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AGENDA

SCOTT COUNTY
BOARD OF COMMISSIONERS
SHAKOPEE, MINNESOTA
JANUARY 2, 2018
9:00 a.m.
(1) CONVENE COUNTY BOARD

(2) REORGANIZATION FOR 2018


2.1 Nominations for and Election of Chair for 2018
2.2 Nominations for and Election of Vice Chair for 2018

(3) AMENDMENTS TO THE AGENDA

(4) APPROVE MINUTES OF DECEMBER 19, 2017 COUNTY BOARD MEETING

(5) RECOGNITION OF INTERESTED CITIZENS


Limited to items not on the agenda, and five minutes per person/subject. Speakers are asked to
approach the microphone for the benefit of viewers and interested citizens.

(6) CONSENT AGENDA


Partnership: Aligning Existing Resources, Volunteers and Programs to Achieve Shared Goals
6.1 Adopt Resolution No. 2018-001; Appointing Commissioners and Other County Officials to
Boards and Committees for 2018 (No fiscal impact)
6.2 Adopt Resolution No. 2018-002; Adopting the Scott County Board of Commissioners Operating
Rules and Guidelines and Rescinding Resolution No. 2017-002 (No fiscal impact)
6.3 Approve the 2018 County Board Meeting Schedule (No fiscal impact)
6.4 Authorize the Grant Application to the Department of Human Services for the Scott County
Mental Health Center to Provide School-Linked Mental Health Services and Authorize the
Addition of Three Full-Time Equivalent Grant Funded Positions (No fiscal impact)
6.5 Approve the 2018 Technical Assistance, Cost Share, and Incentives Program Policy Manual
Through the Scott Soil and Water Conservation District (No fiscal impact)

Stewardship: Ensuring the Responsible and Stable Investment of Taxpayer Dollars and
Communicating its Value to the Public
6.6 Adopt Resolution No. 2018-003; Authorizing Vacation of County Highway 81 Right-of-Way West
of Stemmer Ridge Road in Prior Lake (No fiscal impact)
6.7 Adopt Resolution No. 2018-004; Rescinding Resolution No. 2017-158 and Revoking County
State Aid Highway Status on County State Aid Highway 37 From Trunk Highway 19 to County
State Aid Highway 15 in the City of New Prague (No fiscal impact)

Commitment: Developing a High Quality Workforce That is Dedicated to Advancing a Safe,


Health and Livable Community
6.8 Approve Payroll Processing of Personnel Actions (No fiscal impact)
(7) Stewardship: Ensuring the Responsible and Stable Investment of Taxpayer Dollars and
Communicating its Value to the Public
7.1 Adopt Resolution No. 2018-005; Authorizing Entering Into a Contract With Wold Architects and
Engineers for Professional Design Services Associated With the Government Center Campus
Project (No fiscal impact)

(8) COMMITTEE REPORTS AND COMMISSIONER UPDATES

(9) COUNTY ADMINISTRATOR UPDATE

(10) RECESS FOR ATTORNEY/CLIENT MEETING

(11) ADJOURN

FOLLOWING THE MEETING THE BOARD WILL MEET IN A WORKSHOP SETTING TO


RECEIVE A METROPOLITAN COUNCIL 2040 TRANSPORTATION POLICY PLAN UPDATE
AND TO DISCUSS 2018 LEGISLATIVE PRIORITIES

UPCOMING MEETINGS
January 16, 2018 County Board Meeting
January 30, 3018 County Board Workshop

Gary L. Shelton
County Administrator
(952) 496-8100
MINUTES

BOARD OF COMMISSIONERS

COUNTY OF SCOTT

DECEMBER 19, 2017

(1) The Board of Commissioners, in and for the County of Scott, Minnesota, met in the Courthouse Board
Room in the City of Shakopee, Minnesota, and convened at 9:00 a.m., with the following members present:
Commissioner Beard, presiding, Commissioner Weckman Brekke, Commissioner Wolf, Commissioner Beer
and Commissioner Ulrich.

(2) County Staff Present:


A. Gary Shelton, County Administrator
B. Ron Hocevar, County Attorney
C. Luke Hennen, County Sheriff
D. Scott Haas, Emergency Management and Communications Director
E. Ron Holbeck, Deputy Emergency Management Director
F. Heather Shue, Senior Employee Relations Representative
G. Cheryl Kollasch, Occupational Health Nurse
H. Joe Wiita, Highway Division Program Manager
I. Steve Brown, Social Work Supervisor
J. Abhi Sarkar, Project Manager
K. Jen Schwarz, Administrative Services Director
L. Suzanne Arntson, Child Welfare Manager
M. Perry Mulcrone, Business Relationship Director
N. Pam Selvig, Health and Human Services Director
O. Barb Dahl, Social Services Director
P. Jeff Peichel, Chief Information Officer
Q. Brittani Busse, Social Work Supervisor
R. Tim Cleveland, Community Corrections Director
S. Steve Jones, Principal Financial Analyst
T. Evan Cole, Management Analyst
U. Marty Schmitz, Zoning Administrator
V. Lisa Kohner, Public Affairs Coordinator
W. Lori Huss, Employee Relations Director
X. Lisa Brodsky, Public Health Director
Y. Cindy Geis, Property Tax and Customer Service Manager
Z. Brad Davis, Planning Manager
AA. Kathy Pikal, Administrative Specialist
AB. Chris Harder, Social Work Supervisor
AC. Lezlie Vermillion, Community Services Director/Deputy County Administrator
AD. Judith Brumfield, Assistant to the Deputy County Administrator
AE. Mikayla Meyer, Case Manager
AF. Jami Sehm, Building Official
AG. Keri Lorenz, Community Corrections Supervisor
AH. Betsie Niebes, Field Probation Officer
AI. Heidi Kastama, Drug Court – Jail Re-entry Coordinator
AJ. Sandy Mader, Social Work Case Manager
AK. Michael Budka, Assistant County Attorney
AL. Jennifer Schuldt, Psychologist
AM. Tracy Cervenka, Administrative Office Supervisor
AN. Mary Keen, Business Information/System Specialist
AO. Debra Brazil, Deputy Clerk to the Board
(3) Guests Present:
A. David Watts, US Solar
B. Bill Rutz, Helena Township
C. Shirley Rutz, Helena Township
D. Mark Seifert, Shakopee
E. Colleen Carlson, University of Minnesota Extension
F. Tammy McCulloch, University of Minnesota Extension
G. Judge Rex Stacey
H. Judge Christian Wilton
I. Sergeant Jamie Pearson, Shakopee Police Department
J. Courtney Pierre, The Haven/Treatment Program
K. Michelle Barley, Public Defenders Office
L. Maryann O’Loughlin
M. Steve O’Loughlin
N. Keri O’Loughlin
O. Erica O’Loughlin

(4) Media Present:


A. Tory Cooney, Southwest News Media

(5) Agenda:

On a motion by Commissioner Weckman Brekke, seconded by Commissioner Wolf, the agenda was
approved as presented.

(6) Minutes:

On a motion by Commissioner Wolf, seconded by Commissioner Ulrich, the Minutes of December 5, 2017
were approved.

On a motion by Commissioner Weckman Brekke, seconded by Commissioner Wolf, the Minutes of the
December 7, 2017 Scott County and Three Rivers Park District Boards of Commissioners joint meeting were
approved.

(7) New Employee Welcome:

The following new employees introduced themselves: Case Worker Mikayla Meyer, Project Manager Abhi
Sarkar, and Building Official Jami Sehm.

(8) Consent Agenda:

A. On the recommendation of the Belle Plaine Town Board and the Planning Advisory Commission,
Commissioner Ulrich moved, seconded by Commissioner Wolf to approve the rezoning of 152.14 acres from
Agricultural Preservation District (A-1) to Agricultural Preservation Density District (A-3) for Lowell Schmitz,
applicant, Ronald Schmitz, property owner, in Sections 11 and 14 of Belle Plaine Township. This action is in
accordance with Chapters 27 and 70 of Scott County Zoning Ordinance No. 3 based on the criteria listed for
approval. The motion carried unanimously.

B. On the recommendation of the Spring Lake Town Board and the Planning Advisory Commission,
Commissioner Ulrich moved, seconded by Commissioner Wolf to approve the rezoning of 10 acres from Rural
Residential District (RR-1) to Rural Residential Single Family District (RR-2), preliminary plat, final plat, and
conservation easement of Calmor Estates, Richard and Sandra Phillips, applicants and property owners,
consisting of two lots on 10 acres located in Section 35 of Spring Lake Township. This action is in accordance
with Chapters 6, 42, and 70 of Scott County Zoning Ordinance No. 3 based on the criteria listed for approval.
The motion carried unanimously.
C. On the recommendation of the Helena Town Board and the Planning Advisory Commission,
Commissioner Ulrich moved, seconded by Commissioner Wolf to approve the request for rezoning of 89.01
acres from Agricultural Preservation District (A-1) to Urban Transition Reserve Cluster District (UTR-C),
preliminary plat, final plat, and conservation easement of Nachbar Farm for Randy and Chris Kubes,
applicants, and Glen Bauer and Duane Bauer, property owners, consisting of three lots and two outlots located
in Section 5 of Helena Township. This action is in accordance with Chapters 6 and 34 of Scott County Zoning
Ordinance No. 3 based on the criteria listed for approval. The motion carried unanimously.

D. On the recommendation of the Credit River Town Board and the Planning Advisory Commission,
Commissioner Ulrich moved, seconded by Commissioner Wolf to approve the request for preliminary plat, final
plat, and conservation easement of Frontier Second Addition, Darren Enright, applicant and property owner,
consisting of two lots on 8.38 acres located in Section 34 of Credit River Township. This action is in
accordance with Chapters 6 and 42 of Scott County Zoning Ordinance No. 3 based on the criteria listed for
approval. The motion carried unanimously.

E. On the recommendation of the Sand Creek Town Board and the Planning Advisory Commission,
Commissioner Ulrich moved, seconded by Commissioner Wolf to approve the preliminary plat and final plat of
Rockland First Addition, Edward Tabakov, applicant and owner, consisting of one lot on 8.57 acres in Section 4
of Sand Creek Township. This action is in accordance with Chapters 2 and 60 of Scott County Zoning
Ordinance No. 3 based on the criteria listed for approval. The motion carried unanimously.

F. On the recommendation of the Belle Plaine Town Board and the Planning Advisory Commission,
Commissioner Ulrich moved, seconded by Commissioner Wolf to approve the request for rezoning of 118.41
acres of Mueller Farm, Randy and Chris Kubes, applicants, Endurance Investments, property owners, from
Agricultural Preservation District (A-1) to Agricultural Preservation Density District (A-3) and approve the
preliminary plat, final plat, and conservation easement consisting of three lots and two outlots on 118.41 acres
in Sections 18 and 19, Belle Plaine Township. This action is in accordance with Chapter 27 of Scott County
Zoning Ordinance No. 3 based on the criteria listed for approval. The motion carried unanimously.

G. On the recommendation of the Helena Town Board and the Planning Advisory Commission,
Commissioner Ulrich moved, seconded by Commissioner Wolf to approve the Conditional Use Permit for USS
Hockey Pad Solar (US Solar) to construct and operate a 1-megawatt community solar energy system in
Section 5 of Helena Township. This action is in accordance with Scott County Zoning Ordinance No. 3 based
on the criteria listed for approval. The motion carried unanimously.

H. Commissioner Ulrich moved, seconded by Commissioner Wolf to approve the renewal application for
On-Sale Malt Liquor Licenses for 2018 for Michael Sticha dba St. Patrick’s Athletic Association; Dale Stender
dba Oakdale Ridge Hunt Club; Michael Miller dba St. Patrick’s Social Hall; Joleen Young dba Suzette, Inc.;
Eric Lundgren dba Parish of Saints Joachim and Anne; Carina Duffy dba Northern Tier Retail Super America
#4439; James Hupp dba Holiday Station Stores; and Rhonda Kucera dba Scott County Ag Society. The
motion carried unanimously.

I. Commissioner Ulrich moved, seconded by Commissioner Wolf to authorize the acceptance of


Children’s Mental Health/Juvenile Justice Screening Grant Funds from the Minnesota Department of Human
Services in the amount of $55,623 for calendar year 2018. The motion carried unanimously.

J. Commissioner Ulrich moved, seconded by Commissioner Wolf to accept funding for the Child and Teen
Check-up Outreach Program from the Minnesota Department of Human Services in the amount of $332,151
for calendar year 2018. The motion carried unanimously.

K. Commissioner Ulrich moved, seconded by Commissioner Wolf to approve the receipt of funds and the
Grant Contract with the Minnesota Department of Human Services for the provision of a mobile crisis response
team in the amount of $415,000 for the period January 1, 2018 through December 31, 2018. The motion
carried unanimously.
L. Commissioner Ulrich moved, seconded by Commissioner Wolf to adopt Resolution No. 2017-188;
Authorizing Entering Into a Public Highway At-Grade Crossing Agreement With Union Pacific Railroad for the
Widening of the Railroad Crossing on County Highway 83 for County Project 83-22 and Authorizing a Budget
Amendment. A copy of the resolution is available in the office of the County Administrator and is made a part
of this record by reference. The motion carried unanimously.

M. Commissioner Ulrich moved, seconded by Commissioner Wolf to adopt Resolution No. 2017-189;
Authorizing Final Payment for County Projects (CP) 16-31 County Highway Reconstruction, CP 16-39 2016
Overlays, and CP 16-40 20 Overlays to Chard Tiling and Excavating, Inc. in the Amount of $166,839.59. A
copy of the resolution is available in the office of the County Administrator and is made a part of this record by
reference. The motion carried unanimously.

N. Commissioner Ulrich moved, seconded by Commissioner Wolf to adopt Resolution No. 2017-191;
Adopting the Final 2018 Levy and Budget for the Scott Watershed Management Organization Special Taxing
District. A copy of the resolution is available in the office of the County Administrator and is made a part of this
record by reference. The motion carried unanimously.

O. Commissioner Ulrich moved, seconded by Commissioner Wolf to adopt Resolution No. 2017-192;
Authorizing Entering Into an Agreement With the Scott Soil and Water Conservation District for Technical
Services and Program Support in 2018 for an Amount Not to Exceed $590,000. A copy of the resolution is
available in the office of the County Administrator and is made a part of this record by reference. The motion
carried unanimously.

P. Commissioner Ulrich moved, seconded by Commissioner Wolf to approve acceptance of Urban Area
Security Initiative Grant A-UASI-2017-SCOTTCO-010 from Minnesota Homeland Security Emergency
Management in the amount of $51,800. The motion carried unanimously.

Q. Commissioner Ulrich moved, seconded by Commissioner Wolf to approve the 2018 Comprehensive
County Fee Schedule. The motion carried unanimously.

R. Commissioner Ulrich moved, seconded by Commissioner Wolf to approve the record of disbursements
and approve the claims made to Scott County from November 1, 2017 through November 30, 2017 for a total
of $79,062,107.46. The motion carried unanimously.

S. Commissioner Ulrich moved, seconded by Commissioner Wolf to approve the Service Agreement with
Beacon Interfaith Housing Collaborative for the Families Moving Forward Southwest Program effective January
1, 2018 through December 31, 2018. The motion carried unanimously.

T. Commissioner Ulrich moved, seconded by Commissioner Wolf to approve the Cooperative Agreement
between the State of Minnesota Department of Human Services and Scott County Health and Human Services
Under Title IV-D for 2018-2019. The motion carried unanimously.

U. Commissioner Ulrich moved, seconded by Commissioner Wolf to approve the appointment and
reappointment of citizens to advisory committees.
All Hazards Committee (Term effective 1/1/2018 – 12/31/2020) (At-large position)
 Re-appointment of Marion Schmidt of Commissioner District 1
Board of Adjustment/Planning Advisory Commission (Terms effective 1/1/2018 –12/31/2018)
 Reappointment of Ed Hrabe of Commissioner District 1
 Reappointment of Tom Vonhof of Commissioner District 2
 Reappointment of Gary Hartmann of Commissioner District 3
 Reappointment of Barbara Kane Johnson of Commissioner District 4
 Reappointment of Lee Watson of Commissioner District 5
 Reappointment of Ray Huber of Commissioner District 2 to an at-large position
 Appointment of Donna Hentges of Commissioner District 2 to an at-large position
Community Corrections Advisory Board (Term effective 1/1/2018 – 12/31/2019)
 Reappointment of Gil Hartmann of Commissioner District 1
 Appointment of Kim Bastyr of Commissioner District 2
Human Services Resource Council (Terms effective 1/1/2018 – 12/31/2019)
 Reappointment of Noelle Rodriguez of Commissioner District 1
 Reappointment of Josh Berg of Commissioner District 2
 Reappointment of Cassey Lake of Commissioner District 2
 Reappointment of Dawnya Mohs of Commissioner District 4
 Reappointment of Andrew Petrenko of Commissioner District 5
 Appointment of Richard Pfau of Commissioner District 5
Library Board of Advisors (Term effective 1/1/2018 – 12/31/2020)
 Reappointment of Ed Speiker of Commissioner District 2
Mental Health Local Advisory Council (Terms effective 1/1/2018 – 12/31/2019) (All members serve in an
at-large capacity)
 Reappointment of Shamrock Adams of Commissioner District 1
 Reappointment of Kimberly Churchill of Commissioner District 4
 Reappointment of Rodney Seurer of Commissioner District 5
 Appointment of Lloyd Erbaugh of Commissioner District 2
 Appointment of Kim Sirek of Commissioner District 1
Parks Advisory Commissioner (Terms effective 1/1/2018 – 12/31/2018)
 Reappointment of Barbara Hedstrom of Commissioner District 1
 Reappointment of Eric Spieler of Commissioner District 2
 Reappointment of Kathy Gerlach of Commissioner District 3
 Reappointment of Mark Ewert of Commissioner District 4
 Reappointment of Patrick Stieg of Commissioner District 5
 Reappointment of Kristin French of Commissioner District 1 to an at-large position
 Reappointment of Jerry Hennen of Commissioner District 3 to an at-large position
Personnel Board of Appeals (Term effective 1/1/18 – 12/31/20)
 Reappointment of Dawn Weitzel of Commissioner District 2
Scott Watershed Management Organization Planning Commission (Terms effective 1/1/2018 –
12/31/2020)
 Reappointment of Patricia Mohn representing the Sand Creek Watershed
 Reappointment of Mark Vierling representing the Shakopee Basin
The motion carried unanimously.

V. Commissioner Ulrich moved, seconded by Commissioner Wolf to adopt Resolution No. 2017-185;
Reappointing Dr. Andrew Baker as Scott County Medical Examiner for a One-Year Term Effective January 1,
2018 Through December 31, 2018. A copy of the resolution is available in the office of the County
Administrator and is made a part of this record by reference. The motion carried unanimously.

W. Commissioner Ulrich moved, seconded by Commissioner Wolf to adopt Resolution No. 2017-186;
Approving the Final 2018 Budget and Levy of $34,100 for the Scott County Vermillion River Watershed Special
Taxing District. A copy of the resolution is available in the office of the County Administrator and is made a
part of this record by reference. The motion carried unanimously.

X. Commissioner Ulrich moved, seconded by Commissioner Wolf to adopt Resolution No. 2017-187;
Authorizing Execution of a Cooperative Agreement Between Scott and Carver Counties for the Operation of
SmartLink Mobility Management. A copy of the resolution is available in the office of the County Administrator
and is made a part of this record by reference. The motion carried unanimously.
Y. Commissioner Ulrich moved, seconded by Commissioner Wolf to adopt Resolution No. 2017-190;
Approving the Lease Agreement Renewal With the Scott-Carver-Dakota Community Action Partnership (CAP
Agency) for Use of Space at the Workforce Development Center. A copy of the resolution is available in the
office of the County Administrator and is made a part of this record by reference. The motion carried
unanimously.

Z. Commissioner Ulrich moved, seconded by Commissioner Wolf to adopt Resolution No. 2017-193;
Approving the Lease Agreement Renewal With SouthWest Metro Educational Cooperative for Use of Space at
the Workforce Development Center. A copy of the resolution is available in the office of the County
Administrator and is made a part of this record by reference. The motion carried unanimously.

AA. Commissioner Ulrich moved, seconded by Commissioner Wolf to adopt Resolution No. 2017-194;
Authorizing Entering Into the Regional Hauler Licensing Joint Powers Agreement. A copy of the resolution is
available in the office of the County Administrator and is made a part of this record by reference. The motion
carried unanimously.

AB. Commissioner Ulrich moved, seconded by Commissioner Wolf to adopt Resolution No. 2017-173;
Authorizing Execution of Attachment 2 to the 2017 Master Agreement With Cyber Advisors, Inc. for the
Provision of Professional Technical Services Delivered by a System Engineer. A copy of the resolution is
available in the office of the County Administrator and is made a part of this record by reference. The motion
carried unanimously.

AC. Commissioner Ulrich moved, seconded by Commissioner Wolf to adopt Resolution No. 2017-174;
Approving Attachment 6 to the Master Agreement With Emergent Networks for the Provision of Ad Hoc Unified
Communications Service and Support Between January 1, 2018 and December 31, 2018. A copy of the
resolution is available in the office of the County Administrator and is made a part of this record by reference.
The motion carried unanimously.

AD. Commissioner Ulrich moved, seconded by Commissioner Wolf to adopt Resolution No. 2017-175;
Authorizing Attachment 2 to the 2017 Master Agreement With Robert Half International, Inc. for Provision of a
Temporary Technician to Staff the 2018 PC Rotation Project. A copy of the resolution is available in the office
of the County Administrator and is made a part of this record by reference. The motion carried unanimously.

AE. Commissioner Ulrich moved, seconded by Commissioner Wolf to adopt Resolution No. 2017-195;
Authorizing Attachment 4 to the 2017 Master Agreement With Loffler Companies, Inc. for a Senior Systems
Engineer to Assist With Technical Projects and Daily Operations as Required. A copy of the resolution is
available in the office of the County Administrator and is made a part of this record by reference. The motion
carried unanimously.

AF. Commissioner Ulrich moved, seconded by Commissioner Wolf to adopt Resolution No. 2017-196;
Fixing the 2018 Per Diem Rate for Members of the County Board and Advisory Bodies Serving Scott County,
Minnesota. A copy of the resolution is available in the office of the County Administrator and is made a part of
this record by reference. The motion carried unanimously.

AG. Commissioner Ulrich moved, seconded by Commissioner Wolf to adopt Resolution No. 2017-179;
Setting the Annual Salary Rate for the Board of Commissioners for 2018 and Rescinding Resolution No. 2016-
220. A copy of the resolution is available in the office of the County Administrator and is made a part of this
record by reference. The motion carried unanimously.

AH. Commissioner Ulrich moved, seconded by Commissioner Wolf to adopt Resolution No. 2017-180;
Setting the Annual Salary Rate for the Elected Position of County Attorney for 2018 and Rescinding Resolution
No. 2016-221. A copy of the resolution is available in the office of the County Administrator and is made a part
of this record by reference. The motion carried unanimously.
AI. Commissioner Ulrich moved, seconded by Commissioner Wolf to adopt Resolution No. 2017-181;
Setting the Annual Salary Rate for the Elected Position of County Sheriff for 2018 and Rescinding Resolution
No. 2016-222. A copy of the resolution is available in the office of the County Administrator and is made a part
of this record by reference. The motion carried unanimously.

AJ. Commissioner Ulrich moved, seconded by Commissioner to adopt Resolution No. 2017-182;
Establishing the 2018 Compensation Plan Policy, Merit Increase Matrix, and Grade Schedule and Rescinding
Resolution No. 2016-218. A copy of the resolution is available in the office of the County Administrator and is
made a part of this record by reference. The motion carried unanimously.

AK. On the recommendation of the County Administrator, Commissioner Ulrich moved, seconded by
Commissioner Wolf to approve the payroll processing of personnel actions indicated below and certified by the
Employee Relations Director and the Appointing Authority to be in compliance with provisions of Minnesota
Statutes 375.56 - 375.71 and the Scott County Merit Personnel System:
1. Separation of employment for Sean Young-Stephens, FT 911 Dispatcher, Sheriff’s Office, effective
12/11/17.
2. Separation of employment for Lisa Shadick, FT Elections & Customer Services Coordinator, Community
Services Division, effective 01/05/18.
3. Separation of employment for Meghan Carlson, Intermittent (34% FTE) Corrections Officer-Unclassified,
Sheriff’s Office, effective 12/04/17.
4. Separation of employment for Antonio Backman, Intermittent (34% FTE) Librarian-Unclassified,
Community Services Division, effective 12/14/17.
5. FT Probationary employment for Abhijit Sarkar, Project Manager, Community Services Division, effective
12/04/17.
6. FT Probationary employment for Jamie Fitzgerald-McNelis, 911 Dispatcher, Sheriff’s Office, effective
12/14/17.
7. FT Probationary employment for Wade Krueger, Corrections Officer, Sheriff’s Office, effective 12/18/17.
8. FT Probationary employment for Andrea Anderson, Child Protection Worker, Health and Human Services
Division, effective 01/08/18.
9. FT Temporary employment for Chrissy Degendorfer, Office Assistant-Unclassified, Office of Management
and Budget, effective 12/18/17.
10. Amend separation of employment for Dina Menke, PT (88% FTE) DT&H Vocational Assistant, Health and
Human Services Division, effective 12/15/17 (previously reported as 12/31/17).
11. The recognition of the following individuals as volunteers which will enable them to be covered for liability
insurance purposes in accordance with the insurance contracts currently in force with Scott County:
Add
Fran Bohlke
Judy Chirpich
Jill Deboer
Ray Fowler
John Hedman
Patricia Hoffman
Katie Moras
Angela Olson
Sarah Oxborough
Jennifer Polman
Julie Ruelle
Zachary Synstegaard
Troy Tripp
Constance Will

Motion carried unanimously.


(9) Partnership: Aligning Existing Resources, Volunteers and Programs to Achieve Shared Goals:

Commissioner Beard recognized O’Loughlin Farms LLC for being named the 2017 Scott County Farm
Family of the Year.

(10) Stewardship: Ensuring the Responsible and Stable Investment of Taxpayer Dollars and
Communicating its Value to the Public:

A. Chair Beard recessed the meeting at 9:29 a.m. to conduct a closed attorney/client session to receive
information on the Mildred Sponsel Testamentary Trust litigation and reconvened the meeting at 10:01 a.m.

Commissioner Wolf moved, seconded by Commissioner Weckman Brekke to approve in principle the
settlement agreement subject to revisions to the agreement that were discussed during the closed session that
will bring this litigation to a close, assuming that the changes are also approved by the plaintiffs, following the
approval of the Conditional Use Permit; and also authorize the County Board Chair to sign the settlement
agreement based on the changes discussed without further Board approval. The motion carried unanimously.

(11) Customer Service: Creating a Customer Experience that is Respectful, Responsive and Solution-
Oriented:

Social Services Director Barb Dahl presented the request to approve a Master Agreement with Canvas
Health Inc. to provide mobile mental health crisis response. Minnesota State Statute requires that a County
Board must provide or contract for crisis services 24 hours a day, 7 days a week to meet the needs of children
and adults in the County experiencing a crisis.

For approximately 20 years Scott County has collaborated with Carver County for mobile mental health
crisis response with Carver County providing the staffing and response. However, as both Counties continue to
grow, it was determined that Scott County needed a new mobile crisis response solution. A Request for
Proposal was issued and based upon the functionality included in the proposals submitted, reference checks
completed, and cost, Canvas Health, Inc. provided the best operation that would meet the needs and direction
of the County. Canvas, Inc. will co-locate their team at the Scott County Law Enforcement Center and
dedicate this team solely to Scott County residents.

Ms. Dahl stated the Agreement with Canvas Health, Inc. would be effective April 2, 2018 through
December 31, 2018. Carver County would continue to provide the mobile crisis response for Scott County
through April 1, 2018.

Commissioner Weckman Brekke moved, seconded by Commissioner Ulrich to approve a Master


Agreement with Canvas Health, Inc. and an Attachment to provide adult and children’s mobile mental health
crisis response. The motion carried unanimously.

(12) Innovation: Exploring and Adopting New Technologies and Processes With the Goal of Improving
Service and Reducing the Long Term Cost of Service Delivery:

A. Business Relationship Director Perry Mulcrone requested approval of an Agreement with Access
Network for use and management of Scott County fiber assets. Mr. Mulcrone provided a brief history of the
design and construction of Scott County’s fiber optic backbone and the County Board Strategies adopted in
2007 related to communication and broadband infrastructure within Scott County. The Agreement with Access
Networks addresses the strategies to increase access to broadband for Scott County businesses and
residences through increased access to transports and to facilitate increased cooperation and coordination
among local and regional organizations and private companies through open access.

County Administrator Gary Shelton confirmed Scott County does not provide direct services to residences
or businesses.
Commissioner Beer moved, seconded by Commissioner Wolf to adopt Resolution No. 2017-184;
Authorizing Entering Into an Agreement With Access Network for Use and Management of Scott County Fiber
Assets. A copy of the resolution is available in the office of the County Administrator and is made a part of this
record by reference. The motion carried unanimously.

(13) Stewardship: Ensuring the Responsible and Stable Investment of Taxpayer Dollars and
Communicating Its Value to the Public:

A. Community Corrections Director Tim Cleveland reviewed the 2018-2019 Community Corrections
Comprehensive Plan. The purpose of the Comprehensive Plan is to demonstrate to the Commissioner of
Corrections substantial compliance with the standards established by the Community Corrections Act and the
policies and procedures governing the services prescribed by the Commissioner. Upon approval of the
Comprehensive Plan by the County Board and the Minnesota Department of Corrections, Scott County
receives annual subsidy funding to offset Community Corrections’ costs. The subsidy to Scott County for
2018-2019 is $1,341,006.

Commissioner Wolf moved, seconded by Commissioner Beer to approve the 2018-2019 Community
Corrections Comprehensive Plan. The motion carried unanimously.

B. Commissioner Wolf moved, seconded by Commissioner Weckman Brekke to open the public hearing
at 10:35 a.m. to receive comments regarding the 2018-2022 Capital Improvement Program. The motion
carried unanimously.

Community Services Director/Deputy County Administrator Lezlie Vermillion reviewed the Capital
Improvement Program (CIP), the CIP approval schedule, the Board’s Goals and Strategies as they relate to
the CIP, and the recommendations of the space study and the high level schedule for the recommendations.
Ms. Vermillion stated following the public hearing the County Board will consider adoption of the 2018-2022
Capital Improvement Program as part of the 2018 budget approval.

Hearing no public comment, Commissioner Wolf moved, seconded by Commissioner Weckman Brekke
to close the public hearing at 10:57 a.m. The motion carried unanimously.

C. Mr. Shelton presented the proposed 2018 Scott County levy. He noted the Commissioners have
heard numerous levy and budget presentations and reviewed information in previous meetings and workshops
including the proposed budget meeting held on December 5, 2017. Staff is recommending a 2018 levy of
$65,693,000 which would be an increase of 3.19% over the 2017 levy.

Mr. Shelton responded to Commissioner Beer’s question if it would be possible to set the levy closer to
only the rate of new construction and not the rate of new construction plus inflation.

Commissioner Ulrich gave several examples of services Scott County provides to other local
governmental units at no cost.

Commissioner Beard requested information regarding cost of government per personal income and cost
of government per capita.

Commissioner Wolf moved, seconded by Commissioner Weckman Brekke to adopt Resolution No. 2017-
177; Setting the Scott County, Minnesota Gross Levy for Taxes Payable in the Year 2018 in the Amount of
$71,248,965, Less $5,555,965 Certified Property tax Aids for a Net Levy of $65,693,000. A copy of the
resolution is available in the office of the County Administrator and is made a part of this record by reference.
The motion carried on a vote of four ayes with Commissioner Beer dissenting.
D. On a related item, Mr. Shelton presented the proposed 2018 Scott County budget of $179,189,530.
Mr. Shelton gave a recap of the proposed budget noting it has been presented at numerous workshops,
discussions, and deliberations with County Board members, division managers, and staff. In addition, a
presentation of the preliminary budget and levy recommendation was given at the 2018 proposed budget and
tax meeting held on December 5, 2017.

Commissioner Wolf moved, seconded by Commissioner Ulrich to adopt Resolution No. 2017-178;
Approving the 2018 Budgets for Scott County, Minnesota, Offices, Departments, and Agencies. A copy of the
resolution is available in the office of the County Administrator and is made a part of this record by reference.
The motion carried unanimously.

(14) Commitment: Developing a High Quality Workforce That is Dedicated to Advancing a Safe, Health
and Livable Community:

Employee Relations Director Lori Huss summarized the closed Board session that was held on
December 5, 2017, during which Mr. Shelton’s 2017 performance was evaluated and the setting of his 2018
salary was discussed. Overall comments by Board members were that Mr. Shelton is doing an exemplary job
as County Administrator and has played a key and vital role in effectively implementing tactics and strategies
to move the County Board’s goals forward.

Commissioner Wolf moved, seconded by Commissioner Ulrich to adopt Resolution No. 2018-183;
Approving the Summary of Performance Evaluation and Establishing the 2018 Salary for County Administrator
Gary Shelton and Rescinding Resolution No. 2017-005. A copy of the resolution is available in the office of the
County Administrator and is made a part of this record by reference. The motion carried unanimously.

(15) Committee Reports and Updates:

Chair Beard announced the Commissioners’ committee reports and updates will be given at the January
2, 2018 County Board meeting

Chair Beard recessed the meeting at 11:25 a.m. and reconvened at 11:30 a.m.

(16) Innovation: Exploring and Adopting New Technologies and Processes With the Goal of Improving
Service and Reducing the Long Term Cost of Service Delivery Continued:

B. The County Board participated in the Scott County Delivers panel discussion regarding treatment
court.

On a motion by Commissioner Wolf, seconded by Commissioner Beer, the meeting adjourned at 12:50 p.m.

Michael L. Beard
Chair

Gary L. Shelton
County Administrator
Clerk of the Board

Debra K. Brazil
Deputy Clerk to the Board
AGENDA #6.1
SCOTT COUNTY, MINNESOTA
REQUEST FOR BOARD ACTION
MEETING DATE: JANUARY 2, 2018
ORIGINATING DIVISION: County Administration
ORIGINATING DEPARTMENT: CONSENT AGENDA: Yes No
PRESENTER: Gary Shelton
ATTACHMENTS: Yes No
PROJECT: TIME REQUESTED: N/A
ACTION REQUESTED: Adopt Resolution No. 2018-001; Appointing Commissioners and Other
County Officials to Boards and Committees for 2018

CONTRACT/POLICY/GRANT: County Attorney Review FISCAL: Finance Review


Risk Management Review
Budget Change
ORGANIZATIONAL VALUES:

Stewardship: Ensuring the responsible and stable investment of taxpayer dollars and communicating its value to the public

Partnership: Aligning existing resources, volunteers and programs to achieve shared goals

Leadership: Anticipating changes and managing challenges based on reliable information and citizen input

Commitment: Developing a high quality workforce that is dedicated to advancing a safe, healthy and livable community

Customer Service: Creating a customer experience that is respectful, responsive and solution-oriented

Innovation: Exploring and adopting new technologies and processes with the goal of improving service and reducing the long term
cost of service delivery

DEPARTMENT/DIVISION HEAD SIGNATURE: COUNTY ADMINISTRATOR SIGNATURE:

Approved: DISTRIBUTION/FILING INSTRUCTIONS:


Denied:
Tabled:
Other:

Deputy Clerk :
Date:

Background/Justification:
The purpose of this agenda item is to adopt Resolution No. 2018-001 appointing Commissioners and other
County officials to boards and committees for 2018.

The appointments were discussed at the 2018 County Board planning workshop on November 28, 2017.

Fiscal Impact:
None
BOARD OF COUNTY COMMISSIONERS
SCOTT COUNTY, MINNESOTA
Date: January 2, 2018
Resolution No.: 2018-001
Motion by Commissioner:
Seconded by Commissioner:

RESOLUTION NO. 2018-001; APPOINTING COMMISSIONERS AND


OTHER COUNTY OFFICIALS TO BOARDS AND COMMITTEES FOR 2018
BE IT RESOLVED by the Board of Commissioners in and for the County of Scott, Minnesota, that the
Commissioners and certain other officials are hereby appointed to serve for one-year terms expiring on
December 31, 2018, on the designated committees attached.

BE IT FURTHER RESOLVED, that the Chair of the Board of County Commissioners shall ex-officio be
the Chair of the Regional Rail Authority and Community Health Board; however, the Chair shall not serve as
Chair of any other County standing committee.

BE IT FINALLY RESOLVED, that a copy of this resolution be transmitted to each appointee and the
sponsoring agency, where appropriate, by the County Administrator

COMMITTEE DELEGATES
Association of Minnesota Counties (AMC) District X All Commissioners
Delegates County Administrator Gary Shelton
Deputy County Administrator Lezlie Vermillion
Public Affairs Coordinator Lisa Kohner

AMC District X Committee All Commissioners

AMC Board of Directors Commissioner Michael Beard


Commissioner Tom Wolf, Alternate

AMC Policy Committees:


 Environment/Natural Resources Commissioner Michael Beard
 General Government Commissioner Tom Wolf
 Health and Human Services Commissioner Barb Weckman Brekke
 Indian Affairs Task Force Commissioner Michael Beard
Commissioner Dave Beer, Alternate
 Transportation/Infrastructure Commissioner Jon Ulrich
 Public Safety and Corrections Commissioner Dave Beer

Belle Plaine-Belle Plaine Township Joint Planning Board Commissioner Dave Beer

Belle Plaine-Blakeley Township Orderly Annexation Board Commissioner Tom Wolf

Belle Plaine-St. Lawrence Township Joint Planning Board Commissioner Tom Wolf

Cedar Lake Water and Sanitary Sewer District Board Commissioner Barb Weckman Brekke
Commissioner Tom Wolf

Choose Not to Use Drug Prevention Task Force Commissioner Dave Beer
 Education Sub-Committee Commissioner Dave Beer

Community Corrections Advisory Board Commissioner Dave Beer


Deputy County Administrator Lezlie Vermillion
BOARD OF COUNTY COMMISSIONERS
SCOTT COUNTY, MINNESOTA
Date: January 2, 2018
Resolution No.: 2018-001
Motion by Commissioner:
Seconded by Commissioner:

Community Development Agency Commissioner Jon Ulrich, Liaison


Commissioner Michael Beard, Liaison

Community Health Board All Commissioners

County/Court Communication and Policy Committee Commissioner Barb Weckman Brekke


Commissioner Michael Beard

Dakota-Scott Workforce Development Board Commissioner Dave Beer


Commissioner Tom Wolf, Alternate

Ditch Boards – Joint


 LeSueur-Scott Joint Ditch #4 Board Commissioner Barb Weckman Brekke
Commissioner Tom Wolf

 Scott-LeSueur Joint Ditch #1 Board Commissioner Barb Weckman Brekke


Commissioner Tom Wolf
Commissioner Michael Beard

 Scott-LeSueur Joint Ditch #1, Lateral #2 Board Commissioner Barb Weckman Brekke
Commissioner Tom Wolf
Commissioner Michael Beard

Families & Individuals Sharing Hope (FISH) All Commissioners

Greater MSP Commissioner Jon Ulrich

Human Services Resource Council Commissioner Dave Beer, Liaison

I35W Solutions Alliance Commissioner Tom Wolf


Commissioner Michael Beard, Alternate
Deputy County Administrator Lezlie Vermillion
Transportation Services Director Lisa Freese

Inter-Governmental Work Group Commissioner Michael Beard


Commissioner Dave Beer
County Administrator Gary Shelton
Deputy County Administrator Lezlie Vermillion

Law Library Board of Trustees Commissioner Barb Weckman Brekke

Lower Minnesota River Watershed District Commissioner Michael Beard

Mental Health Local Advisory Council Commissioner Barb Weckman Brekke


BOARD OF COUNTY COMMISSIONERS
SCOTT COUNTY, MINNESOTA
Date: January 2, 2018
Resolution No.: 2018-001
Motion by Commissioner:
Seconded by Commissioner:

Metro Alliance for Healthy Families Commissioner Barb Weckman Brekke

Metro GIS Policy Board Commissioner Barb Weckman Brekke


County Staff

Metro Mobility task Force Commissioner Jon Ulrich

Metropolitan Council Transportation Advisory Board Commissioner Jon Ulrich


Commissioner Michael Beard, Alternate

Metropolitan Emergency Services Board Commissioner Barb Weckman Brekke


Commissioner Tom Wolf
 Executive Committee Commissioner Tom Wolf
 Finance Committee Commissioner Tom Wolf

Metropolitan Library Service Agency (MELSA) Commissioner Barb Weckman Brekke

Metropolitan Mosquito Control District Board of Directors Commissioner Tom Wolf


Commissioner Michael Beard
 Executive Committee Commissioner Tom Wolf

Minnesota Counties Insurance Trust Commissioner Michael Beard


Commissioner Jon Ulrich

Minnesota Inter-County Association (MICA) Board of Commissioner Michael Beard


Directors Commission Jon Ulrich

Minnesota Valley Transit Authority Commissioner Jon Ulrich


Transportation Services Director Lisa Freese,
Alternate

New Options Program Commissioner Barb Weckman Brekke

New Prague-Helena Township Orderly Annexation Board Commissioner Tom Wolf

Prior Lake-Spring Lake Township Orderly Annexation Commissioner Barb Weckman Brekke
Board

Prior Lake/Spring Lake Watershed District Commissioner Dave Beer, Liaison

Regional Hauler Licensing Board Commissioner Tom Wolf


Commissioner Dave Beer

Safe Communities Coalition Commissioner Michael Beard

Scott-Carver-Dakota Community Action Program Commissioner Michael Beard

Scott County All Hazards Committee Commissioner Jon Ulrich


BOARD OF COUNTY COMMISSIONERS
SCOTT COUNTY, MINNESOTA
Date: January 2, 2018
Resolution No.: 2018-001
Motion by Commissioner:
Seconded by Commissioner:

Scott County Association for Leadership & Efficiency All Commissioners


 Executive Committee Commissioner Jon Ulrich
 First Stop Shop Advisory Committee Commissioner Jon Ulrich
 Joint Regional Training Facility Board Commissioner Jon Ulrich
Commissioner Michael Beard, Alternate
 Service Delivery Committee Commissioner Michael Beard
Commissioner Jon Ulrich
 50 by 30 Steering Committee Commissioner Jon Ulrich
 50 by 30 Education Preparedness Subcommittee Commissioner Barb Weckman Brekke
 50 by 30 Housing Subcommittee Commissioner Dave Beer
 50 by 30 Transportation Subcommittee Commissioner Jon Ulrich
 50 by 30 Workforce Readiness Subcommittee Commissioner Michael Beard

Scott County Ditch Board All Commissioners

Scott County Employee Insurance Committee Commissioner Tom Wolf


Commissioner Michael Beard, Alternate

Scott County Extension Committee Commissioner Michael Beard


Commissioner Dave Beer
County Auditor, Cindy Geis, Statutory Secretary

Scott County Historical Society Commissioner Barb Weckman Brekke

Scott County Justice Steering Committee Commissioner Barb Weckman Brekke

Scott County Labor Management Committees:


 American Federation of State, County & Municipal Commissioner Barb Weckman Brekke
Employees (AFSCME) Commissioner Michael Beard, Alternate
 International Union of Operating Engineers (IUOE) Commissioner Barb Weckman Brekke
Commissioner Michael Beard, Alternate

Scott County Library Board of Advisors Commissioner Barb Weckman Brekke, Liaison

Scott County Parks Advisory Commission Commissioner Jon Ulrich, Liaison


Commissioner Michael Beard, Alternate

Scott County Planning Advisory Commission/Board of Commissioner Tom Wolf, Liaison


Adjustment Commissioner Barb Weckman Brekke, Alternate

Scott County Regional Rail Authority All Commissioners

Scott County Spirit of Scott Committee Commissioner Michael Beard

Scott County-Three Rivers Parks Partnership Policy Commissioner Dave Beer


Committee Commissioner Jon Ulrich
BOARD OF COUNTY COMMISSIONERS
SCOTT COUNTY, MINNESOTA
Date: January 2, 2018
Resolution No.: 2018-001
Motion by Commissioner:
Seconded by Commissioner:

Scott County Transportation Committee Commissioner Michael Beard


Commissioner Jon Ulrich

Scott WMO Planning Commission Commissioner Tom Wolf, Liaison

State Community Health Advisory Committee Community Health Administrator Lisa Brodsky
Commissioner Tom Wolf, Alternate

State Revolving Fund Screening Committee Commissioner Tom Wolf

Statewide Health Improvement Partnership Commissioner Michael Beard

Suburban Counties’ Working Group Commissioner Michael Beard


Commissioner Jon Ulrich

Suburban Transit Association Commissioner Jon Ulrich

Transit Mobility Management Board Commissioner Jon Ulrich

Trunk Highway 169 Corridor Coalition & Subcommittees Commissioner Michael Beard
Commissioner Jon Ulrich

Vermillion River Watershed Joint Powers Board Commissioner Tom Wolf


Commissioner Dave Beer, Alternate

COMMISSIONERS VOTE
Weckman Brekke Yes No Absent Abstain
Wolf Yes No Absent Abstain
Beard Yes No Absent Abstain
Beer Yes No Absent Abstain
Ulrich Yes No Absent Abstain

State of Minnesota)
County of Scott )
I, Gary L. Shelton, duly appointed qualified County Administrator for the County of Scott, State of Minnesota, do hereby certify that I have
compared the foregoing copy of a resolution with the original minutes of the proceedings of the Board of County Commissioners, Scott County,
Minnesota, at their session held on the 2nd day of January, 2018 now on file in my office, and have found the same to be a true and correct copy
thereof.
Witness my hand and official seal at Shakopee, Minnesota, this 2 nd day of January, 2018.

County Administrator

Administrator's Designee
AGENDA #6.2
SCOTT COUNTY, MINNESOTA
REQUEST FOR BOARD ACTION
MEETING DATE: JANUARY 2, 2018
ORIGINATING DIVISION: County Administration
ORIGINATING DEPARTMENT: CONSENT AGENDA: Yes No
PRESENTER: Gary Shelton
ATTACHMENTS: Yes No
PROJECT: TIME REQUESTED: N/A
ACTION REQUESTED: Adopt Resolution No. 2018-002; Adopting the Scott County Board of
Commissioners Operating Rules and Guidelines and Rescinding Resolution
No. 2017-002

CONTRACT/POLICY/GRANT: County Attorney Review FISCAL: Finance Review


Risk Management Review
Budget Change
ORGANIZATIONAL VALUES:

Stewardship: Ensuring the responsible and stable investment of taxpayer dollars and communicating its value to the public

Partnership: Aligning existing resources, volunteers and programs to achieve shared goals

Leadership: Anticipating changes and managing challenges based on reliable information and citizen input

Commitment: Developing a high quality workforce that is dedicated to advancing a safe, healthy and livable community

Customer Service: Creating a customer experience that is respectful, responsive and solution-oriented

Innovation: Exploring and adopting new technologies and processes with the goal of improving service and reducing the long term
cost of service delivery

DEPARTMENT/DIVISION HEAD SIGNATURE: COUNTY ADMINISTRATOR SIGNATURE:

Approved: DISTRIBUTION/FILING INSTRUCTIONS:


Denied:
Tabled:
Other:

Deputy Clerk :
Date:

Background/Justification:
The purpose of this agenda item is to adopt Resolution No. 2018-002; adopting the Scott County Board of
Commissioners Operating Rules and Guidelines and rescinding Resolution No. 2017-002.

The Rules and Guidelines are intended to facilitate the transaction of business by the County Board and its
committees. The Board approves this document annually. This document was reviewed at the November 28,
2017 County Board workshop.

Following the adoption by the Board, the 2018 Operating Rules and Guidelines will be distributed to the
Commissioners and posted on the County’s website.
Click here to view the 2018 Scott County Board of Commissioners Operating Rules and Guidelines

Fiscal Impact:
None
BOARD OF COUNTY COMMISSIONERS
SCOTT COUNTY, MINNESOTA

Date: January 2, 2018


Resolution No.: 2018-002
Motion by Commissioner:
Seconded by Commissioner:

RESOLUTION NO. 2018-002; ADOPTING THE 2018 SCOTT COUNTY


BOARD OF COMMISSIONERS OPERATING RULES AND GUIDELINES
AND RESCINDING RESOLUTION NO. 2017-002

WHEREAS, the Scott County Board of Commissioners Operating Rules and Guidelines is adopted
annually.

NOW THEREFORE BE IT RESOLVED by the Board of Commissioners in and for the County of Scott,
Minnesota, that the 2018 Scott County Board of Commissioners Operating Rules and Guidelines are adopted.

BE IT FURTHER RESOLVED, that Resolution No. 2017-002 is hereby rescinded.

COMMISSIONERS VOTE
Weckman Brekke Yes No Absent Abstain
Wolf Yes No Absent Abstain
Beard Yes No Absent Abstain
Beer Yes No Absent Abstain
Ulrich Yes No Absent Abstain

State of Minnesota)
County of Scott )
I, Gary L. Shelton, duly appointed qualified County Administrator for the County of Scott, State of Minnesota, do hereby certify that I have
compared the foregoing copy of a resolution with the original minutes of the proceedings of the Board of County Commissioners, Scott County,
Minnesota, at their session held on the 2nd day of January, 2018 now on file in my office, and have found the same to be a true and correct copy
thereof.
Witness my hand and official seal at Shakopee, Minnesota, this 2 nd day of January, 2018.

County Administrator

Administrator's Designee
AGENDA #6.3
SCOTT COUNTY, MINNESOTA
REQUEST FOR BOARD ACTION
MEETING DATE: JANUARY 2, 2018
ORIGINATING DIVISION: County Administration
ORIGINATING DEPARTMENT: CONSENT AGENDA: Yes No
PRESENTER: Gary Shelton
ATTACHMENTS: Yes No
PROJECT: TIME REQUESTED: N/A
ACTION REQUESTED: Approve the 2018 County Board Meeting Schedule

CONTRACT/POLICY/GRANT: County Attorney Review FISCAL: Finance Review


Risk Management Review
Budget Change
ORGANIZATIONAL VALUES:

Stewardship: Ensuring the responsible and stable investment of taxpayer dollars and communicating its value to the public

Partnership: Aligning existing resources, volunteers and programs to achieve shared goals

Leadership: Anticipating changes and managing challenges based on reliable information and citizen input

Commitment: Developing a high quality workforce that is dedicated to advancing a safe, healthy and livable community

Customer Service: Creating a customer experience that is respectful, responsive and solution-oriented

Innovation: Exploring and adopting new technologies and processes with the goal of improving service and reducing the long term
cost of service delivery

DEPARTMENT/DIVISION HEAD SIGNATURE: COUNTY ADMINISTRATOR SIGNATURE:

Approved: DISTRIBUTION/FILING INSTRUCTIONS:


Denied:
Tabled:
Other:

Deputy Clerk :
Date:

Background/Justification:
The purpose of this agenda item is to approve the 2018 County Board meeting schedule.

Per statute, the 2018 Regular Annual Board meeting is held on Tuesday, January 2. In addition to the County
Board meetings and Board workshops listed on the attached schedule, the Commissioners will meet as the
Community Health Board and the Regional Rail Authority as needed.

The attached meeting schedule was reviewed and recommended for approval at the County Board Workshop
on November 28, 2017.

Fiscal Impact:
None
AGENDA #6.4
SCOTT COUNTY, MINNESOTA
REQUEST FOR BOARD ACTION
MEETING DATE: JANUARY 2, 2018
ORIGINATING DIVISION: Health & Human Services
ORIGINATING DEPARTMENT: Social Services CONSENT AGENDA: Yes No
PRESENTER: Barb Dahl, Social Services
Director ATTACHMENTS: Yes No
PROJECT: TIME REQUESTED: N/A
ACTION REQUESTED: Authorize the Grant Application to the Department of Human Services for the
Scott County Mental Health Center to Provide School–Linked Mental Health
Services and Authorize the Addition of Three Full-Time Equivalent Grant
Funded Positions

CONTRACT/POLICY/GRANT: County Attorney Review FISCAL: Finance Review


Risk Management Review
Budget Change
ORGANIZATIONAL VALUES:

Stewardship: Ensuring the responsible and stable investment of taxpayer dollars and communicating its value to the public

Partnership: Aligning existing resources, volunteers and programs to achieve shared goals

Leadership: Anticipating changes and managing challenges based on reliable information and citizen input

Commitment: Developing a high quality workforce that is dedicated to advancing a safe, healthy and livable community

Customer Service: Creating a customer experience that is respectful, responsive and solution-oriented

Innovation: Exploring and adopting new technologies and processes with the goal of improving service and reducing the long term
cost of service delivery

DEPARTMENT/DIVISION HEAD SIGNATURE: COUNTY ADMINISTRATOR SIGNATURE:

Approved: DISTRIBUTION/FILING INSTRUCTIONS:


Denied: Pam Selvig
Tabled: Barb Dahl
Other: Terry Raddatz

Deputy Clerk :
Date:

Background/Justification:
The purpose of this agenda item is to authorize the Grant Application to the Minnesota Department of Human
Services (DHS) for the provision of school-linked mental health services by the Scott County Mental Health
Center (MHC) and authorize the addition of three full-time equivalent (FTE) grant funded positions.

For the past ten years, the MHC has been providing school-linked mental health services to children and
adolescents in Scott County schools with the support of this DHS grant funding. School-linked mental health
services are provided on-site in the schools. The therapists provide diagnostic assessments, psychological
evaluations, individual and group therapy, crisis assessments and intervention, and connection to needed
resources for students with significant mental health issues and their families. Therapists also provide
consultation and training to staff and parents regarding mental health issues and resources. The mental health
practitioner provides skills training and skills groups on an as needed basis to students. Services are offered to
students who would not otherwise have access to mental health resources. Insurance is billed when students
have coverage. Outcome measures gathered from parents, students, therapists, and teachers indicate very
positive results for students receiving services from the program (improved functioning and symptom
reduction).

One of the key funding sources for this programming is a grant allocation given by DHS. In 2013, the Scott
County Mental Health Center was awarded a grant for $1,746,611 for a five-year period from July 1, 2013
through June 30, 2018, which is approximately $349,322 annually. In 2017, the Minnesota Legislature
authorized funding for the continuation and expansion of school-linked mental health services across the State.
In December, DHS issued a Request for Proposals to fund these services for a three-year period beginning on
July 1, 2018 through June 30, 2020. The MHC is requesting $1,451,622 or approximately $483,874 annually to
continue to provide and expand school-linked mental health services in Scott County schools over the next
three year grant cycle.

This grant application to DHS will allow for the continued funding of services developed and implemented with
the current grant cycle. The funding would provide for the continuation of 9.1 staff to provide mental health
services in the Belle Plaine, Jordan, New Prague, Shakopee, Prior Lake/Savage, and Southwest Metro
Intermediate school districts. All of the districts have demonstrated a high need for services and have waiting
lists. Due to this, several districts have indicated a need and desire to increase mental health services in the
schools. This grant proposal would allow for an increase of 2.5 additional mental health professionals and a .5
mental health practitioner to serve the schools. The addition of these positions would bring the total staffing
complement for school-linked mental health to 12.1 FTE. Funding for these positions comes from a
combination of insurance billing, contracts with local school districts, and this DHS grant allocation. It is
estimated that this grant funding pays for approximately 28% of each FTE.

Fiscal Impact:
No fiscal impact. The application to DHS for the MHC to provide school-linked mental health services is budget
neutral. The grant and insurance reimbursement would fully fund the salary, benefits, mileage, and equipment
costs of the staff dedicated to providing mental health services in the schools. A combination of grant funding,
district funding, and third party billing would make the added positions revenue neutral to the County.
Participation in this program and approval of this grant application does not negatively impact the Health and
Human Services budget. If the request for additional staff is not funded by DHS, the additional three FTEs will
not be hired.
AGENDA #6.5
SCOTT COUNTY, MINNESOTA
REQUEST FOR BOARD ACTION
MEETING DATE: JANUARY 2, 2018
ORIGINATING DIVISION: Community Services –
ORIGINATING DEPARTMENT: Scott WMO CONSENT AGENDA: Yes No
PRESENTER: Ryan Holzer – ext. 8882
ATTACHMENTS: Yes No
PROJECT: Scott WMO TIME REQUESTED: N/A
ACTION REQUESTED: Approve the 2018 Technical Assistance, Cost Share, and Incentives Program
Policy Manual Through the Scott Soil and Water Conservation District

CONTRACT/POLICY/GRANT: County Attorney Review FISCAL: Finance Review


Risk Management Review
Budget Change
ORGANIZATIONAL VALUES:

Stewardship: Ensuring the responsible and stable investment of taxpayer dollars and communicating its value to the public

Partnership: Aligning existing resources, volunteers and programs to achieve shared goals

Leadership: Anticipating changes and managing challenges based on reliable information and citizen input

Commitment: Developing a high quality workforce that is dedicated to advancing a safe, healthy and livable community

Customer Service: Creating a customer experience that is respectful, responsive and solution-oriented

Innovation: Exploring and adopting new technologies and processes with the goal of improving service and reducing the long term
cost of service delivery

DEPARTMENT/DIVISION HEAD SIGNATURE: COUNTY ADMINISTRATOR SIGNATURE:

Approved: DISTRIBUTION/FILING INSTRUCTIONS:


Denied:
Tabled: Paul Nelson, Environmental Services Manager
Other: Troy Kuphal, Scott SWCD District Manager
Melissa Bokman, Senior Planner
Deputy Clerk :
Date:

Background/Justification:
The purpose of this agenda item is to approve the 2018 Technical Assistance, Cost Share, and Incentives
(TACS) Program Policy Manual through the Scott Soil and Water Conservation District (SWCD).

The Policy Manual which traditionally has been referred to as a Docket is updated annually and includes
details regarding payments and program specifics for cost share projects and incentives. For 2018 there is
roughly $400,000 for the Scott Watershed Management Organization (WMO) program ( i.e., $260,000 in the
approved 2018 Scott WMO budget, and $140,000 balance at the Scott SWCD from previous year funds
already forwarded by the Scott WMO). The SWCD also has dedicated funds for Best Management Practice
Implementation that will be based on the Policy Manual.
One change this year is that the 2018 TACS Program Policy Manual will serve all of Scott County, across
jurisdictional boundaries for the various water management entities within the County. In the past, this was not
the case as each water management entity within Scott County had its own specific Docket. Procedures and
policies that differ between the water management entities will be addressed with addendums. The rest of the
proposed changes are minor and involve technical or clarification changes. These changes were developed
through various meetings with the SWCD and a workshop with a joint subcommittee comprised of members of
the Scott SWCD’s Board of Supervisors, Watershed Planning Commission members, Prior Lake – Spring Lake
Watershed District staff and managers, and staff from the Scott SWCD and Scott County. The draft Policy
Manual was reviewed and recommended for approval by the Watershed Planning Commission at their
December meeting.

Some of the highlighted changes in the 2018 Policy Manual include:

1.) Cover crop seeding rates and dates may vary from Natural Resources Conservation Service (NRCS)
practice standards subject to approval from a District Technical Representative. This allows for some
flexibility as the standards for cover crops are still being developed.
2.) Addition of Conservation Drainage practices that include, but are not limited to, denitrifying bioreactors,
water quality surface inlet protectors, and vegetative subsurface drain outlets at a 75% cost-share rate.
3.) For native grass plantings, the use of the 327 Conservation Cover standards may be used in lieu of the
previously used 643 and 645 practice standards. This allows for the ability to lower the required
minimum number of native grass and forbs species and also the addition of cost-sharable tree plantings
at a 50% cost-share rate. If a grant requires it or the landowners desires more species, the technical
representative can increase the number of species in the mix.
4.) Advance Construction Cover addition to encourage off peak construction of practices during summer
months and offset the loss of crops. The payment is $200/acre for a maximum amount of $1,000 (5
acres) and construction must occur between July 1st and September 10th, which is during a seeding
window.

The draft 2018 Policy Manual is attached.

Fiscal Impact:
The budget for the Technical Assistance and Cost Share Program is set separately from the Policy Manual.
However, the reason for making changes in the Policy Manual is to incorporate what has been learned from
the previous years of implementing the Program and improve its efficiency.
AGENDA #6.6
SCOTT COUNTY, MINNESOTA
REQUEST FOR BOARD ACTION
MEETING DATE: JANUARY 2, 2018
ORIGINATING DIVISION:
ORIGINATING DEPARTMENT: Administration CONSENT AGENDA: Yes No
PRESENTER: Lezlie Vermillion
ATTACHMENTS: Yes No
PROJECT: CH 81 Turnback TIME REQUESTED: N/A
ACTION REQUESTED: Adopt Resolution No. 2018-003; Authorizing Vacation of County Highway 81
Right of Way West of Stemmer Ridge Road in Prior Lake

CONTRACT/POLICY/GRANT: County Attorney Review FISCAL: Finance Review


Risk Management Review
Budget Change
ORGANIZATIONAL VALUES:

Stewardship: Ensuring the responsible and stable investment of taxpayer dollars and communicating its value to the public

Partnership: Aligning existing resources, volunteers and programs to achieve shared goals

Leadership: Anticipating changes and managing challenges based on reliable information and citizen input

Commitment: Developing a high quality workforce that is dedicated to advancing a safe, healthy and livable community

Customer Service: Creating a customer experience that is respectful, responsive and solution-oriented

Innovation: Exploring and adopting new technologies and processes with the goal of improving service and reducing the long term
cost of service delivery

DEPARTMENT/DIVISION HEAD SIGNATURE: COUNTY ADMINISTRATOR SIGNATURE:

Approved: DISTRIBUTION/FILING INSTRUCTIONS:


Denied:
Tabled:
Other:

Deputy Clerk :
Date:

Background/Justification:
The purpose of this agenda item is to request adoption of Resolution No. 2018-003; authorizing vacation of
County Highway (CH) 81 right-of-way west of Stemmer Ridge Road in Prior Lake.

The right-of-way vacation of CH 81 west of Stemmer Ridge Road is consistent with the long range
transportation planning that has been completed. On May 19, 2015 the Scott County Board of Commissioners
adopted Resolution No. 2015-089 (Attachment #1) entering into a Memorandum of Understanding (MOU)
(Attachment #2) with the Shakopee Mdewakanton Sioux Community (SMSC) regarding the construction of CH
81 from CH 82 to Stemmer Ridge Road in Prior Lake. The construction of that roadway was completed this
fall. Below is a summary of the planning that went into this roadway connection.
The County worked with the SMSC and the City of Prior Lake on a long standing issue of providing
connectivity between CH 82 and CH 12. CH 81 most recently only connected CH 82 to the Spring Lake Park
parking lot and to the future City of Prior Lake park land. The previous road alignment had been a County road
and was the only north-south supporting roadway between CH 12 and CH 82. As part of the long term park
planning process, the County approved severing CH 81 for the park as the City was going to build a north-
south collector between CH 12 and CH 82, incrementally as development occurred.

The CH 17 Corridor Study was then completed and adopted by the County, Townships and Cities along the
CH 17/TH 13 corridor. This Study also supported construction of a north-south collector between CH 12 and
CH 82. As the County moves access off of CH 17 as it is a principle arterial on our system, it is imperative to
have a good north-south supporting system.

CH 81 provided the access to Spring Lake Park and will need to provide access to the City’s park as the
County will not permit direct access off of CH 82. The new alignment of CH 81 currently provides this
connectivity by utilizing the roundabout just south of CH 82.

The final benefit of the project was CH 81’s new access was realigned on CH 82 to align with Mystic Lake
Blvd. improving access alignment on CH 82.

Those were the roles identified for the construction of this roadway:
 Direct land access for homes to the SMSC properties
 Connectivity between CH 12 and CH 82 via a connected CH 81 and Stemmer Ridge Road
 Access to the County and City park land off of newly constructed roadway

The County Board took action to turnback the new alignment of CH 81 to the City of Prior Lake in November
and the City of Prior Lake will take action at their meeting in January.

With the turnback of the new CH 81 alignment to Prior Lake in process the final part of the MOU (Item F) is to
vacate the section of old CH 81 west of Stemmer Ridge Road. Vacation of the County’s interest in a County
highway, by resolution, is allowed pursuant to Minn. Stat. 163.11 subd 4. The draft conveyance instrument is
Attachment #3 which is shown on the location map and includes the legal description of the right of way being
vacated.

Fiscal Impact:
None
BOARD OF COUNTY COMMISSIONERS
SCOTT COUNTY, MINNESOTA
Date: January 2, 2018
Resolution No.: 2018-003
Motion by Commissioner:
Seconded by Commissioner:

RESOLUTION NO. 2018-003; AUTHORIZING VACATION OF COUNTY HIGHWAY 81


RIGHT-OF-WAY WEST OF STEMMER RIDGE ROAD IN PRIOR LAKE
WHEREAS, Scott County has reconstructed County Highway (CH) 81 in partnership with Shakopee
Mdewakanton Sioux Community (SMSC) and the City of Prior Lake on a new alignment; and
WHEREAS, said reconstruction project has now reconnected CH 81 from CH 82 to Stemmer Ridge
Road and ultimately CH 12; and
WHEREAS, vacation of the County’s interest in a County Highway is allowed pursuant to Minn. Stat.
163.11 subd 4.
WHEREAS, that portion of CH 81 right-of-way west of Stemmer Ridge (new CH 81) is no
longer needed for county highway right-of-way purposes; and
WHEREAS, the County will vacate that part of the right-of-way that is no longer needed for right-of-way
purposes in accordance with a Memorandum of Understanding executed with the Shakopee Mdewakanton
Sioux Community; and
WHEREAS, the vacated property reverts to the underlying property owners; and
WHEREAS, the underlying property owners as indicated by the public record, and known occupants of
said parcel of land are as follows:
United States of America in Trust for the Shakopee Mdewakanton Sioux Community of Minnesota
AND
Shakopee Mdewakanton Sioux Community.
NOW THEREFOR BE IT RESOLVED that the Board of Commissioners in and for the County of Scott,
Minnesota, hereby authorizes the Chairperson of the Board to vacate that part of the right-of-way as presented
on the attached Attachment #3; and all subject to approval by the County Attorney’s Office as to form.

COMMISSIONERS VOTE
Weckman Brekke Yes No Absent Abstain
Wolf Yes No Absent Abstain
Beard Yes No Absent Abstain
Beer Yes No Absent Abstain
Ulrich Yes No Absent Abstain

State of Minnesota)
County of Scott )
I, Gary L. Shelton, duly appointed qualified County Administrator for the County of Scott, State of Minnesota, do hereby certify that I have compared the foregoing
copy of a resolution with the original minutes of the proceedings of the Board of County Commissioners, Scott County, Minnesota, at their session held on the 21st day
of November, 2017 now on file in my office, and have found the same to be a true and correct copy thereof.
Witness my hand and official seal at Shakopee, Minnesota, this 21st day of November, 2017.

County Administrator

Administrator's Designee
Attachment #1
Attachment #2
AGENDA #6.7
SCOTT COUNTY, MINNESOTA
REQUEST FOR BOARD ACTION
MEETING DATE: JANUARY 2, 2018
ORIGINATING DIVISION: Transportation Services
ORIGINATING DEPARTMENT: Highway Department CONSENT AGENDA: Yes No
PRESENTER: Lisa Freese - 8363
ATTACHMENTS: Yes No
PROJECT: TIME REQUESTED: N/A
ACTION REQUESTED: Adopt Resolution No. 2018-004; Rescinding Resolution No. 2017-158 and
Revoking County State Aid Highway Status on County State Aid Highway 37
From Trunk Highway 19 to County State Aid Highway 15 in the City of New
Prague

CONTRACT/POLICY/GRANT: County Attorney Review FISCAL: Finance Review


Risk Management Review
Budget Change
ORGANIZATIONAL VALUES:

Stewardship: Ensuring the responsible and stable investment of taxpayer dollars and communicating its value to the public

Partnership: Aligning existing resources, volunteers and programs to achieve shared goals

Leadership: Anticipating changes and managing challenges based on reliable information and citizen input

Commitment: Developing a high quality workforce that is dedicated to advancing a safe, healthy and livable community

Customer Service: Creating a customer experience that is respectful, responsive and solution-oriented

Innovation: Exploring and adopting new technologies and processes with the goal of improving service and reducing the long term
cost of service delivery

DEPARTMENT/DIVISION HEAD SIGNATURE: COUNTY ADMINISTRATOR SIGNATURE:

Approved: DISTRIBUTION/FILING INSTRUCTIONS:


Denied:
Tabled:
Other:

Deputy Clerk :
Date:

Background/Justification:
The purpose of this agenda item is to adopt Resolution No. 2018-004; rescinding Resolution No. 2017-158 and
revoking County State Aid Highway (CSAH) status on CSAH 37 from Trunk Highway (TH) 19 to CSAH 15 in
the City of New Prague.

This Resolution will rescind and replace the previous Board Resolution No. 2017-158 passed on November 21,
2017, revoking the entire corridor from TH 19 to TH 21. Upon further review by the Minnesota Department of
Transportation (MnDOT) of this revocation request, it was determined that a County State Aid project on CSAH
37 performed in 1997 would require payback of State Aid funds by the County. To avoid the financial penalty,
the revocation request has been amended to only include the segment of CSAH 37 from TH 19 to CSAH 15 in
order to meet the immediate State Aid mileage need. This State Aid mileage is necessary to provide the
additional CSAH mileage needed to construct the CSAH 14 overpass in the TH 169, TH 41, and County
Highway (CH) 78 interchange project in 2018.

The City and County are working on the terms of a Roadway Jurisdictional Transfer (turnback) Agreement, and
the City will lead a construction project in 2019 for pavement and storm sewer repairs on CSAH 37. It has
been mutually agreed that the revocation of the County State Aid Highway (CSAH) designation can occur in
advance of the turnback. The proposed CSAH 37 revocation and eventual turnback to the City of New Prague
is consistent with the Scott County Transportation Plan. The City will be able to add this segment of roadway to
its Municipal State Aid Highway system prior to the actual turnback.

The County is limited to the number of miles that it can have on the County State Aid Highway system. In order to
add new roadway miles to the system, the County can either undesignate a portion of its existing system to free up
mileage, or it can make a request to the State Screening Board to request additional mileage. The latter process
requires a complete system analysis and is only considered by the Screening Board twice a year. The County
intends to make a system request in 2019, after the completion of the Comprehensive Plan update. The TH
169/TH 41/CH 78 interchange project will be let in spring of 2018. In order to have the new alignment of CH 14
on the CSAH system, it is necessary to make this request for a change prior to final plan approval for the project,
which is expected in March 2018. Once the County and City have taken action, MnDOT will review and issue a
Commissioner’s Order to approve the change.

This segment of CSAH 37 is 0.72 miles. The City of New Prague ultimately intends to add this roadway to the
Municipal State Aid Street (MSAS) as turnback mileage after improvements are complete and the roadway is
turned back to the City in 2018. The City is allowed by State Aid rules to designate County Roads as turnback
mileage on their municipal system. In the meantime, the CSAH designation would be revoked and the roadway
would be designated a County Road. The City had a resolution regarding this CSAH revocation action by the
County on the agenda for December 18, 2017 City Council Meeting.

The County will utilize 1.2 miles of the 1.6 CSAH miles from CSAH 37 by designating the new alignment of CH 14
and a segment of CH 69 between CSAH 78 and planned CSAH 16 alignment as County State Aid Highway in
subsequent actions on the November 21, 2017 agenda. The remaining 0.4 miles will be added to the County’s
CSAH mileage bank.

The turnback project for CH 37 is programmed for 2018 in the Transportation Improvement Program,

Fiscal Impact:

None
BOARD OF COUNTY COMMISSIONERS
SCOTT COUNTY, MINNESOTA

Date: January 2, 2018


Resolution No.: 2018-004
Motion by Commissioner:
Seconded by Commissioner:

RESOLUTION NO. 2018-004; RESCINDING RESOLUTION NO. 2017-158 AND


REVOKING COUNTY STATE AID HIGHWAY STATUS ON COUNTY STATE AID HIGHWAY 37
FROM TRUNK HIGHWAY 19 TO COUNTY STATE AID HIGHWAY 15 IN THE CITY OF NEW PRAGUE

WHEREAS, Scott County and the City of New Prague operate and maintain certain highways and
streets in the City of New Prague; and

WHEREAS, the existing Comprehensive Plan Transportation Chapter identified County State Aid
Highway (CSAH) 37 as a candidate for jurisdictional transfer; and

WHEREAS, the City recognized this potential transfer in its Transportation Plan; and
WHEREAS, upon consideration of these plans, both the City and County agree that highway
jurisdiction realignments are appropriate to facilitate appropriate access and mobility considerations for land
use and transportation planning; and

WHEREAS, Scott County and the City of New Prague are working toward an agreement providing for
the future ownership of CSAH 37 and a 2019 pavement project to bring the roadway to an acceptable condition
for the City to take over; and

WHEREAS, the County needs to move forward in advance of the turnback in order to free up
necessary mileage for a system realignment of CSAH 14 scheduled in 2018; and
WHEREAS, to facilitate these system changes, it is necessary to revoke the County State Aid Highway
designation of CSAH 37 from Trunk Highway (TH) 19 to CSAH 15 in the City of New Prague totaling 0.72 miles
which modifies and replaces the previous the Board Resolution 2017-158 pertaining to this request; and
WHEREAS, the City supported the revocation of CSAH 37 by resolution on December 18, 2017; and

WHEREAS, it appears to the County Board of the County of Scott that the road hereinafter described
as a County State Aid Highway 37 should be revoked as a County State Highway under the provisions of
Minnesota Laws.
BOARD OF COUNTY COMMISSIONERS
SCOTT COUNTY, MINNESOTA

Date: January 2, 2018


Resolution No.: 2018-004
Motion by Commissioner:
Seconded by Commissioner:

NOW, THEREFORE, BE IT RESOLVED, that the previous Board Resolution No. 2017-158 revoking
the entire corridor from TH 19 to TH 21 passed on November 21, 2017 is rescinded and replaced with
Resolution No. 2018-004.

BE IT FURTHER RESOLVED, by the County Board of the County of Scott that the road described as
follows, to-wit:

Beginning at the intersection of Trunk Highway (TH) 19 and following the existing CSAH 37 alignment
northwesterly to the intersection with CSAH 15 in the City of New Prague, and there terminating.

be, and hereby is, revoked as a County State Aid Highway of Scott County subject to the approval of
the Commissioner of Transportation of the State of Minnesota.

NOW BE IT FINALLY RESOLVED, that the staff is hereby authorized and directed to forward two
certified copies of this Resolution to the Commissioner of Transportation for consideration.

COMMISSIONERS VOTE
Weckman Brekke Yes No Absent Abstain
Wolf Yes No Absent Abstain
Beard Yes No Absent Abstain
Beer Yes No Absent Abstain
Ulrich Yes No Absent Abstain

State of Minnesota)
County of Scott )
I, Gary L. Shelton, duly appointed qualified County Administrator for the County of Scott, State of Minnesota, do hereby certify that I
have compared the foregoing copy of a resolution with the original minutes of the proceedings of the Board of County Commissioners,
nd
Scott County, Minnesota, at their session held on the 2 day of January, 2018 now on file in my office, and have found the same to be
a true and correct copy thereof.
nd
Witness my hand and official seal at Shakopee, Minnesota, this 2 day of January, 2018.

County Administrator

Administrator's Designee
Revocation

19
AGENDA #6.8
SCOTT COUNTY, MINNESOTA
REQUEST FOR BOARD ACTION
MEETING DATE: JANUARY 2, 2018
ORIGINATING DIVISION:
ORIGINATING DEPARTMENT: Employee Relations CONSENT AGENDA: Yes No
PRESENTER:
Monica Siegle ATTACHMENTS: Yes No
PROJECT: --- TIME REQUESTED: ---
ACTION REQUESTED: Approve Payroll Processing of Personnel Actions Indicated Below and Hereby
Certified by the Employee Relations Director and the Appointing Authority to
be in Compliance With the Provisions of Minnesota Statutes 375.56 – 375.71
and the Scott County Personnel System

CONTRACT/POLICY/GRANT: County Attorney Review FISCAL: Finance Review


Risk Management Review
Budget Change
ORGANIZATIONAL VALUES:

Stewardship: Ensuring the responsible and stable investment of taxpayer dollars and communicating its value to the public

Partnership: Aligning existing resources, volunteers and programs to achieve shared goals

Leadership: Anticipating changes and managing challenges based on reliable information and citizen input

Commitment: Developing a high quality workforce that is dedicated to advancing a safe, healthy and livable community

Customer Service: Creating a customer experience that is respectful, responsive and solution-oriented

Innovation: Exploring and adopting new technologies and processes with the goal of improving service and reducing the long term
cost of service delivery

DEPARTMENT/DIVISION HEAD SIGNATURE: COUNTY ADMINISTRATOR SIGNATURE:

Approved: DISTRIBUTION/FILING INSTRUCTIONS:


Denied:
Tabled:
Other:
Monica Siegle, Employee Relations
Deputy Clerk :
Date:

Background/Justification:

1. Separation of employment for Kelley Callahan-Ennenga, FT 911 Dispatcher, Sheriff’s Office,


effective 12/21/17.

2. Separation of employment for Michele Johnson, FT Probationary Corrections Officer, Sheriff’s


Office, effective 12/12/17.
3. Separation of employment for Sage Little, Intermittent (34% FTE) Library Aide-Unclassified,
Community Services Division, effective 12/08/17.

4. FT Probationary employment for Wesley Harvey, Assistant County Attorney I, Attorney’s Office,
effective 01/02/18.

5. FT Temporary employment for Mary Houn, Office Assistant-Unclassified, Office of Management


and Budget, effective 01/11/18.

6. Intermittent (34% FTE) employment for Miriam Wolf, Librarian-Unclassified, Community Services
Division, effective 12/28/17.

7. Intermittent (34% FTE) employment for Cody Pederson, 911 Dispatcher-Unclassified, Sheriff’s
Office, effective 01/02/18.

8. Intermittent (34% FTE) employment for Nicole Tikalsky, Intermittent (34% FTE) Library
Associate-Unclassified, Community Services Division, effective 01/09/18.

9. Change in employment status for Erica Tikalsky, Intermittent (34% FTE) Library Associate-
Unclassified to PT Probationary (37% FTE) Library Associate, Community Services Division,
effective 01/09/18.

10. The recognition of the following individuals as volunteers which will enable them to be covered for
liability insurance purposes in accordance with the insurance contracts currently in force with Scott
County:

Add Delete
Gerald Heimer Kelly Nelson
Jennifer Truso
William Knoblach

Fiscal Impact: N/A


AGENDA #7.1
SCOTT COUNTY, MINNESOTA
REQUEST FOR BOARD ACTION
MEETING DATE: JANUARY 2, 2018
ORIGINATING DIVISION: Community Services
ORIGINATING DEPARTMENT: Facilities CONSENT AGENDA: Yes No
PRESENTER: Joe Wiita - 8063
ATTACHMENTS: Yes No
PROJECT: TIME REQUESTED: 10 mintues
ACTION REQUESTED: Adopt Resolution No. 2018-005; Authorizing Entering Into a Contract With
Wold Architects and Engineers for Professional Design Services Associated
With the Government Center Campus Project

CONTRACT/POLICY/GRANT: County Attorney Review FISCAL: Finance Review


Risk Management Review
Budget Change
ORGANIZATIONAL VALUES:

Stewardship: Ensuring the responsible and stable investment of taxpayer dollars and communicating its value to the public

Partnership: Aligning existing resources, volunteers and programs to achieve shared goals

Leadership: Anticipating changes and managing challenges based on reliable information and citizen input

Commitment: Developing a high quality workforce that is dedicated to advancing a safe, healthy and livable community

Customer Service: Creating a customer experience that is respectful, responsive and solution-oriented

Innovation: Exploring and adopting new technologies and processes with the goal of improving service and reducing the long term
cost of service delivery

DEPARTMENT/DIVISION HEAD SIGNATURE: COUNTY ADMINISTRATOR SIGNATURE:

Approved: DISTRIBUTION/FILING INSTRUCTIONS:


Denied:
Tabled:
Other:

Deputy Clerk :
Date:

Background/Justification:
The purpose of this agenda item is to adopt Resolution No. 2018-005, authorizing entering into a Contract with
Wold Architects and Engineers for professional design services associated with the Government Center
Campus Project.

On February 10, 2016, as a result of historical trends and present and future needs, a Request for Proposal
(RFP) was issued for space needs and projected building program analysis. The purpose of the study was to
create a tool for the Scott County Board of Commissioners to utilize when making strategic long-term decisions
regarding the use of and investment in County facilities. The space study guiding principles were:
 Centralize and enhance quality customer service
 Retain/attract employees through an inviting, flexible, and unifying work atmosphere
 Develop consistent safety/security standards
 Define staff/public separation, preserve welcoming spaces
 Create adaptable/flexible spaces
 Utilize technology for work space mobility and efficiency, while maintaining cost and personal
interactions
 Provide services that extend to all areas of the County

Two proposals were received and reviewed by both a focus group and core group representing the County.
The proposers were:
 Wold Architects and Engineers
 BKV Group

Wold was selected to provide, in consultation with appropriate Scott County staff, a staffing study and a
building use needs study for short and long-term use, a recommendation as to how best to obtain efficiencies,
and a building program as to how and where to meet the demands for current and future operations. This was
accomplished in three phases:
Phase I - Workforce planning forecasts and analysis
Phase II - Alternative options analysis (up to three (3) options per campus)
Phase III - Preliminary design, planning, budgeting, and cost/benefit analysis

Information necessary to advance this project was gathered through an online survey, which was highly
successful with approximately two thirds of all employees responding, a workshop, an open house, and
ongoing meetings/discussions. The study effort was guided and informed by several groups representing
Scott County.

The study projected needs through 2040, and was focused on developing facility solutions that support the
County’s mission. A final report, which included recommendations, was submitted in September of 2017.

Scott County occupies 574,144 gross square feet owned space. Most departments are headquartered in four
locations.
1) Government Center campus in downtown Shakopee;
2) Central Shop campus in Jordan;
3) Workforce Development Center in Shakopee; and
4) Marschall Road Transit Station (MRTS) in Shakopee.

These buildings accommodate a growing number of government employees and visitors. From 1990 to 2015,
the number of staff has grown from 450 to about 715 (full time equivalent) employees. On average, about
5,500 people visit the main customer service counter at the Government Center on a monthly basis.

Population/Employee Growth Employees per 1,000 Residents


250 1,000 10.00
Population (000's)

Employees per 1,000

200 800 8.00


150 600
residents

100 400 6.00

50 200 4.00
0 -
19 20 20 2.00
90 17 40
Population 58 143 200 0.00
1990 2017 2040
Employees 450 715 919
(employees-450) (employees-715) (employees-919)
The charts show that as the County continues to grow, it requires new employees in a service industry, but the
County has also become more efficient, adding only 265 employees in the past 25 years. This information was
used in projections moving forward.

It is proposed to move into the design phase of the project with the same consultant the County selected for
the space study in order to meet the 2019 construction season for this project. Wold is familiar with and has
the background and details of the project. Their master planning and pre-design work that they have already
performed adds value in the forthcoming design process. Using the same consultant for the design will result
in efficiency, cost savings, and quicker mobilization to meet this time schedule for delivery because of their
familiarity with the proposed improvements.

Wold was asked to develop a proposal for the overall building design and construction phases. They have
provided a proposal in the amount of $3,226,400 for design services. Proposed fixed fees of 6% for new
construction based on the approved construction cost and 7.5% for remodeling or minor additions. Research
on the fixed fees percentages showed that they are at or below what other counties have done. Breakdown is
as follows:

New Facility on Campus and Site Work $ 2,094,000


Justice Center Renovation $ 367,500
Government Center Renovations $ 657,500
Parking Improvements $ 47,000
Public Works Storage Facility $ 100,000
Subtotal $ 3,266,000

Credit for master planning ($ 30,000)


Credit for pre-design ($ 9,600)
Total $ 3,226,400

Design work to include:

 Approximately 110,000 sq. ft. new building


 Two new courtrooms and a jury assembly room in the Justice Center campus
 Government Center campus renovations of the 1st and 3rd floors
 Parking space to accommodate the campus
 15,000 sq. ft. warm storage at the Central Shop campus

The construction project will be competitively bid, with construction anticipated to start in summer of 2019.

Staff requests approval to enter into a Contract for design services with Wold Architects and Engineers for an
amount not to exceed $3,226,400.

Fiscal Impact:

The consultant services for this project have been included in the Capital Improvement Program for 2018 in the
amount of $3,226,400. The Road and Bridge Fund is advancing the $3,226,400 and will be paid back with
bond proceeds starting in 2019.
BOARD OF COUNTY COMMISSIONERS
SCOTT COUNTY, MINNESOTA
Date: January 2, 2018
Resolution No.: 2018-005
Motion by Commissioner:
Seconded by Commissioner:
RESOLUTION NO. 2018-005; AUTHORIZING ENTERING INTO A CONTRACT WITH
WOLD ARCHITECTS AND ENGINEERS FOR PROFESSIONAL DESIGN SERVICES
ASSOCIATED WITH THE GOVERNMENT CENTER CAMPUS PROJECT
WHEREAS, the Contract is for professional design services associated with the Government Center
Campus Project; and
WHEREAS, Scott County is projected to grow from 143,000 residents in 2018 to approximately 190,000
residents in 2040; and
WHEREAS, Scott County has completed a space study and analysis that included historical growth,
service needs moving forward, and anticipated efficiencies from a central campus; and
WHEREAS, Wold Architects and Engineers was selected for this design work based on the firm’s
familiarity with the project and the master planning and pre-design work they have already performed through
the space study project; and
WHEREAS, using the same consultant for the design will result in efficiency, cost savings, and quicker
mobilization to meet this time schedule for delivery because of their familiarity with the proposed
improvements; and
WHEREAS, staff requests approval to enter into a design services Contract with Wold Architects and
Engineers for an amount not to exceed $3,226,400; and
WHEREAS, the consultant services for this project has been included in the Capital Improvement Program
for 2018 in the amount of $3,226,400; and
WHEREAS, the County will pay back its capital and road and bridge funds with bond proceeds starting in
2019.
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners in and for the County of Scott,
Minnesota, hereby authorizes the Chairperson of the Board to enter into a Contract with Wold Architects and
Engineers for architectural engineering, construction administration, and management services associated with
the Government Center at a cost not to exceed $3,226,400, subject to approval by the County Attorney’s Office
as to form.
COMMISSIONERS VOTE
Weckman Brekke Yes No Absent Abstain
Wolf Yes No Absent Abstain
Beard Yes No Absent Abstain
Beer Yes No Absent Abstain
Ulrich Yes No Absent Abstain
State of Minnesota)
County of Scott )
I, Gary L. Shelton, duly appointed qualified County Administrator for the County of Scott, State of Minnesota, do hereby certify that I have compared the foregoing copy of a resolution with
the original minutes of the proceedings of the Board of County Commissioners, Scott County, Minnesota, at their session held on the 2nd day of January, 2018 now on file in my office, and
have found the same to be a true and correct copy thereof.
Witness my hand and official seal at Shakopee, Minnesota, this 2nd day of January, 2018.

County Administrator

Administrator's Designee