PROJECT MANAGEMENT REPORT

(MGT60403/ ARC3614)
DOCUMENTATION OF A MEDIUM-SIZED PROJECT

Project: PROPOSED LAKE PAVILION, KUALA LUMPUR

December 06, 2017

Student: Tang Wei Xin

ID No: 0322731
Tutor: Mr. Emmanuel

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▶ Project | Lake Gardens Pavilion
☞ Considerations
Pavilion Project is a new, annual series that harnesses the power of temporary architecture. Each year, Please take considerations of these
Pavilion Project will commission an emerging talent to push the limits of creativity with a structure that requirements established by the
will function as a unique, temporary cultural and community hub. Launching at the Titiwangsa Lake client as below:
Gardens on August of 2017, Pavilion Project will also bring together Malaysia’s finest cultural
institutions and community organizations to produce distinctive, engaging, programming around  Visitor center services on
themes of architecture, design, art and urbanism. Envision of the fading park culture in Kuala Lumpur the ground floor to provide
area, this project is aimed to revive the degrading park by pursuing a design that formulates the information and
function of a pavilion as a visitor center, further inviting the young generations and potential users to administration supports to
celebrate the park as one whole community. the visitors.
 Commercial kitchen and
▶ Client | Department of Environment (DOE) cafeteria space to embrace
the present culture and act
The main function of the DOE is to prevent, eliminate, control pollution and as a catalyst to form
improve the environment, consistent with the purposes of the Environmental community.
Quality Act 1974 and the regulations there under DOE is also responsible for  Minimum a theatre and an
the implementation of the resolutions decided by the conventions of the exhibition space to support
international environment such as Vienna Convention for the protection of the cultural events, such as
Ozone Layer 1985, Montreal Protocol on Substances That Deplete the Ozone forums, audio visual
Layer, 1987, the Basel Convention on the Trans boundary Movement of Hazardous Waste and Their presentations and seminar.
Disposal Act 1989 and other areas while the success of programs of bilateral cooperation and  Various entrances on the
multilateral cooperation between Indonesia, Singapore and other ASEAN countries. ground floor to invite the
existing circulation.
☞ Objectives  Designated parking area
1. To setup a prominent present in Malaysia, to help bringing awareness of the park culture and needs to be separated from
attracting young generations, donors, and volunteers. pedestrians’ flow.
2. To cultivate the urban park culture, and reflects the needs of a park to form a lively urban.  Optimize the use of natural
3. To encourage the participation of outdoor activities, a healthier life style for the locals. lighting and ventilation to
4. To draw in attentions from different authorities, volunteers, and youths to create minimize the operating cost.
opportunities for the park development.

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▶ Proposed Program | Visitor’s Center + Cafeteria + Gallery + Theatre
In align with vision of the beautification project, River of Life (ROL) promoting livability index of Kuala Lumpur city. This project is initiated by National
Transformation Program team, formed by Selayang Municipal Council, Ampang Jaya Municipal Council and Kuala Lumpur City Hall (DBKL) to set up an
innovative Pavilion to provide a platform for the people to celebrate the urban park in Kuala Lumpur. The objective of the pavilion is to serve as a visitor
center, welcoming the visitors and promoting Titiwangsa Lake Gardens.

With the immediate site support, the Pavilion will act as a resting spot for the locals, forming a bridge for the visitors to understand local culture. Providing
the auxiliary programs such as gallery and audio visual theatre, authorities may conduct cultural events, such as forums and seminars while celebrating
the presence of the lake park. The spatial arrangement is carried out to deliver the spatial efficiency and operational efficient programming strategy for
the pavilion to optimize users’ experience.

INTRODUCTION + CULTURE EXCHANGE + EXPERIENCE

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▶ Site Introduction| Titiwangsa Lake Gardens, Kuala Lumpur
Kuala Lumpur is a center for finance, insurance, real estate, media and the arts of Malaysia. The city and its
surrounding urban areas form the most industrialized and economically, the fastest growing region, leading
as the economic and business center of Malaysia. Kuala Lumpur was originally a small hamlet of just a few
houses and shops at the confluence of Sungai Gombak and Sungai Klang (Klang River) before it grew into a
town then city of its own identity. The architecture of Kuala Lumpur is a blend of old colonial influences,
Asian traditions, Malays Islamic inspirations, modern and post-modern mix.
The proposed site is located at the Titiwangsa Lake Gardens, which is one the main areas located in the
outskirts of Kuala Lumpur. The gardens feature a huge central lake that was a byproduct of tin mining
activities under British Rule until the authorities decided to transform it into a urban park to enhance the
livability of Kuala Lumpur city. The park spreads across an area of 95 hectares with 57 hectares of lake. It
has facilities such as jogging track, cycling track, kayaking, horse riding facility, radio control car racing track
and etc. The proposed area is at the South West direction of the lake which serves the visitor with food
stalls, resting spot and shading.

▶ SWOT Analysis

Strength
 Accessible through various entrances as the site is located in a strategic location
 Convergence of 2 roads and surrounded by significant landmarks
 Ease of path finding due to the information maps around the site and its notable location
 Able to enjoy the view of lake

Weakness
 Inconvenient of public transportation whereby the LRT station is located 1km away and the main
road faces traffic jamming during peak hours
 Noise and pollution from the main road needs to be dealt with in order to secure the site
 The buildings around the area are dominant and distracts the population

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Opportunity
 The completion of River of Life (ROL) project will enhance the gardens and generate a new circulation
 Proposed design becomes a new gathering point for the community
 Demand for mutual support to the adjacent buildings, publishing an intimate relationship among the area
 Presence of various user groups, creating a chance for diverse program opportunity

Threat
 Busy traffic at the junction increase the risk of accidents of street users
 Lack of creative and innovative design results in fading identity to the lake gardens.
 Possible moisture issue
 Inadequate surveillance of the area enhances the risk of crime

▶ PESTLE Analysis
Political
Although Malaysia’ governmental ministries have taken action to develop
Kuala Lumpur into a livelier city, the architecture in Kuala Lumpur is still
remained immature due to the restricted conditions for development.
The hierarchy of authority in Malaysia, in accordance with the Federal
Constitution, has stipulated the three branches, of the Malaysian
government as consisting of the Executive, Judiciary and Legislative
branches. For the local administration, it is carried out by Kuala Lumpur
City Hall (DBKL), an agency under the Federal Territories Ministry of
Malaysia and the executive power lies with the major in the city hall. Until
now, it has shown high degree of political stability as an important factor
for business investing in the development, in the city as well as the
country.
Economy
As the capital of the country, Kuala Lumpur and its surrounding urban
areas form the most industrialized and economically, fastest growing
region in Malaysia. Kuala Lumpur is the center for finance, insurance,
real estate, media and the arts of Malaysia. But for the site, recreational
and retail play crucial roles in the city’s service driven economy. As the
largest urban park located at the heart of Kuala Lumpur, Titiwangsa Lake
Gardens carries the role to refine and leading the healthy lifestyles for
the city. And this role has the possibilities to boost the growth in tourism
as it diverse the typologies of tourism in Malaysia, attracting the tourists
and locals to celebrate the city breakout space.

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Sociological
With a population of 1.76 million in the city properties as of 2017. Kuala
Lumpur became the most populous city in Malaysia, the most density
populated administrative district in Malaysia. Kuala Lumpur’s diverse
populace includes the country’s three major ethnic groups: Malays,
Chinese and Indians. There is no dominant difference between races at
the gardens, however Istana Budaya and National Art Gallery are largely
influenced by Malay culture and architecture. The secondary school and
Sutra Dance Theatre located at the West of the site allow the
integration of Indians population to the proposed site. Located
strategically beside the road intersection, the proposed site can act as a
magnet to draw the all the races, adapt business practices to suit the
needs of urban park.
Legal
Kuala Lumpul do not start off with a master plan, the KLSP 1984
formulated general policies related to landscape, townscape, and
conservation which were generally appropriate. However,
implementation of these policies was limited by the lack of follow-up
instruments such as Local Plans as well as urban design plans and
development guidelines therefore unsympathetic intrusion of new
development into traditional character areas and the awkward
juxtaposition of new development in relation to each other and existing
development. As for the site, it is surrounded by several landmarks, at
present, the preservation and development program covers the lake
gardens through formulation of policies and guidelines, evaluation of
planning applications and advice to developers, owners and agencies
involved in the development works create a distinct and unique city
identity, which enable people to engage closely to the city and foster the
sense of community and social harmony.
Technology
The technology in Malaysia is slowly advancing but there are few factors
that are hampering the site’s technology development, including the
ones of its current low rate of R&D spending and an increasingly high-
dependency ratio to as the site’s age group demographics trend to a
higher average age while the lower average age centered at Kuala
Lumpur city center. The government plans to provide grants and tax
deductions and thereby encourage private sector investment in R&D,
increasing site employment rate, effectively use of human resource and
strengthen its R&D spending to meet the goal of becoming high income
nation by 2020.
Environmental
Titiwangsa Lake is biggest lake in Kuala Lumpur which acts as the largest
recreational area to the city. While the static water in the lake is a serious
problem caused principally by the precipitation of impurities and unhealthy
water system. River of Life (ROL) project, identified as a project under
National Transformation Program initiated by local government has come
about to revitalize the lake from their current states into a lively
Biosystems. Cleaning and beautification would benefit the site for drawing
in more circulation, maximize the social and economic potential.
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▶ Project Viability
☞ Project Objectives
The aim of this project is:
 To understand and deliver the design brief of Lake Pavilion and fulfil all client’s requests
 To manage the project skillfully to ensure an ideal work progress utilizing given budget to deliver quality work
 To ensure risks of the project from all aspects would be analyzed and controlled

☞ Project Goals
Short Term: A center to provide park facilities for the local community, enhance the functionalities of the gardens
Medium Term: Establish a consistent avenue based on the event space, workshops and community center.
Long Term: Create an impact to the site by providing opportunities for both youth and homeless, bridge the gap between individuals of society, and
elevate the community.

▶ Stakeholders
1. Malaysian Environmental NGOs (MENGO)
It was formed under the DANIDA-supported program for environmental assistance to Malaysia.
(DANIDA is the Danish International Development Assistance). The MENGO coalition was formed in
November 2001. The objective of the program is to contribute to the strengthening of the MENGOs
and facilitate their impact on the decision making at all levels in the Malaysian society. One of the
main strategic aims of the program is to support and facilitate a more effective interaction between
MENGO and the Government of Malaysia on environmental policies.

2. Pavilion Project
It is a new, annual series that harnesses the power of temporary architecture. Each year, Pavilion Project will commission an
emerging talent to push the limits of creativity with a structure that will function as a unique, temporary cultural and community
hub. Launching at the Titiwangsa Lake Gardens on August of 2017, Pavilion Project will also bring together Malaysia’s finest cultural
institutions and community organizations to produce distinctive, engaging, programming around themes of architecture, design,
art and urbanism. Envision of the fading park culture in Kuala Lumpur area, this project is aimed to revive the degrading park by
pursuing a design that formulates the function of a pavilion as a visitor center, further inviting the young generations and potential
users to celebrate the park as one whole community.

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 3. Department of Environment (DOE)
The main function of the DOE is to prevent, eliminate, control pollution and improve the environment, consistent with the
purposes of the Environmental Quality Act 1974 and the regulations there under DOE is also responsible for the implementation
of the resolutions decided by the conventions of the international environment such as Vienna Convention for the protection of
the Ozone Layer 1985, Montreal Protocol on Substances That Deplete the Ozone Layer, 1987, the Basel Convention on the Trans
boundary Movement of Hazardous Waste and Their Disposal Act 1989 and other areas while the success of programs of bilateral
cooperation and multilateral cooperation between Indonesia, Singapore and other ASEAN countries on environmental
management.

4. Taylor’s University
The university provides a complete and excellent Architecture courses, and the faculty has a long term relationship with Lembaga
Arkitek Malaysia (LAM) as an institution to be recognized by the council. The collaboration between the project team and university
provides exposures and experiences for the students and lecturers involved. Volunteerism of students in the project will benefit the
Pavilion with creative and innovative thoughts.

5. Tourism partners
Dull and boredom of a park may result in the degrading condition, fading park culture of the community. As a company or corporate, they contributed
the park by allowing larger flow of populations to visit the lake park, revitalizing the park and enhance the community in terms of the park culture and
healthy life. It adds value to their business and creates a favorable impression in a way that no other forms of promotion or advertising can do. With the
support of the partners, the program is able to sustain itself.

6. Stall tenant
Stalls rental specially catered for young entrepreneur are available at the first level of the building whereby these stalls will form a cafeteria to provide
different types of food and beverage. This provide them a business opportunity on site which they can sell varieties of local food and snacks to promote
the local food culture and thus creating themselves a dominant identity. Food and beverage business will benefit the park by enriching the functionalities
of an urban park by providing a resting spot to relieve their hunger.

7. Traffic users
Adjacent site as a car park and a main road, the site traffic users will be affected during the construction period but a buffering action would e available
for the users. Once the building is fully completed, ground car park would be provided to cater the visitors for the cafeteria and the pavilion.

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▶ Success Criteria
Project success criteria is a goal or aim that is measurable and achievable by which the project has been done successful in the eyes of the client. Every project seeks to
produce high quality outcome within the minimum period of time based on a certain set of criteria.
A successful criterion will only be met when the project is handed over with quality deliverables within the time frame. It is essential to balance out the three criteria
which Quality, Cost and Time that will be looked at during a project to prevent wastage of time during a project operation. However, this project is expected to come
up with a design and planning that are able to meet client’s expectation and ensure the building to be constructed within the agreed budget and timeframe. The most
important criteria for the outcome of this project is the quality.

☞ Quality ☞ Time ☞ Cost

Building functions: Duration of project: 24 months Project council budget: RM 10 million

Visitor center and People’s park
Building key feature:
Visitor center, audiovisual theatre and gallery
This is the primary criteria that will be inspected,
the design should achieve its intended functions
while producing good architecture work. A
building with good workmanship is important as
the proposed building aims to create mutual
support with the surrounding building, addressing
the same language. An excellent architecture
work is expected from the construction process,
it is important for the building design to achieve
good quality performance in indoor air quality,
acoustics, visual and thermal due to the proposed
program. The building shall also aim for at least
GBI rating with 66 to 75 pts for a silver award.
Aside from the content of the media projection, a
well-constructed building should be able to
successfully attract visitors to use the building,
which will bring in stable income to sustain the
building.
Building cover area: 2200 sq.m
Site cover area: 4500 sq.m
Time management is equally important to ensure
the success of the project. The expected
construction duration would be 22 months,
starting at Jan 2018 and the Certificate of
Completion and Compliance (CCC) should be
issued and received by clients or stakeholders no
later than September 2019. The project should be
carried out according to the planned timeframe
in the prepared Gantt chart to ensure minimal
delay to avoid cost overrun. Based on the Gantt
cart, 6 months will be used for design and
approval phase whole 14 months for construction
till completion. Gantt chart and risk analysis are
identified in the early planning phase as the
guideline for better flow of project and work
structure.
Material and construction costing: RM5 million
Labor costing: RM 1.5 million
Consultant fees: RM 1 million
Others: RM 2.5 million
The project cost comes secondary in the success
criteria. The costing of the project includes pre-
construction, construction phase and also
imposed cost of building operation once it is
completed. The budget for this project is
estimated to be RM7 million and it is funded by
MENGO. Other than the choice of construction
methods are cost efficient, the use of locally
available materials helps reduce the cost for
importing or transportation, the budget would be
sufficient hire skilled workers to produce a high
quality workmanship. Avoiding wastage of
materials would also contribute in minimizing the
cost required. Imposing passive design into the
building would save operation cost for long term
basis, therefore shorten the duration for return
investment and start profiting.

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▶ Key Features
2. Circulation & Accessibility
Imitating the messy Asian city, the building prompt to embrace the existing
circulation that surrounded the ground level of the building and promoting free
exploration. Utilizing spaces as a path finding tool, users are encouraged to
explore all spaces to understand more about the nature, the different hierarchy
of spaces, therefore tending to blur the spatial demarcation to promise users a
smooth journey experiencing the inside out spaces.

1. Open Layout Planning

The layout of this building is designated to cater this program which aimed to
permeable and open for users to freely explore. Hence, visitor center and
exhibition spaces are located at the ground floor due to its high visibility and
accessibility to the public. Strategically, people would come to the visitor center
and further the building such as cafeteria and gallery. The idea of the building is
to create cross program and promote interexchange which encourage
connectivity between the spaces and users.
3. Central Plaza
Solid and void can be easily seen as an architecture language for this building
through exploration of spaces. The mass part of the Pavilion acts as the
structural purpose whole the void is the carved out that disguise public realm
for the users to freely explore. This courtyard is specially designated to maximize
natural ventilation, imposing passive design into the building not only save cost
but also serve the environment responsibility. It also serve as an urban green
lung that provide the users a leisure space to carry out recreational activities.

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▶ Gross Floor Area (GFA)

☞ Ground floor Sq.m ☞ First floor

Administration 101 Sq.m
- Office Seating area 162
- Reception Public toilet 50
Public toilet 48 Kitchen 62
Common area 78 Serving area 151
Exhibition area 190 Circulation 32
Circulation 190 - Lifts
- Lifts - Staircases
- Staircases Storage 74
Plaza 94 Total 531 sq.m
Total 701 sq.m
☞ Second floor
☞ Basement level
Gallery 240
Box office 24 Public toilet 50
Public toilet 48 Book collections 120
Staff quarter 106 Visitor’s Lounge 42
Courtyard 121 Circulation 12
Circulation 99 - Lifts
- Lifts - Staircases
- Staircases Total 464 sq.m
Audiovisual 198
theatre
Total Floor Area 2292 sq.m
Total 596 sq.m

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▶ Cost Estimation Breakdown
☞ First floor
☞ Ground floor Sq.m RM
Sq.m RM Seating area 162 435, 780
Administration 101 271, 690 Public toilet 50 134, 500
- Office Kitchen 62 166, 780
- Reception Serving area 151 406, 190
Public toilet 48 129, 120 Circulation 32 86, 080
Common area 78 209, 820 - Lifts
Exhibition area 190 511, 100 - Staircases
Circulation 190 511, 100 Storage 74 199, 060
- Lifts Total 531 1, 428, 390
- Staircases
Plaza 94 252, 860 ☞ Second floor
Total 701 1, 885, 690 Gallery 240 645, 600
Public toilet 50 134, 500
☞ Basement level Book collections 120 322, 800
Box office 24 64, 560 Visitor’s Lounge 42 112, 980
Public toilet 48 129, 120 Circulation 12 32, 280
Staff quarter 106 285, 140 - Lifts
Courtyard 121 325, 490 - Staircases
Circulation 99 266, 310 Total 464 1, 248, 160
- Lifts
- Staircases
Overall Cost for Proposed Lake Pavilion
Audiovisual theatre 198 532, 620
Contribution fees 1, 200, 000
Total 596 1, 603, 240
Construction cost 6, 165, 480
Consultant fees 1, 000, 000
Operational 1, 634, 520
Expender Cost of
Development

TOTAL 10, 000, 000

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▶ Program Maintenance Strategy
Audio visual theatre, gallery and cafeteria are the spaces that sustain the building functions, it is necessary to maintain the quality of spaces. Through
income based program, the building are able sustain. The cleanliness and aspect of the spaces is important t be well maintained in order to provide a
healthy and comfortable environment for the users. Many aspects are taken into consideration to sustain the quality and experience of users while
visiting the spaces.

Elements Frequency Strategy

Cleanliness Daily To ensure the facilities and spaces are cleaned regularly, maintain a good impression
of cleanliness.

Furniture Quarterly To ensure there is sufficient furniture provided, damage furniture would be replaced.

Kitchen tools and Machineries Monthly To ensure tools and machineries are functioning safely as kitchen is one of the key
program. Test and repair work should be carried out accordingly.

Exhibited Work Monthly To sustain the exhibition gallery, work and products will rotate seasonally to showcase
a different theme.

Book and resources material Monthly To ensure books and resources are in good condition and up-to-date for users’ optimal
experience.

Light fittings Quarterly Lightings to be checked and updated to maximize user’s experience.

Audio system Annually Acoustics and sound system to be checked and updated to maximize user’s
experience.

Projectors Annually To ensure the projectors are functioning when needed for events, well maintained.
Check on damages and replace if needed.

Stalls Monthly To check on the damages of rented stalls and repair once defects detected.

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▶ Building and Site Maintenance
70% of the building is open for public access, plaza, exhibitions, cafeteria, and gallery. The building is designated to require low maintenance, optimal
use of natural lighting and ventilation to achieve thermal comfort, however the vegetation in the courtyard require frequent maintenance in order to
function as thermal and acoustic barrier.

Elements Frequency Strategy

Flooring Daily Clean, vacuum the overall cement screed floor, replace timber veneer if damage is
 Ceramic Screed found, tiles should be polished if scratched or stained found.
 Timber Veneer
 Ceramic Tiles
Wall Annually Sand and fill cracks on the wall, plastered wall to be painted or touched up when
 Concrete wall stained.
 Retaining wall
Glazing and opening Weekly Clean and wipe regularly according to schedule and timely check for cracks and
 Laminated curtain walls leakages, once detached repair immediately.
Railing Annually Check on joints and cable system to ensure its stability.
 Steel railing
Stairs & Lifts Annually Hire specialist to inspect and check stairs to ensure its safety, lift to be checked and
service according to schedule and regulations
Roofing Quarterly Leakages to be checked for safety reason, check gutter conditions and ensure cleaning
 Roof panel is done timely to avoid clogging.
 Insulation layer
Services Monthly Service check and cleaning to be done to water tanks, filters and pumps.
 Water tank
 Water filter
Heating, ventilation and air Monthly Cleaning and servicing to be done to ensure smooth performance.
conditioning system (HVAC)
Refuse Chamber Weekly To prevent pests from growing in the building.
Landscape Weekly Gardens and courtyard to be kept clean at all time, this is to ensure the landscape are
cleaned for recreational activities.

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Gantt Chart
2017 2018 2019
August September October November December January February March April May June July August September October November December January February March April May June July
Duration
Task Description Start End 2 9 16 23 30 6 13 20 27 4 11 18 25 1 8 15 22 6 13 20 27 3 10 17 24 31 7 14 21 28 7 14 21 28 4 11 18 25 2 9 16 23 30 6 13 20 27 4 11 18 25 1 8 15 22 29 5 12 19 26 3 10 17 24 31 7 14 21 28 5 12 19 26 2 9 16 23 30 6 13 20 27 6 13 20 27 3 10 17 24 1 8 15 22 29 5 12 19 26 3 10 17 24 31
(Days)
1. Schematic Design 28 4 Weeks
Architect
Conceptual Design 14
Schematic Design 14
Quantity Surveyor Critical
Preliminary Costing 28
Civil and Structural Engineer Duration
Structural & Construction Proposal 21
Load Distribution Analysis & Proposal 14
Mechanical & Electirical Engineer
Artificial Lighting Proposal 14
Artificial Ventilation Proposal 7
Landscape Architect
Landscape Design proposal 14
Vegetatation Selection Proposal 14
Project Manager
Schematic Gantt Chart 28 Milestone
2. Design Development 119 17 Weeks
Architect
Detailed Specification Of Design Details 34 Milestone
Detail Schematic Drawings 21
Quantity Surveyor
General Cost Breakdown 12
Details Cost and Maintenance Breakdown 28
Civil and Structural Engineer
Schematic C&S Layout 35
Schematic C&S Drawing 35
Mechanical and Electrical Engineer
Artificial Lighting Schematic Drawing 6
Artificial Ventilation Schematic Drawing 23
Energy Harvesting System Schematic Drawing 23
Drainage System Proposal & Schematic 20
Landscape Architect
Landscape Design Detail Specification 28
Schematic Landscape Drawing 28
Rendering 10
Submission & Approval
BP- Building Plans Documentation 14
BP- Submission Approval 60
BOMBA (Passive) - Submission Approval 60
BOMBA (Active) - Submission Approval 60 Milestone
3. Contract Documentation 70 10 Weeks
Tender Table Document Preparation 15
Call for Tenders 5
Tender Period 28
Tender Report Review & Selection of Contract 28
Letter of Award to Contractors 15 Milestone
4. Contract Adminitration 434 62 Weeks
Preliminary 42 6 Weeks
Mobilisation & Site Establishment 4
Setting out 8
Site Cleaning & Leveling 20
Underground Mapping 2
Setting up Boundaries & Signboards 2
Pre-fabrication of Roof components 100
Earthwork & Structure 35 5 Weeks
Execavation of Soil 15
Piling of Foundation 15
RC Footing 10
Structure 252 36 Weeks
RC Slab, Stairs frame - B 15
Steel Beam, Column & Flooring - B 15
Flooring & Column cladding - B 20
RC Slab, Stairs frame - GF 10
Steel Beam, Column & Flooring - GF 10
Flooring & Column cladding - GF 20
RC Slab, Stairs frame - 1F 10
Steel Beam, Column & Flooring - 1F 10
Flooring & Column cladding - 1F 20
RC Slab, Stairs frame - 2F 10
Steel Beam, Column & Flooring - 2F 10
Flooring & Column cladding - 2F 20
Roof frame 25
Roadworks & Drainage 28 3 Weeks
Drainage System
Mechanical & Engineering Works 28 3 Weeks
Lift Installation 5
Fans & Air conditioning System 5
Services wiring 10
Light fitting 7
Pre protection System 10
Landscaping Works 42 6 Weeks
Drainage System 10
External M&E 7
Pavement 7
Softscape 25
Architectural Finishes 21 3 Weeks
Doors & Windows Installation 20 Milestone
Roof cladding 20
5. Completion 56 8 Weeks
Testing & Commission 21
CPC (Certificate of Practical Completion) 28
Authority Inspection 28
CCC ( Certificate of Completion and Compliance ) 7
Handling Over to Client 2 Milestone
 ▶ Work Breakdown Structure (WBS)

The work breakdown structure is a proper distribution and listing of tasks/ scopes in each phase in completing a project. The tasks/ scopes are listed under all phases of work as a guidance in planning for the project schedule and
Gantt chart to ensure all tasks are covered to achieve completion of project

Schematic Design Design Development Contract Implementation & Construction Phase Post Construction Phase
Phase Management

Site analysis Design development Tender Pre-construction Foundation Superstructure Phase out
-Site visit -Material selection -Tender documentation -Site planning and -Land excavation -RC slabs, column -Removal of machines
-Site survey -Quality control and management -Tender notice cleaning -Piling and beam -Site and building cleaning
-Site documentation -Detailed building plan drawings -Tender period -Site setting out -Footing -RC staircases -Removal of wastage and
-SWOT analysis -Detailed structural drawings -Results evaluation and leveling construction -Extrusion of garbage
-Detailed landscape layout drawing -Award of contract -Equipment and exterior walls and -Site inspection & final checking
-Detailed interior layout drawing machineries partition with -Handling over
-Sign hoarding opening frames -Insurance of CCC
M&E services
board & site office -Lift core
Financial setting up -Electrical wiring -Installation of steel
Conceptual design -Electrical roof structure
-Preliminary estimation of
appliances -Extrusion of
-Design requirement briefing construction cost
-Light features interior walls and
-Preliminary design proposal Authority -Resources and labor planning
-Water piping partition with
-Building structure proposal -Project planning and implementation
-Building plan submission Roof system opening frames
-Building energy proposal schedule
-Bomba plan submission -Air conditioning
-Building services proposal -Roof panels system
-Submission approval
-Schematic landscape design -Water downpipe -Mechanical
-Schematic interior design and drainage ventilation system Fenestration &
-Project budget and costing system installation -Fire protection Circulation
system
-CCTV installation -Curtain wall
-Door panels
Finishes -Window panels

-Wall cladding
-Façade cladding
Landscape
-Wall finishes -Surface water
-Flooring drainage
-Ceiling finishes -Pavement
-Plantation
-Signage
▶ Risk Analysis & Mitigation Strategy
RISK
Schematic Design Phase
Lack of precedent studies of pavilion in Malaysia
Lack of environmental risk identification (e.g.
Exhibition area)
Consultants lack of knowledge in designing
Pavilion structure
Lack of communication and information transfer
between the consultants (bad decision making)
Design proposal does not meet client’s
expectation and satisfaction
Design Development Phase
Discrepancy of detailed drawings
Difficulties in dealing with specifications and
standards concerning the new program.
Fail to obtain approval from client on updated
preliminary estimates of construction cost.
Fail to obtain planning permit from the
authorities based on the sketch design.
Contract Documentation Phase
Delay due to preparation of contrast documents
from different consultants.
Overwhelming number of tenderers.
LIKELIHOOD SERVERY EFFECT MITIGATION STRATEGY CONTIGENCY
Out of 5 Out of 5
Elongate the design phase to ensure a
Lack of reference in designing pavilion would trouble the
Research on over sea’s precedent studies that best detailed design is proposed through
2 3 consultants to research more on the spaces and detailing,
matches our site and weather. meetings and discussions to meet the
client might not be able to fully understand.
client’s requirements.
Complaints would be received regarding the car park issue Project manager has to request
Obtain a permit or an approval from authorities to inform
and blocking the existing circulation of lake park, lawsuits approval from authorities to allow
2 3 the party involved about the car park issue and existing
would be filed against client, and project might be certain construction process to start
circulation during the construction.
suspended. phase by phase.
Unable to fully utilize gained experience and knowledge as
Replace the existing consultants’ team
pavilion project is unique building type in Malaysia they Acquire client’s input in the scheme of the design as they
3 4 to an experienced consultant’s team
would spend extra time discussing, and studying, resulting are considered more experienced in the aspect
that has participated in similar projects.
delay in project.
Misunderstandings and conflicts between consultants Implementing BIM system to the
Meetings should be carried out to ensure the expected list
3 3 resulting project delayed due to wrong documentation of project to ensure a smooth workflow
of work that needs to be done weekly are completed.
design. throughout the phases.
Frequent modification of the design would cause delay in Convince the client and amend the scheme based on the Produce a new scheme to completely
2 4
the submission date. client’s constraints and objectives. fulfil the client’s requirements.
Result in misunderstandings between consultants and Conduct weekly meetings to discuss on changes, amend Implementing BIM system to the
3 4 failed to obtain permits, the construction process might be and tally the drawings, check through before submitting to project to ensure all consultants share
suspended. the authorities. the same information updated.
Project manager need to work out the
Require client’s input on technical information about
Schedule delayed for reconfirmation on the specific detail workflow to cater the timeframe
3 4 special systems as they are expertise in this industry with
facilities. for examining the specifications and
support, project could execute in a better flow.
complying standards.
Conflict would occur between the client and consultants as Extra cost must be considered in the first place in order to
Quantity surveyor will need to come in
2 3 the cost altered was not accordance with the one prevent any cost overrun that might arise in the
for the early stage of cost estimating.
previously discussed. construction stage.
Through check on the submitting drawings, ensure all the
The project might be suspended and schedule would be New design complying with all the
2 3 details mentioned in the checklist are done, identify and
delay indefinitely. authorities’ requirement is proposed.
amend the problem for resubmission.
Project manager would need to provide
Project manager would need to tally all the documents
3 3 Tender stage would be delayed. appropriate guidance from the start of
prepared by different consultants.
contract documentation phase.
Proposal submitted by the collaborated
It would be a trouble the procuring authorities that
Setting qualification criteria will reduce the risk of project company or consortium of companies
2 2 conducts the qualification stage, resulting in longer period
failure caused by a lack of capabilities and capacity. are prioritized to establish the most
of screening progress.
effective team.
 RISK
Construction Phase
Unrealistic project deadline
No parking lots to replace the existing parking
space
Complaints by lake park for blocking the
existing circulations
Delayed due to weather conditions
Delay due to failure of structure or equipment
Unreasonable modification on site based on
client’s input (Lack of knowledge in designing
SFH)
Insufficient site supervision and inspection
Cost increment due to insufficient materials
and resource planning
LIKELIHOOD SERVERY EFFECT
Out of 5 Out of 5
Work to be done according to schedule might not be able
2 3 to deliver and causing construction’s team internal
conflicts, leads to poor productivity.
Complaints received from the traffic users around the site,
2 3 authorities might get involved and interrupted the
construction progress.
Authorities might get involved and interrupt the
2 3
construction progress.
Disruption of workflow that will delay the schedule, cost
3 3
overrun might occur to pay for extra labor and resources.
Client needs to fork out extra charges for materials and
3 4
resources, as well as manpower.
Demolition works need to be carries out whereby it will
2 4 cause work off schedule, frequent alteration on site would
cause increment of cost and producing material waste.
Contractor’s work does not meet client’s expectation, this
3 3
might affect the reputation of the project team.
Materials and resources shortage will interrupt the
2 4 workflow, time for order and delivering of materials would
cause a delay in schedule.
MITIGATION STRATEGY
Project manager should amend the work breakdown
structure and allocate a reasonable timeframe after
discussion with client and the construction team.
Relocate a temporary parking at the South parking to
cater the traffic users during construction.
Relocate temporary ingress and egress accessing to lake
park, locate signage to inform the visitors.
Apply permit to work during night time and weekends,
with arise of manpower, the work would be delivered on
schedule.
Skilled workers are required to install the structure,
operate the equipment to avoid any failures, prevent cost
overrun.
Minimize the change, suggest alternatives that would
create lower impacts towards the project, evaluate the
suggestions.
Mark the defects and provide proper guidance to the
team and resolve the problem during inspections
Endure the resources are available according to schedule
and there are sufficient stocks ordered on site to supply
the demand.
CONTIGENCY
A detailed workflow with realistic
working timeframe analysis is done by
using Gantt chart as well as the WBS
for all the parties involved.
Obtain permit from the authority
before construction to discuss the car
park issues.
Obtain approval from local authority
and also lake park to address the
blockage during construction period.
Project manager needs to check time
by time to ensure all the work are
carried out according the amended
Gantt chart.
Change and resource management
should be carries out throughout the
project to ensure sufficient skilled
workers are on site to promise quality
deliverables.
Acknowledge the client about capital
change due to the alteration and
update the Gantt chart to keep track of
the change.
Weekly site inspection should be
carried out to ensure quality
deliverables and smooth workflow for
the entire construction.
Project manager and construction
team should work closely to keep track
the materials and resources all the
time.
Post Construction & Maintenance Phase
The program fails to attract targeted users
Fail leasing of rental and event spaces.
Damage to exhibition item (e.g. gallery) due to
improper handling
Poor maintenance of landscaping and facilities
Investors decide to discontinue in investing and
funding in program
Out of 5
Marketing consultant should be taken
in to promote the program, update the
Building might not be able to operate as there are Invite different parties to organize events and activities to
2 3 users about events and activities,
insufficient income to sustain building maintenance. support the program re-attracting the crowd.
raising the program’s awareness to the
public.
Sponsor event spaces for selected
Loss of opportunity to generate income to sustain the
Halved the rental to invite young entrepreneurs start up events that matched the building
3 3 building and failure in introducing the program with
their own business in the spaces provided. program theme to advertise the
redundant spaces.
building and attract users.
Enforcement from the security to
Remove the existing item and reposition to a designated
3 4 Loss of property causes extra costs the repair. prevent any further damage to
area that ensure the safety of the item.
exhibition items.
Setup facilities management to
Signage are setup to ensure all the users take good care of
It might result to loss of users causing the loss of income to maintain the landscaping and interior
3 3 the shared facilities and landscape as it is for the
sustain the building. facilities and to avoid extra costs on
community.
repairing.
Choose passionate and financially
Prepare a budget outline to control the funds from stable investors that are promising to
2 4 Insufficient funding causing shutdown of the building.
investors and apply for grants to run the program. run the operation of the building
throughout the period.
▶ Procurement and Resource Planning

TASK LABOR NO. RESPONSIBILITIES EQUIPMENT/ MATERIALS

Schematic Design Phase
Architect 1 Preliminary design proposal
Computer
C&S 1 Building structure proposal
Meeting Room
M&E 1 Building service proposal Measuring tools
QS 1 Preliminary Cost Photocopy Machines
Landscape Architect 1 Landscape design proposal
Design Development Phase
Architect 1 Preparation of BP & Bomba
C&S 1 Preparation of structural plans Computer
M&E 1 Preparation of electrical plans Meeting Room
QS 1 Preparation of Bill of quantity Photocopy Machines
Landscape Architect 1 Preparation of Landscape layout
Contract Documentation Phase
Architect 1 Detailed BP & Bomba
C&S 1 Detailed structural plans Paper
Stationery
M&E 1 Detailed electrical plans
Ink Cartridges
QS 1 Bill of quantity Folders
Landscape Architect 1 Detailed landscape layout
Contract Implementation &
Management Phase
Builders 30 Completing task within timeframe
Trucks
Site supervisor 2 Surveillance and manage builder
Machineries
Landscape builder 5 Build landscape according to plan Construction equipment
Truck drivers 4 Transportation of materials to the site Concrete
Plumbers 5 Piping system Bricks
Steel structure
Security guard 4 Take shifts to prevent intruders
Timber
Electrical technicians 5 Installation of electrical fittings and wirings
Final Completion Phase
Consultants & Contractor Testing and Commission
Maintenance
Electrical technicians 2 Regular check-up and look out for faculty wires
Plumber 2 Scheduled check-up on piping system
Janitor 4 General cleanliness
Gardener 2 Watering and trimming plants
Building manager 1 Manages the program of the building
Security guard 4 Ensure security of building
Total 75