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SMK Lundu
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TSIP Tracker Progressing
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June 2017
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WHO CURRENT
OUR ACTIONS ….. EVIDENCE / COMMENTS / TASKS PROGRESS
PELAKSA
TINDAKAN KAMI … BUKTI/KOMEN/TUGASAN KEMAJUAN
NA SEMASA
1. HIGH QUALITY LEADERSHIP & MANAGEMENT
KEPIMPINAN DAN PENGURUSAN BERKUALITI TINGGI
 The SLT will participate actively in preparing TSIP 2017 Principal,  TSIP is finalised and already shared with teachers,
 The SLT will share the TSIP plan with all the SLT, ML PTA
stakeholders.  PTA meeting not yet commenced
1.1.5  The school will implement the SEF/TSIP cycle with  The TSIP Notice Board is updated monthly
1.1.6 support. SEF provides evidence of wider input into the Next steps:
1.1.7 TSIP development.  Sharing with PTA (PTA Exco Meeting and PTA
 The SLT will attend tracking meetings monthly and Meeting) and PPD
bring their evidence.  Conduct SLT informal interviews
 By the end of the year, the SLT will lead the tracking  Get update from Jesty about TSIP notice board
process.
  SLT and MLT will attend CPD specifically for data Principal,  KEPEL CPD attended fully by SLT on Feb 9th
analysis. (SLT)  The exam for mid-term data have been analysed at
 The SLT and MLT will collect and analyse relevant the level of item-analysis and used for intervention
multiple sources of data for teacher and students and and remedial action
use it to inform action.  Exam data already analysed and being used as a
1.1.8  The SLT and MLT will develop action plans from the separate platform for the intervention (action plans)
data, implement, monitor, review and revise as the Next steps:
data indicates.  Analyse the demographic data (attendance, social
economic status)
 Interpret data and form action plan of the exam data
and demographic data
1.2.5  The SLT will interview and choose candidates for the SLT, MLT  MLT has been actively involved in LW and LOs.
1.2.6 MLT based on PMS Data  MLT are attending and assisting with presentation of
 MLT will attend CPD CPD
 SLT will monitor MLT through PMS process  CPD for Coaching and mentoring as already been
done and MLT are actively completing their ARC
(creating contract and support plan)
 ARC is being completed
 PLC is being led by MLT respectively
Next steps:
 PMS Middle Leaders – work plan and the TSP need
to have their progress monitored


  SLT will work with MLT to implement Action plans to
support and develop existing, new and under-
performing teachers and SLT.
 Analysis of triangulated data will inform the support
action plans.
 SKT and MLT will communicate regularly to support
the implementation, monitoring, review and revision
of the support action plans.
 The SLT will implement MLT team for 2017
 The team will be trained
 The SLT and MLT will meet regularly to discuss
progress, roles and responsibilities.
SLT, MLT.  MLT completed CPD coaching 30th March
HOPs  MLT are actively completing their ARC on coaching
and finalising the TSP contract with the teacher
allocated under the TSP

Next steps:
 Remind the SLT that they need to continuously
review the PMS for the teachers in their allocation
(this includes the MLT members of that allocation
and therefore relates directly to the TSP).
 Letter appointing the TSP teacher to the MLT needs
to be drafted, signed and distributed
SLT, MLT 
Next steps:


 The SLT will gradually take on more of the systems and 

processes as the year progresses. Next steps:
 LE staff will support the gradual release process 
1.3.4
through modelling and support for the in TS Systems
1.3.5
which include TSIP tracker, PMS process, LO, LW, SEF,
1.3.6 SLT
TSSP reviews.
1.3.7
 Measurement tool is the SLT Involvement Checklist
1.3.8
and the gradual release framework.
  LW process is implemented by the school personnel
(schedules, timelines & use of LW programme).
 LW data is analysed and shared with teachers in staff
meetings, on staff room displays, within department
meetings with LE support.
 LWs will contribute to improved learning and teaching
with accurate data to monitor
 Progress against the KPTs.
1.4.5  Principal, SLT, HOD / HOP, KPT and PT involvement in
school financial management and preparation of
1.4.6 budget:
1.4.7 - Principal and SLT – Compliance – Expenditure
control. Ensure payment vouchers supporting
1.4.8 documents are complete before a voucher is
signed and payment is made.
1.4.9
- HOD & HOP – ensure teachers under their
supervision prepares all the supporting documents
needed.
 KPT & PT – carry out the procurement process
 LW being conducted since February and the tool was
SLT. MLT developed online using Google Forms
 Google Form data for LW is being kept and analysed
with the Google account
 LW google form data is being presented at TSIP
tracker meetings and school SLT management
meetings
 LW data has been shared with teachers via TV
display in staff room and TS Notice Board

Next steps:
 LW coordinator to monitor and feedback to
Pengetua on Fridays to provide briefing of the weeks
progress (how many LWs done) and data
 Pengetua to decide on appropriate action relating to
LWs
 Evaluate quality of data and fitness for use against
KPT requirements
 Use data for continual quality improvement (CQI)
SLT,  Expenditure compliance with the MoE requirements
HODs, are all being followed and monitored by relevant
HOPs, staff
KPT, PT  HoD and HoP have been fully informed

Next steps:
 Meeting with all GPK, HOD and HOP in progress on
school financial management and preparation of
budget-monthly and when require by SLT or HOD or
HOP or teacher

  School expenditure is according to plan. SLT,  The financial recording is updated monthly on advice
HODs, provided by the FP.
HOPs, Next steps:
KPT, PT 
 Financial recordings are updated with guidance from SLT, PT  The submission of the finance performance report is
FP done month in accordance with submission
 School to submit Finance Performance Report before requirements
the deadline (before the 27th)

Next steps:
 Financial recording are updated regularly with the
advice from FP
 Submission of Finance Performance Report before
the deadline (before the 27th)
 School’s expenditure is linked to TSIP SLT,  All expenditure is linked to the TSIP
HODs,  The school budget is done according to the TSIP
HOPs, Next steps:
KPT, PT  Monitor of school budget according to the TSIP

 Principal, SLT, HOD / HOP, KPT and PT involvement in SLT, 
school financial management and preparation of HODs, Next steps:
budget (1.4.2.5 & 1.4.3.9): HOPs, 
 Principal and SLT – Compliance – Expenditure KPT, PT
control. Ensure payment vouchers supporting
documents are complete before a voucher is signed
and payment is made.
 HOD & HOP – ensure teachers under their
supervision prepares all the supporting documents
needed.
 KPT & PT – carry out the procurement process
(1.4.2.5 & 1.4.3.9)
1.5.4 
  Establishment of Performance Management System Principal, Next steps:
1.5.5 (PMS) for SLT & Counsellors including agreed goals / SLT,  KPT and PT carry out the procurement process
actions HODs, according the MoF guidelines
1.5.6  Target setting and matching success criteria. HOPs,
 PMS folder of evidence against each target. KPT, PT
1.5.7
 Mid-Year and End of Year Formal review of PMS
targets are conducted
 Senior leaders are involved in observing teachers for Principal,  Completed PMS process for SLT, Counsellors, MLT
formal and informal observations and take an SLT and teachers.
increased responsibility for feedback to individuals. Next steps:
1.5.8
 Leaders develop the ability to use the scoring rubric  Preliminary Meeting to be scheduled with LE staff
1.5.9 accurately and to give relevant feedback to those that assisted the individual SLT member with their
who they observe. target setting
1.5.10  LO Data is used in the SEF process  Need to set PMS mid-year review dates between
Pengetua and all the SLT.
 Mid-year PMS review of SLT (deadline 26th May)

 SLT will identify strong teachers to support T&L GPK 1  LW is being used to monitor teach-in periods already
 A Relief System (Teach-in) is in place to ensure that
1.6.5 absent teachers lessons are covered effectively Next steps:
 A daily Relief Schedule is set up and shared with  PK1 needs to ensure that teachers are leaving
1.6.7 material for sit-in teachers during their absence
teachers each day
 LWs are used to monitor Teach-in Periods  Teachers plan resources for prolonged absence
 Teachers plan resources for prolonged absence

CURRENT
OUR ACTIONS ….. WHO EVIDENCE / COMMENTS / TASKS PROGRESS
TINDAKAN KAMI … PELAKSANA BUKTI/KOMEN/TUGASAN KEMAJUAN
SEMASA
2. TEACHING & LEARNING
PEMBELAJARAN DAN PENGAJARAN
  SLT will implement a lesson plan checklist to reflect GPK 1 & SLT,  Lesson plan checklist not implemented yet
TeachSmart strategies. with support
 SLT and ML will use LO & LW to reflect student-centred from EA, EPs 
2.1
teaching and effective pedagogies. Next steps:
 To be discussed in the next management meeting


 SLT and ML will use Learning Walks, Lesson Planning GPK 1 with  LW data for March needs improvement
Checklist and Lesson Observations to monitor and to show support
increased levels of student engagement, collaboration and from EA, EPs 
2.2 thinking tools. Next steps:
 SLT and ML will use collected data to analyse and provide  April LW forms will be using the same focus as
relevant feedback about open learning activities and use March.
of thinking tools.
 SLT and ML will use LW and Learning Environment Audit GPK 1 , GPK  Learning Environment Audit not implemented yet
to monitor and feedback learning environment HEM with Next steps:
indicators, E.g. student displays, posters, word walls etc. support  The Classroom Competition rubric to be discussed in
are evident where appropriate for continual from EA, EPs the coming management meeting
improvement.  Classroom Inventory List to be ready by April.
 Positive Classroom Competition will be assessed weekly
2.3
and analysed monthly by Competition Committee
involving SLT.
 A display of the Classroom Inventory List (MoE) and
update (half yearly)
 Support teachers to make and preserve lesson resources.

 CPD Coordinator will record the attendance at Teach SLT, PK 1, ML  Lesson Plan Checklist not implemented yet
Smart and monitor (catch-up sessions).
 The SLT will use Lesson Plan Checklist to monitor Teacher 
2.4 Portfolios. Next steps:
 The SLT will analyse the LO data for improvements  Briefing on Teacher Portfolios
against competencies.  Deadline for Teacher Portfolios submission: 8th May
 PK1 will schedule the PLC and all teachers to keep a 2017.
record of summary notes.
  Teachers will demonstrate awareness of some AfL PK1, SLT, ML 
practices in the classrooms? Next steps:
 SLT and ML will conduct LWs and data analysis to monitor  Workshops/PLC discussion groups will discuss the
and feedback on the levels of assessment for learning Lesson Objectives ad Success Criteria.
2.5 (AfL) techniques within the classroom.  Check PLC done for Questioning and Thinking Tools
 SLT and MLT will monitor use and accuracy of Success (ML Coordinator)
Criteria and Lesson Objectives. They will implement
workshops/PLC discussion to support teachers as
needed.
 The SLT and Counsellors will use the Student PK 1, SLT, ML  Questionnaire/Focused Group Discussions and
Questionnaire/Focused Group Discussions and Teacher and Teacher Questionnaire not implemented yet.
Questionnaire to monitor and feedback. counsellors
 The SLT will give students the opportunity to present at 
2.6 school assemblies. Next steps:
 Teachers will implement self and peer assessment into  Monitor PLP observations (Teacher Portfolio)
their lessons  Monitor PLC sessions
 The SLT and MLT will monitor and feedback through LO,
LW and PLC processes.

CURRENT
OUR ACTIONS ….. WHO EVIDENCE / COMMENTS / TASKS PROGRESS
TINDAKAN KAMI … PELAKSANA BUKTI/KOMEN/TUGASAN KEMAJUAN
SEMASA
3. STUDENT POTENTIAL & ACHIEVEMENT
PENCAPAIAN DAN POTENSI MURID
  PK Hem and Counsellors will implement Transition
programmes.
 PK Hem and Counsellors will establish and guide the
development of at least 2 groups of SVG and 2 student
leadership programmes.
 PK Hem and Counsellors will record, analyse and
develop action plan on student academic and
behavioural data
 PK Hem and Counsellors will organise programmes to
support student needs base on Student Survey and
Parent Survey
 The Counsellors will ensure that the school newsletter
to include student generated content.
3.1  PK Hem and Counsellors will utilise the Student Voice
Groups to raise the profile of student
participation/input in school activities.
PK HEM,  SVG Committee membership has been set up by
Counsellors the Counsellors.
o Meeting date 03/07/2017 and venue is in
ICT Room.
o Representatives from each form have been
appointed (put student names here)
 Publishing dates for newsletters:
o Newsletter 1 (SVG end of July)
o Newsletter 2 (CoCo end of August)
o Newsletter 3 (School Mag end of
November)
Next steps:
 August meeting date SVG Committee get from
Noriyah
 Noriyah (SVG Committee Advisor) to meet twice
monthly (provide dates to TSIP tracker) to provide
advice to students working on the publication of
the SVG Bulletin. Publication will be in October.
 Noriyah to advise SVG Committee: members are
yet to decide upon the bilingual language to be
used to describe the activities in the upcoming SVG
newsletter.
 Mr Amir (in charge) and Counsellors to discuss on
10/07/2017 the plan for the writing of the
Student’s and Parent’s surveys.
o Student Survey focus is “learning styles”.
o Parent Survey focus is “parental
involvement in academic success”.
  The PKKK will integrate the 5 Trust School structures PK KK ,  CoCo attendance:
into the Co-Curriculum programmes Steering  8.3.2017 (Clubs) – 81%
 The PKKK will select the CoCo activities based on the committee  15.3.2017 (Uniformed bodies) -
interest of the students (evidence)  Language Carnival: The panel of PJK organised
 Teachers will plan a Scheme of Work for coco units and Inter-house futsal competitions (5 teams)
implement with schedule.  School holiday activities: SMK Lundu Dharma Club
 PKKK will maintain the CoCo attendance organised inter-school camp on 19-22 MAC 2017 (7
3.2  The PKKK will ensure the Co-curriculum Tracker is done schools, 89 participants, 49 committee members
monthly and 10 teachers involved)
 CoCo Steering Group will conduct and analyse LW and Next steps:
coco assessment.  Make sure the teachers in-charge complete the
 Coco Steering Group Management will meet quarterly attendance immediate after the meeting.
in a year.  Extend the submission date till 31 MAC 2017
 PKKK will encourage and organise activities and 
competitions at school level between clubs.
 PK Hem will ensure school rules and regulations are PK 1, PK  Serious cases:
displayed in all classrooms and shared with every HEM, PK KK  Pregnancy (one case)
student using a diary.  Truancy
 PK Hem will implement the school’s behaviour policies.  Minor case:
 PK Hem will feedback on the behaviour management  Truancy
3.3 process and discipline data during TSIP tracker meeting 
 PK Hem will enforce a classroom exit policy and  Next steps:
Merit/Demerit system on a case-by-case basis. 
 PK Hem will keep records of discipline data and plan
strategies to overcome the problems.
  SLT will ensure bilingual activities are carried out in the PK 1, PK  Language Carnival 2017 was held between
school HEM, 6/3/2017 and 5/4/2017.
 SLT will ensure that newsletters are published quarterly Counsellors  The weekly Wednesday School Assembly is
 PK Hem will conduct school assemblies and use the conducted in BM and BI.
notice board to display bilingual notices  An English Department newsletter was published
 The SLT will ensure the signage is bilingual on 5 April 2017. It was distributed to all students.
3.4  Over the holiday break time, bilingual signage was
placed around the school. The signs are made of
laminated paper and are hanging from strategic
points around the school.
Next steps:


 SLT and MLT will attend CPD specifically to learn the PK HEM, 
data analysis processes. Counsellors Next steps:
 SLT and MLT will collate and analyse the exam data and 
implement and monitor action plans
 SLT and ML will inform teachers/Panel Heads/HoDs on
the data analysis to help teaching and learning
 PK Hem, Counsellors and Teachers will identify,
3.5 interview and assist students who are very weak in their
studies
 PK Hem and PKKK will establish plans to increase
student attendance in curriculum and co-curriculum for
all classes
 The SLT will conduct a post mortem of the effectiveness
of activities/programmes
 CURRENT
OUR ACTIONS ….. WHO EVIDENCE / COMMENTS / TASKS PROGRESS
TINDAKAN KAMI … PELAKSANA BUKTI/KOMEN/TUGASAN KEMAJUAN
SEMASA
3. PARENT & COMMUNITY
IBUBAPA DAN KOMUNITI
 PK Hem will publish a bilingual school bulletin quarterly SLT, PK HEM,  Election of PTA committee members 2017
and distribute to the stakeholders PK KK Next steps:
 The SLT will establish a web-site to promote school 
activities and information on teaching, learning and
assessment
4.1  PK Hem will inform parents and teachers of the PIBG
meeting through brochures and other media.
 PK HEM and Counsellors to produce Log book of
meetings with parents of under-performing students
and poor attendance
 PK Hem and Counsellors will plan strategies to improve
involvement of parents in the learning and teaching
process.
  PK Hem will work to improve the parents attendance in PK HEM, PK  Wang Bantuan Awal Persekolahan in the due course of
school activities KK, requesting for extra fund. Peralihan, Form 1,2,3 and 4.
 PK Hem and Counsellors will organise at least 4 events Counsellors
involving parental support such as Annual Sports 
Activities, Graduation & Prize-giving Ceremonies, work Next steps:
4.2 party (Gotong Royong), Majlis Pemuafakatan etc. 
 PK Hem and Counsellors will conduct a Parents Survey
as part of the SEF process
 PK Hem and Counsellors will analyse parent and
student survey data and use it in planning the TSIP
2018

 PK Hem will invite community members to school PK HEM, PK 

events and school representatives attend community KK, Next steps:
events to promote the school Counsellors 
 PK Hem and Counsellors will work to promote positive
4.3 relations with community members and get at least 2
sponsors for school activities
 PK Hem and Counsellors will keep and use the log of
community involvement to enhance partnerships
between the school and its community.

WHAT IS GOING WELL? APA YANG BERJALAN DENGAN LANCAR?

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3.

AREAS OF CONCERN/ BIDANG YANG PERLU DI BERI PERHATIAN

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3.

Notes for next meeting: