. He is functioning under the control, supervision and
direction of the Deputy Chief Engineer and under the authority of the Chief
Engineer.
This division is responsible for check and sanctioning of the estimate
received from other divisions. This division invites and evaluate tender, obtain
concurrence, and approval from the competent authority for negotiation if any.
This division also issue work order, prepare Draft Agreement, then sent to
Finance Department for concurrence, and execute agreement and register in
QC/QS/RCR, This division also circulate the agreement to the concerned
officer and obtain Confidential Report from concerned the Executive Engineer
and Evaluate Contractor and take necessary action. This division is
responsible for sending monthly/quarterly returns to Ministry/IPA based on
the direction/instruction from Ministry.
This division is collecting the data of projects from other
division/departments and collecting the financial status from Finance
Department, compiling the data, and preparing of monthly/quarterly return in
prescribed format, getting approval from the competent authority and sent the
same to Ministry/IPA This division is also preparing the Annual Plan, on
receipt of instruction from the Ministry.
55
For preparing the annual plan, this division is forwarding the copy of
letter to other department/division for collecting the data, and compiling the
same in the prescribed format as given by the Ministry, and sent the same to
the Finance Department for approval, and after getting approval from Finance
Department, the same is sent to Ministry.
❖ NORTH BREAK WATER:
The North Break Water Division is headed by one Executive Engineer,
who is assisted one Assistant Executive Engineer, One Assistant Engineer and
one Junior Engineer. He is functioning under the control, supervision and
direction of the Deputy Chief Engineer and under the authority of the Chief
Engineer.
This division is responsible for maintenance and cleaning of
Breakwater, Jetties, Buildings, and Road and water pipelines at North Break
Water. This division is carrying out the periodical inspection over the above
areas, identifying the maintenance requirement, register the inspection
findings in inspection register, and estimate the value of rectification. The
rectification is done by using the workers in the department or by the laborers
from outside.
❖ PLANNING AND DESIGNS DIVISION:
The Planning and Designs Division is headed by one Executive
Engineer, who is assisted one Assistant Executive Engineer, One Assistant
Engineer and one Junior Engineer. He is functioning under the control,
supervision and direction of the Deputy Chief Engineer and under the
authority of the Chief Engineer.
This division is executing the projects under PPP mode. For executing
the project, this division is identifying the project under PPP mode based on
NMDP of GOI, preparing the feasibility report by fixing consultants,
preparing the draft RFQ document, getting approval from the competent
authority, issue of NIT and sale the RFQ document, on receipt of RFQ
document for approval, evaluation of tender, short listing of bidders and obtain
TAMP approval an security clearance.
56
❖ WHARF MAINTENANCE II:-
This division is headed by the Executive Engineer, who is assisted by
Assistant Executive Engineer, Assistant Engineer, Junior Engineer, Maistry and
Safaiwala. The Executive Engineer is functioning under the control, supervision
of the SE (Civil), guidance of Deputy Chief Engineer and under the authority of
the Chief Engineer. This division is responsible for Maintenance of Warehouses,
approach arm roads, water tanks and container yard inside the green gate.
This division executes the work through contract by calling of tender.
This division is responsible for raising the damage cost for the damaged Port
properties by the Port Users and realization. This division is involving in the
maintenance of VCM delivery pipe lines along approach arm road up to shallow
draught berth. This division is also creating the additional infrastructural facilities
to cope with the defects forecast. This division is maintaining then office building
by providing/replacing the damaged materials.
The division is also maintaining Formats like Store Indents, Survey Report and
Return of Stores to draw materials from the stores, to propose survey report towards
unserviceable materials and to return to the survey reported materials to the main stores.
❖ ESTATE MANAGEMENT DIVISION:
This division is headed by the Executive Engineer, who is assisted by
Assistant Executive Engineer, Assistant Engineer. The Executive Engineer is
functioning under the control, supervision and guidance of Deputy Chief
Engineer and Chief Engineer. Deputy Chairman is the Estate Officer.
The Port land and shops of the Port Trust at Zone A and Zone B is allotted
on Short term basis (11 months) and Long term basis (33 years). The Land
Allotment Committee meeting has been conducted by the Deputy Chairman
every month for allotment of land.
The Assistant Secretary (Civil) who is in-charge of Establishment is
assisted by one Superintendent.
57
This section is looking after promotion, transfer, service matters of all the
employees including technical and non-technical, issue of stationery items to the
sub -divisions of the department, nominating of employees/officers to various
trainings, filling up of Apprentices, giving permission to In-plant training
programs for the children/dependants of the employees and outsiders on payment
basis.
❖ PERSONNEL CLAIMS SECTION:
The Assistant Secretary (Civil) who is in-charge of the Personal Claims
Section is assisted by one Superintendent and one Head Clerk.
This section is responsible for forwarding of personal claim
applications like GPF advance/withdrawal, LTC application, Tour Advance,
Conveyance Advance, Computer Advance, Festival Advance, Marriage
Advance, etc., to Finance Department for further processing.
This section is also responsible for regularizing the leave account of
Casual Leave, Half Pay Leave, Commuted Leave etc., of the
officers/employees. This section is also processing the works related to
Medical Identity Cards, Family Planning Incentive, Medical Advance and
Settlement of Medical Claim, Reimbursement of Tuition Fees for retired
employees also.
❖ GENERAL AND CO-ORDINATION SECTION:
The Assistant Secretary (Civil) who is in-charge of G&C Section is
assisted by one Superintendent.
This section is responsible for the receipt and dispatch of all the tapals in
and outside the department. The duty roaster to the Class IV employees for
opening and closing of the department, and sending of Measurement Book to
Finance Department for payment, sanctioning of postal claims for postal tapals
are also done by this section.
58
❖ WORKS SECTION:
The Assistant Secretary (Civil) who is in-charge of Works section is
assisted by one Head Clerk.
This section is responsible for preparing of Budget and Accounts. This

section is also responsible for issue of Bank Guarantee, receiving of cheques for
water supply for outsiders, sanctioning of bills for contract vehicles, sanctioning
of contingent bills.
59
DEPARTMENTAL STRUCTURE:
DIAGRAM 3.4: ORGANIZATIONAL CHART OF CIVIL DEPARTMENT
Chief Engineer
PA to HOD
Deputy Chief
Engineer
Exe. Engineer Exe Engineer QS Exe Engineer Asst Secretary

Maintenance I Estate Division Grade-II
Asst Asst Asst Asst Asst Asst Asst Estate I & II

Exe Er Exe Er Exe Er Exe Er Exe Exe Er
Mainten Mainten Mainte- QS Er Er
-ance I -ance II nance I
Asst exe Er Asst Sr. Asst Sr. Head

Asst Engineer Wharf Er Asst Er Asst Clerk
ZONE B Maintenanc QS Est I Est II
e
Superintendent
General
EDP
60

EMPLOYEES
Chief Engineer 1
Deputy Chief Engineer 1
Class-I Executive Engineer 5
Assistant Executive Engineer 12
Class- II Assistant Engineer 8
Superintendent 2
Head Clerk 2
Junior Engineer 3
Senior Assistant 1
Senior Operator 1
UDC 1
Class- III Overseer 2
Operator 8
LDC 1
Maistry 11
Senior Gardener 1
Valve Operator 6
Junior Maistry 4
Safaiwala Grade-I 2
Peon 4
TOTAL 78
TABLE 3.4: SOE OF CIVIL DEPARTMENT
61
3.2.5 MARINE DEPARTMENT:
FUNCTIONS:
The Marine Department is functioning with the following section and division
under the Head of Deputy Conservator. The officers and staffs are posted in the following
division and sections are assisting the Deputy Conservator in carrying out the day to day
works of Marine Department.
The Establishment matters relating to Class III & IV employees of

Floating Craft & Fire Service Unit. Such as Creation, abolition, recruitment,
promotion, confirmation, transfer and postings, resignation, Retirement (including
Voluntary Retirement) Correspondences related to Contract Pilots. Preparation of
seniority lists relating to Fire Service, Observatory and Signal Station. Training of
Port Fire Service Personnel at National Fire Service College, Nagpur.
Maintenance of reservation register for SC/ST, Ex-serviceman, Physically
Handicapped and carry forward reservation register.
All correspondences relating to deputation and Foreign Assignment of
Officers and Staff of Marine Department. Attending to all audit remarks
pertaining to Fire Service, Signal Station and Port Observatory and Marine office
as well. Ad-hoc appointments/promotions, grant of Financial up gradation under
ACP /MACP scheme. Maintenance of incumbent registers and preparation of
Schedule of Employees every year and grant permission for higher studies &
correspondence relating to MMD examination, verification of communal status.
Grant of permission for acquiring/disposal of movable/immovable
property in respect of Officers/employees, correspondence of board meeting and
HOD meeting, matters relating to union /association, Court cases.
Framing of new Regulations and amendments to existing regulations as
and when required, issue of No objection certificate, Disciplinary cases and
vigilance matters.
62
❖ PERSONNEL CLAIMS:
This section which deals with sanction of all kind of leave , enhancement of
leave, preparation of absentee statement, conveyance advance, sanction of OTA, holiday
OTA,NWA, measure to contain OTA expenditures monthly returns, audit remarks
festival advance, GPF , computer advance maintained of C.L register, LTC advance,
marriage advance, HBA advance, reimbursement of tuition fees, medical TA bill, cash
award for family planning scheme, tour advance, voyage advance accident report,
sanction of uniform allowance, stretching charges, washing allowance relating to
floating craft, Fire service, observatory, signal station including Marine office staffs and
employees.
❖ SHIPPING SECTION:
Issue of entry clearance certificate of all vessels preparation of data for
Port dues and other charges maintained in marine department in respect of vessels
entered in to Port, collection of charges related to vessels, Tug and other matters
relating to the port users, forwarding of cheques to accounts Department, scales of
rates, with held /detain/arrest/of vessel by MMD, customs, police, IT department
etc.
Maintaining of register for vessel calling at Port and ISO register, audit
remarks , IPA, matters relating to ISPS, pollution control, crisis management ,
coal oil and other wastes spillage, meeting conducted by the port development
committee, safety committee, IPA, weather report, cyclone report, collection of
pollution charges, discharge of naphtha, and hazardous cargo after sunset , Night
Navigational facilities, civil defense plan, emergency action plan, internal action
plan, fire call report, other Safety report, approval from the competent authority
before utilizing, review of log books scrutinizing of hire charges, utilizing Port
fire Service vehicles, Fire pumps, ambulance, dredging issues of entry and
clearance at Port , wreck and salvage, collection regarding hiring of tug charges,
providing tugs, launches , forwarding of Tugs, others crafts, grant license for
sailing vessels, damage of tug, launches and fenders, matters relating to MMD,
customs, fisheries etc.
63
Monitoring of all audit remarks pertaining to the Marine Department and

monthly meeting for pending audit remarks. Weeding out of records or
destruction of records and in charge of Record Room. Attending all audit remarks
relating to Marine Department Correspondence relating to Telephones and
settlement of telephone bills.
Correspondence relating to Sports Council and sanction of special casual
leave, theft and accident, books and periodicals. Miscellaneous correspondences
relating to general in nature. Settlement of Bills of Motor spirit to Port vehicle.
Maintenance of casual leave and C.off register of Class I & II Officers Receipt
and distribution of Postal. Dispatch of Postal, Maintenance of register for
incoming and outgoing files and papers, Maintenance of stamp account register,
Fax, Telex register and special Postal register.
❖ PURCHASE SECTION:
Procuring of uniform materials, Proper distribution of rain coat, foot-wear
and soap etc., to the employees of Marine Department. To deal with all the
matters relating to recruitments for all categories of employees of Marine
Department with reference to the indents received from the sub divisions
including supply of uniforms, etc., for all categories of employees of Marine
Department.
Verification and timely settlement of bills Attending all audit remarks on

purchase of Uniform and Uniform material items, etc. Maintenance of Register
for the issue of uniforms, uniform materials, rain coat, soap and etc. Annual
procurement of Stationeries and printing items.
❖ CRISIS CONSULTANT MANAGEMENT (CCM):

Maintaining Statutory ISPS Certification of the Port, Conducting of
Internal Audit, Conducting of External Audit, Endorsement of Statement of
Compliance (SOC), and Payment of DG. Comm. Fee, Crisis Management &
Disaster Management Plan as per National Disaster Management Authority
(NDMA) format, Work Order to Indian Register of Shipping (IRS) for
64
Preparation of Disaster Management Plan (DMP) & Oil Spill Contingency Plan
(OSCP) as per NDMA and National Oil Spill Disaster Contingency Plan
(NOSDCP) format, collect the details – after vetting- Final Draft to be collected,
Payment to be cleared, Copies of DMP & OSCP to be distributed to Department
concerned.
Manning & Maintenance of Vessel Traffic management System (VTMS),
maintaining the System properly, coordinate with M/s. Vissim A.S, Norway to get
work done Payments to be made monthly. Radiological Detection Equipments
(RDE) Installation, Maintaining the RDE properly, Coordinate with M/s.
Electronic Corporation of India Ltd,(ECIL) Hyderabad to get the work, issue of
Work Order for AMC of RDE with effect from 01-08-2016 with routine
procedure.
Maintenance of Explosive vapors Detector (EVD) Maintaining the AMC

by the firm and clears the payments. Collection of all records related to EVD
AMC, Port Facility Security Advisory Committee (PFSAC) Meeting once in three
months with related activities. Coordinate with IB- recommendations circulated to
concerned Departments, Action Taken Report obtained and forwarded to Ministry
of Home Affairs every six months, conducting Safety Audit for Handling
Hazardous & Noxious Substances, duties then & there assigned by Deputy
Conservator & Harbor Master.
❖ TECHNICAL SECTION:
Preparation of fuel consumption statements for Port crafts. All matters
relating to Navigational aids and VTMS for SCL and other allied subjects,
Parliament questions, IPA correspondences, preparation of MOU return, etc.,
Monthly returns pertaining to Technical Section, award of contract return to
Vigilance Wing, Preparation of Board notes on important achievements, Bank
Guarantee return, Return for cash flow, monthly progress report to Ministry.
Maintenance of register containing returns regarding progress of contract,
all quarterly returns, and survey reported items and progress of contract to
concerned departments/Vigilance Wing.
65
Annual maintenance contract of electrical equipment and automatic fire
alarm system and installation or commissioning of automatic identification
system. To deal with matter relating to procurement of material items and spares
required for Fire Service, Observatory etc. with reference to indents received
from the respective units including supply of uniforms for all categories of
employees of Marine Department. Verification and timely settlement of bills of
suppliers of spare parts, etc.
❖ FLOATING CRAFT DIVISION:
This division is looking after by Assistant marine Officer, who is
monitoring the movement of Tugs, Launches, Mooring boats and Barges. The
Floating craft division handles the following work as detailed below. Carry out
the shipping movement. Providing craft service to the customer along with
charges for providing craft service and provide detailed extract to the shipping
section. Day to day check up of the Tugs, Launches, Mooring boats and Barges,
checking oil level , bilge and tank and cleaning of battery terminals and Greasing
of water pumps and valves. Attending repair works of Tugs, Launches, Mooring
boats and Barges for daily craft movements and periodical feedback send to
marine workshop. Survey of Tug Launches, Mooring boats and Barges and
defected list is prepared.
Dry docking of crafts and reparation of Dry docking, safety equipment
survey and finally preparation of voyage. Bunkering of crafts, maintenance of
records in floating craft division, maintenance of register for defect list, log books
for vessels stock register, compliance register Tug launches control register.
Sending details of craft movements, survey report, stores intend, purchase of
materials required for floating craft division.
❖ FIRE SERVICE:
Fire& Assistant Safety officer is fully responsible for Fire North and south
station. The Port Fire service will look after the Fire Fighting operations through
the phone and they will rush up to the spot within 45 seconds, in case of major
fire will report to ministry through our Deputy conservator.
66
Maintenance of Fire service vehicle and equipments periodically and
check all the pumps, valves, hydrant water point, air breathing apparatus once in
15 days regularly for the emergency for the firefighting of various nature.
In our port various kinds on hazardous cargoes are handling through
pipeline and containers due to discharging liquid gas through hose, valves will be
precaution by the Port Fire service by providing the Fire tender. Utilization of
this Fire tender by the user certain scale of rates will be claim to the Port users.
All these preventive measure will be handled as per the safety regulation of the
Port.
❖ SIGNAL STATION:
Signal station is doing the foremost function relating to marine department is
vessel arrival. Arrival of vessel is reported to the signal station, through which the
particulars relating to vessel berthing is collected and berthing program is reported to the
captain of the ship.
Signal station will inform to the berthing cell/ Traffic Department as the vessel is
anchored. Vessel berthing is done after conforming berth clearance and berthing time,
receiving berth program from the Traffic Department, track the vessel on VTMS. As the
vessel is berthed vessel shifting is done by the signal station with the help of pilot, Tugs,
AMO over VHF and telephone, make arrangement out bound of vessels where the vessel
is ready to sail.
Signal station will receive the weather forecast from Meteorological observatory
and inform the weather status to the anchored ships. As the vessel is anchored or berthed,
some distress is happened they are responsible to take appropriate action is taken by
signal station and competent authority. Signal station makes arrangement of Pilot, Tug,
and VTMS during handling of naval coast Guard vessels whenever it is inbounded,
shifted and also sailing.
❖ METEOROLOGICAL DEPARTMENT:
The Meteorological parameters recorded at the Port Observatory are
Pressure, Temperature, Humidity, Rainfall, Wind and Sunshine. All the recorded
charts of the previous months are sent to the Regional Meteorological Centre,
Chennai at the beginning of the succeeding month.
67
Two weather messages at 08.30 hrs and 17.30 hrs are sent daily to India
Meteorological Department through e-mail and two other readings are recorded
at 11.30 hrs and 14.30 hrs. Sheets are sent as weekly statement.
A modernized Automatic Weather Station (AWS) has been installed by
the Meteorological Department at the Observatory premises which records the
Meteorological parameters and is connected to Regional Meteorological Centre
(RMC) Chennai via satellite. In Tidal Section, Pressure Tide Gauge (PTG) and
One Conventional Tide Gauge (CTG) were installed in the Tide Gauge Cabin.
The VSAT antenna is installed at the Tide Gauge cabin for the transmission of
Tidal data to the SOI, Dehradun, on real time basis with GPS Data. Tsunami
early warning system installed in the Port Tidal Observatory is transmitting the
data in real time basis to INCOIS, Hyderabad and Survey of India, Dehradun.
❖ POLLUTION CONTROL CELL:
It is an important activity towards overall environment protection. Port area
should be free from any oil or other harmful discharge. The procedure for pollution
control in Port provides means and ways to prevent the same.
A pollution control cell is functioning under the direct control of Harbor
Master and Assistant Fire Officer of Port Fire Service, will carry out the field
activity of watching, monitoring and combating pollution. Any pollution is
reported to the Harbor Master who is designated as Pollution control officer.
The Pollution control Officer will visit the site of pollution and the
concerned ship whenever necessary. All matters regarding pollution and action
taken to control/fight the pollution will be reported to Deputy Conservator by the
Pollution Control Officer. Port is complying with tier-I pollution control
equipments.
68
DIAGRAM 3.5: ORGANIZATIONAL CHART OF MARINE

DEPARTMENT
Deputy Conservator
PA to HOD
Harbor Master
Sr.Steno
Pilot-Age Pollution Technic

Signal
works Control -cal
Station
Cell Cell Floating
Meteorological Craft
Office Port Fire
Observatory Navigatio
Admin Service
-nal Aids
Signal CCM
Bosan & A.E
Pilot- I Signal Pilot TC AMO, TM-
Man I(A), TM- I(B),
Pilot- II
Scientific TM-II, Serang,
Assistant F&ASO S.I, S.O. Assistant Sukkani,
AFO.S.I. FMD, Sr.Observer, Lascar,
I Secretary S.O, FMD LFM FM OTGA Dr.Gr.I(A),
LFM, F.M.
Dr.Gr. I(B),
Sign
Dr.Gr. II,
Writer
Greaser,
Supdt. Safaiwala Gr. I
Head Clerk
Sr. Asst
UDC, LDC 69
RS, Peon

EMPLOYEES
Deputy Conservator 1
Class- I Harbor Master 1
Pilot 2
Assistant Marine Officer 1
Assistant Secretary Grade- II 1
Class- II Assistant Engineer 1
Superintendent 1
Driver Grade- I 8
Tug Master 4
Assistant Fire Officer 1
Head Clerk 1
Safety Inspector 1
Senior Assistant 2
Tug Master Grade- II 3
UDC 1
Class- III Driver Grade- II 10
Serang 4
Sub Officer 8
Signal Boson 5
Painter 1
Fire Van Driver 10
Signal Man 1
Sukkani 12
Leading Fire Man 9
70
Greaser 10
Lascar 54
TOTAL 159
TABLE 3.5: SOE OF MARINE DEPARTMENT
3.2.6 ELECTRONIC DATA PROCESSING (EDP) DEPARTMENT:
EDP Centre Activities at V.O.Chidambaranar Port Trust:

The EDP Department is headed by the Senior Deputy Director. The
Department is responsible for the Port related Computerization activities and support
to the users. At present EDP Centre is functioning with One Sr. Deputy Director, two
Assistant Directors and 3 Data Processing Officers.
EDP centre is providing support to the Port employees and users on 24 * 7
bases for hardware and software related issues.EDP centre is handling various
modules implemented for the Port related activities as mentioned below
❖ PORT OPERATIONS SYSTEM:
This system is being looked after by Assistant Director (EDP) it contains
cargo operations such as cargo handling performance, admission and delivery
of cargo/container through Gate, container Rental, Ground/Room allotment,
Traffic charges collection; Billing etc. are done through the Traffic System.
Collection of Traffic charges is integrated with Financial Accounting system,
Bank EDI system.
It contains vessel operations such as voyage registration, recording timings
of vessel activities, collection of Marine charges, billing etc are done through
the Marine System. Collection of Marine charges is integrated with Financial
Accounting system, Bank EDI system.
Cargo Handling Labor Pool system implemented for capturing of shifts
wise attendance, Roaster and Roll call preparation. All incentives are being
calculated through this system. On line indent capturing is being done through
it.
71
❖ PAYROLL SYSTEM:
This system is being looked after by Assistant Director (EDP).
Computerization and implementation of ERP system .It contains employee
information, salary and pension payment, loans and Advance payments, leave
particulars maintenance and income tax. It is integrated with financial
accounting system.
❖ QUARTES AND ESTATE MODULE:
This system is being looked after by Assistant Director (EDP).
Computerization and implementation of ERP system, it includes quarters
allotment for the employees, collection of rent and other recovery charges etc.,
is done through this system. Estate module is used for allotment of Land Shops
and Building, demand note generation etc. It is integrated with financial
accounting system. It is integrated with the Geographical Information System
with mapped areas.
❖ FINANCIAL ACCOUNTING SYSTEM:
This system is being looked after by Data Processing Officer (EDP)
Computerized and implemented in ERP system, it contains all financial
activities like cheque/cash payments; cheque/cash collections, Month end
Account processing, Balance sheet preparation, Budget preparation, Bank
reconciliation etc. are done through Financial Accounting System. Financial
Accounting system is integrated with all the other modules like Port Operations,
Salary Administration, Materials Management Systems and Quarters and Estate
Module etc.
❖ SYSTEM ADMINISTRATION:
This system is being looked after by Data Processing Officer (EDP).
System Administration is the module available in the Integrated Computer
System which gives authentication to a particular user for using the different
modules available in the online system. Every authorized user is given a
network user name and password for logging in the network system. They can
access intranet and mail facilities available in the network.
72
❖ MATERIAL MANAGEMENT SYSTEM:
This system is being looked after by Data Processing Officer (EDP)
Computerized and implemented in ERP system, it contains all materials
management activities like placing purchase order, good receipt, Invoice
generation , billing„ stock position maintenance is done through this module. It
is integrated with financial accounting system.
❖ DOCUMENT MANAGEMENT SYSTEM:
This system is being looked after by Data Processing Officer (EDP). All
files are being created and routed through the new DMS system. Pending files
for more than 1 week being monitored by the top management. Capturing of
Right To Information act data are being captured and monitored through the
system. Capturing of RAO audit references and monitoring of pending audit
points in the system. Capturing of Legal details related to the Port is
implemented in the DMS.
❖ WEBSITE MAINTENANCE:
This system is being looked after by Data Processing Officer (EDP). A
dedicated website is being maintained for the transparency and ease of business
transactions. It contains the Port related information like infrastructure, scale of
rate , history , facilities , access to the online system , Pensioner portal , Latest
updates and news . Daily vessel position status and Tender status are being
updated in the system. Payment statuses to the vendors/contractors are being
updated on daily basis.
❖ DATA CENTRE AND NETWORK ADMINISTRATION:
This system is being looked after by Data Processing Officer (EDP).
Ensure the server status and performance with the help of System Administrator
for extending the continuous 24*7 support to the user. Ensure the network
communication (Wired and Wireless) in the operational areas for accessing the
online system of Port. Any additional procurement activities related to the Data
centre and Network being taken care.
❖ HARDWARE/ SOFTWARE PROCUREMENT:
This is being looked after by Data Processing Officer (EDP).
73
Based on the requirement of user department Hardware / Software will be
Procured through tender and quotation. Monitoring the complaint calls and
tracks the completion status. Annual Maintenance Contract support for
Hardware and Software.
DIAGRAM 3.6: ORGANIZATIONAL CHART OF EDP DEPARTMENT
FA & CAO
Senior Deputy
Director
Assistant Assistant Data Data Data Processing

Director Director Processing Processing Officer
Officer Officer
SCHEDULE OF EMPOYMENT:
CLASS DESIGNATION NUMBER OF EMPLOYEE

Class- I Senior Deputy Director 1
Assistant Director 2
Class- II Data Processing Officer 3
TOTAL 6
TABLE 3.6: SOE OF EDP DEPARTMENT
74
3.2.7 MECHANICAL AND ELECTRICAL ENGINEERING DEPARTMENT
FUNCTIONS:
The Mechanical and Electrical Engineering Department is headed by the Chief

Mechanical Engineer. One Dy. Chief Mechanical Engineer & Two Superintending
Engineers are looking after various divisions/ Sections. The department is responsible for
the following:
• Planning and Monitoring of Mechanical oriented PPP Projects, Plan and Non-plan
schemes etc.
• Repair, Maintenance and Operation of Port equipments/ Floating crafts like wharf
cranes, Tugs etc. and to ensure prompt service to users for cargo handling and
shipping operation as and when demanded.
• Operation and maintenance of all electrical installation in the Port area including
provision for power supply to Port Users.
• Procurement of spares, stationery, consumable, High speed Diesel Oil, Lubricants
etc. required for the entire Port. Disposal of surplus and unserviceable equipment
and materials pertains to all departments of the port through e-auction.
• Carrying out day to day marine workshop activities related to the Port floating
crafts including statuary requirements. Dry docking and survey repair works of
smaller crafts. Procurement of Tugs and launches.
In addition to the above, Deputy Chief Mechanical Engineer is looking after all
the divisions of Mechanical & Electrical Engineering department. In the absence of Chief
Mechanical Engineer, Deputy Chief Mechanical Engineer is responsibility for
Mechanical & Electrical Engineering department.
The Asst. Secretary (Mech) who is in-charge of Establishment section

assisted by Superintendent.
75
This section is looking after promotion, transfer, service matters of
employees working in Mechanical & Electrical Engineering Department and
filling of Apprentices in Mechanical & Electrical Engineering Department.
❖ PERSONAL CLAIMS SECTION:
The Assistant Secretary (Mech) who is in-charge of the Personal Claims

Section is assisted by superintendent, and UDC. This section is responsible for the
following works:
➢ Forwarding of personal claim applications like GPF advance, LTC

application, Festival advance etc., to Finance Department for further
processing.
➢ Leave Regularization.
➢ Processing of TA Bill, Tour Advance, Medical Identity Cards, Family
Planning Incentive, Medical Advance & Settlement of Medical Claim,
and Reimbursement of Tuition Fees & TTA Bill for retired Employees.
❖ GENERAL COORDINATION SECTION:
Payment through Contingency bills & Issue of welfare items to employees
of Mechanical and Electrical Engineering Department, Receipts & Dispatch of
letters.
❖ BUDGET AND ACCOUNTS SECTION:
Budget and Accounts Section is manned by a Head Clerk and two

UDC/LDC. This section is looking after the following works.
➢ Regularization of Temporary Power Supply and monitoring the recovery

of Electricity charges.
➢ Verification of Log Books pertaining to Equipments/ Vehicles.
➢ Preparation of Current consumption Statement.
The following Divisions/ Sections are functioning under the control of
Superintendent Engineer (M) - I
76
❖ MARINE WORKSHOP:
The Marine Workshop [Zone-A] Division is looking after by one
Executive Engineer/Marine, assisted by two Assistant Executive Engineer /
Marine, Assistant Engineer / Marine and Technical staffs. This Division is
responsible for the following works:
➢ Preventive & Breakdown Maintenance of Floating Crafts.

➢ Survey & Dry-docking of High Power Tugs, Pilot launches, Mooring
boats etc.
➢ Procurement of Floating Craft.
➢ Operation and AMC Monitoring of Water sprinkler system, Maintenance
of Fixed Fire Fighting system & AMC Monitoring of Oil Spill Response
System.
➢ Carrying out annual servicing & certification of various safety items
provided on Floating crafts through IR Class/ D.G.Shipping approved
firms.
❖ ELECTRICAL DIVISION- II
➢ Wharf Electrical Cranes & its Maintenance :
This comprises following two divisions.
1. Wharf Crane maintenance sub-division

2. Wharf Electrical maintenance section.
• Wharf Crane maintenance sub-division:
This Sub Division is looking after by one AE/AEE/Electrical/
and one AEE (Mechanical), JE (Electrical) and skilled staffs. The sub
Division is responsible for the following works:
▪ Maintaining power supply & assessment of current consumption

for areas inside Green Gate, Blue Gate, Yellow Gate and Red
Gate.
77
▪ Maintaining 1 No. of 10Ton and 1 No. of 6Ton ELL crane and 3
Nos. of 20Ton Grab crane with buckets in operational area
through Annual Maintenance Contract.
▪ Maintaining of High mast, lighting arrangements and Generators
inside Green Gate and Red Gate.
▪ To provide temporary power supply to contractors/port users
inside Green Gate, Blue Gate, Yellow Gate and Red Gate.
• Wharf Electrical Maintenance Section:

This sub division is looking after by one AE/AEE/Elec. and skilled
staffs. This Sub - division is responsible for the following works:
▪ Providing power supply to M/s. PSA SICAL Container

Terminal at 7th berth, Ware house, and Additional berth,
Container yard near ware house, Finger Jetty, and Shallow
draught berth.
▪ Maintenance of electrical installations in the above areas
including D.G.Sets.
The following Divisions/ Sections are functioning under the supervision of
Superintending Engineer (M)-II.
❖ PLANNING AND MAINTENANCE DIVISION:
The Planning & Monitoring Division is looking after by one Executive
Engineer/Mech, one Assistant Executive Engineer/Mech, one Assistant
Engineer/Mech & one Junior Engineer/Mech. This Division carried out the
following works:
➢ Formulation & Tendering process in respect of Mechanical oriented PPP

Projects/ Projects on license basis.
➢ Correspondence with the Ministry.
➢ Conducting ISO review meeting, Departmental review meeting & plan –
non Plan review meeting.
➢ Processing survey reports to get approval of competent Authority.
78
➢ Monitoring the operation of following PPP/ License basis projects
i. Development of 7th Berth as Container Terminal on BOT basis.
ii. Conversion of 8th Berth as Container Terminal on BOT basis.
iii. Up-Gradation of Mechanical Handling Infrastructure at VOCPT.
iv. Grant of license for deployment of 2 Nos. of floating cranes at
VOCPT.
v. Mechanization of Cargo from 9th Berth.
➢ Tendering of Projects related to Mechanization of VOC Wharf III/ IV Berth
& at coal yard to Wagon/Truck loading points.
❖ PURCHASE SECTION:
The Stores Division is looking after by Executive Engineer who is assisted
by one AEE (Elec) one AE (Stores). The Stores Division consists of the following
sections / Sub-Divisions:
1. Purchase & Disposal Section.
2. Stores (Receipt and Issues) sub-division.
• Purchase & Disposal Section:

The following activities are carried out in Purchase and Disposal
section.
➢ Purchase of stores relating to all Departments of the Port, based on

the purchase requisition received from head of departments and
place purchase order.
➢ Disposal of Survey Reported materials through MSTC Ltd. for the
entire Port.
➢ Procurement of stores through e- procurement.
➢ Implementation of e-tendering.
➢ Purchase of HSD Oil and Lubricants for the Port.
79
• Stores Sub-division :
This Sub Division is looking after by AEE/Elect. The AEE /
Elect(Stores) is assisted by one Senior store keeper, one store keeper,
Assistant store keepers, store man cum pump operators. This sub-division
is carrying out the following works:
➢ Receipt of purchase orders issued by Stores Division and follow up

with the suppliers.
➢ Receive stores; inspect it and acceptance after getting suitability
from users.
➢ Making payments to the suppliers for the supplied materials.
80
DIAGRAM 3.7: ORGANIZATIONAL CHART OF MECHANICAL AND

ELECTRICAL ENGINEERING DEPARTMENT
CHIEF MECHANICAL
ENGINEER
PA to CME
Dy. CHIEF
MECHANICAL
ENGINEER
SE/M-I SE/M-II
Elec. Dn. - Marine Dn. WCM Dn. Stored Vehicles P&M Dn. I Elec. Dn.I
II Division Division
AS B&A
Section
Personal RIR Personal

Claims Section Section
G&C
81
CLASS DESIGNATION NUMBER OF EMPLOYEES

Chief Mech Engineer 1
Deputy Chief Mech Engineer 1
Senior Engineer 2
Executive Engineer (Mech) 3
Class- I Executive Engineer (Elect) 2
(Mech)
(Elect)
Assistant Secretary Grade- II 1
PA to HOD 1
Class- II Assistant Engineer (Mech) 4
Assistant Engineer (Elect) 4
Superintendent 2
Head Clerk 2
Junior Engineer (Elect) 4
Junior Engineer (Mech) 2
Charge Man (Mech) 3
Charge Man(Elect) 1
Class- III Senior Mechanic Grade- I 3
Senior Mechanic 7
Mechanic 5
Senior Electrician Grade- I 7
Senior Electrician 5
Electrician 2
Auto Electrician Grade- III 1
Auto Electrician (skilled) 1
82
Auto Electrician 1
Electrician Skilled Category 1
Senior Assistant 4
UDC 3
LDC 1
LOCO Driver Special Grade 1
Operator Special Grade 9
Operator Grade- I 8
Operator Grade- II 1
Machinist 1
Line Man 3
Tinker 1
Motor Driver Senior 11
Motor Driver 5
Store Keeper 2
Assistant store keeper 5
Maistry (E&M) 8
Tool Room keeper 7
Store Man 1
Store Man 1
Class-IV Khalasi Dry Dock 1
Record Sorter 2
TOTAL 150
TABLE 3.7: SOE OF MECHANICAL DEPARTMENT
3.2.8MEDICAL DEPARTMENT:
❖ PORT HOSPITAL AND PORT DISPENSARY:
Port Hospital has 62 beds in Harbor Estate

83
➢ Outpatient and inpatient Service.
➢ Card room and Casualty functioning 24 hours.
➢ Well equipped Operation Theatre and 6 bedded Post Operative ward
➢ Medical Main Stores and Pharmacy at Hospital and Dispensary to dispense
medicine.
➢ X-ray, Laboratory and Dressing room.
➢ Well equipped Dental Unit.
➢ Physiotherapy Unit.
➢ Port Dispensary functioning at Tuticorin Town, provides outpatient treatment to
working employees and Retired employees.
Sl. No. Name of Wards Number of Beds

1 Male ward 16
2 Female ward 18
3 Post operative ward 6
4 Special ward 4
5 Isolation ward 10
6 Casualty ward 8
TOTAL 62
TABLE 3.8: BED STRENGTH
❖ HEALTH SERVICES RENDERED TO:
➢ The Port working Employees, their Dependents and Cargo Handling
Division.
➢ The Retired Employees and their Spouses.
➢ The CISF personnel and their families.
➢ Resident Audit Unit.
• Port Hospital also treats patient on payment basis (As per
CGHS):
➢ Port School Staff
84
➢ Canteen Employees
➢ Tamil Nadu Maritime Academy Students
➢ SCI –M.T.I., Cadets
➢ Central Electro Chemical and Research Institute Employees(CECRI)
➢ Relatives of Port Employees
➢ Port Educational Agency
Note:
* Diet is provided to the Patients by Port Canteen.
* Ambulances 6 Nos. provided at Port Hospital, Dispensary and Work spots
❖ BIO-MEDICAL WASTE:
➢ BMW generated at Port Hospital/Dispensary is being disposed through Agency
Authorized by the Tamil Nadu Pollution control Board.
❖ OCCUPATIONAL HEALTH CELL:
➢ At Present there is a room with Sign board Occupational Health Cell
➢ V.O.C Port has to develop Fully Equipped OHC, Which Shall Need,
1. Spiro-metry to do lung function test
2. Audiogram to Study Condition of Both Ears
3. Specific Blood testing equipment to evaluate
a) Serum Copper level
b) Serum Phosphate level
4. Man power
a) Technicians to operate
b) Doctors on contract basis qualified in Occupational health (Certificate
course at DGFASL/ Mumbai)
5. Civil/Infrastructure
Unused present rooms above special ward could be used or otherwise the
quarter above dispensary could be used for this purpose.
❖ HOSPITAL MANAGEMENT SYSTEM:

➢ Initially the Hospital Management System was installed in 2004 by Medisoft.
85
➢ Thereafter the Software is being used in the Follows :
1. Registration
2. Wards
3. Medical Main Store & Pharmacy
4. Clinical Lab
5. Radiology
6. Dispensary
➢ EDP initiated Up-gradation of Hospital Management System on 20.04.2015.
Final order cancelled on 15.02.2016. Fresh tender is in process.
86
EMPLOYEES
Chief Medical Officer 1
Class-I Deputy Chief Medical Officer 1
Senior Medical Officer 2
Class- II Assistant Secretary Grade-II 1
Head Clerk 1
Senior Assistant 1
Senior Nurse 2
Senior Pharmacist 2
Class- III Radiographer 1
UDC 1
Nurse 2
Lab Technician 1
Pharmacist 7
LDC 1
Dresser 8
Record Sorter 1
Safaiwala Grade-I 1
Class-IV Gardener 1
Hospital Attender 6
Watchman 2
TOTAL 43
TABLE 3.9: SOE OF MEDICAL DEPARTMENT
87
3.3 SUGGESTIONS FOR ORGANIZATIONAL DEVELOPMENT:
High processing time on the project planning and estimations (internal process
planning only) is a key concern for the Port to be high reactive to the market needs.
➢ All communication happens only through paper document or files. Each
document needs to be signed by many functional heads due to the traditional
hierarchy system. This adds a lot of man-hours into each and every process.
➢ Port does have intranet communication systems but people are lacking in IT
skills and the usability of this kind of internal communication systems is very
limited. This increases the communication time and builds in delay in the Port
processes
➢ Marketing function comes under Traffic department.
➢ Marketing department plays very less role in exploring new business
opportunities and developing marketing strategy.
➢ There is no real market research report to base a five year planning and annual
planning. Master Port Planning is only a macro level strategy tool and it needs
to be validated according to the market changes regularly.
➢ The key observation is that, there is no real project management tool in place;
rather, all the projects are managed in papers / files. Hence, the project
management, updating and monitoring all driven by people rather system.
88
CHAPTER- IV
CONCLUSION
CHAPTER- IV
CONCLUSION
The complete study about the various parts and activities of VO Chidambaranar Port
Trust, Tuticorin has been done in a dedicated way, which rendered all the necessary details
required about the organization to prepare a study report. From this work all the Services and
Facilities that are availed by TPT to various customers around the globe has been explained
clearly. As of now Tuticorin Port is the Tenth major Port in India with large number of
customers and providing good services to them. Many new plans and projects has been decided
by the Indian Government to be implemented soon forth on TPT and looking forward to make
India the most popular country for International business. Thus developing the Port activities is a
necessary step in making India a “DEVELOPED” Country.
89

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SUMMER INTERNSHIP REPORT ON

VO CHIDAMBARANAR PORT TRUST

1.1 GENERAL INTRODUCTION:

Industry is the production of goods or related services within an

1.1.2 CLASSIFICATION OF INDUSTRY:

Industry classification or industry taxonomy is a type of economic

A sector is an area of the economy in which businesses share the same or a

1.1.4 CLASSIFICATION OF SECTOR:

An economy can also be divided along different lines:

➢ Public Sector or State Sector:

The private sector is the part of the economy, sometimes

1.2 INDUSTRIAL BACKGROUND:

Ports are the arterial node of a country’s industrial and economic

Commerce between nations depends on ship and in ship on ports. Besides

Larger ships, containerization and more accurate navigation and

1.2.3 PRESENT STATUS OF THE INDUSTRY:

Port is a self-financing body corporate under the administrative control of

May be either natural ports or artificial. Port plays a maritime role in

1.2.4 PORTS IN INDIA:

According to the Ministry of Shipping, around 95 per cent of

India is the sixteenth largest maritime country in the world, with a

The country’s major ports handled a combined traffic volume of

The government has taken several measures to improve operational

The Department of Industrial Policy and Promotion (DIPP),

The Indian Minister for Shipping, Road Transport and Highways,

1.2.5 GROWTH AND DEVELOPMENT OF INDUSTRY:

Once oceans were considered as effective national boundaries of the

The socio economic development of the country is related to the activities

Natural port Mumbai, Mormugoa, Jawaharlal Nehru

Lagoon port Cochin, Paradeep, New Mangalore,

River in and Estuarial port Kolkata and Kandla

TABLE 1.1: MAJOR PORTS

Major Port Description:

It is the world’s most important centre of jute industries. Kolkata is the

1.2.6 FUTURE OF THE INDUSTRY:

Larger ships need more port space which is limited, especially in

Speed is essential for modern ports to remain attractive to carriers.

From AD 200 to AD 1000, no records pertaining to Tuticorin are available.

The impression recorded by Philip Baldaeus, an English missionary, who visited

2.3 GROWTH AND DEVELOPMENT OF THE ORGANIZATION:

2.3.1 TUTICORIN OLD PORT

In 1842 a light house was constructed in Tuticorin. Construction of the

2.3.2 TUTICORIN NEW PORT

2.3.3 IMPLEMENTATION OF RIGHT TO INFORMATION ACT:

Right To Information act is implemented from October, 2005 as per the

Office of the public information officer functions as a single window

❖ Quality Management System (ISO 9001-2008):

2.4 ONGOING PROJECT:

❖ Construction of Shallow Draught Berth for handling cement and related

2.5 FUTURE PROSPECTS AND PLANS OF THE ORGANIZATION:

2.5.1 PPP PROJECTS (IN PROGRESS)

1. Construction of North Cargo Berth - II:

2.5.2 PPP PROJECT (UNDER BIDDING):

1. Construction of one Shallow Water Berth for handling construction materials

2.5.3 DREDGING PROJECTS:

1. Deepening of channel up to 14.5M draught (Phase-I)

2.5.4 RAIL ROAD CONNECTIVITY PROJECTS:

2.6.1 ORGANIZATION STRUCTURE

CHIEF VIGILANCE OFFICER

CHIEF MECHANICAL ENGINEER

CHIEF MEDICAL OFFICER

Chairman: Chairman appointed by Government of India, is the authority

Deputy Chairman: Deputy Chairman appointed by Government of India, assists

Deputy conservator: Head of Marine department-responsible for conservancy of