Project Functionality of - SAP-PS (Project System) The Project System module of SAP

(PS) is specifically designed to provide comprehensive and fully integrated project

management functionality for SAP customers. When it was originally designed and
developed its core functionality was borrowed from and shared with the PP and CO
modules. So most of the PS objects (WBS elements, networks, activities, activity
elements) are cost objects similar to cost centers in CO, while networks have
scheduling and resource management capabilities that are very similar to PP.
Whenever you need flexibility and frequent user interaction for resource loaded
scheduling activities, you still feel the remnants of an architecture and user
interface that was originally designed for the more static context of PP.
Shortcomings include user-friendliness since SAP did not manage to satisfactorily
put the end user in control to easily manipulate the data. In that respect, SAP's
unsurpassed enterprise functionality often is perceived as an issue by end-users.
Also, and somewhat ironically, PS and PP are not seamlessly integrated. This means
that costs or dates do not roll up or cannot be pushed down between PS &PP.
What is SAP PS?
Projects are generally part of the internal processes of a company. To be able to
control all tasks in project execution, you need an organizational form that is
specific to the project and which is shared by all departments involved. Before you
can carry out a project in its entirety, the project goals must be precisely
described and the project activities to be carried out must be structured. A clear,
unambiguous project structure is the basis for successful project planning,
monitoring, and control.
The high degree of integration between the Project System (PS) and other R/3
application components means that you can plan, execute, and account for projects
as part of your normal commercial procedures. This means the Project System has
constant access to data in all the departments involved in the project.
The R/3 PS guarantees close and constant monitoring of all aspects of your project
including both technical and commercial aspects of the project.
Versions in Project Systems
Explain the type of version in SAP Project Systems. Basically, there are different
kinds of versions in PS. They are:
1. Project versions - these are basically snapshots of a project at different
stages of a project. Based on how the system is set up, a version could be created
everytime the system status of a project object is changed, for example. Or, you
could manually create a project version in transaction CNS41 or the like. You could
create a version with a key and then you could compare the different snapshots of a
project against each other or against version 0 (operative project).
2. Simulation versions - these are essentially "play around with" versions. Meaning
that you could use them to try "what if" kind of scenario by changing dates,
structure, milestones, etc... and compare results with the operative version. For
example, you may want to determine what
the impact is going to be of a certain change to the project before making the
actual change to the operative project. Then, you could create a simulation
version, play around with it to make sure it does what you want it to do, then make
the actual change to the operative change or you could convert the simulation
version to the operative version also. I am not sure if they are hidden issues in
doing this, but to make the point here, the simulation version is a "play ground"
for "what if" scenarii for the project. The main difference, I believe, between the
project and simulation versions is that project versions cannot be changed/modified
once they are copied, while simulation versions can be. Also, you cannot copy a
project version to an operative version, but you can copy a simulation version to
an operative version.
3. Planning/Controlling versions - these are the versions used for storing
different kinds of planning details for the project. Essentially, these versions
are also "operational" and can be changed as needed. For example, you may want to
keep the operative version (version 0) always for actual costs, while you will use
planning version P1 to store planned values from ECP, then version P2 for Unit
Costing values, etc... Unlike simulation versions however, you cannot copy a
planned version to the operational project (I don't think). You can however, copy
one plan version to the other.
4. Progress Versions - These versions are used for carrying out Earned Value
Analysis and other measurements against project progress based on POC, etc.
Progress version is controlling area specific and defines the control data for POC
and earned values. It is mandatory to maintain progress version along with method
of calculation. The system records progress analysis data in the progress version.
That is why you can get the result only if you maintain it in the progress tab of
WBS.
SPRO -> Project System -> Progress-> Progress Analysis -> Define Measurement Method
as Default.
Here you define the Version, Object Type, Plan/Actual, Default Measurement Method.
After that Version would be defaulted for the object in the hierarchy.
SAP PS � Basics of Project System- http://www.sap-basis-abap.com/sapps.htm
This course covers basic SAP Project System in 10 lessons, including master data,
project planning, acquisitions, network activities and settlements using the new
Project Builder. This is an interactive simulation course and includes simulated
SAP screens. This allows you to interact with the screens just like a real SAP
system, including entering data in fields and clicking on buttons or links.
SAP PS Training Goals- This course will help you become familiar with SAP�s PS
(Project System) module using the Project Builder. You will learn how to:
? Create a Project with Work Breakdown Structures (WBS) & Network Activities
? Create Project Plans with Easy Cost Planning and Project Planning Board
? Create Requisitions and Purchase Orders for WBS
? Run Settlements
? Run Project Reports
This SAP PS training uses ECC 6.0 (newest SAP release) and includes 420+ training
slides, study guide for each lesson, 60+ pages of additional SAP documentation and
email support.
�The training is very clear and easy to understand. The fact that it can be done
anytime is a �great� feature as I could do it at home with no interruptions. Also
having the capability to back up and repeat a process is extremely helpful. With no
set time limits, when I was ready to book an asset, I could review just that
section and get pointers right on the spot.� Pat Z., Whirlpool Corporation
Training Content
Lesson 1 Create Project Structure & Work Breakdown Structures Lesson 2 Create
Network Activity Lesson 3 Create Project Plan (Cost Planning & Project Planning
Board) Lesson 4 Create Requisitions & Purchase Orders for WBS Lesson 5 Complete
Network Activity Lesson 6 Settle Network Activity to WBS Lesson 7 Settlement to
Asset under Construction Lesson 8 Run Project Reports Lesson 9 Create Final
Settlement Rules Lesson 10 Project Closeout and Final Settlement
Transaction Codes
CJ** are mainly Project Definition and WBS related, CN** are mainly Network and
activity related and the OP** are mainly PS Configuration / Customization related.
There are other codes which is not on the list, but this is a good platform to
start and build up your own list of PS transactions as per your requirements:
CJ01 Create Work Breakdown Structure CJ02 Change Work Breakdown Structure CJ03
Display Work Breakdown Structure CJ06 Create Project Definition CJ07 Change Project
Definition CJ08 Display Project Definition CJ11 Create WBS Element CJ12 Change WBS
Element CJ13 Display WBS Element
CJ14 Display WBS Element (From DMS) CJ20 Structure planning CJ20N Project Builder
CJ21 Change Basic Dates CJ22 Display Basic Dates CJ23 Change Forecast Dates CJ24
Display Forecast Dates CJ25 Change Actual Dates CJ26 Display Actual Dates CJ27
Project planning board CJ29 Update WBS (Forecast) CJ2A Display structure planning
CJ2B Change project planning board CJ2C Display project planning board CJ2D
Structure planning CJ30 Change Project Original Budget CJ31 Display Project
Original Budget CJ32 Change Project Release CJ33 Display Project Release CJ34
Project Budget Transfer CJ35 Budget Return from Project CJ36 Budget Supplement to
Project CJ37 Budget Supplement in Project CJ38 Budget Return in Project CJ3A Change
Budget Document CJ3B Display Budget Document CJ40 Change Project Plan CJ41 Display
Project Plan CJ42 Change Project Revenues CJ43 Display Project Revenues CJ44 Act.
overhd: Projects, ind. process. CJ45 Act. ovhd: Projects, coll. process. CJ46 Plnd
ovrhd: Projects, ind. process. CJ47 Pld Overhead: Projects, Coll.Procssg CJ48
Change Payment Planning: Init.Screen CJ49 Display Payment Planning: Init.Scrn CJ70
Maintain Project Settlement LIs CJ72 Project: Act. amt. line item settlmt CJ74
Project Actual Cost Line Items CJ76 Project Commitment Line Items CJ7E Plan Data
Transfer: Projects CJ7G Plan Data Transfer: Projects CJ7M Project Plan Cost Line
Items CJ7N Maint. DRG inv.projects for retmt. CJ80 Availability Control - Overview
CJ81 Update Report List
CJ88 Settle Projects and Networks CJ8A Act.-setlmt: Proj. retirmt. from IM CJ8G
Actual Settlement: Projects/Networks CJ8V Period Close for Project Selection CJ91
Create Standard WBS CJ92 Change Standard WBS CJ93 Display Standard WBS CJ9B Copy
WBS Plan to Plan (Collective) CJ9B_OLD Copy Project Cost Planning (old) CJ9BS Copy
WBS Plan to Plan (Indiv.) CJ9C Copy WBS Actual to Plan (Collective) CJ9C_OLD Copy
Project Revenue Planning (old) CJ9CS Copy WBS Actual to Plan (Indiv.) CJ9D Copy
Plan Versions CJ9E Plan Settlement: Projects CJ9ECP Project System: Easy Cost
Planning CJ9F Copy Project Costing (Collective) CJ9FS Copy Project Costing (Indiv.)
CJ9G Plan Settlement: Projects CJ9K Network Costing CJ9L Forecast Costs: Individual
Projects CJ9M Forecast Costs: Coll.Project Proc. CJ9Q Integrated Planning for
Ntwks(Coll.) CJ9QS Integrated Planning for Ntwks (Ind.) CJA1 Proj.Rel.Order
Receipts: Coll.Proc. CJA2 Proj.Rel. Order Receipts: Ind.Proc. CJAL Send project
CJB1 Generate Settmt Rule: Coll.Proc. CJB2 Generate Settmt Rule: Indiv.Proc. CJBBS1
Planning Board Report Assignment CJBBS2 Structure Overview Report Asst CJBN
Reconstruct Availability Control CJBV Activate Project Availabilty Control CJBW
Deactivate Project Availabilty Cntrl CJC1 Maintenance Dialog for Stat.by Per. CJC2
Maintain Planned Status Changes CJCD Change documents: WBS CJCF Carry Forward
Project Commitments CJCO Carry Forward Project Budget CJCS Standard WBS CJE0 Run
Hierarchy Report CJE1 Create Hierarchy Report CJE2 Change Hierarchy Report CJE3
Display Hierarchy Report CJE4 Create Project Report Layout CJE5 Change Project
Report Layout
CJE6 Display Project Report Layout CJEA Call Hierarchy Report CJEB Background
Processing, Hier.Reports CJEC Maintain Project Crcy Trans.Type CJEK Copy
Interfaces/Reports CJEM Project Reports: Test Monitor CJEN Reconstruct: Summarized
Proj.Data CJEO Transport Reports CJEP Transport Forms CJEQ Import Reports from
Client CJET Translation Tool - Drilldown CJEV Maintain Global Variable CJEX
Reorganize Drilldown Reports CJEY Reorganize Report Data CJEZ Reorganize Forms CJF1
Create Transfer Price Agreement CJF2 Change Transfer Price Agreement CJF3 Display
Transfer Price Agreement CJF4 Transfer Price Agreement List CJFA Analysis of Data
Trans. into PS Cash CJFN CBM Payment Converter CJG1 Enter Transfer Price Allocation
CJG3 Display Transfer Price Allocation CJG4 Enter Trsfr Price Allocation: List CJG5
Cancel Transfer Price Allocation CJH1 Reconstruct Project Inheritance CJH2 Project
Inheritance Log CJI1 Project Budget Line Items CJI2 Budget Line Items: Document
Chain CJI3 Project Actual Cost Line Items CJI4 Project Plan Cost Line Items CJI5
Project Commitment Line Items CJI8 Project Budget Line Items CJI9 Project
Struct.Pld Costs Line Items CJIA Project Actual and Commt Paymt LIs CJIB Project
Plan Payment Line Items CJIC Maintain Project Settlement LIs CJID Display Project
Settlement Line Itms CJIE Projects: Retirement LI Settlement CJIF Projects:
Profitability Analysis LI CJIG Display PS Cash Documents CJJ2 Change Statistical
Key Figures CJJ3 Display Statistical Key Figures CJK2 Change Statistical Key
Figures CJK3 Display Statistical Key Figures CJL2 Collective Agreement
CJN1 Reval. ACT: Projects Ind.Pro. CJN2 Reval. ACT: Projects Col.Pro. CJNO Number
range maintenance: FMCJ_BELNR CJO8 Overhead COMM: Projects Ind.Pro. CJO9 Overhead
COMM: Projects Col.Pro. CJP1 Create Project Plan Adjustment CJP2 Change Project
Plan Adjustment CJP3 Display Project Plan Adjustment CJP4 Delete Project Plan
Adjustment CJPN Number Range Maintenance: Proj.Items CJPU Execute Project Plan
Adjustment CJR2 PS: Change plan CElem/Activ. input CJR3 PS: Display plan
CElem/Activ. input CJR4 PS: Change plan primary cost element CJR5 PS: Display plan
primary cost elem. CJR6 PS: Change activity input planning CJR7 PS: Display
activity input planning CJR8 PS: Change revenue type planning CJR9 PS: Display
Revenue Element Planning CJS2 PS: Change stat. key figure planning CJS3 PS: Display
stat. key fig. planning CJS4 PS: Change stat. key figure planning CJS5 PS: Display
stat. key fig. planning CJSA Data Transfer to SAP-EIS CJSB Select Key Figure and
Characteristic CJSG Generate WBS Element Group CJSN Number Range Maintenance:
Projects CJT2 Project Actual Payment Line Items CJV1 Create project version
(simulation) CJV2 Change project version (simulation) CJV3 Display project version
(simulation) CJV4 Transfer project CJV5 Delete simulation version CJV6 Maintenance:
Version administration CJV7 Display transfer log CJVC Value Category Checking
Program CJW1 EURO: Adjust Project Budget CJZ1 Act. Int Calc.: Projects Coll. Proc.
CJZ2 Actual Int.Calc.: Project Indiv.Prc. CJZ3 Plan Int.Calc.: Project Indiv.Prc.
CJZ5 Plan Int.Calc.: Project Coll.Prc. CJZ6 Actual Int.Calc.: Indiv.CO Order Prc
CJZ7 Planned Int.Calc: Indiv.CO Ord.Proc. CJZ8 Actual Int.Calc.: Coll.CO Order Prc.
CJZ9 Plan Int.Calc.: Coll.CO Order Prc.
Network and activity related transaction codes:
CN01 Create Standard Network CN02 Change Standard Network CN03 Display Standard
Network CN04 Edit PS Text Catalog CN05 Display PS Text Catalog CN06 MPX Download:
Standard Network CN07 MPX Upload: Standard Network CN08 Allocate material -> stand.
network CN09 Allocate material -> stand. network CN11 Create standard milestone
CN12 Change standard milestone CN13 Display standard milestone CN19 Display
Activity (From DMS) CN20 Dsply network/act.bsc data init.scrn CN21 Create Network
CN22 Change Network CN23 Display Network CN24 Overall Network Scheduling CN24N
Overall Network Scheduling CN25 Confirm Completions in Network CN26 Display
Mat.Comp/Init: Ntwk,Acty,Itm CN26N Display Mat. Components (From DMS) CN27
Collective confirm. CN28 Display Network Confirmations CN29 Cancel Network
Confirmation CN2X Confirm Completions in Network CN30 Processing PDC error records
CN33 PDM-PS interface CN34 Maintain release table TCNRL CN35 Control stock /
account assignment CN36 BOM Transfer Profile CN37 BOM Allocation Field Selection
CN38 Maintain Flexible Reference Point CN40 Project Overview CN41 Structure
Overview CN42 Overview: Project Definitions CN42N Overview: Project Definitions
CN43 Overview: WBS Elements CN43N Overview: WBS Elements CN44 Overview: Planned
Orders CN44N Overview: Planned Orders CN45 Overview: Orders CN45N Overview: Orders
CN46 Overview: Networks
CN46N Overview: Networks CN47 Overview: Activities/Elements CN47N Overview:
Activities/Elements CN48 Overview: Confirmations CN48N Overview: Confirmations CN49
Overview: Relationships CN49N Overview: Relationships CN50 Overview: Capacity
Requirements CN50N Overview: Capacity Requirements CN51 Overview: PRTs CN51N
Overview: PRTs CN52 Overview: Components CN52N Overview: Components CN53 Overview:
Milestones CN53N Overview: Milestones CN54N Overview: Sales Document CN55N
Overview: Sales and Dist. Doc. Items CN60 Change Documents for Projects/Netw. CN61
Standard network CN65 Change documents order /network CN70 Overview: Batch variants
CN71 Create versions CN72 Create Project Version CN80 Archiving project structures
CN81 PS: Archiving project - preliminary CN82 PS: Archiving project structures CN83
PS: Archiving project - Info System CN84 PS: Archiving project - admin. CN85 PS:
Delete operative structures CN98 Delete Standard Networks CN99 Archiving Standard
Networks CNB1 Purchase requisitions for project CNB2 Purchase orders for project
CNC4 Consistency checks for WBS CNC5 Consistency checks sales order/proj. CNE1
Project Progress (Individual Proc.) CNE2 Project Progress (Collective Proc.) CNE5
Progress Analysis CNG1 Netw./Hier.: Maintain frame types CNG2 Netw./Hier.: Maintain
form def. CNG3 Netw./hier.: maintain color definit. CNG4 Netw./Hier.: Maintain
graph. profile CNG5 Netw./Hier: Maintain options profile CNG6 Netw./hier.: Maintain
node type CNG7 Netw./Hier.: Maintain link types CNG8 Netw./Hier.: Maintain field
def.
CNG9 Graph. Cust. Netw./Hierarchy Graph. CNL1 Create delivery information CNL2
Change delivery information CNL3 Display delivery information CNMASS Mass Changes
in Project System CNMASSPROT Display log f. mass changes PS CNMM Project-Oriented
Procurement CNMT Milestone Trend Analysis CNN0 Number Range for Library Network
CNN1 Number range maint.: ROUTING_0 CNPAR Partner Overview CNPRG Network Progress
CNR1 Create Work Center CNR2 Change Work Center CNR3 Display Work Center CNS0
Create deleivry from project CNS40 Project Overview CNS41 Structure Overview CNS42
Overview: Project Definitions CNS43 Overview: WBS Elements CNS44 Overview: Planned
Orders CNS45 Overview: Orders CNS46 Overview: Networks CNS47 Overview:
Activities/Elements CNS48 Overview: Confirmations CNS49 Overview: Relationships
CNS50 Overview: Capacity Requirements CNS51 Overview: PRTs CNS52 Overview:
Components CNS53 Overview: Milestones CNS54 Overview: Sales Document CNS55
Overview: Sales and Dist. Doc. Items CNS60 Change Documents for Projects/Netw.
CNS71 Create versions CNS83 PS: Archiving project - Info System CNSE5 Progress
Analysis CNVL Variable Overviews CNW1 WWW: Confirmation CNW4 Project Documents
PS Configuration / Customization related Transactions codes:
OP00 Maintain Operation Control Key OP01 Customizing Routing/Work Center OP03
Factory Calendar C OP04 Word Processing OP07 Standard Text OP08 Standard Text OP09
Maintain Alternative Activity Desc. OP10 Maintain Person Responsible OP11 Maintain
Period Pattern Key OP12 Maintain Location OP13 Maintain Screen Sequence OP14
Maintain Type of Std. Value Determin OP15 Production User Profile OP16 Maintain
Period Pattern OP17 Formula Parameters OP18 Maintain Setup Group/Setup Group Cat
OP19 Standard Value Key OP20 Maintain Setup Type Key OP21 Define Formula OP22
Maintain Wage Groups OP23 Maintain Location OP24 Maintain period dependent oper.
val. OP26 Maintain suitability OP28 Maintain Perf. Efficiency Rate Key OP30
Maintain Move Time Matrix OP31 Maintain Time Segment (Per. Pattern) OP32 Maintain
Capacity Category OP34 Maintain Work Center Planner Group OP35 Maintain Perf.
Efficiency Rate Key OP36 Maintain Capacity Default Values OP37 Maintain Available
Capacity Version OP38 Maintain Setup Type Key OP39 Maintain Graphics Profile OP40
Maintain Work Center Category OP41 Matchcode for work center OP42 Default work
center OP43 Maintain Setup Group Categories OP44 Maintain Task List Usage OP45
Maintain Usage OP46 Maintain Task List Status OP47 Maintain PRT Usage OP48 Maintain
Planner Group OP49 Matchcode for Routings/Ref. Op. Sets OP4A Maintain Shift
Sequences OP4B Overview variant: Routing OP4C Overview variant: Ref. oper. set
OP4D Overview variant: Rate routing OP4E Overview variant: Ref. rate routing OP4F
Overview var.:Scheduling of routings OP4G Overview var.:Scheduling ref.op.set OP4H
Overview var.:Scheduling of rate rtg OP4I Overview var.:Scheduling RefRateRtgs OP50
Assign Material Types OP51 Formula Parameters OP52 Formula Parameters OP53 Formula
Parameters OP54 Define Formula OP55 Define Formula OP56 Define Formula OP57 Define
Formula OP58 Maintain Default Value Profiles OP59 Formula Parameters OP5A Field
Selection: Task List Overview OP5B Field Selection: Task List Header OP5C Field
Selection: Task List Sequence OP5D Field Selection: Task List Details OP5E Field
selection task list overview OP5F Field selection std network -> PRT OP5H Field
sel. insp.plan characteristics OP61 Number range maintenance: ROUTING_3 OP62 Number
ranges for routings OP63 Number Ranges for Ref.Operation Sets OP64 Maintain Setup
Group Key OP65 Formula Parameters OP66 Maintain Location Group OP67 Maintain
Operation Control Key OP68 Maintain Move Time Matrix OP69 Maintain wage type OP70
Maintain PRT Control Key OP71 Maintain Wage Group OP72 PRT Control Key OP73 PRT
Authorization Group OP74 Maintain PRT Group Key OP76 Define suitability OP77
Engineering Workbench for Task Lists OP78 Maintain Type of Std. Value Determin OP7A
Customizing matchcode for PRTs OP7B Define Parameters OP80 Maintain PRT Status OP82
Define Formula OP84 Profiles: Default Values for Rtgs. OP85 Profiles: Default
Values for QM
OP87 Maintain Routing/Ref.Op.Set Usage OP88 Maintain Assignmt. of Task List Type
OP8A Maintain operation value description OP8B Maintain standard value texts OP8C
Record layout for background (APL) OP8D Data transfer APL OP8E Command file task
lists Rel. 2.2A OP8F Maintain production scheduler OP8H Profiles: Default Values
for Rtgs. OP91 Maintain Object Overview Version OP95 Assign Work Center Cat. to
Applicatn OP96 Maintain Work Center Category OP97 Maintain Performance Efficiency
Rate OP98 Maintain Validity of Perf.Effic.Rate OPA0 Status selection profiles OPA1
Maintain combination definitions OPA2 Define selection profile OPA3 Define option
profile OPA4 Define list profile OPA5 Define graphics profile OPA6 Define overall
profile OPA7 Define columns OPA9 Maintain selection profiles OPB1 Define list
versions OPB2 Define distribution function OPB3 Specify distribution functions OPB4
Specify distribution strategies OPB5 Specify distribution key OPC0 Axis
representation selection OPC1 Maintain axis representation OPC2 Curve
representation selection OPC3 Maintain curve representation OPC5 Max. no. of data
records OPCD Capacity category OPCE Capacity planner OPCF Time units OPCG Maintain
Operation Control Key OPCH Maintain production scheduler OPCI Setup group
key/category OPCL Scheduling type OPCM Standard value key OPCN Maintain move time
matrix OPCQ Efficiency rate OPCR Formula parameters OPCS Define formula OPCT
Strategies
OPCU Strategy levels OPCW Planned order parameters OPCX Formula parameters OPCY
Define formula OPD0 Resource planning overall profile OPD1 Resource planning
selection profile OPD2 Capacity leveling - time profile OPD3 Resource planning
evaluation profile OPD4 Resource planning period profile OPD5 Flow control
definition OPD6 Flow control control table OPD7 Flow control statuses OPD8 Flow
Control Actions OPD9 Flow Control Messages OPDA Transition matrix (setup matrix)
OPDB Capacity Leveling Strategy Profile OPDD Factory calendar OPDE Resource
planning control profile OPDF Define requirements grouping OPDH Capacity leveling -
list profile OPDJ Define layout OPDK Define standard overview OPDL Cap. plan.
detailed cap.list maint. OPDM Define detail list (leveling) OPDQ Profile for
planning table (tab.) OPDR Define layout key OPDT Define detail list OPDU Maintain
perf. efficiency rate key OPDV Com-file (Rel-Info/OLPK) KOP. Set�s OPDW Com-file
(Rel-Info/OLPK) KOP. Set�s OPE0 Maintain Sort String OPE1 Maintain Value Type OPE2
Maintain Machine Type OPE3 Maintain Planner Group OPE4 Maintain Control Parameters
OPE5 Maintain rounding categories OPE6 Maintain Rounding Category OPE7 Maintain
overhead key OPE8 Maint. Roundg. and Add.Val.Key (Def) OPE9 Maintain User Profile
OPEA User selection OPEB Automatic selection OPEC PP user fields OPENPS Download
Activities to Palm Pilot OPF0 Maintain User OPF1 Authorizations for CAPP
OPFA Field selection: Work center OPFP Configuring the Fixed Price Version OPFR01
RPUCORF0PBS : IMG Link OPG0 Profile for planning table OPG1 Chart sequence -
selection OPG2 Line representation OPG3 Scale time axis OPG4 Time scale profile
OPG5 Graphic obj.type sel./repr.profile OPG6 Transition matrix setup fam.key OPG7
Line display selection OPG9 Graphical object type/obj.represent. OPGD Ref. Oper.
Set-All Task Lists (PP) OPGE Ref. Oper. Set - Rate Routings (PP) OPGF Work Center -
All Task Lists (PP) OPGG Work Center - Rate Routings (PP) OPGH Document PRT - All
Task Lists OPGI Equipment PRT - All Task Lists OPGJ Material PRT - All Task Lists
OPGK Misc. PRT - All Task Lists OPGL Resource - Master Recipes (PI) OPGM Process
Instr. Cat. - Master Recipe OPGN Document PRT - Maintenance Task List OPGO
Equipment PRT-Maintenance Task Lists OPGP Material PRT - Maintenance Task List OPGQ
Misc. PRT - Maintenance Task Lists OPGR Work Center - Standard Network (PS) OPGS
Document PRT - Standard Network (PS) OPGT Equipment PRT - Standard Network(PS) OPGU
Material PRT - Standard Network (PS) OPGV Misc. PRT - Standard Network (PS) OPH1 CO
Cash Bgt Mgmt: Delete Actual Data OPH2 PS Cash Management: Delete Plan Data OPH3 CO
Cash Bgt Mgmt: Delete Master Data OPH4 CO Cash Bgt Mgmt: MM Data Transfer OPH5 CO
CBM: Successive FI Data Transfer OPH6 CO CBM: Take Over FI Completely OPH7 CO-CBM:
Take Over All Data OPI1 Maintain Value Categories OPI2 Value Categories for Cost
Elements OPI3 Update Control: File RPSCO OPI4 Commitment Item Value Categories OPI5
Value Categories for Stag.Key Figs OPI6 Activate CO Cash Budget Management OPI8
Display Value Category OPIA Interest Profile for Projects
OPIB Maintain Interest Profile OPIC Intrst Relevance: Cost Els/Cmmt Itms OPID
Proj.Int Calc: Account Determination OPIE Interest Indicator OPIF View
Maintenance:Compound Int.Cont. OPIG View Maint.: Compound Int. Periods OPIH
Interest Scale, General Conditions OPIN Number range maintnce: VHU_PINST OPJ2
Production order stock determination OPJ4 Schedule batch function request OPJ6
Maintain Status Profiles OPJ7 Maintain Routing Usage OPJ8 Maintain Operation
Control Key OPJ9 Maintain prod. scheduler group OPJA Maintain setup group/group
category OPJB Specify system messages OPJC Maintain Wage Groups OPJD Item
Categories OPJE User Selection OPJF Automatic Selection OPJG Maintain Default
Values OPJH Order types production order OPJI BOM Usage Priorities OPJJ Maintain
Scope of Check OPJK Maintain Control OPJL Maintain Checking Rule OPJM Application-
Specific Criteria OPJN Maintain Scheduling Type OPJO C MM-BD units of measurement
OPJP Maint. acct.assgnm.types for orders OPJQ Standard Value Key OPJR Maintain move
time matrix OPJS PP: Maintain reduction strategies OPJT Maintain Strategy Levels
OPJU Production order control parameters OPJV Maintain Capacity Category OPJW
Maintain Capa.Planr.Grp for WrkCentr OPJX Factory Calendar C OPJY Maintain perf.
efficiency rate key OPJZ Maintain Release Periods OPK0 Confirmation Parameters PP
OPK0T Confirmation Parameters OPK1 Confirmation Parameters PP-PI OPK1T Confirmation
Parameters OPK2 Formula Parameters OPK3 Define Formula
OPK4 Confirmation Parameters OPK5 Maintain variances OPK6 List Layout OPK7
Accessing Customizing PDC transfer OPK8 Maintain print control prod. orders OPK9
Maintain Goods Receipt Valuation OPKA Maintain Movement Types OPKB Control parallel
confirmation OPKC Control confirmation process chain OPKD Control confirmation
process chain OPKE Screen Sequence for Components OPKF Control parallel
confirmation OPKG Maintain Messages OPKH Maintain Breakpoints OPKI Maintain
Collective Confirmation OPKJ Maintain PRT Control Key OPKK Standard Text OPKL
Formula Parameters OPKM Define Formula OPKN Overview variant production control
OPKO Command File for Production Orders OPKP Shop floor control profile OPKQ
Customizing: Matchcode for Proc.Ord. OPKR Print flag OPKS Maintain Origins for CO
Object OPKT Initial Screen: Settlement Structure OPKU Maintain Collective
Confirmation OPKV Print Flag OPKW Print shop papers OPKX Deletion Flag/Indicator
OPKZ Customizing Matchcode for ProdOrder OPL1 Costing Variants: PP Prod. Order OPL2
Maintain trigger point group OPL3 Trigger point usage OPL4 Profile for missing
parts list OPL5 Order type LIS parameters OPL6 Profile for documented goods mvmts
OPL7 Order change management profile OPL8 Order type parameters: Overview OPL9
Parameters for order change mgmt OPLA Conditions: V_T682F for H CO OPLB CondTab:
Create (batch, prod.) OPLC CondTab: Change (batchs, prod.) OPLD CondTab: Display
(batches, prod.) OPLE Strategy types: Batch determ. (prod) OPLF Access: Maintain
batch determ.(prod)
OPLG Batch determ.: Procedure for prod. OPLH Overview variant - production orders
OPLI Background job for goods movements OPLJ Job �Fast entry confirmation� OPLK
Overall profile for order prog. rep. OPLL Order progress: Displayed fields OPLM
Order progress: Displayed fields OPLO maintain selection profile OPLP Job �Convert
planned order� OPLQ maintain filter for control keys OPLR Maintain filter for
capacity version OPLS Parallel processing control OPLT Target System for Data
Transfer OPLV Maintain Filter for Task List Usage OPLW Maintain Filter for Task
List Status OPLX Maintain Filter for BOM Usage OPLY Maintain Filter for BOM Status
OPLZ Maintain POI Planned Order Selection OPM0 Maintain profile - field selection
OPM1 Costing Variants - Production Order OPM2 Maintain Detail Screen Control Oper.
OPM3 Maintain Detail Scrn Control Header OPMF Field Selection - BOM Transfer OPMI
Import models activities OPMJ Determine progress values OPN0 Master Recipe Profile
OPN1 Maintain Profiles for Master Recipes OPN2 Valuation Variants - Prod. Order
OPN3 Overv.Var.: Master Recipe Scheduling OPN5 Field Seln: Std Network Overview
OPN6 Field Selection Standard Network Hdr OPN7 Field Sel.:Std Ntwk Activity Detail
OPN8 Field Sel.:Std.Ntwk Comp.Overview OPN9 Field Sel. Std Ntwk Comp.Detail OPO1
Create Cost Element Planning Layout OPO2 Change Cost Element Planning Layout OPO3
Display Cost Element Planning Layout OPO4 Create Stat. KF Planning Layout OPO5
Change Stat. KF Planning Layout OPO6 Display Stat. KF Planning Layout OPO7 View
Maintenance V_TCJ41_7 OPO8 View Maintenance V_TCJ41_8 OPO9 View Maintenance
V_TCJ41_9 OPOA View Maintenance V_T003O_N0 OPOB View Maintenance V_T003O_N1 OPOC
View Maintenance V_T399X_N0
OPOD View Maintenance V_T399X_N1 OPOE View Maintenance T_T399X_N2 OPP1 Customizing
MRP OPP2 MPS OPP3 Customizing Repetitive Manufacturing OPP5 List Profile Component
List OPPA PP/MRP Customizing Explosion OPPB Direct Procurement OPPC Period Grouping
OPPD Customizing Planning Time Fence OPPE Conversion Plnnd Order -> Prod.Order
OPPE01 General iPPE Customizing OPPE02 Define iPPE Node Type OPPE03 Define iPPE
Variant Types OPPE04 Define iPPE Alternative Types OPPE05 Define iPPE Relationship
Types OPPE06 Customer-Spec. Model Assgts (iPPE) OPPE07 Time Analysis: Partner
Products iPPE OPPE11 Profiles: iPPE WB Professional OPPE12 Tabs: iPPE Workbench
Professional OPPE13 User Assgmt: iPPE WB Professional OPPE14 Define Reports for
iPPE WB Prof. OPPE15 Define Interface for iPPE Workbench OPPE20 Profile Maintenance
iPPE PS OPPEACT01 Define Std Val. Determin. Type OPPEACT02 Object Dependency in
Process Struct. OPPECHK01 Customizing: Consistency Check OPPEDOK Documentation
OPPELUI01 Profile Definition: iPPE WB Express OPPELUI02 User Assignment: iPPE WB
Express OPPERES01 Customizing for Production Resources OPPESCMPV Object Dependent
Status Management OPPESTATUS Cross-Application Status Management OPPF Customizing
for Order Report OPPH Customizing Purchase Req. Conversion OPPI Available Stock
OPPJ MRP Checking Rule OPPK Hierarchy Element OPPL MRP OPPM Evaluation Profiles
OPPN Layout OPPO Hierarchy Element OPPP Customizing Direct Procurement OPPQ C M MRP
Plant Parameters for MRP OPPR C M MRP MRP Group OPPS Strategy
OPPT Strategy Group OPPU Strategy Group for MRP Group OPPZ MRP Group OPR1 Area of
Responsibility <-> Message OPR3 Definition of Breakpoints OPR4_ACT Multilevel
Actual Settlement OPR4_CK Material Cost Estimate OPR4_CKMC Mass Costing - Sales
Documents OPR4_CKML Closing and Calc. of Periodic Price OPR4_CKPF Price Update
OPR4_FCO Collective Processing: Variances OPR4_KKA WIP Calculation OPR4_KKP
Repetitive Mfg and Process Mfg OPR4_KKS Collective Processing: Variances OPR4_KKS1
Individual Processing: Variances OPR4_PPCO Production Order: Cost Calculation OPR5
Definition of Error Mgmt IDs (SAP) OPR6 Definition of Object IDs (SAP) OPR7 Def. of
Areas of Responsibility OPR8 Def. of Minimum Message Types (SAP) OPR9 Def. of
Reference Objects (SAP) OPRCMFE User-Defined Messages OPRF Maintain Quotation
Prefixes OPS Customizing for Project System OPS0 Maintain print control for
networks OPS1 Maintain User Fields OPS2 Maintain Relationship Texts OPS3 Maintain
PS Text Types OPS4 maintain simulation profile OPS5 Maintain Standard Network
Profile OPS6 Maintain Project Manager OPS7 Maintain Applicant OPS8 Materialflow
network OPS9 Budget Management Profile OPSA Maintain Project Profile OPSB Cost
Planning Profile OPSC Create network types OPSCAS Command File Payments (PS) OPSCOS
Command File Costs (PS) OPSD Maintain Profile for Report Lines OPSE Maintain Report
Groups OPSF Maintain Report Variations OPSG Order change management profile OPSH
Maintain ctrl. key for activity (PS) OPSI Edit PS validation rules OPSINS Command
File Info System (PS-F)
OPSJ Maintain Project Coding OPSK Maintain Special Characters OPSL Project Info
System Overview Maint. OPSM Maintain Overall Profile PS InfoSys OPSN Edit PS
substitution rules OPSO Maintain Project Types OPSP Capacity availability check
OPSPAR1 Maintain Partner Functions OPSPAR2 Define Lang.-Dep.Partner Functions
OPSPAR3 WBS Partner Profile OPSQ Intervals for Cost/Revenue Types OPSR Maintain
milestones OPSREV Command File Revenues (PS) OPSS Maintain milestones OPST Network
Confirmation Parameters OPSU Maintain Activity Control Key OPSV Cost object ind.
OPSW Info System Profile OPSX PS: Reset �Budgeted� Status OPT1 Maintain PS
Transaction Types OPT2 Matchcode for project definition OPT3 Matchcode for WBS
elements OPT4 Matchcode for standard network OPT5 Customizing matchcode for network
OPT6 Maintain std. milestone group OPT7 Project planning board profile OPT8
Maintain hierarchy graphic / dates OPT9 Network parameters for PS-SD OPTA Command
file for PS -> FI area OPTB Command file for WBS OPTC Command file for network OPTD
Command file for standard network OPTE Command file for PS info system OPTF Command
file for PS graphic OPTG Maintain PS Info Summztn Criteria OPTH PS info system
maintenance OPTI Maintain Progrss Analysis Overview OPTJ Maintain PS Info Unit
Conversion OPTK Exclude Cost Elems from Avlbty Cntrl OPTL Maintain PS Info
Comparison Criteria OPTM Fincl Budgeting Profile for Projects OPTN Maintain
priorities OPTO Change costing variants OPTP Sub-network parameters OPTQ Maintain
WBS scheduling parameters OPTR Strategies for settlement rules
OPTS Maintain project version profile OPTT Maint. acct.assgnm.types for orders OPTU
Maint. PS Info System field settings OPTV Maint. PS Info System sort criteria OPTW
Maint.PS Info System group. criteria OPTX Maint. PS Info System database set. OPTY
Capacity leveling - Time profile/PS OPTZ Matchcode for standard WBS elements OPU0
Matchcode for standard project def. OPU3 Production order control parameters OPU4
Maintain Capacity Planning (SOP) OPU5 Parameter long term planning PlndOrd OPU6
Production order control parameters OPU7 Control parameters plant maintenance OPU8
Overview Var.: Header Line Info Sys. OPU9 Overview Variant: Item Line OPUA Field
selection: Network: Header OPUB Field selection: Network: Overview OPUC Field
selection: Network: Details OPUD Field selection:Network confirmation OPUH Field
sel: Std. project definition OPUI Field selection: Std. WBS elements OPUJ Field
selection: Project definition OPUK Field selection: WBS element OPUL PS: Maintain
reduction strategies OPUM Maintain Subprojects OPUN Capacity overviews OPUO Project
schedule overviews OPUP Subnetwork schedule overview OPUQ Overall network
scheduling overview OPUR Info System: Structure overview OPUS Maintain Version
Number Entry Mask OPUT Maintain overview variants OPUU Maintain Network Profile
OPUV Network Type Parameters OPUW Standard Network Status OPUX Maintain overview
variants std netwk OPUY Overview var.:Std.ntwrk scheduling OPUZ Control parameters
plant maintenance OPVC Convert Avlability Cntrl Tol.Limits OPVP Collective
availibility checkProfile
Transaction For PS Module
What are those standard project system tcodes?
No Transaction Code Description 1. CJ20n Creation of Project 2. CJ20n Creation of
WBS Elements 3. CJ20n Creation of Activities 4. CJ20n Assigning relationships to
activities 5. CJ20n Assigning of milestones to activities/WBS Elements 6. CJ20n
Assigning of materials of activities 7. CJ40 Planning of costs to project 8. IMCCP3
Copy Planned cost to budget 9. CJBV Availability Control of budget 10. CJ30
Assigning Budget to Project 11. CJ20n Release of Project/WBS Elements/activities
12. CN25 Confirmation of activities 13. CJ20n Maintain actual dates to milestones
of WBS Elements/activities 14. CJ37 Supplement in project 15. CJ38 Return in
project 16. KB21n Direct Activity Allocation 17. CNL1 Create Delivery Information
18. CNL2 Change Delivery Information 19. CNS0 Delivery from project 20. CNL3
Display Delivery Information 21. CJ2c/CJ20N Display Project 22. CJ41 Display cost
planning 23. CJ31 Display Budget 24. CN28 Display Confirmations 25. CJ3B Display
Document (BUDGET) 26. CN29 Cancel/Reverse of Confirmations 27. CN41 Structure
Overview 28. CN42N Overview of Project Definition 29. CN43N Overview of WBS
Elements 30. CN46N Overview of Networks 31. CN47N Overview of Activities 32. CN55N
Overview of Sales Document items 33. CN53N Overview of Milestones 34. CN52N
Components Overview 35. CN42 Enhanced Overview of Project definition 36. CN43
Enhanced Overview of WBS Elements 37. CN44 Enhanced Overview of Planned Orders 38.
CN45 Enhanced Overview of Orders 39. CN46 Enhanced Overview of Networks 40. CN47
Enhanced Overview of Activities 41. CN48 Enhanced Overview of Confirmations 42.
CN52 Enhanced Overview of Components 43. CN53 Enhanced Overview of Milestones
44. CNS54 Enhanced Overview of Sales and Distribution Documents 45. CNS55 Enhanced
Overview of Sales Document items 46. ME5J Purchase requisitions for Project 47.
ME2J Purchase Orders for Project 48. CNMM Project Oriented Procurement 49. CN60
Display change documents 50. S_ALR_87013542 Actual/Commitment/Total/Plan in Control
Area Currency 51. S_ALR_87013557 Budget/Actual/Variance 52. S_ALR_87013560 Budget
Updates 53. S_ALR_87013532 Plan/Actual/Variance 54. S_ALR_87013533
Plan/Actual/Commitment/Rem.Plan/Assigned 55. S_ALR_87013534
Plan1/Plan2/Act/Commitment
SAP Project System SPRO Tcodes List 1
CJ20N is basic Tcode most of the functions can be accessed with this.
Usually it involves: - Create proj definition -- cj20n - Create wbs elements (more
than one wbs can be defined for a project) -- cj20n - Create network -- cj20n -
Define activity for network -- cj20n - Assign component to the activity - Post a
goods issue for the component -- MIGO mvt type 281
T-Codes List Used In SAP-PS For Customization Part 1
OP00 Maintain Operation Control Key OP01 Customizing Routing/Work Center OP03
Factory Calendar C OP04 Word Processing OP07 Standard Text OP08 Standard Text OP09
Maintain Alternative Activity Desc. OP10 Maintain Person Responsible OP11 Maintain
Period Pattern Key OP12 Maintain Location OP13 Maintain Screen Sequence OP14
Maintain Type of Std. Value Determin OP15 Production User Profile OP16 Maintain
Period Pattern OP17 Formula Parameters OP18 Maintain Setup Group/Setup Group Cat
OP19 Standard Value Key OP20 Maintain Setup Type Key OP21 Define Formula
OP22 Maintain Wage Groups OP23 Maintain Location OP24 Maintain period dependent
oper. val. OP26 Maintain suitability OP28 Maintain Perf. Efficiency Rate Key OP30
Maintain Move Time Matrix OP31 Maintain Time Segment (Per. Pattern) OP32 Maintain
Capacity Category OP34 Maintain Work Center Planner Group OP35 Maintain Perf.
Efficiency Rate Key OP36 Maintain Capacity Default Values OP37 Maintain Available
Capacity Version OP38 Maintain Setup Type Key OP39 Maintain Graphics Profile OP40
Maintain Work Center Category OP41 Matchcode for work center OP42 Default work
center OP43 Maintain Setup Group Categories OP44 Maintain Task List Usage OP45
Maintain Usage OP46 Maintain Task List Status OP47 Maintain PRT Usage OP48 Maintain
Planner Group OP49 Matchcode for Routings/Ref. Op. Sets OP4A Maintain Shift
Sequences OP4B Overview variant: Routing OP4C Overview variant: Ref. oper. set OP4D
Overview variant: Rate routing OP4E Overview variant: Ref. rate routing OP4F
Overview var.:Scheduling of routings OP4G Overview var.:Scheduling ref.op.set OP4H
Overview var.:Scheduling of rate rtg OP4I Overview var.:Scheduling RefRateRtgs OP50
Assign Material Types OP51 Formula Parameters OP52 Formula Parameters OP53 Formula
Parameters OP54 Define Formula OP55 Define Formula OP56 Define Formula OP57 Define
Formula OP58 Maintain Default Value Profiles OP59 Formula Parameters OP5A Field
Selection: Task List Overview OP5B Field Selection: Task List Header OP5C Field
Selection: Task List Sequence
OP5D Field Selection: Task List Details OP5E Field selection task list overview
OP5F Field selection std network -> PRT OP5H Field sel. insp.plan characteristics
OP61 Number range maintenance: ROUTING_3 OP62 Number ranges for routings OP63
Number Ranges for Ref.Operation Sets OP64 Maintain Setup Group Key OP65 Formula
Parameters OP66 Maintain Location Group OP67 Maintain Operation Control Key OP68
Maintain Move Time Matrix OP69 Maintain wage type OP70 Maintain PRT Control Key
OP71 Maintain Wage Group OP72 PRT Control Key OP73 PRT Authorization Group OP74
Maintain PRT Group Key OP76 Define suitability OP77 Engineering Workbench for Task
Lists OP78 Maintain Type of Std. Value Determin OP7A Customizing matchcode for PRTs
OP7B Define Parameters OP80 Maintain PRT Status OP82 Define Formula OP84 Profiles:
Default Values for Rtgs. OP85 Profiles: Default Values for QM OP87 Maintain
Routing/Ref.Op.Set Usage OP88 Maintain Assignmt. of Task List Type OP8A Maintain
operation value description OP8B Maintain standard value texts OP8C Record layout
for background (APL) OP8D Data transfer APL OP8E Command file task lists Rel. 2.2A
OP8F Maintain production scheduler OP8H Profiles: Default Values for Rtgs. OP91
Maintain Object Overview Version OP95 Assign Work Center Cat. to Applicatn OP96
Maintain Work Center Category OP97 Maintain Performance Efficiency Rate OP98
Maintain Validity of Perf.Effic.Rate
SAP Project System SPRO Tcodes List 2
How to delete PS master data and transaction data?
This is a complex one. SAP usually does not allow you to delete anything. You will
have to archive and then delete the objects. If there are "bad" projects without
any transactional activity, you can mark the projects with status DLFL. To archive,
use transaction code SARA.
You will have to get your entire functional team - MM, SD, FI, CO, PS - and decide
on a module-by-module and transaction-by-transaction basis on the best approach to
purge this data. You will also have to think about auditing and retrieval if this
is production data.
Solution is Archiving. It's a seperate process better consult you basis consultants
for this.
Archiving object you should be looking at is PS_PROJECT (T Code SARA)
T-Codes List Used In SAP-PS For Customization Part 2
OPA0 Status selection profiles OPA1 Maintain combination definitions OPA2 Define
selection profile OPA3 Define option profile OPA4 Define list profile OPA5 Define
graphics profile OPA6 Define overall profile OPA7 Define columns OPA9 Maintain
selection profiles OPB1 Define list versions OPB2 Define distribution function OPB3
Specify distribution functions OPB4 Specify distribution strategies OPB5 Specify
distribution key OPC0 Axis representation selection OPC1 Maintain axis
representation OPC2 Curve representation selection OPC3 Maintain curve
representation OPC5 Max. no. of data records OPCD Capacity category OPCE Capacity
planner OPCF Time units OPCG Maintain Operation Control Key OPCH Maintain
production scheduler OPCI Setup group key/category OPCL Scheduling type OPCM
Standard value key OPCN Maintain move time matrix OPCQ Efficiency rate OPCR Formula
parameters
OPCS Define formula OPCT Strategies OPCU Strategy levels OPCW Planned order
parameters OPCX Formula parameters OPCY Define formula OPD0 Resource planning
overall profile OPD1 Resource planning selection profile OPD2 Capacity leveling -
time profile OPD3 Resource planning evaluation profile OPD4 Resource planning
period profile OPD5 Flow control definition OPD6 Flow control control table OPD7
Flow control statuses OPD8 Flow Control Actions OPD9 Flow Control Messages OPDA
Transition matrix (setup matrix) OPDB Capacity Leveling Strategy Profile OPDD
Factory calendar OPDE Resource planning control profile OPDF Define requirements
grouping OPDH Capacity leveling - list profile OPDJ Define layout OPDK Define
standard overview OPDL Cap. plan. detailed cap.list maint. OPDM Define detail list
(leveling) OPDQ Profile for planning table (tab.) OPDR Define layout key OPDT
Define detail list OPDU Maintain perf. efficiency rate key OPDV Com-file (Rel-
Info/OLPK) KOP. Set�s OPDW Com-file (Rel-Info/OLPK) KOP. Set�s OPE0 Maintain Sort
String OPE1 Maintain Value Type OPE2 Maintain Machine Type OPE3 Maintain Planner
Group OPE4 Maintain Control Parameters OPE5 Maintain rounding categories OPE6
Maintain Rounding Category OPE7 Maintain overhead key OPE8 Maint. Roundg. and
Add.Val.Key (Def) OPE9 Maintain User Profile OPEA User selection OPEB Automatic
selection OPEC PP user fields OPENPS Download Activities to Palm Pilot
OPF0 Maintain User OPF1 Authorizations for CAPP OPFA Field selection: Work center
OPFP Configuring the Fixed Price Version OPFR01 RPUCORF0PBS : IMG Link OPG0 Profile
for planning table OPG1 Chart sequence - selection OPG2 Line representation OPG3
Scale time axis OPG4 Time scale profile OPG5 Graphic obj.type sel./repr.profile
OPG6 Transition matrix setup fam.key OPG7 Line display selection OPG9 Graphical
object type/obj.represent. OPGD Ref. Oper. Set-All Task Lists (PP) OPGE Ref. Oper.
Set - Rate Routings (PP) OPGF Work Center - All Task Lists (PP) OPGG Work Center -
Rate Routings (PP) OPGH Document PRT - All Task Lists OPGI Equipment PRT - All Task
Lists OPGJ Material PRT - All Task Lists OPGK Misc. PRT - All Task Lists OPGL
Resource - Master Recipes (PI) OPGM Process Instr. Cat. - Master Recipe OPGN
Document PRT - Maintenance Task List OPGO Equipment PRT-Maintenance Task Lists OPGP
Material PRT - Maintenance Task List OPGQ Misc. PRT - Maintenance Task Lists OPGR
Work Center - Standard Network (PS) OPGS Document PRT - Standard Network (PS) OPGT
Equipment PRT - Standard Network(PS) OPGU Material PRT - Standard Network (PS) OPGV
Misc. PRT - Standard Network (PS) OPH1 CO Cash Bgt Mgmt: Delete Actual Data OPH2 PS
Cash Management: Delete Plan Data OPH3 CO Cash Bgt Mgmt: Delete Master Data OPH4 CO
Cash Bgt Mgmt: MM Data Transfer OPH5 CO CBM: Successive FI Data Transfer OPH6 CO
CBM: Take Over FI Completely OPH7 CO-CBM: Take Over All Data OPI1 Maintain Value
Categories OPI2 Value Categories for Cost Elements OPI3 Update Control: File RPSCO
OPI4 Commitment Item Value Categories OPI5 Value Categories for Stag.Key Figs OPI6
Activate CO Cash Budget Management
OPI8 Display Value Category OPIA Interest Profile for Projects OPIB Maintain
Interest Profile OPIC Intrst Relevance: Cost Els/Cmmt Itms OPID Proj.Int Calc:
Account Determination OPIE Interest Indicator OPIF View Maintenance:Compound
Int.Cont. OPIG View Maint.: Compound Int. Periods OPIH Interest Scale, General
Conditions OPIN Number range maintnce: VHU_PINST OPJ2 Production order stock
determination OPJ4 Schedule batch function request OPJ6 Maintain Status Profiles
OPJ7 Maintain Routing Usage OPJ8 Maintain Operation Control Key OPJ9 Maintain prod.
scheduler group OPJA Maintain setup group/group category OPJB Specify system
messages OPJC Maintain Wage Groups OPJD Item Categories OPJE User Selection OPJF
Automatic Selection OPJG Maintain Default Values OPJH Order types production order
OPJI BOM Usage Priorities OPJJ Maintain Scope of Check OPJK Maintain Control OPJL
Maintain Checking Rule OPJM Application-Specific Criteria OPJN Maintain Scheduling
Type OPJO C MM-BD units of measurement OPJP Maint. acct.assgnm.types for orders
OPJQ Standard Value Key OPJR Maintain move time matrix OPJS PP: Maintain reduction
strategies OPJT Maintain Strategy Levels OPJU Production order control parameters
OPJV Maintain Capacity Category OPJW Maintain Capa.Planr.Grp for WrkCentr OPJX
Factory Calendar C OPJY Maintain perf. efficiency rate key OPJZ Maintain Release
Periods OPK0 Confirmation Parameters PP OPK0T Confirmation Parameters OPK1
Confirmation Parameters PP-PI OPK1T Confirmation Parameters
OPK2 Formula Parameters OPK3 Define Formula OPK4 Confirmation Parameters OPK5
Maintain variances OPK6 List Layout OPK7 Accessing Customizing PDC transfer OPK8
Maintain print control prod. orders OPK9 Maintain Goods Receipt Valuation OPKA
Maintain Movement Types OPKB Control parallel confirmation OPKC Control
confirmation process chain OPKD Control confirmation process chain OPKE Screen
Sequence for Components OPKF Control parallel confirmation OPKG Maintain Messages
OPKH Maintain Breakpoints OPKI Maintain Collective Confirmation OPKJ Maintain PRT
Control Key OPKK Standard Text OPKL Formula Parameters OPKM Define Formula OPKN
Overview variant production control OPKO Command File for Production Orders OPKP
Shop floor control profile OPKQ Customizing: Matchcode for Proc.Ord. OPKR Print
flag OPKS Maintain Origins for CO Object OPKT Initial Screen: Settlement Structure
OPKU Maintain Collective Confirmation OPKV Print Flag OPKW Print shop papers OPKX
Deletion Flag/Indicator OPKZ Customizing Matchcode for ProdOrder OPL1 Costing
Variants: PP Prod. Order OPL2 Maintain trigger point group OPL3 Trigger point usage
OPL4 Profile for missing parts list OPL5 Order type LIS parameters OPL6 Profile for
documented goods mvmts OPL7 Order change management profile OPL8 Order type
parameters: Overview OPL9 Parameters for order change mgmt OPLA Conditions: V_T682F
for H CO OPLB CondTab: Create (batch, prod.) OPLC CondTab: Change (batchs, prod.)
OPLD CondTab: Display (batches, prod.)
OPLE Strategy types: Batch determ. (prod) OPLF Access: Maintain batch determ.(prod)
OPLG Batch determ.: Procedure for prod. OPLH Overview variant - production orders
OPLI Background job for goods movements OPLJ Job "Fast entry confirmation" OPLK
Overall profile for order prog. rep. OPLL Order progress: Displayed fields OPLM
Order progress: Displayed fields OPLO maintain selection profile OPLP Job "Convert
planned order" OPLQ maintain filter for control keys OPLR Maintain filter for
capacity version OPLS Parallel processing control OPLT Target System for Data
Transfer OPLV Maintain Filter for Task List Usage OPLW Maintain Filter for Task
List Status OPLX Maintain Filter for BOM Usage OPLY Maintain Filter for BOM Status
OPLZ Maintain POI Planned Order Selection OPM0 Maintain profile - field selection
OPM1 Costing Variants - Production Order OPM2 Maintain Detail Screen Control Oper.
OPM3 Maintain Detail Scrn Control Header OPMF Field Selection - BOM Transfer OPMI
Import models activities OPMJ Determine progress values
SAP Project System SPRO Tcodes List 3
How to schedule the network within the dates provided in the network header? The
problem is that every time I schedule the network, scheduling happens as per the
date given in assigned WBSE & not as per the dates specified in NTW Header.
Go to Project Planning Board. Click on the "Options" icon. - Select the
"Scheduling" option. - On the tab "Scheduling parameters for activities", the
"Scheduling method" selected should be "X Network determines dates". In your case I
believe it is "WBS determines dates".
You can set this in SPRO-->Project System-->Dates-->Date Planning in WBS-->Define
parameters for WBS scheduling--> Select Scheduing method as "X Network determines
dates"
T-Codes List Used In SAP-PS For Customization Part 3
OPN0 Master Recipe Profile OPN1 Maintain Profiles for Master Recipes OPN2 Valuation
Variants - Prod. Order OPN3 Overv.Var.: Master Recipe Scheduling OPN5 Field Seln:
Std Network Overview OPN6 Field Selection Standard Network Hdr OPN7 Field Sel.:Std
Ntwk Activity Detail OPN8 Field Sel.:Std.Ntwk Comp.Overview OPN9 Field Sel. Std
Ntwk Comp.Detail OPO1 Create Cost Element Planning Layout OPO2 Change Cost Element
Planning Layout OPO3 Display Cost Element Planning Layout OPO4 Create Stat. KF
Planning Layout OPO5 Change Stat. KF Planning Layout OPO6 Display Stat. KF Planning
Layout OPO7 View Maintenance V_TCJ41_7 OPO8 View Maintenance V_TCJ41_8 OPO9 View
Maintenance V_TCJ41_9 OPOA View Maintenance V_T003O_N0 OPOB View Maintenance
V_T003O_N1 OPOC View Maintenance V_T399X_N0 OPOD View Maintenance V_T399X_N1 OPOE
View Maintenance T_T399X_N2 OPP1 Customizing MRP OPP2 MPS OPP3 Customizing
Repetitive Manufacturing OPP5 List Profile Component List OPPA PP/MRP Customizing
Explosion OPPB Direct Procurement OPPC Period Grouping OPPD Customizing Planning
Time Fence OPPE Conversion Plnnd Order -> Prod.Order OPPE01 General iPPE
Customizing OPPE02 Define iPPE Node Type OPPE03 Define iPPE Variant Types OPPE04
Define iPPE Alternative Types OPPE05 Define iPPE Relationship Types OPPE06
Customer-Spec. Model Assgts (iPPE) OPPE07 Time Analysis: Partner Products iPPE
OPPE11 Profiles: iPPE WB Professional OPPE12 Tabs: iPPE Workbench Professional
OPPE13 User Assgmt: iPPE WB Professional OPPE14 Define Reports for iPPE WB Prof.
OPPE15 Define Interface for iPPE Workbench OPPE20 Profile Maintenance iPPE PS
OPPEACT01 Define Std Val. Determin. Type
OPPEACT02 Object Dependency in Process Struct. OPPECHK01 Customizing: Consistency
Check OPPEDOK Documentation OPPELUI01 Profile Definition: iPPE WB Express OPPELUI02
User Assignment: iPPE WB Express OPPERES01 Customizing for Production Resources
OPPESCMPV Object Dependent Status Management OPPESTATUS Cross-Application Status
Management OPPF Customizing for Order Report OPPH Customizing Purchase Req.
Conversion OPPI Available Stock OPPJ MRP Checking Rule OPPK Hierarchy Element OPPL
MRP OPPM Evaluation Profiles OPPN Layout OPPO Hierarchy Element OPPP Customizing
Direct Procurement OPPQ C M MRP Plant Parameters for MRP OPPR C M MRP MRP Group
OPPS Strategy OPPT Strategy Group OPPU Strategy Group for MRP Group OPPZ MRP Group
OPR1 Area of Responsibility <-> Message OPR3 Definition of Breakpoints OPR4_ACT
Multilevel Actual Settlement OPR4_CK Material Cost Estimate OPR4_CKMC Mass Costing
- Sales Documents OPR4_CKML Closing and Calc. of Periodic Price OPR4_CKPF Price
Update OPR4_FCO Collective Processing: Variances OPR4_KKA WIP Calculation OPR4_KKP
Repetitive Mfg and Process Mfg OPR4_KKS Collective Processing: Variances OPR4_KKS1
Individual Processing: Variances OPR4_PPCO Production Order: Cost Calculation OPR5
Definition of Error Mgmt IDs (SAP) OPR6 Definition of Object IDs (SAP) OPR7 Def. of
Areas of Responsibility OPR8 Def. of Minimum Message Types (SAP) OPR9 Def. of
Reference Objects (SAP) OPRCMFE User-Defined Messages OPRF Maintain Quotation
Prefixes OPS Customizing for Project System OPS0 Maintain print control for
networks
OPS1 Maintain User Fields OPS2 Maintain Relationship Texts OPS3 Maintain PS Text
Types OPS4 Maintain simulation profile OPS5 Maintain Standard Network Profile OPS6
Maintain Project Manager OPS7 Maintain Applicant OPS8 Materialflow network OPS9
Budget Management Profile OPSA Maintain Project Profile OPSB Cost Planning Profile
OPSC Create network types OPSCAS Command File Payments (PS) OPSCOS Command File
Costs (PS) OPSD Maintain Profile for Report Lines OPSE Maintain Report Groups OPSF
Maintain Report Variations OPSG Order change management profile OPSH Maintain ctrl.
key for activity (PS) OPSI Edit PS validation rules OPSINS Command File Info System
(PS-F) OPSJ Maintain Project Coding OPSK Maintain Special Characters OPSL Project
Info System Overview Maint. OPSM Maintain Overall Profile PS InfoSys OPSN Edit PS
substitution rules OPSO Maintain Project Types OPSP Capacity availability check
OPSPAR1 Maintain Partner Functions OPSPAR2 Define Lang.-Dep.Partner Functions
OPSPAR3 WBS Partner Profile OPSQ Intervals for Cost/Revenue Types OPSR Maintain
milestones OPSREV Command File Revenues (PS) OPSS Maintain milestones OPST Network
Confirmation Parameters OPSU Maintain Activity Control Key OPSV Cost object ind.
OPSW Info System Profile OPSX PS: Reset "Budgeted" Status OPT1 Maintain PS
Transaction Types OPT2 Matchcode for project definition OPT3 Matchcode for WBS
elements OPT4 Matchcode for standard network OPT5 Customizing matchcode for network
OPT6 Maintain std. milestone group
OPT7 Project planning board profile OPT8 Maintain hierarchy graphic / dates OPT9
Network parameters for PS-SD OPTA Command file for PS -> FI area OPTB Command file
for WBS OPTC Command file for network OPTD Command file for standard network OPTE
Command file for PS info system OPTF Command file for PS graphic OPTG Maintain PS
Info Summztn Criteria OPTH PS info system maintenance OPTI Maintain Progrss
Analysis Overview OPTJ Maintain PS Info Unit Conversion OPTK Exclude Cost Elems
from Avlbty Cntrl OPTL Maintain PS Info Comparison Criteria OPTM Fincl Budgeting
Profile for Projects OPTN Maintain priorities OPTO Change costing variants OPTP
Sub-network parameters OPTQ Maintain WBS scheduling parameters OPTR Strategies for
settlement rules OPTS Maintain project version profile OPTT Maint.
acct.assgnm.types for orders OPTU Maint. PS Info System field settings OPTV Maint.
PS Info System sort criteria OPTW Maint.PS Info System group. criteria OPTX Maint.
PS Info System database set. OPTY Capacity leveling - Time profile/PS OPTZ
Matchcode for standard WBS elements OPU0 Matchcode for standard project def. OPU3
Production order control parameters OPU4 Maintain Capacity Planning (SOP) OPU5
Parameter long term planning PlndOrd OPU6 Production order control parameters OPU7
Control parameters plant maintenance OPU8 Overview Var.: Header Line Info Sys. OPU9
Overview Variant: Item Line OPUA Field selection: Network: Header OPUB Field
selection: Network: Overview OPUC Field selection: Network: Details OPUD Field
selection:Network confirmation OPUH Field sel: Std. project definition OPUI Field
selection: Std. WBS elements OPUJ Field selection: Project definition OPUK Field
selection: WBS element OPUL PS: Maintain reduction strategies
OPUM Maintain Subprojects OPUN Capacity overviews OPUO Project schedule overviews
OPUP Subnetwork schedule overview OPUQ Overall network scheduling overview OPUR
Info System: Structure overview OPUS Maintain Version Number Entry Mask OPUT
Maintain overview variants OPUU Maintain Network Profile OPUV Network Type
Parameters OPUW Standard Network Status OPUX Maintain overview variants std netwk
OPUY Overview var.:Std.ntwrk scheduling OPUZ Control parameters plant maintenance
OPVC Convert Avlability Cntrl Tol.Limits OPVP Collective availibility checkProfile
Planned Cost Differs from Actual Cost
Question : I have a problem. I have a standard activity which the price is $1 / hr.
I have created a project in which a activity has a planned hr of qty 1. But my
planned cost comes in as '$0.83'. But when I comfirm my activity, the actual cost
comes in as '$1'.
Why is my planned cost differing? What is the cause of the $0.83 instead of $1.
Where can i check and change this.
Answer : I guess that you use different costing (and valuation) variants. so the
system might valuate plan and actuals differently.
Question : Where and how do i control it?
Answer : In the network header are two fields: one for the plan costing variant and
one for the actual costing variant.
You maintain the costing variants in the customizing: PS -> Costs -> Planned Costs
-> Automatic
Costing in Networks -> Costing -> Define Costing Variants. Display the costing
variant and jump to the valuation variant. There you find how the determines the
costs.
Validations in PS
Question : I am trying to use validation in the Project. Can any one tell when are
the call up points 110 and 120 trigerred ?
I want to validate one of the user defined fields in WBS.
Everything is working fine when I simulate the validation. But when I enter a value
in the user defined field and save the project then I do not get the error message
as expected.
Does anybody have an idea what could be wrong ??
Answer : Please see if you have checked the check box for Automatic validation in
the relevant project profile.
Question : I want to validate the customer number in one of the user fields in WBS.
The formula builder in the validation screen, it seems, does not support table
fields other than fields from PRPS. Can this be done thru some user exits ?? If yes
how ?? Can u guide me in this ??
Answer : To use a user exit in validations, you have to perform following steps;
- copy SAP standard program GGBS002 to ZGGBS002 - create a user exit in this
program (such as U902, U903 etc) - the user exit you defined in the above mentioned
program will be visible in validations on screen tab 'Exits' - configure your
validation with 'User exit' as option
WBS description doesn�t appear completely in hierarchical
Question : In the hierarchical reports in PS de WBS description is not showed
completely. Do you know a way to make this appear completely?
Answer :-
We are on 4.6B and this is what you can do. :- 1) Execute report 2) Expand your
results, if necessary 3) Click on any WBS line description 4) Follow the menu path
Settings/Characteristic display 5) Choose lead column 6) Move object short
description to the value set side of the panel 7) Move object long description to
the lead column side of the panel
Save (if you have authorization). Note you can use this procedure for any other
object that may show up on the report display. i.e. navigation characteristics
change the objects displayed.
Anyway to put checks before setting to TECO?
Question : Can anyone pl let me know about the followings: Is there any way to put
checks (in the form of tick mark etc) before setting the system status to "TECO"-
e.g. some documents are received or not etc.
Answer : You can set the system status to Technically completed TECO which can be
later on withdrawn. The necessary changes are reflected in the system status on
saving the Network
With the setup of user statusses (tr. OIBS), you have the ability to disable the
'TECO' as long as a certain user status 'e.g. waiting for documents' is active
Links to documents stored on the Web
Question : Is there a way to create a document (under a project) which refers to a
URL and not to a document stored on a content server?
Answer : Yes you can, but you need define in DMS customizing some points.
1.- Inner "Define Data Carriers" in Define data carrier type external "DMS" a
record with this information: TYP = IE, Description = That you want, Check ONLINE
and EX, the inside this in Define External DMS create a record with DATACAR =
INTERNET, TYP = IE, Description = That you want, Check EX.
2.- Inner "Define Workstation Applications" define an application for web pages
without file format, inside this in "Define Workstation applications in network"
create records for options 1, 2, 3, the path of location of your navigator in your
PC or you can put "%AUTO% iexplore.exe %f". Then when you create a document in the
Original field you can put the URL and in the Data Carrier field put the name that
you define in the customizing.
How to settlement auc to asset in PS?
Question : The cost of project have settled to auc(investment asset), but when the
project is finished, in AM or in PS i can't settle auc to asset?
Pls give me some suggestion! Any idea is appreciation!
Answer : You must set technically complete for your WBS & NW before settle AUC to
Assets.
Updating the current Order cost plan
Question : We are in 46C. Starting a project, we establish an Order cost plan. We
plan the amount of work (in hours) and specify the work center for each of the
activities. For material components, we enter the forecast material costs in the
field "Material planning". We see the total and detailed by activity cost plan in
CNS41 (Structure overview) in the column "Order cost plan 000". At some point in
time, the project advancement shows that we have to reconsider the original cost
plan, for instance because the actual costs collected so far are much higher than
foreseen at start-up. Management decides to change the cost plan 000 to reflect the
new forecasted budget. Management already told that they would like to be able to
specify a new total value for the Order cost plan 000 of the activity rather then
to play with the amount of work (hours) in the activity. They say it should be
something like this (for labor): (actual cost) + (number of hours to do * cost of
work center) = order cost plan 000.
What options do we have to modify the "Order cost plan 000"??
Answer : There is a functionality called cost forecast (transaction CJ9L/CJ9M). I
think this is exactly what you require. The forecasted costs are saved in a
separate CO version. You could try to display this version in CNS41.
Create network from Sales Order
Question :
We are currently running 4.6C and have implemented SD and PS. The situation is we
want to be able to create a network automatically from the sales order during
creation.
I've assigned the strategy group 85 to the material master and I've defined the
network parameters from sales order (via transaction CN08).
The result...
During creation of the sales order (transaction VA01), the network is created
successfully but the components are not transferred to the network. Is it supposed
to or not? If so, what additional configuration should I look at?
I'm not very familiar with the standard functionality so I'm hoping someone out
there has experience with this topic.
Answer : The components in assembly processing remain on the sales order only.
In case you are working with reasonably complex scenario on BOM and procurement,
where material items have their own dependencies schedulewise e.g to design, you
should put the materials on the network. The best way to accomplish this is to do
the BOM allocation (transfer) to activities and have only the invoicing item at
sales order.
IM and FM
Question : Is that possible to use IM to control investment projects and FM to
control general costs? What is needed to be done in order to avoid conflicts
between IM and PS ?
Answer : Investment Management() IM Module is highly integrated with
controlling(CO) , project system(PS), and Asset Management(FI-AA) components.
IF you would like to implement IM & PS you might ask yourself what additional
advantages are offered by using IM .
These Include: 1- in PS you can represent the planned and the budgeted values of
all projects . using IM you can
represent the budgeting process from the organization pointview. IM helps you track
of budget amounts that you carry forward for projects that were approved in prior
fisical year.
2- Using AR in IM CAN help you decide what budget will be assigned to your
organization Unit. IM Handles Cost Planning & Budget Approval and PS Manages
Project Execution with AVAC for the Budget for each project.
Multiple Root WBS
Question : Can any one tell me in detail of advantages and Dis-advantages of
Multiples Root WBS in the project.And one more why do you using the same coding
Mask for PD and Root WBS.
Answer : Multiple Root WBSEs helps in budgeting scenarios where these WBSEs are
funded from different sources say a customer project has part scope of R&D (funded
by R&D).
You may also want to fund these root WBSEs from IM programs (linking to position
IDs.)
Question : Subject : PS Assets under Construction
I know that I can maintain the Plant for the WBS Element, what I would like to know
is if it is also possible to maintain the Location as well? I've heard that it is
not possible but I would like to hear other opinions. Any suggestions? We are on
version 4.0B.
I would like to know since the Asset Management people here are asking if it's
possible to maintain it in PS or if this can only be done in AM.
MM is not included in this implementation, but we did set up the Plants and
Locations.
Reply : Subject : PS Assets under Construction
you can maintain a location for a WBS element as well. Select WBS element, follow
path Details > Orgainsation. This screen has a field called Functional Location,
apart from other orgainsation details such as Controlling Area, Company Code,
Business Area, Plant, Calender etc
Question : Subject : PS Network Status's & Confirmations
Is there a status that can be set for a network activity that will stop time
confirmations from being processed? TECO stops changes to the basic data, but
allows further time confirmations.
Reply : Subject : PS Network Status's & Confirmations
you can lock account assignment for the network/activity in consideration depending
on whether the network is header/activity assigned. This disallows the confirmation
of the activities.
Any Variant Capabilities in CM07 Report
I am executing the CM07 report whuich is the Variable Capacity Planning Report.
Out of which, I like the results because I obtain the fields I need by going thru
the individual ''choose fields'' button.
However in 4,6c) it does seem to have any variant capabilities ???
I have to reenter the fields selection every item I back out of the report ...
Which is a bit anoying !!!
Anyone has any recipes for this so that columns/criterias selected can be save
guarded for the next time ???
There are Variant list capabilities for CM07 Capacity report.
Mainly via PS-> Information Systems->Resources->Tools->Resources->Selection-
>General Profile (OPA6) and also via PS-> Information Systems->Resources->Tools-
>Resources->Selection-> Variant List Poifile Details (OPDT).
You create a new ''Z'' Variant Profile list with all the fields that you want to
select and show in yopur CM0? report .
Be carefull to click correctly on the greenish/yellowish arrow to bring up the
field selections pop up window...
Than associate this new Z Variant Profile to a newly defined ''Z'' General
Profile...
Then after you can override with othe Variant Lists in the profile selection of the
CM07 report txn. itself if needed
Change Documents in SAP Project
In the Customising for Create Project Profile (OPSA) there are 2 fields for "Change
Documents".
Where and how is this useful during implemenation?
There are 2 outcomes for change documents and they should both be implemented if
it's important that you keep track of changes made to a project: General changes
(the one at the top)
- any field content changes made to a project WBS after it was first saved will be
recorded in a file. eg. if you changes the WBS description, the old value and the
new value will be recorded, or if you changed a person responsible, it would also
be recorded etc. This information can be reviewed in Info Systems report CN60 to
old/new values and who/when. Status Managment (the one checked in Status
Management)
- any changes to System and User Status will be recorded, including the status
history and who/when. Changes can be seen in any project maintenance transaction
(eg. CJ02, CJ20N) by clicking on the "i" icon for a PD or WBS, then following the
internal pull-down menu path: Extras>Change Documents> For Status/All.You can then
drill-down on the satus to see its history.
SAP PS Interview Questions
Q1. For raising Client billing, is there any possibility of linking line items in
SD module with Activities / WBS in PS module?
A1. It can be linked through DIP Profile and do Resource Related Billing for
raising billing.
Q2. Can Revenues be linked with Activities?
A2. No, it can be done at WBS level with 'Billing' operative indicator.
Q3. Can progress be updated in WBS elements?
A3. Yes, You can use Progress Analysis (EVA) for this.
Q4. We would like to compare the planned cost, actual cost & revenue for line items
in SD module. For this as what object should we consider the line item in PS
module.
A4. You can use Billing level WBS in PS module.
Q5. In easy cost planning/ cost models, the resource requirement details (quantity
and rate) are given to get the cost of each line item. But to get planned cost of
each activity, the consultant is asking us to assign resources separately again in
activities. If we consider the line items as activities, should we assign the
resources again or the same in easy cost planning / cost models can be linked to
get the resources assignment in a simpler method.
A5. Instead of this, you can use costing variant for Easy Cost Planning (not for
the activities)
Is there any way by which we can lock two specific wbs elements say overheads and
other expenses, so that the user cannot release PR?
The easiest way would be to define the project release process in the bottom-up
fashion. That means, you will only release the activities/WBS elements that you
need from time to time during the course of the project. That way, charges won't be
accrued on a WBS element until it's released (so, don't release it until it's ready
for collecting costs).
Is there any way by which we can stop the network from attaching further materials
after it is released?
This is controlled through the change profile, which is assigned to the network
profile. In the change profile, under the Component tab, you can define the release
status of the activity at which you can create/change/delete material components.
How can we set the options for capacity reports CM01?
This will possible depend on your config, but the options I use are:
Settings>General> Tick, Cumulation of reqmts, Dyn. capacity cumul. and then select
the hierarchy you have set up. I then select the financial year (as we are budget
driven) using Entry type A and the start/finish of the financial year. I select
period Month. Then click tick. I then select the work centre I require. or arm of
the hierarchy. You can then select standard overview and also select graphs or if
you need a detailed list press that button. *-- Jim Carter
Short Interview Q& As on SAP PS
Project Calculations
When we confirm activities and see it in cns41 report we can see that the POC is
aggregated at the Network,WBS and project level. How does the system calculate
this.. i.e on what factors and criteria?
PS, like, other Projects Programs used the Pondered advance has a project and
structural (WBS) phisical advance. IF you have a Project with only 1 activitie. The
100% phisical advance of the activitie is passed to the Project. If you have a Prj.
with 2 activities and both had 100% phisical advance. The project has 200%? NO!, PS
calculated this
Percent complete Activity A = 100 = A-POC Percent complete Activity B =100 B-POC
Weigth or contribution of A = 30% A-Wgt Weigth or Contribution of B =70% B-Wgt (The
sum of the weigth need to be 100%)
The Project Advance will be A-POC*A-wgt + B-POC*B-Wgt This implies = 100*30% +
100*70% = 30 + 70 =100
The weigth is a function of Men-Hours, Cost or Special-Weigth.
User Status Report
In the business scenario used here a status profile containing different User
statuses with authorisation controls has been set up in the Project Definition for
controlling the process of Project creation & approval. The process flow is as
follows - The project is created by the design team, after which it is sent to pre-
audit team for approval, the pre-audit team approves it, on approval the project is
released and the rest of the process flows on. Each of the above phases is marked
by an user status and on completion of a phase the user sets the next user status
for the object.
Requirement : An ABAP report is required to be developed which shows the date and
time at which each of the user staus was set and released.
Go to transaction SE38, and enter RBSVCDOC in the field "Program". Select the
Execute button. Insert your WBS's object number, and select the tick box "SHOW_ALL"
Execute the program.
If the results is what you are looking for, then follow these steps to have your
required report on User Status Change Log:
1. Ask your ABAP program to copy function RBSVCDOC to a Z-Program, and 2. assign a
Z-transaction code this copied Z-program. 3. You can also ask the programmer if he
is able to design a user defined input screen to this program.
Creating an Internal Activity at the Network Level
Trying to create an internal activity at the network level and whenever I go to the
menu to add an internal activity, the level moves up to the project level instead
of remaining at the nework level. This of course prevents me from creating the
internal activity. Why this is happening?
Work out the following path : 1) Go to "Structure Tree" (Top-left pane of Project
Builder), click on Network Header. 2) In "Work Area" (Right pane) click on
"Activities Overview" icon. Go to "Int. Processing Tab" and define activity with
relevant field details and Confirm.
This will create Int activity in the selected Network only. *-- Nabada More
Time calculation in work Center
My requirement is to calculate the time taken for a component which contains 4
Operations. Using Work Centers in PS Module.
Details of the Operations: 1. Chain cutting 2. Soldering 3. Lock fitting 4.
Assembly
Time taken for soldering operation = 15 sec/soldering operation One component
contains = 20 soldering operation Total time taken to finish one component = 300
sec In one day we can make = 8 hr(28800sec)/300sec=96 nos.
How we can calculate this in the system Using Work Center.
You need to do folowing.... 1) Define 4 activity type with these names and give the
unit of operation as second - and assign it to a cost center in kp26 with cost 2)
Define a work center in CNR1...using usage project management 0006 3) Assign
formulae SAP004 in the other formulae in scheduling tab and SAP008 in capacity Tab.
4) Assign working hours for your WC in capacity tab header data as 8 hours and put
number of available capacity (no.of people in Work center) 5) Assign all the
activity types in the Work center costing tab 6) Give duration for all these
activity in your project 7) Schedule the project and do costing.... *-- Ritesh
Bhushan
FAQ on SAP PS
Workforce Planning and Project Status
When a project status is set back to REL from TECO or CLSD status, the work force
planning done is getting deleted completly at the activity.
Run cmp9(Evaluation again) and you will have workforce planning back.
WorkForce Planning
We are using CMP2 for doing workforce planning in our Org, we attach reources to
activities, now the issue is we want to put an end date to the resource attached so
that the particluar resource does not appear in cmp2 . P.S - we have tried by
attaching resource to WBS too, it doesn't work.
In CMP2 - mark the relevant line - press the bottom with the pencil - make a new
end date and save. Next time you enter CMP2 the start date has to be after the end
date you entered. Be aware that the end date affect the work list for the person in
CATS.
Table for System status (wbs)
I am trying to create one query to find out wbs status assigned Open PO. I have
located the relevant file for PO but not able to get table which stores system
status.
The table names are JEST, TJ02T Pass the OBJNR to the table JEST you will get
System Status Number. Once you get System Status Number pass it to table TJO2T you
will get System Status text.
WBS and company codes Is it possible to have two different company code within the
same WBS structure?
For a single WBS element - NO Within the structure - YES provided company codes
belong to same controlling area
ISBD system status
Does anyone know if system status ISBD should be set if a budget tolerance with
action "warning" is exceeded, however the total budget is not exceeded. We have the
following set up: 80% Warning 90% Warning with mail 100% Error message At 80% the
system status ISBD (Insufficient budgeting) is set; is this correct.
You are right. The status ISBD (Insufficient budgeting) is set once the tolerence
limit 1 is exceeded.
Project version: Can I go back to a previous version?
Can I go back to a previous version of a project? For instance, a new project
version is created automatically on release of the project. Is it possible to go
back to the previous version in order to "undo" the release?
Project versions are used as snapshots of projects at different status or manually
triggered points. You would not be able to go back to versions because the version
is not the operative project. You will not be able to undo a REL status.
Close the Project
How can I close the project, after closing any PRs and PO no Processing?
Open the project in CJ20N. Go to menu bar path: Edit-> status-> Close. Save
project. Please note that you must first have gone through the normal progression
of status moves from CRTD to REL to TECO before you will be able to close.
List Of SAP PS Reports
No.Transaction code Description 1. CN42N Overview of Project Definition 2. CN43N
Overview of WBS Elements 3. CN41 Structure Overview 4. CN53N Overview of Milestones
5. CN52N Components Overview 6. ME5J Purchase requisitions for Project 7. ME2J
Purchase Orders for Project 8. CNMM Project Oriented Procurement 9. CN60 Display
change documents 10. S_ALR_87100185 Actual Costs for Each Month (Current Fiscal
Year) 11. S_ALR_87100186 Planned Costs for Each Month (Current Fiscal Year) 12.
S_ALR_87100187 Commitments for Each Month (Current Fiscal Year) 13. S_ALR_87013532
Plan/Actual/Variance 14. S_ALR_87013533 Plan/Actual/Commitment/Rem.Plan/Assigned
15. S_ALR_87013534 Plan1/Plan2/Act/Commitment 16. S_ALR_87013537 Commitment Detail
17. S_ALR_87013542 Actual/Commitment/Total/Plan in Control Area Currency 18.
S_ALR_87013557 Budget/Actual/Variance 19. S_ALR_87013558
Budget/Actual/Commitment/Rem Plan/Assigned 20. S_ALR_87013560 Budget Updates
Project Functionality of SAP-PM (Plant Maintenance) The SAP Plant Maintenance
module (PM) is designed to handle the management and execution of integrated
maintenance processes. Such processes include preventative, routine and turnaround
maintenance, all fully integrated with purchasing, MRP, controlling and financial
accounting performed in SAP. The main objects used in PM are work orders, a series
of which (often grouped by revisions)
are what typically is thought of as a "project". Such maintenance projects are
planned by describing the estimated work effort per "operation" (activity) and work
center performing that work effort. By linking operations inside work orders or
across them a generic project schedule is created. Unfortunately SAP-PM has only
limited scheduling capabilities. Therefore effective enterprise project scheduling
for maintenance purposes requires either the use of the SAP PS module, the
integration with external scheduling tools like Primavera or MS Project, or for
less complex projects the use of external tools like GWOS (for more information
about these tools please search this web site). The basic master records used by
Plant Maintenance are: - Maintenance Notifications; - Maintenance Orders; -
Functional Locations; - Equipments; - Materials; and - Work Centers (Resources).
Functional Locations and Equipments contain fields that allow grouping by units,
locations, or plant locations.
Project Functionality of SAP-CO (Controlling) There are several important
touchpoints between SAP projects and the SAP Controlling module (CO). All SAP cost
planning and budgeting (in SAP terminology: budget = approved cost plan) functions
are handled using standard CO functionality. Objects relevant to project management
in SAP are cost objects. This means that planned, committed and actual costs can be
charged to them like to a cost center or an internal order in CO. Among these cost
objects are WBS elements, networks, activities, activity elements, maintenance
orders, operations and suboperations. Costs may be planned on many levels and in
many ways, starting as investment management (IM) level or WBS structure level cost
planning, through primary cost element planning, and going on to purchase
requisitions, planned allocations, planned hourly use of resources with associated
standard cost rates, and many more. Actual costs may be charged to SAP project
objects in many ways, typically through goods or service receipts, accounts payable
invoices, general ledger (GL) postings, cost allocations or settlements. The SAP
system will automatically perform the relevant controlling postings in the
background so that CO plan-actual or plan-commitment-actual reports can be run in
PS or PM. Standard costing using standard cost rates associated with work centers
(resources) are defined in SAP CO, either internally calculated or manually
assigned. This then means that cost center-based controlling transactions have a
direct impact on project costing. The moment you say "costs" in SAP, you say "CO"
automatically, even when dealing with projects in PS or PM.
Project Functionality of SAP-PP (Production Planning) Production planning and
project management in SAP have many touchpoints. They intersect particularly in a
make-to-order environment involving sales-driven projects. In principle there are a
lot of similarities between the production planning module (PP) of SAP and the
Project System (PS) or even Plant Maintenance (PM). Production orders are very
similar to networks or maintenance orders/work orders. The main difference is that
PP deals with ongoing operational aspects while PS and PM deal with projects.
Projects are defined as a series of activities with a start and finish date in
order to complete clearly specified deliverables at a high quality standard. From
that perspective the main conceptual difference to PP is the limitation in time.
PP, PS and PM all define a series of tasks, link them through relationships with
each other, assign work centers to them to define where and by whom the tasks are
supposed to be completed, and then schedule and cost these tasks out. Even the
tools used in SAP are very similar or often the same (like work centers, definition
of relationships, resource leveling). This should not be surprising as particularly
the PS module, and also to some degree PM, has been built by combining PP and
controlling (CO) functionality. It does indeed seem that one reason why project
management in SAP often is perceived as not user-friendly is due to that fact. Many
of the "logistics" functions of the dynamically changing PS and PM modules are
rooted in the much more static PP module. The result is great functional power but
often clumsy screens and transactions. The assignment of internally produced
materials (components) to projects in PS or PM reflects another area where these
modules intersect. In that case PP provides input to PS or PM, and the timing of
this input is synchronized through scheduling and MRP (materials requirements
planning) transactions. There are a number of limitations in the way PP on the one
side and PS and PM on the other side interact. At least in the standard SAP R/3
system costs and dates are not naturally rolling up or synchronizing between these
modules. Project Functionality of SAP-SD (Sales & Distribution) What does Sales and
Distribution (SD) functionality have to do with the management of enterprise
projects? It does for more companies than may seem obvious at a first glance. For
contractors using their own SAP system to manage and deliver capital investment
projects the SD module is where the billable deliverables of their projects are
defined. The same is true for everybody who uses the SAP project system (PS) to
manage the make-to-order production of complex products, whether they are
powerplants, aircraft parts, or the concrete bridges. SAP has functionality that
allows to tie reference (template) project structures to product codes so that at
the time of sales order creation the setup of a project structure can automatically
be triggered. This does then link SD and PS seamlessly, at least on a high level.
As the project progresses, milestone billing set up in SAP-PS can then trigger
payments in SD, which again results in revenue postings in the SAP financial
accounting module (FI). There are a number of other reasons where SD can interact
with projects managedf in SAP. Mostly, however, it does so only when you take a
comprehensive look at the overall process, trying to ensure full integration. Not
doing so may lead to inconsistencies between what sales people or customer
relationship personnel sees in SD and the actual status of the delivery of
products. One may just consider a situation where SD data from a suppliers' system
needs to be tied into a project master schedule managed by a general contractor. To
overcome the latter it is helpful to mirror and match purchase orders and sales
orders between supplier and customer, also in line with the way the general project
is managed.
Project Functionality of SAP-IM (Investment Management) The potential significance
of SAP's Investment Management module (IM) is too often overlooked when considering
the management of complex enterprise projects. Nevertheless it should in most cases
be considered when designing scalable project management solution that center
around SAP. SAP IM is a tool designed to enable program management in SAP. Program
management as defined by SAP in that context means the process of defining a
hierarchy on top of many projects with the purpose of planning and controlling
costs, including project appropriation management and budget authorizations. Its
strongest integration points, besides PS, are with the SAP Controlling (CO) and
Asset Management (AM) modules. While IM was originally developed for the budgeting
and high-level management of capital investment initiatives, its functionality has
been extended to allow its use for similar functions. It simply is a tool that can
perform such functions on top of any kind of PS projects. Preferred Project
Management Tool is...
SAP Project System (PS)
Primavera Enterprise/P3e
Microsoft Project
SAP with Primavera
Difference between SAP PS and PM? The SAP world makes an important distinction
between "PS" and "PM". The acronym "PM" is a source of frequent confusion. For many
project management professionals it simply stands for "Project Management", while
in the SAP community it is the abbreviation for the "Plant Maintenance" module of
SAP. The SAP PM module was not designed as a project management module. It still
contains a lot of components very similar to the SAP PS module, which is the
project management module called "Project System". SAP define their modules by
function more so than by the process they cover. The Process Building Blocks for
Projects with SAP Forget about technology and do not pay attention to modules: The
key process blocks of Enterprise Projects deal with functional aspects! To set up
an effective project management system, these functional aspects need to be clearly
defined. If multiple tools are used, responsibilities per functional aspect and
project management layer need to be assigned to one tool only, for each layer of
the enterprise project (enterprise, project, and contractor). Key process blocks or
functions are: 1. Structures (WBS in SAP-PS) 2. Schedule (Network) 3. Cost Plan
(Budgeting)
4. Resources (Work Centers) 5. Actuals / T&E 6. Progress / Completion
Accounting :
Budget Exceeded Even When There is Amount Available
WBS element budget exceeded even when there is amount available. Is there any
percentage between the amount available and amount to be paid that the system
determines before paying an invoice. Where is this configuration made?
Check your budget profile in the IMG (trx. OPS9).
Select the F1 help function on the following fields:
1. "Total values" in the Timeframe block 2. "Annual values" in the Timeframe block
3. All five fields in the "Availability Control" block Verify then if any conflict
exist in the logic of your settings.
Secondly, go to your configuration settings in the IMG regarding the Tolerance
limits for Availability control.
Check your SPRO setting under Project System>Costs>Budget>Define Tolerance Limits.
As per the setting in spro for budget tolerance limit, system gives you the
message. Here you set at what %age of releases budget, system will give you message
and the type of message also like warning or error along with the area where you
want to put this budget check.
The column "Activity" stipulates the action to be taken by the system when you
reach the percentage of expenditure as stipulated in the column "Usage".
Example: Activity = 1 (Warning) Usage = 95 (percentage)
In this example, the system will issue a warning when your total expenditure
(actual costs) reach 95% of the budget amount. This is checked by the system, based
on the settings in the budget profile as stated above.
CLOSING A PROJECT
Subject: CLOSING A PROJECT
I tried to close a project # 2600000089. I am getting an error message " There is
still WIP for WBS 2600000089 ".
The long text suggests that " Calculate the WIP for WBS 2600000089 so that it can
be cleared. Then settle WBS 2600000089, including the cleared WIP in the settlement
".
I am not clear with this information. What should I do for this ??
We went from 3.1H to 3.1I about 20 days back. In 3.1H I have never come across like
this..
-----Reply Message----- Subject: RE: CLOSING A PROJECT
Typically this occurs for one of two reasons: - You have costs on the WBS that need
to be settled to a cost center or other WBS - You have RA that still needs to be
run and settled This can get comlicated if you are not doing full settlement as you
will have to open up the past periods to fix it.
-----Reply Message----- Subject: RE: CLOSING A PROJECT
You cannot close the project if you have a WIP value in it. It's because:
1. No invoice has been generated for that project. (fully invoiced status hasn't
been reached). If you generate the invoice, the WIP value will be transferred to
cost of sales.
2. Invoice has been generated but the WIP value is not yet settled fully due to
some provision as provided by the difference between your plan values and actual
values. Have both values equal and run the RA and settlement again. Once WIP is
zero, then change the status to CLOSED.
Investment Management
Subject: Investment Management - Urgent! Urgent !
We wish to incorporate monthly spending plans in IM(Investment Management). Has
anybody had any success in implementing this in conjunction with having Annual and
Overall Budget Management.
-----Reply Message----- Subject: Re: Investment Management - Urgent! Urgent !
Have not tried using monthly plans in IM, but have used multiple plan versions in
PS (all IM measures in my co. are linked to projects). PS reporting allows
selection of the plan version for comparison to budget. Most effective use is for
cumulative monthly cost plans. Also suggest that you would want to use a unique
identifier for monthly plans vs. overall project plans in your naming/numbering
conventions.
Settlement Rule For a WBS Element
What is meant by WBS element and in what scenario, PM orders settlement rule
created with category as WBS?
Budget: Amount of resources allocated under a particular head in a financial year.
Budget Control: Having/ creating a control on the resources allocated in a
financial year.
Original Budget: The initial budget that you have allocated to a WBS element.
Supplement of Budget: One time/ discrete increment in the original budget.
Return of Budget: Taking out the unutilized portion of the budget.
Transfer of Budget: Transferring the budget among two or more expense heads.
Project Definition: A framework for a business undertaking with a fixed goal to
achieve with given resources. The project definition contains dates and
organizational information that are binding for the entire project. WBS Element:
Individual structural element in a work breakdown structure (WBS) representing the
hierarchical organization of an R/3 project. Describes either a concrete task or a
partial one that can be further subdivided.
Proposed Business Process : Assume there are seven expense heads in maintenance
department. There may be addition of expense head in near future. Based on the
maintenance heads, maintenance department will create a project in project system.
This project will be used for statistical purpose only & will not have any
financial implication.
Upon creation of a project, WBS elements will be created as per the expense heads.
So for each expense head, there will be one top level WBS element. Again these WBS
elements will be divided in twelve WBS elements. These twelve WBS elements
represent twelve calendar months. Budget will be allocated to each WBS element &
the WBS element will be released from the project.
Maintenance department will create maintenance orders as per their work
requirements. These orders will be settled to cost centre, which is maintained in
the settlement rule. Also WBS element will have to be mentioned in each order so
that the budget control can take place. So as to capture cost from each maintenance
order, the WBS element field will be made ?mandatory field? in maintenance order.
So when a maintenance order is released, system will do a budget check against the
WBS element mentioned. If the budget check status is OK, order is released or else
it will stopped from release. If the order is stopped from release, maintenance
department will have to supplement the budget. Upon supplementing, the order is
released again & the maintenance cost such as, labour, material costs can be booked
on the order. Again the order cost is settled to cost centre & at the same time,
budget is consumed from the respective WBS element.
Every year, maintenance department will copy the previous years project so as to
save time & efforts to create project & WBS elements. And the maintenance
department will assign the budget allocated to each WBS element in a financial
year. It is also possible to return the unutilised budget or, transfer of budget
from one WBS element to another.
- Create a project CJ20N - Create WBS element CJ20N - Assign Budget to WBS
elementsKO22 - Display assigned Budget KO23 - Supplement Budget KO24 - Display
Supplement budget KO25 - Return Budget KO26 - Display Return budget KO27 - Transfer
of budget CJ34
Settlement From WBS to AUC that was created from other WBS
How can make a settlement from a WBS to an AUC that was created from other WBS ?.
The system send me a message AA 311 You cannot posted to the AUC ( Investment
Support Measure ). The Help told me that I need flag a WBS like a Capital
Investment Measure, I search in all fields of the structure but I dont found
nothing.
Go to the WBS element Control data tab and enter the investment profile field. Then
it will allow you to create an AUC.
What is the correct procedure for settling the WBS element costs to an AuC & then
to as asset? For settlement to AUC settlement rule is not required. Follow the
steps: 1) For WBS element where the asset has to be created, AUC willbe created
automatically when the WBS element is in release status to get this investment
profile should be assigned to WBS element in Control Tab 2) You can see in the
syatem status show as AUC to see the AUC number follow the path EDIT---> WBS
element ----> Investment program----> Asset under Construction where you can see
the AUc which is created automatically 3) Once the above two steps are throughfor
settlement to AUC goto transaction CJ88 give the WBS element number select the
processing type as partial captalization and execute all the costs pertaining to
that WBS elements will be automatically settled to the AUC which is created for
that WBS element
Project Objects
Subject: Project Objects
We have found that there are more than one WBS for an object. This is supposed to
be a unique relationship i.e. one to one. On doing an object find for a Project
Characteristic you obtain the object numbers (that is WBS elements internal
numbers) of the objects that contain the characteristics. Using T.code SE16 you can
find the WBS element number of the object. On doing this search we have found
multiple WBS elements for the same object number. On investigating the situation,
we found that in most instances the "other" object another WBS element in the same
structure or one created shortly after the correct WBS element.
We have not yet found out why this happens, what the solution is or if we have
found all occurrences.
-----Reply Message----- Subject: RE: Project Objects
In PRPS, there is 4 fields that refer to an SAP object: POSID is the WBS element
identifyer the user see on the screen PSPNR is the internal SAP project item number
(which IS unique) OBJNR is the SAP object number (made out prefix 'PR' and the
internal project item number. It is also the number that is stored in the Costs
tables. PSPHI is the internal current number of the project the WBS element belongs
to.
All these numbers are absolutely unique. But all WBS elements in the same project
will share the same PSPHI, which indicates the project (from the PROJ database).
The reason why you have an internal SAP number (PSPNR) and an external number
(POSID) is to allow the user to change the WBS element identifyer without losing
all the history.
Check to make sure you were looking at the right object number.
Various Cost Planning Methods in PS
I have come across various cost Planning methods like: (1) Easy Cost Planning (2)
Unit Costing (3) Detailed Cost Planning
(4) Network Costing When do we go for each of these methods, practically. In
general implementation, which Cost Planning would be used?
Here is a very brief overview for you: Easy Cost Planning(ECP) is really Unit
Costing with a pretty face (MysapCom). It is used in Transaction CJ20N (Project
Builder) only.
You can set up 'Cost Models' in ECP using Characteristics which can be used to
calculate values and automatically create Cost Plan Line Items - this is useful for
companies who have pre-set planning methods (eg. Planning costs for building a
bicycle, or a chemical test that requires known materials, labour, services and
general costs.). It is a very flexible tool.
An extention to ECP is Execution Services, which allows you to automatically
generate Material Reservations, Purchase Requisitions and Activity Allocations. Its
disadvantages (versus Networks) is that the planned costs are all aggregated to one
WBS (unless you split your WBS's up to reflect the work you are doing - Labour,
Materials, Equipment etc).
Therefore, actual costs hit the WBS itself, not the line-item to which you planned.
Disadvantages of ECP is that it does not distribute planned costs across time (no
distribution rule). Also, there is no scheduling (start-finish, dependencies).
Configuration for ECP is relatively straight forward. Costs for ECP can be planned
against any Plan Version (default is Plan Version 0). Networks allow you to plan
costs via objects called Network Activities. They can be maintained not only in
CJ20N, but also in CJ2D. They are a little more complex to use, but they allow you
to have a networked structure. Each Network Activity can have planned costs for
Work Centre/Activity Type, Stock/Non-stock Materials, Services and General Costs by
Cost Element. Activities can have a list of Material Components.
Networks will generate Material Reservations and/or Purchase Requisitions
automatically. Configuration can be very complex. All costs for Networks are sent
to Plan Version 0. Distribution of costs across time is supported. Detailed Cost
Planning is used when you simply want to plan your costs via Cost Elements. You can
plan these costs against any Plan Version. For a quick, easy planning method, ECP
cannot be beaten as long as you don't want complex scheduling. It is impossible to
list all the feature/advantages/disadvantages to the planning methods in this.
Asset Value Date in Settlement
We are doing line item settlement in our system. As the settlement is done at the
WBS level, all the assets capitalized would have the same asset value date. Is it
possible to have different asset value date for different line items?
Yes, provided you do the settlement run on different dates. Also check the FI
settings for settlement strategy.
SAP Standard defaults the following scenario:
An asset can only be capitalized when the asset is in use/productive. This means
the deliverable/asset must be completed.
This is the same as the status TECO (technically complete). When you capitalize
(settle to asset), then the system takes the date when the WBS status changed to
TECO, and defaults this date as the asset value. All the line items in the WBS will
therefore assume the TECO date of the WBS and that is why all the line items in the
WBS have the same asset value date.
All the individual line items contributes together to one unique asset, and all
have the same value date of the unique asset, which was derived, from the TECO date
of the WBS.
This can be adjusted and changed in the FI-AA module, but make sure you understand
the implications. The asset value date is used to derive the start date for
depreciation, and depreciation is normally governed externally by a governmental
institution, and your company must adhere to this external requirements. Consult
with your company's auditor/financial executive to get the applicable rules and
make sure your settings faals within this requirements.
Logistics :
PS Substitutions
We have configured Partner funcitons to used at PD and WBS element level. We want
to enter the 'customer number' as partner at the PD level and then want to copy it
automatically in all the WBS elements under the project.
Is it possible to do such a thing? We are unable to use substitutions coz Partner
fields do not occur in the substitution fields.
This is reasonably easy to achieve with substitution exit, where you can retrieve
data from any logically linked objects and use these as substitution source data.
This is described in note 440186, chapter 4.
However, with this technique you can only maintain the fields of PRPS, e.g. user
fields USR*.
If your intention is to substitute corresponding Partner role in each level of WBS,
I think that will not be possible with this technique directly.
You should additionally check if there is a user exit at partner maintenance to
complete the scenario.
Normally you can use user exit RGGBS00 to insert a user specific into
subsititution.
But in your case, it's a little complex, because the partner is in another table
(not in PRPS). however you can try to insert your own field into table GB01 and
regenerate with program RGUGBR00 (note 42615).
Progress Analysis to measure EVA
Q- I am currently working on a Chemical industry Re-implementation. My client wants
to implement Progress Analysis to measure EVA. They current use WBS elements (No
Networks). I have been trying to find an instance where progress analysis (EVA) has
been implemented for WBS so I can decide what needs to be in place. Anyone who has
some imformation on these should please give me an insight or documentation. This
would be greatly appreciated.
Tony
A-Unfortunately, from my experience, I can say that Progress analysis/ EVA Earned
Value Analysis in PS cannot be done without the activities and of course withouth
the networks. We had the same problem, as in our company as we had before only WBS
and we needed EVA. For EVA PS has the Transaction CNE5 and in this kind of reports
(see also CN41) values of rhe the field "actual work" will be "built up" on basis
of activities confirmations. As I can suggest you, if the company does not want to
change the current structure of the projects, a soulution would be to i! ntegrate
PS with BW, if they have BW there, and to generate the needed reports for analysing
the EVA in BW. Otherwise I have not heard to be possible to have Progress Analisys
without activities in SAP Standard.
Elena Manole
Thanks for the reply. It is very helpful. It confirms what I thought.
Tony
Progress analysis at WBS level is also possible., Use estimation method and put the
ACTUAL WORK DONE.
Mukesh
I agree with Mr Mukesh. We are using the EVA method estimation and actual work done
for WBS. Please create a new "Z" method of EVA which will allow confirmation of WBS
in a similar way as being allowed for activities. You can then confirm the WBS for
actual progress of work and enter the % completion of actual work to get schedule
vs actual curve.
Salim Mohsin Shakir
Using the Estimation method with WBS means you are not really doing EVM in SAP. You
would need to calculate the percentage using another tool. Also, since your WBS
schedule dates are not dynamic, the forecasts would be very difficult to create. If
the company is re-imiplementing, have them implement Networks Activities, at a
minimum of one Activity per WBS. Sequence Of Operations To Get EVA
In my project system I want project progress analysis on the basis of only time
proportionality. Cost will not be consider for progress andtheir are different
units used like m, m3, km & hr for work in internal & external activities, so is it
possible to do such setting on the basis of confirmation in customisation?
Yes it is possible do through activity confirmation. It all depends on EV basis,
their you need to set time proportionality.
You need to perform sequence of operations to get EVA. for time prop. you need to
maintain scheduling, activity confirmation etc. Define default meas method as Time
prop for objects in customising. You need to do customization settings for EVA for
progress version, statistical key figures, value catagories, progress cost element
etc. You can go the following customizing steps... this will help you to configure
as per your needs. This is not as per your need, as only you can understand what
all the customizations you need to do........ 1. Create Progress Version 101 with
exclusive use 'Progress Analysis'. I have selected Plan & Actual check boxes. 2.
Settings for Progress Version- a) Plan version - '0' b) EV basis - Cost plan
(active project, annual values) c) POC weighting - Cost plan (active project,
annual values) d) Planning type - Basic dates e) Early / Late - earliest possible
f) Both reference boxes selected
3. SKFs- I created three SKFs 10 (Non-Aggregated POC), 20 (Aggregated POC) and 30
(POC for RA) with unit of measure '%' and selected the Key value category 'Total
values'.
4. I need to assign these SKFs to different value categories. I created three value
category 10, 20 & 30 with selection 'SKF with total values' and unit of measure
'%'. Then I assigned SKF 10 to VC 10, SKF 20 to VC 20, SKF 30 to VC 30
5. I assigned measurement method as default value: a) WBS (Plan) - Cost
Proportional b) WBS (Actual) - Cost Proportional c) Internal Activity (Plan) - Cost
Proportional d) Internal Activity (Actual) - Degree of Processing c) Exernal
activity(Plan) - Cost Proportional d) Exernal Activity (Actual) - Degree of
Processing
6. I made progress cost element '6511100' (Secondary cost element) with Cost
element category as 61.
7. I maintain a value catagory 6511100 with Cost radio button selected. And
assigned the progress cost element to the value catagory. i.e Cost element 6511100
to value catagory 6511100.
8. I maintain the assignment of cost element group. ie. I assigned progress cost
elemnt to cost element group with default radio button selected. In the cost
element group, I have selected certain cost elements which we regularly used (cost
elements for project materials, project manhours, project contracts, spares etc)
Run CJEN first then CNE1 and CNE5
Milestones
Subject: Milestones
We don't use networks and activities.
The same time we want to use milestones only with WBS-elements for basic POC
evaluation.
For instance for WBS we can attach several milestones with different POC, like 10%,
50%, 80%.
What is the tool in the system to confirm that particular milestone is reached? How
can I change milestone status?
-----Reply Message----- Subject: RE: Milestones
each milestone attached to a WBS element will have an actual date field open for
entery when u release the WBS element. this will determine if the milestone has
been achieved or not.
the %age entered in the milestone for POC will be considered in the progress
analysis.
Project profile
-----Original Message----- Subject: Project profile
We have decided not to allow creation of projects with certain project profiles.how
can we prevent using the project profiles. If we delete the project profiles will
it affect the existing projects or completed projects made of those profiles.
-----Reply Message----- Subject: RE: Project profile
Hi there,
Have you ever used validations rules. That may work well in such a situation. You
could use a rule like this : "If profile ID is ABC then error message 333". If you
heve not used these rules before tell us about that and we may help you.
-----Reply Message----- Subject: RE: Project profile
You can delete the profiles but you may encounter problems creating new WBS
elements in the old projects. The profile is only used to provide defualts to these
elements, so you will have to enter the values manually (e.g. Project Type).
The other probelm area that comes to mind are any reports that use the profile as
part of dynamic selections.
Capacity Planning in PS module; Calendar like in MS Projects
With Pool Capacity we can generally define capacity for a group of expertise in a
given Work Center. Meaning that if I have 10 peoples working at 40 hours a week
each, my total capacity on a weekly basis is 400 hours. If the demands from
activities in my various projects using that Work Center exceeds the 400 hours then
I'll be under capacity and Gantt's in Planning Board will show in red !!!!! However
if I decide to go for Individual Capacity planning using HR module; then from what
I read the individuals already defined in HR as employee number; will be tied to
the Work Center and automatically taken and represented in Gantt's chart
individually.
The link is to tie them as employee number to the Work Center in HR.
My question is; likewise in MS Projects; where we can define availability via the
calendar; we can grey out days when an individual is on vacation or not available.
And that will reflect in the overall availability... In PS is there a way to get an
''equivalent'' calendar !!!! I did not see anything in PS itself to lock
individual's dates !!!!! Would this be in HR ??? Mainly when I want to reserve
vacation time ahead for indivial labour resources..!!!!
I am not an expert in this area but I know a bit about it (I made it in a customer,
but at the end I had to undo it). Actually I cannot work with networks so all I
have it is my memory.
The pool capacity works as you say, but it seems that you are using the capacity
availabality feature. I understood that if you use that, the system only checks if
there is capacity avalibale, but not makes a capacity "commitment", it means, other
networks can plan that capacity as own (this is made in the "levelling" section).
At last, I only used the first feature so only had a look on the second.
I do not know how to plan people from HR module but: - In CMP9 you can assign
people to networks in basis to its Work Center in individual days (but it is very
boring for the user). - In the activity tag "Personal Assignment" you can assign
people to an activity. This uses the HR information (working start time, absences,
substitutions...). But this is not a capacity check or plan (at the end, I used
that information to make a customer-specific report). - The function
"HR_PERSON_READ_WORK_SCHEDULE" can be used to know the exact avilabilty of a person
(it will show you working hours, if that day is holiday, if there is a planned
absence or substitution... everything). But you need to report previously that data
to the system. (if you use it, take a look to the HR_PERSON_INIT_WORK_SCHEDULE
too). - The working factory calendar of the activity it is used to plan the
capacity ==> maybe you would need to make a calendar for each employee (too much
work I think).
Note that in MS project when you "gray" days is for all the activities, to make
that in PS you should make a factory calendar with those days as no working days. I
have talking to "gray" those days for each activity.
Sorry if this is not very clear (it has taken me an hour with several interrupts).
I very much agree with Guillermo, and I would suggest to go for his ideea. In my
opinion using personal capacity planing in PS-HR is very inflexible and deficitary.
However, the link PS-HR you are asking for, 1. In work center (Transsaction: change
work center) you will have to assign the persons from HR, you will have to be
carefull as in the transaction there are 2 methods/buttons to assign persons to a
work center. now I cannot tell you by heart which one is effectively linking the HR
with PS, as only one works, you will have to try both of them (swich to capacity
view and you'll see one button sth. "Link to HR" and then the other option is in
the menu bar) 2. In HR - you will have to work with your HR colleagues maybe,
should be maintained some HR Infotypes: Transaction PA61, Infotype 0007 - planned
working time (e.g. 8 hr. a day) Infotype 0005 - vacation Infotype 2001, type pf
Infotype 0100 - absences For the infotype 0007 - you will have alreadythe
Arbeitszeitplanregel "rule to plan the working time", if I translate correct from
german, which will set the calender for you. This is made with another HR
transaction for the HR calender ....this calender(e.g. factory calender) has to be
then generated/activated for every month (separate transaction). I do not remember
all the transactions codes now, but is pretty much intuitiv, as the system will
give you the steps while maintaining the Infotypes. 3. Then you plan the persons in
the Activities for a determined period of time. In CMP9 you'll see the availability
with the standard working hours (8Hr/day, as set in HR in calender) and the
absences (as planed in HR in infotypes) with empty cells (Nota Bene: these cells
have in transactions CMP2 and CMP3 a change modus, are not grey or inactive !!!!!)
You can change the planing then with the transactions CMP2 or CMP3, one is from
project, the other from workcenter point of view . If you make changes in CMP2 or 3
you will not see the changes in Project builder for example. With CMP9 you can only
view the personals planing for a workcenter, a project... I remember there is
another transaction to see the personal availability somewhere in the Infosystem>
PS>capacity. You'll have to look for it and generate it from Mandant 000.
Unfortunately, there are some more constraints, which you will discover while
testing. Project Status set to TECO
When I set a project on status TECO. We can still do confirmations on the project.
Is there a setting or a way in which we can set the project to TECO and not be able
to do confirmations on that particular project?
There is no link between TECO and actual confirmation. It might possible that the
project is technically completed but non technical activities are still pending..
All WBS elements, networks and activities are set on status TECO in the project. I
have set the status over a week ago and yet am still allowed to do confirmations to
the activities in the project.
We did not experience this problem before. It is the first time and it happens for
all projects that are set to status TECO.
If you have networks and activities involved your best bet is to use project
builder to make a status change at the project definition level which will cascade
down to wbs elements, network header and network operations.
You may try setting a DLFG flag and see if it prevents confirmations from occurring
on the activities. If you need to undo the deletion flag the sequence is as
follows:
Using CJ02 undo DLFG at project definition level then select all wbs elements and
perform the same. using CN22 undo DLFG at network header level then select all
activities and perform the same.
Project builder allows status set downwards but not undo on all components,
therefore requiring CJ02 and CN22 to undo.
List of RA caculated values
In the part of "Result Analysis data" in the result screen after RA operation,
there is a field named L(r).
List of RA caculated values:
R(p) = Planned revenue for valuation C(p) = Planned costs for valuation M(p) =
Planned costs for complaints and commissions for valuation S(p) = Planned special
costs (cost of sales = actual costs) for valuation L(real) = Realized loss N(p) =
Planned values not taken into account R(a) = Actual revenue C(a) = Actual costs
M(a) = Actual cost of complaints and commissions S(a) = Actual special costs (cost
of sales = actual costs) N(a) = Actual values not taken into account D(a) = Down
payt C(c) = Calculated costs R(c) = Calculated revenue C(av) = Valuated actual
costs M(av) = Valuated cost of complaints/commissions POC = Percentage of
completion C(r) = Reserves for unrealized costs R(r) = Revenue surplus C(z) = Work
in process (capitalized costs) R(z) = Revenue in excess of billings M(r) = Reserves
for cost of complaints and commissions COS = Cost of sales R(n) = Revenue aff. net
income Project System Status -Deletion Flag Active
One problem with the network triggered by a SO with CN08 linkage. The network
appears in display mode with system status -deletion flag active. How to change the
system status and delete the network?
Here is the deletion flag behavior I have observed.
We are using assembly order processing and also use CN08.
Using CN22 or CJ20N to create DLFG you set the status on the network header
Edit>status>deletion flag this rolls the status down to the activity level.
To reverse the deltion flag you must first:
cancel the deletion flag on the network header, then select all activities in the
activity overview and cancel deletion flag.
Now some people believe that when the deletion flag is set that it removes all of
the activities from the network.
This is false, users who do not see the activities after the deletion flag is set
must use the following menu path to "reveal" the activties:
Edit> Object> Display Deleted>On
Which table is the system storing the Project Def, WBS, NW and NWA system and User
status?
Check these tables:
PROJ : Master data for project definition PRPS: Master data for WBS PRHI: Master
data for project Jerarquie
TJ02 - a list of all System Status'. You can use transaction BS23 to see these, or
SE16n via normal enquiry JEST - current System/ User Status by object number (WBS
and Network) JCDS - history of System/ User Status by object number (WBS and
Network) Needless to say, you have to get the object number first by looking at
PROJ, PRPS for Projects and AUFK, AFKO, AFVC, AFVU or AFVV for Networks. Use SE16n
to see the contents.
PS: Status "code" contained in JEST for particular object number, after selecting
object number of choice from JEST to obtain status text simply join JEST to TJ02T
linking JEST-STAT to TJ02T-ISTAT and finally pick language TJ02T-SPRAS .
Stop Commitments Before Release Of Projects
We are creating projects via Appropriation requests. The theory is that no
commitments should be created before the project is released. However, we have
proven that users can change the Res./Purc. indicator to 'immediate' before the
project has been released. If the approver does not pick up that the project is not
released yet, they can even create a Purchase order.
You can not remove authorisation for the "immediate" indicator, because the
indicator changes when you release the project from "from release" to "immediate".
How can we stop ANY committments from being created until the project has been
released?
In OPSC make sure the Release immediately has been unmarked. In transac OPUA (field
selection network header) go to influencing choose network profile or controlling
area depending on which you want to customize. Set the field "Reservation/Purc.req"
CAUFVD-AUDISP make it to only displauy. Go to transac OPUC (field selection network
details) go to influencing, choose network profile or contolling area to which you
want to customize the setting. Set it to change and in the field
"Reservation/Purc.req" - AFVGD-AUDISP make it to only display. This would prevent
the users from changing it to display when they create and assign activities to
networks/projects.
One more customization, in transac OPUU in the network tab make sure the setting is
for 2 (from release)
or
A very effective way to handle this is using User status management .go to tcode
bs02 and define a status profile which can be defaulted in the project profile, in
the status profile define proj definition,WBS,network header and network activity
as the infulenced object types.
Create a status "blck" as an initital status and in the business transaction field
block PR and PRQ creation. Next create a status"allw" which will be set after
project is released and allow PR and PRQ creation after status is set
What is WBS element?
1) What is WBS element? 2) What is the Tcode to get to that screen? 3) What is the
need and pupose of WBS element? 4) Do we happen to work on Functional module during
our implementaion project? 5) In what scenario/situation we will be working on WBS?
WBS is nothing but Work Breakdown Structure. It is mainly used in Project System
(PS) module. Tcode : CJ20N
For any project defined we must have atleast one WBS. Within this WBS we can have
networks. Networks are nothing but the series of activities. Material are used to
perform the activities.
To explain in detail just consider one example:
Govt of india wants to have Roads to be build through out the india. So Project can
be defined in sap as "Connectivity".
WBS can be roads within different states like Roads for Gujarat, Karnataka etc..
i.e. WBS Gujarat, WBS Karnataka etc.
We can define different networks for these WBS like Road Between Ahmedabad to Surat
or Between Bangalore to Belgham.
For this network we can have many activities like Land selection, Land Preparation,
Road Building, Final finishing etc etc.
Hemal's example was a good example. Project Systems comes into play only when the
industry's business is based on projects like... Construction companies, Engineer
to Order scenarios. You may not see anyone using PS module for retail business. As
Hemal explained in that example, you have a main project which is broken down into
WBS elements. You can use the TC CJ20N to create the project and the WBS elements.
Each WBS may have mutiple Networks associated and each Network may have multiple
Network Activities as explained in the example by Hemal. On the Sales Order, if
your client is implementing PS module, you may have to attach the Sales Order to
the WBS element it belongs to. WBS element is nothing but a bucket where all the
activities belonging to that particular part of the project are captured. In the
example, WBS Gujurat will tell you how many Sales Orders were created for the
Gujurat sector, howmuch was spent on raw materials, what's the currect stock
([roject stock) available. How many Production Orders have been confirmed and
howmany of them are getting confrmed in the future. How many invoices have been
generated or how much revenue has been generated for that particular sector. How
many deliveries have been made, what deliverables are still not accomplished. So as
you can see, PS is the center stage for all the modules that are being implemented
like FI/CO, SD, MM, PP in this example. You can have cost centers and work centers
defined. You can also have profit centers assigned at the plant level and get
reports on varius selection criteria. In a complete cycle of PS, like in reality,
you initiate a project, you confirm/release the WBS/activities as per requirement,
you execute the project and you close it. One cannot initiate an activity unless it
has been released by the project manager. Everything is accountable here and every
dime is counted and at the end you know howmuch did you spend or make on each
sector (WBS). Dont get confused with the term sector here... I am using it just for
the explaination purposes. :) In one typical example, the company I was working
with until not too long ago, had Deliveries from the Project (TC: CNS0). We never
used VL01N. We used CNS0 to create a delivery and then used VL02N for confirming
the picking quantity for the already created delivery document.
I hope this should help you at least a bit. I'm not a PS consultant so I may not
know a whole lot but trying going to CJ20N and you will see a lot yourself. PS
concultants are one of the highest paid consultants. Their supply is less and so is
the demand. They are expected to understand real world business processes very well
and they are generally the center stage of a project.
Aggregate POC Calculation
When we confirm activities and see it in cns41 report we can see that the POC is
aggregated at the Network,WBS and porject level. How does the system calculate
this.. i.e on what factors and criteria?
Result analysis determines the costs & revenues belong to the period, along with
the Work in progress (WIP) or Reserves.
Result analysis calculation is based on the planned / actual Cost & Revenue.
POC (Percentage of Completion) determines by the valuation method you opt �
The formula for POC :
POC = R (a) / R (P) Revenue Proportionate
POC = C (a) / C (p) Cost Proportionate
Result Analysis Determines:
- Calculated Costs C(c) = POC X C (p) Same for Revenue - WIP (If C(a) >C (c) ) WIP
= C(z)= C(a) - C(p) - Reserves for unrealized costs (if C(a) < C(c) ) C( r ) = C (c
) � C(a) - Revenue Surplus (if R (a) > R(c) ) R (r) = R(a) �R(c)
E.g.
Revenue Proportionate RA:
In some project you have R(p) =3000$ C (p) = 2000$ R (a) = 1200$ C (a) = 1000$
Then POC = 1200 /3000 = 40 %
C(c) = POC X C(p) = 40 % X 2000 = 800$
WIP = C(z) = C(a) �C(c) = 1000-800 =200$
Dynamic Selection on Report Not Working
I have several reports on which the dynamic selection is not working. For instance,
the report CN43N. The report is outputting all data in a year i.e it is
disregarding the condition I specified in the dynamic selection fields.
Is there some configuration to make to this report so that the dynamic selection
works?
Include field are only possible for fields are realte to PS table:
1. Execute Transaction SE36.
2. Logical Database Builder: PSJ
3. Choose "Extras -> Selection views".
4. Copy selection view "SAP" to "CUS".
5. Change view "CUS".
6. Go to "Tables", select the correct table, for example table ACT01 for object
type "Activity". Here, you must ensure that this table is also listed under "Extras
-> Dynamic selections" - only these tables can be used.
7. Double-click on the table name.
8. In the "Fields of the table", select the fields desired and allocate them to one
of the "Functional groups".
9. Save. http://www.sap-img.com/sap-ps.htm
The Project System has no organizational structures of its own; you incorporate it
into the existing structure by making assignments to the organizational units in
Accounting and Logistics. It is this which enables the Project System to present
data clearly and in many different ways.

Q ; My company is contemplating the implementation of SAP Project Systems (PS)this

year. But having already implemented CO (internal orders) and IM, which covers some
aspects of the life cycle of capital projects, to what extent will there exists
duplicity in the SAP system, and what aspects of the installed modules will be
subject to change/modifications to accommodate PS? Also, what kind of
implementation time can we expect?
Answer : SAP PS is designed to work well with both CO and IM. The PS module will
allow better management of your projects. Allow adequate time in your project to
review your requirements and understand the impact this new module will have on
your existing setup. Also include time for testing and training so that you can
ensure the new features work properly and your clients understand how to achieve
the benefits.
What parameter is used to extend the maximum number of GUI sessions in a 4.6C
environment?
RESPONSE
The parameter is "rdisp/max_alt_modes" and its default value is 6 sessions. The
minimum is 2 and the maximum is 16. Use transaction RZ11 to get additional
information about the parameters and use RZ10 to implement the parameters. also,
you might want to look into these other parameters:
login/multi_login_users
login/disable_multi_gui_login
Transactions For PS Module
What are those standard project system tcodes? No Transaction Code Description 1.
CJ20n Creation of Project 2. CJ20n Creation of WBS Elements 3. CJ20n Creation of
Activities 4. CJ20n Assigning relationships to activities 5. CJ20n Assigning of
milestones to activities/WBS Elements 6. CJ20n Assigning of materials of activities
7. CJ40 Planning of costs to project 8. IMCCP3 Copy Planned cost to budget 9. CJBV
Availability Control of budget 10. CJ30 Assigning Budget to Project 11. CJ20n
Release of Project/WBS Elements/activities 12. CN25 Confirmation of activities 13.
CJ20n Maintain actual dates to milestones of WBS Elements/activities 14. CJ37
Supplement in project 15. CJ38 Return in project
16. KB21n Direct Activity Allocation 17. CNL1 Create Delivery Information 18. CNL2
Change Delivery Information 19. CNS0 Delivery from project 20. CNL3 Display
Delivery Information 21. CJ2c/CJ20N Display Project 22. CJ41 Display cost planning
23. CJ31 Display Budget 24. CN28 Display Confirmations 25. CJ3B Display Document
(BUDGET) 26. CN29 Cancel/Reverse of Confirmations 27. CN41 Structure Overview 28.
CN42N Overview of Project Definition 29. CN43N Overview of WBS Elements 30. CN46N
Overview of Networks 31. CN47N Overview of Activities 32. CN55N Overview of Sales
Document items 33. CN53N Overview of Milestones 34. CN52N Components Overview 35.
CN42 Enhanced Overview of Project definition 36. CN43 Enhanced Overview of WBS
Elements 37. CN44 Enhanced Overview of Planned Orders 38. CN45 Enhanced Overview of
Orders 39. CN46 Enhanced Overview of Networks 40. CN47 Enhanced Overview of
Activities 41. CN48 Enhanced Overview of Confirmations 42. CN52 Enhanced Overview
of Components 43. CN53 Enhanced Overview of Milestones 44. CNS54 Enhanced Overview
of Sales and Distribution Documents 45. CNS55 Enhanced Overview of Sales Document
items 46. ME5J Purchase requisitions for Project 47. ME2J Purchase Orders for
Project 48. CNMM Project Oriented Procurement 49. CN60 Display change documents 50.
S_ALR_87013542 Actual/Commitment/Total/Plan in Control Area Currency 51.
S_ALR_87013557 Budget/Actual/Variance 52. S_ALR_87013560 Budget Updates 53.
S_ALR_87013532 Plan/Actual/Variance 54. S_ALR_87013533
Plan/Actual/Commitment/Rem.Plan/Assigned 55. S_ALR_87013534
Plan1/Plan2/Act/Commitment
Validation in PS - WBS I want to validate the customer number in one of the user
fields in WBS. The formula builder in the validation screen, it seems, does not
support table fields other than fields from PRPS. Can this be done thru some user
exits ?? If yes how ?? Can you guide me in this ?? Answer : To use a user exit in
validations, you have to perform following steps; - copy SAP standard program
GGBS002 to ZGGBS002 - create a user exit in this program (such as U902, U903 etc) -
the user exit you defined in the above mentioned program will be visible in
validations on screen tab 'Exits' - configure your validation with 'User exit' as
option
How To Create a Multilevel BOM How To Create a Multilevel BOM and How Does It Work
{mosbanner:id=23} Multi level bom is a Bom which it has different components at
different level..for example: - A ( finished material) - B ( semi finished) - C
( Raw material) When you run the MRP, Bom will explode upto last level and it will
plan the requirement of each individual material. What ever may be the kind of BOM
to be created transaction codes are as below: - CS01 : BOM create - CS02: BOM
Change - CS03: BOM display Pre requisites are material master record for the
materials. What you have to keep in mind is: 1. BOM creation is through CS01 only.
2. When you have to create multilevel BOM, you have to carry craetion of BOM level
by level. 3. First create BOM for assemblies (means materials which are produced
inhouse, means materials with procurement type "E" in the material master MRP 2
view). 4. Finally create BOM for the finished product using these assemblies as
components. 5. When you see the BOM of finished part after creation through CS03,
you can find these assemblies with a tick mark in the field "Assembly". When you
double click you can see the susequent BOM of these assemblies. 6. Example would be
for a vehicle suppose engine, front wheel, back wheel are the "E"parts. Create BOM
first for these engine, front wheel and backwheel with respective material
components. Then create BOM for vehicle with these three "E". When you see the BOM
of vehicle after creation, you can see a tick mark against these E parts which
shows that they have BOM furtehr down and you can double click and see the
components of these
Validation in PS am trying to use validation in the Project. Can any one tell when
are the call up points 110 and 120 trigerred ? I want to validate one of the user
defined fields in WBS. Everything is working fine when I simulate the validation.
But when I enter a value in the user defined field and save the project then I do
not get the error message as expected. Does anybody have an idea what could be
wrong ?? Answer : Please see if you have checked the check box for Automatic
validation in the relevant project profile.
WBS Elements 1. What is WBS element? 2. What is the Tcode to get to that screen? 3.
What is the need and pupose of WBS element?
4. Do we happen to work on Functional module during our implementaion project? 5.
In what scenario/situation we will be working on WBS?
WBS is nothing but Work Breakdown Structure. It is mainly used in Project System
(PS) module. Tcode : CJ20N For any project defined we must have atleast one WBS.
Within this WBS we can have networks. Networks are nothing but the series of
activities. Material are used to perform the activities. To explain in detail just
consider one example: Govt of india wants to have Roads to be build through out the
india. So Project can be defined in sap as "Connectivity". WBS can be roads within
different states like Roads for Gujarat, Karnataka etc.. i.e. WBS Gujarat, WBS
Karnataka etc. We can define different networks for these WBS like Road Between
Ahmedabad to Surat or Between Bangalore to Belgham. For this network we can have
many activities like Land selection, Land Preparation, Road Building, Final
finishing etc etc. Hemal's example was a good example. Project Systems comes into
play only when the industry's business is based on projects like... Construction
companies, Engineer to Order scenarios. You may not see anyone using PS module for
retail business. As Hemal explained in that example, you have a main project which
is broken down into WBS elements. You can use the TC CJ20N to create the project
and the WBS elements. Each WBS may have mutiple Networks associated and each
Network may have multiple Network Activities as explained in the example by Hemal.
On the Sales Order, if your client is implementing PS module, you may have to
attach the Sales Order to the WBS element it belongs to. WBS element is nothing but
a bucket where all the activities belonging to that particular part of the project
are captured. In the example, WBS Gujurat will tell you how many Sales Orders were
created for the Gujurat sector, howmuch was spent on raw materials, what's the
currect stock ([roject stock) available. How many Production Orders have been
confirmed and howmany of them are getting confrmed in the future. How many invoices
have been generated or how much revenue has been generated for that particular
sector. How many deliveries have been made, what deliverables are still not
accomplished. So as you can see, PS is the center stage for all the modules that
are being implemented like FI/CO, SD, MM, PP in this example. You can have cost
centers and work centers defined. You can also have profit centers assigned at the
plant level and get reports on varius selection criteria. In a complete cycle of
PS, like in reality, you initiate a project, you confirm/release the WBS/activities
as per requirement, you execute the project and you close it. One cannot initiate
an activity unless it has been released by the project manager. Everything is
accountable here and every dime is counted and at the end you know howmuch did you
spend or make on each sector (WBS). Dont get confused with the term sector here...
I am using it just for the explaination purposes. :) In one typical example, the
company I was working with until not too long ago, had Deliveries from the Project
(TC: CNS0). We never used VL01N. We used CNS0 to create a delivery and then used
VL02N for confirming the picking quantity for the already created delivery
document. I hope this should help you at least a bit. I'm not a PS consultant so I
may not know a whole lot but trying going to CJ20N and you will see a lot yourself.
PS concultants are one of the highest paid consultants. Their supply is less and so
is the demand. They are expected to understand real world business processes very
well and they are generally the center stage of a project. 1) What is WBS element?
2) What is the Tcode to get to that screen? 3) What is the need and pupose of WBS
element? 4) Do we happen to work on Functional module during our implementaion
project? 5) In what scenario/situation we will be working on WBS? WBS is nothing
but Work Breakdown Structure. It is mainly used in Project System (PS) module.
Tcode : CJ20N For any project defined we must have atleast one WBS. Within this WBS
we can have networks. Networks are nothing but the series of activities. Material
are used to perform the activities. To explain in detail just consider one example:
Govt of india wants to have Roads to be build through out the india. So Project can
be defined in sap as "Connectivity". WBS can be roads within different states like
Roads for Gujarat, Karnataka etc.. i.e. WBS Gujarat, WBS Karnataka etc. We can
define different networks for these WBS like Road Between Ahmedabad to Surat or
Between Bangalore to Belgham. For this network we can have many activities like
Land selection, Land Preparation, Road Building, Final finishing etc etc. Hemal's
example was a good example. Project Systems comes into play only when the
industry's business is based on projects like... Construction companies, Engineer
to Order scenarios. You may not see anyone using PS module for retail business. As
Hemal explained in that example, you have a main project which is broken down into
WBS elements. You can use the TC CJ20N to create the project and the WBS elements.
Each WBS may have mutiple Networks associated and each Network may have multiple
Network Activities as explained in the example by Hemal. On the Sales Order, if
your client is implementing PS module, you may have to attach the Sales Order to
the WBS element it belongs to. WBS element is nothing but a bucket where all the
activities belonging to that particular part of the project are captured. In the
example, WBS Gujurat will tell you how many Sales Orders were created for the
Gujurat sector, howmuch was spent on raw materials, what's the currect stock
([roject stock) available. How many Production Orders have been confirmed and
howmany of them are getting confrmed in the future. How many invoices have been
generated or how much revenue has been generated for that particular sector. How
many deliveries have been made, what deliverables are still not accomplished. So as
you can see, PS is the center stage for all the modules that are being implemented
like FI/CO, SD, MM, PP in this example. You can have cost centers and work centers
defined. You can also have profit centers assigned at the plant level and get
reports on varius selection criteria. In a complete cycle of PS, like in reality,
you initiate a project, you confirm/release the WBS/activities as per requirement,
you execute the project and you close it. One cannot initiate an activity unless it
has been released by the project manager. Everything is accountable here and every
dime is counted and at the end you know howmuch did you spend or make on each
sector (WBS). Dont get confused with the term sector here... I am using it just for
the explaination purposes. :) In one typical example, the company I was working
with until not too long ago, had Deliveries from the Project (TC:
CNS0). We never used VL01N. We used CNS0 to create a delivery and then used VL02N
for confirming the picking quantity for the already created delivery document.
Hierarchical Structure of the Project definition
A few Definitions of the terminologies used in the above diagram:
Project: The project definition is the binding framework for all organizational
elements within a project. Work Break down Structure: With a work breakdown
structure you can divide the project into useful steps, specify fixed or "basic"
dates, specify the work involved, and determine project costs. The individual
levels of the hierarchy in a work breakdown structure enable you to organize a
project into steps. Work Break down Structure Element (Sub WBS): You can further
break down these steps into individual elements. Maximum steps supported are 99.
Network: It is a special type work order on which cost can be planned, controlled
and monitored. Activities:
These are the actual tasks that are to be executed for the completion of the
project The SAP PS consultant is responsible for the analysis, design,
configuration & support of the SAP PS area to meet the business needs of company.
Knowledge and min. End-to-End Implementations and at least two Support Projects ,�
2 years Project Management or work scheduling experience. Working closely with our
customers to deliver, maintain and troubleshoot and enhance SAP functionality and
through knowledge of the FI module and knowledge of its integration with other
modules.
SAP R/3 is based on a three tier client/server technology. Typically, it is made up
of three functionally distinct layers namely: the user interface, business logic
and database. The user interface, which is otherwise known as the presentation
server displays the interface for users' communication with the SAP system. It is
often referred to as the SAP GUI. As a matter of fact, it is a program called
sapgui.exe. The application server is where the business logic and data
manipulation takes place. Data processing, SAP administration tasks and client
request/feedback management are handled within the business layer. The database
layer is synonymous to the database server and it typically acts as a data
repository for tables and other database objects and structures
Ideally, an R/3 system is composed of one database server, one or more application
servers and one or more presentation servers. SAP Business One on the other hand is
composed of a database server and one or more presentation servers.
the difference between SAP Business One and SAP R/3. The non technical answer to
this question is that; SAP Business One is SAP's offering for small and mid size
companies, while R/3 is SAP's offering for large companies.
Procedure: What to Do in Case of Power Failure in SAP Project.
The procedure to be followed in case of a power failure in the power sources of
either the productive or backup server.
1. Check the UPS Make sure the UPS is functioning properly, and check the remaining
time. You should have approximately XX minutes to shut down the system.
2. Log onto SAP and check for users and processes If any users are still on SAP,
send a system message for them to log off immediately. Check for background
processes, interrupted user processes, and other processes that may need attention
before shutting down, and record them in the Power Failure Log.
3. Stop SAP and Shut Down the Database Refer to Starting/Stopping the Database and
SAP for detailed instructions on shutting down SAP and the database.
4. Shut down the Server Refer to Powering On/Off the Server and the UPS for
detailed instructions on powering off the server
5. Power Off the UPS Refer to Powering On/Off the Server and the UPS for detailed
instructions on powering off the server
cProjects ( Capital Projects ) :
cProjects (Collaboration Projects) is the SAP web-based application built on the
Web Application Server (WAS). cProjects is a component of the cProjects Suite.
cFolders is another component of cProject Suite.
cProjects was designed for organizations that need to manage multi-phase projects
with high quality control can benefit from cProjects. cProjects supports flexible
project management and team collaboration.
cProjects provides project structuring capabilities (project definition, phases,
checklists and tasks), roles-based resource management, flexible authorization
control and scheduling functionalities, in conjunction with broad project
management and monitoring features.
cProjects requires WAS 6.2 and cProjects Suite prior to deploying cProjects.
SAP Project System - A ready Reference ( Part 1 )
https://www.sdn.sap.com/irj/sdn/weblogs?blog=/pub/wlg/9622
Being a beginner in SAP PS is a challenge. As a techie, When I started my ABAP
Program in PS Module, I found a lot of scattered information but there is no
article or blog with consolidated information even on basic terminologies of SAP
PS. This blog is my attempt to provide an insight of basic techno-functional
aspects and terminologies of SAP PS to a novice.
In my first blog you will find the important terms of the PS module. I have tried
to explain them with the help of an example. Following this is the next blog
https://www.sdn.sap.com/irj/sdn/weblogs?blog=/pub/wlg/9659 where the technicalities
of the same are covered.
The Project System (PS) module of SAP is specifically designed to provide
comprehensive and fully integrated project management functionality for SAP
customers. A Project is a complex undertaking, bringing with it huge data of
different type.
At the beginning of each project, whether it involves developing a new product,
make-to-order engineering or internal organization, you need to define and set up
the structures necessary to manage your project and incorporate them into your
existing organizations and processes. Before you can run a project in its entirety,
you must first describe the project goals precisely and create a structure for the
project activities to be carried out. A clear project structure provides a basis
for successful project planning, monitoring and control.
Organizational Structures in Project System:
"
You create and manage your project structure in SAP R/3 Project System, by means of
work breakdown structures and networks.The WBS describes individual phases and
functions of a project. Network contains the individual project tasks and the
dependencies between them in the form of activities and relationships
Some important terms:
Project Definition
Project Definition is general description of the project that you want to manage.
It is a framework laid down for all the objects created within a project. It
contains organizational data that is binding for the entire project.
Work Breakdown Structure (WBS)
WBS is a hierarchical model of the tasks to be performed in the project. It
provides overview of the project and forms basis for the project organization and
coordination.It shows work, time and money spent on the project. You can use it to
plan dates & costs and allocate budget. The Work Breakdown Structure can be
displayed according to:
? Phase
? Function
? Object
Individual tasks required to carry out the project is called WBS elements.
Network
The network describes project processing. Thus the Network contains instructions on
how to carry out activities in a specific way, in a specific order and in a
specific time period.Main elements of network are activities and relationships. It
forms the basis for planning, analyzing and monitoring time schedules, costs, &
resources.
Activities
Activities are used to plan project staffing, capacity, material, PRTs, and service
requirements. When activities are assigned to WBS elements, detailed view of costs,
dates, and capacities at WBS element could be obtained. It�s a task in a network
which has a defined start and finish. An activity can be broken down into activity
elements.Three categories of activities in the Project System:�
? Internal Activities
? External Activities
? General Cost Activities
Activity element
Activity element is an activity which is subordinate to another activity. Activity
elements contain the same information as activities.Three categories of activity
elements in the Project System:
? Work elements
? External Elements
? General Cost Elements
Activity Type
It�s a physical measure of activity output of a cost center .e.g. hours, number of
units produced, machine times, production times.
Milestones
Milestones are the events in the project to which particular importance is attached
Or which trigger predefined functions. In general they indicate transition between
different departments or phases. Milestones are assigned to activities and WBS
elements:In PS milestones are used to:
? Trigger predefined functions in network activities.
? Carry out earned value analysis.
? Determine dates in billing plan for sales orders.
Relationships
You use relationships to depict chronological and technical dependencies between
activities. The relationship determines the nature of the link between the
individual activities. :
? FS Relationship : An activity does not start until the preceding activity is
completed.
? SS Relationship : An activity can not start unless another activity has started.
? FF Relationship : An activity can not be completed until another activity has
been completed.
? SF Relationship : An activity can not be completed until another succeeding
activity has stared.
Confirmations
It is a part of network control. It documents the state of processing for the
network activities and activity elements. There are two types of confirmations
Partial & Final.Confirmations are used to record:
? The work center where the activity was carried out.
? The person who carried out this activity.
? The yield and scrap produced in an activity.
? The actual values for the duration and dates.
Settlement
As a rule, projects are used to collect and monitor costs, but are not usually the
final cost object. For this reason the costs in atypical project will be settled at
the end of the period.To this end, you store settlement rules in the activity / WBS
element requiring settlement. They contain information on settlement receivers,
cost apportionment and control data. Settlement receivers could be cost centers,
G/L accounts. Etc.
Budget
The budget is the approved cost structure for an action or project in a particular
period.Budgeting differs from cost plan in that it is binding. In the approval
phase you prescribe your project funds in the form of budget. It is possible to
allocate overall and annual budget in parallel.
Work Centers
Work center represents the resources responsible for executing an activity. In a
work center, you can enter the available capacity and an operating time. You can
arrange the work centers in a hierarchy for capacity evaluation purposes. Internal
activities are assigned to work centers (resources) to be completed.A work center
is a physical unit within a company where an activity is performed.
Profit Center
It is subdivision of business organization which is set up for internal management
control purposes. Profit centers divide business up on a management basis. The
basic aim of profit center accounting is to present areas of the business as
entities operating independently in the market.
Lots of jargons �.let me site an instance of the construction project of a
building..
Let say there is a construction company that is going to construct a Multi-Storey
building.
The first thing that needs to be created in the system is Project Definition. The
entire activity plan for this project will come under this project definition.
Overall budget needs to be estimated, assigned and get approved for the project.
Project timeline needs to be decided. Project could be then subdivided into
separate parts which are actually WBS elements lets say in this e.g. we have 4 main
WBS elements:
1. Land Acquisition
2. Procurement
3. Construction
4. General
To every above WBS, budget and time line need to estimated.
Now to take an example we will drill down two WBS elements namely Land Acquisition
and Construction.
- Land Acquisition could be sub divided into activities as in
? Generation of request document for the land.
? Soil testing
? Approval for construction
? Preparation of purchase order of the land
Above 4 activities should be done in sequence. As in second activity will start
only after request document for the land is completed and so on. Hence these
activities have FS Relationship between them.
- Now take WBS element Construction.
It could be sub divided in to floor wise tasks. Let say, we have four story
building and each floor has 4 flats. So under WBS element �Construction� we may
create separate sub WBS element for each floor. Each sub WBS element of floor may
be divided further into last level of WBS elements one for each flat on the floor.
This way we will have hierarchy of the WBS elements.Finally last level of WBS
elements i.e. WBS elements of the flats will have activities like
1. Plumbing
2. Electrical work
3. Flooring
4. Painting
5. Furniture
These activities form the Network.
Let say Plumbing and Electricity work are the external activities as they are given
to a outside contractor. While the other activities are done by company labor so
they are internal activities. Plumbing and Electrical work could be started
simultaneously.While flooring needs be done once the plumbing and Electrical work
is complete. Hence they have FS relationship and so on�. Now if we talk about
milestones:
1. First milestone could be purchasing the land
2. Second could construct the base of the building.
3. Third could be construct the floors
4. Fourth could be completion of plumbing and electrical work for all the flats.
And so on�.
As I have said that Work center represents the resources responsible for executing
an activity For the above activities, work centers could be the company labor
required for the construction, labor provided by the external service center for
plumbing and Electricity work. while Profit Centers could be the finally
constructed flats.

Sr NO
Project Elements
Examples
1
Project Def
Constructing the Buiding
2
WBS
? Generation of request document for the land
? Soil testing
? Approval for construction
? Preparation of purchase order of the land
3
Activities (Under 3rd WBS)
? Plumbing( external Activities)
? Electricity work( external Activities)
? Flooring (internal activities)
? Painting (internal activities)
? Furniture
4
Relationship
Flooring needs be done after the plumbing and Electricity work. Hence they have FS
relationship
5
Milestones
? First milestone could be purchasing the land
? Second could construct the base of the building.T
? hird could be construct the floors
? Fourth could be completion of plumbing and electricity work for all the flats
6
Network
Plumbing and Electricity installation are to be one contractor each. Therefore,
there exist a network within on the activities of it under different WBSs.
Referencee : The book : Functions in Detail : R/3 System - Project Management in
Engineering & Construction )
? hi sheetal i am working on a report in PS and need to pull the last posting date
with amount spend on the project.... where can i those. This is a very useful blog
for all the techis...Very simple language and a lot of useful content... Keep it
up.
Both the parts are very much descriptive and can be used as reference for techies.
Starting point for beginners. PS module generally remains behind in implementations
for various reasons. This would motivate ps-related persons in understanding basics
& methodology of how SAP makes it easier in doing so. keep up
? PS module generally remains behind in implementations for various reasons. This
would motivate ps-related persons in understanding basics & methodology of how SAP
makes it easier in doing so.
? A good one . Will really help beginners to understand the concepts of SAP PS.
? Appreciate ur efforts put in, towards making PS-Module,simplified,informative &
presentable covering conceptual knowledge. Hope to see bog no2 as early as
possible. All the Best in future endeavours also.
? https://www.sdn.sap.com/irj/sdn/weblogs?blog=/pub/wlg/9659
Project System:
http://help.sap.com/saphelp_47x200/helpdata/en/04/926eae46f311d189470000e829fbbd/fr
ameset.htm PS transactions:
http://help.sap.com/erp2005_ehp_03/helpdata/EN/41/4388389f402852e10000009b38f842/fr
ameset.htm
http://help.sap.com/bp_bblibrary/500/BBlibrary_start.htm
http://www.easymarketplace.de/online-pdfs.php
SAP Project System - A ready Reference ( Part 1 )
https://www.sdn.sap.com/irj/sdn/weblogs?blog=/pub/wlg/9622 SAP Project System - A
ready Reference ( Part 2 ) https://www.sdn.sap.com/irj/sdn/weblogs?
blog=/pub/wlg/9659
SAP Project System - A ready Reference ( Part 2 )
In my previous blog https://www.sdn.sap.com/irj/sdn/weblogs?blog=/pub/wlg/9622 , I
had explained Basic PS terminologies with the help of a simple example.
Now let me go to some technicalities of the same.
If some body asks me to develop report in PS module what basic information do I
need?
Mainly I need to find out three things :
? Master tables and there relationship with each other.
? Standard transactions in PS module and
? BAPIs used to deal with PS data.
Let's start with the master table
PS Master Tables and their relationship:
Object
Master Table
Project Definition
PROJ
WBS element
PRPS
Network
AFKO ,AUFK
Activity
AFVV , AFVC
Activity Element
AFVV , AFVC
Activity Type
CEPC
Milestone
MLST
Budget
BPGE , BPJA
Following diagram depicts the linkage between various master tables in PS module.

Frequently used PS Transactions

Object
Transaction
Description
Project Definition
CJ06
Create Project Definition
CJ07
Change Project Definition
CJ08
Display Project Definition
CJ20N
Project Builder
WSB Element
CJ01
Create Work Breakdown Structure
CJ02
Change Work Breakdown Structure
CJ03
Display Work Breakdown Structure
CJ11
Create WBS Element
CJ12
Change WBS Element
Cj13
Delete WBS Element
Network
CN21
Create Network
CN22
Change Network
CN23
Display Network
CN24
Overall Network Scheduling
CN24N
Overall Network Scheduling
CJ20N
Project Builder
Activity
CJ20n
Project Builder
Milestone
CN53N
Overview: Milestones
CJ20N
Project Builder
Relationship
CN49
Overview: Relationships
CN49N
Overview: Relationships
CNS49
Overview: Relationships
Confirmations
CN25
Confirm Completions in Network
CN27
Collective confirmation
CN28
Display Network Confirmations
CN29
Cancel Network Confirmation
CN2X
Confirm Completions in Network
Settlement
CJ02
Create Settlement Rule
CJ88
Settle Projects and Networks
CJ8A
Act.-setlmt: Proj. retirmt. from IM
CJ8G
Actual Settlement: Projects/Networks
Budget
CJ30
Change Project Original Budget
CJ31
Display Project Original Budget
CJ35
Budget Return from Project
CJ36
Budget Supplement to Project
CJ37
Budget Supplement in Project
CJ38
Budget Return in Project
CJ3A
Change Budget Document
CJ3B
Display Budget Document
BAPIs used in PS Transactions
Project Definition:
BAPI to extract details of Project Definition:
BAPI Name
BAPI Description
BAPI_PROJECTDEF_EXISTENCECHECK
To check whether a project definition exists
BAPI_BUS2001_GETDATA
To get detailed information about a project definition. To do this, you must
transfer the external ID of the project definition in the parameter
I_PROJECT_DEFINITION. If required, you can also specify in which language the
language-dependent fields, such as time units, system status, and so on, are to be
returned. If you do not specify a language, the system language is used
BAPI_PROJECT_GETINFO
To read detailed information about project definitions and the WBS elements of
projects from the system.
BAPI_PROJECTDEF_GETDETAIL
To read detail information about the project definition
BAPI_BUS2001_GET_STATUS
To get both the active system statuses and the user statuses for a project
definition
BAPI_PROJECTDEF_GETLIST
Provides a list of project definitions
BAPI_GET_PROJECT_STATISTICS
Display project statistics
BAPI to create/update Project Definition data:
BAPI Name
BAPI Description
BAPI_BUS2001_CREATE
Create a project definition
BAPI_PROJECTDEF_CREATE
Create a project definition
BAPI_BUS2001_CHANGE
Change Project Definition
BAPI_PROJECTDEF_UPDATE
Change Project Definition
BAPI_BUS2001_DELETE
Delete Project Definition
BAPI_BUS2001_SET_STATUS
one system status and one user status can be revoked each time, and one system
status and one user status can be set each time for a project definition
WBS - Work Breakdown Structure:
BAPI to extract details of WBS element:
BAPI Name
BAPI Description
BAPI_BUS2054_GETDATA
To get detailed information about WBS elements.
BAPI_BUS2054_GET_GUID_FROM_KEY
Read the GUID (Global Unique Identifier) using the
external object key.
BAPI_BUS2054_GET_STATUS
To read the active system statuses and user statuses for
a list of PSP elements
BAPI_BUS2054_GET_KEY_FROM_GUID
Read the externalobject key (WBS Key)
using the GUID (Global Unique Identifier).
BAPI create/update WBS element data:
BAPI Name
BAPI Description
BAPI_BUS2054_CREATE_MULTI
Create WBS Element
BAPI_BUS2054_CHANGE_MULTI
Change WBS Element
BAPI_BUS2054_DELETE_MULTI
Delete WBS Element
Network:
BAPI to extract details of Network:
BAPI Name
BAPI Description
BAPI_NETWORK_EXISTENCECHECK
Check whether network exists
BAPI_NETWORK_GETDETAIL
Read detailed information about a network including all objects from the system.
BAPI_NETWORK_GETINFO
Read detailed information about a network including all objects from the system
BAPI_NETWORK_GETLIST
Produces a list of networks with descriptions. Returns a container of network
numbers
BAPI_BUS2002_GETDATA
Returns Detail Data for Network Header.
BAPI_BUS2002_GET_GUID_FROM_KEY
Read GUIDS Using the Network Keys
BAPI_BUS2002_GET_KEY_FROM_GUID
Read Network Key Using the GUIDs
BAPI_BUS2002_GET_STATUS
Get network Status
BAPI create/update Network data:
BAPI Name
BAPI Description
BAPI_NETWORK_MAINTAIN
To edit network headers, activities and relationships
BAPI_BUS2002_CREATE
Create Network Header. Only one network can be created each time this BAPI is
called.
BAPI_BUS2002_CHANGE
Change Network Header. Only one network header can be changed each time this BAPI
is called.
BAPI_BUS2002_DELETE
Delete Network Header. Only one network can be processed each time the BAPI is
called.
BAPI_BUS2002_SET_STATUS
Set/Reset Network Status. At the same time, you can revoke one system status and
one user status, or set one system status and one user status in a list of
activities for the network.
Activity:
BAPI to extract details of Activity:
BAPI Name
BAPI Description
BAPI_BUS2002_ACT_GETDATA
Detail Data for Activities
BAPI_BUS2002_GET_ACTGUID_4_KEY
Read the GUIDs Using the Network Activity Key. Read the GUID (Global Unique
Identifier) using the external object key.
BAPI_BUS2002_GET_ACTKEY_4_GUID
Read the Network Activity Key Using the GUIDs. Read the external object key using
the GUID (Global Unique Identifier).
BAPI_BUS2002_GET_STATUS
Read active system statuses and user statuses for a network header (NUMBER) as well
as its activities
BAPI create/update Activity data:
BAPI Name
BAPI Description
BAPI_BUS2002_ACT_CHANGE_MULTI
Change one or more activities. Activities of one network only can be changed each
time this BAPI is called.
BAPI_BUS2002_ACT_CREATE_MULTI
Create one or more activities. Activities of one network only can be changed each
time this BAPI is called.
BAPI_BUS2002_ACT_DELETE_MULTI
Delete one or more activities. Activities of one network only can be changed each
time this BAPI is called.
Activity Element:
BAPI to extract details of Activity Element:
BAPI Name
BAPI Description
BAPI_BUS2002_ACTELEM_GETDATA
Get detailed information about activity elements.
BAPI_BUS2002_GET_ELEGUID_4_KEY
Read the GUIDs Using the Activity Element IDs
BAPI create/update Activity Element data:
BAPI Name
BAPI Description
BAPI_BUS2002_ACTELEM_CHANGE_M
Change one or more activity elements. Each time this BAPI is called, only the
activity elements for one network can be changed
BAPI_BUS2002_ACTELEM_CREATE_M
Create one or more activity elements. Each time this BAPI is called, only the
activity elements for one network can be changed
BAPI_BUS2002_ACTELEM_DELETE_M
Delete one or more activity elements. Each time this BAPI is called, only the
activity elements for one network can be changed
Activity Type:
BAPI to extract details of Activity Type:
BAPI Name
BAPI Description
BAPI_ACTIVITYTYPE_GETDETAIL
Detailed information on a selected activity type on Key Date.
BAPI_ACTIVITYTYPE_GETLIST
List of Activity Types Using Selection Criteria
BAPI_ACTIVITYTYPE_GETPRICES
Determines, for a given day, activity prices for cost center/activity type
combinations.
BAPI create/update Activity Type data:
BAPI Name
BAPI Description
BAPI_ACTTYPE_CHANGEMULTIPLE
Change One or More Activity Types
BAPI_ACTTYPE_CREATEMULTIPLE
Create One or More Activity Types
Confirmation:
BAPI to extract details of Confirmations
BAPI Name
BAPI Description
BAPI_NETWORK_CONF_GETDETAIL
Using this method you can make the detail data of a confirmation for a network
available for the transferred
object. You can also make goods movement posted together with the confirmation
available.
BAPI_NETWORK_CONF_GETLIST
All confirmations are determined for the specified network activity or activity
element. The transferred capacity category and split are interpreted as additional
constraints
BAPI_NETWORK_CONF_GETPROP
To make default data available for confirming network activities
BAPI create/update Confirmation data:
BAPI Name
BAPI Description
BAPI_NETWORK_CONF_ADD
To enter confirmations for network activities/ activity elements and splits.
BAPI_NETWORK_CONF_CANCEL
To cancel a network confirmation that has already been booked.
? Hey, thanks for the blog on Project System. I think you might be interested to
know about the Project System ES bundle.
This ES bundle offers enterprise service-based integration with SAP Project System.
One simple use would be to have a contractor with a handheld update project status
via an enterprise service (telling you, for example, that the wiring on the third
floor of the building is 50% complete, for example).
? thanks for appreciating my work. Give me some time , even i am not aware about
this problem ..let me ask sdn team regarding the same. Hey you can print this blog.
Just Scroll the blog to right most corner and u will see PRINT option.
SAP PS Consultant
Job Description
� Document current and future business processes in consultation with users �
Review and edit requirements, specifications, business processes and recommends
related to proposed solution � Provides functional process ownership for one or
many business process areas � Works with the user client community, designers and
Process Management to determine the best solution to help resolve customer problems
and satisfy customer requirements � Document all enhancements including
comprehensive flowcharts, system configuration and business requirements (Using SAP
tools). � Identify organization strengths and weaknesses and suggest areas of
improvement � Understand the business issues and data challenges of the
organization � Performs configuration work as needed to support new and existing
functionality � Prepares functionality specifications and delivers to developers �
Collaborates with developers and the quality assurance team to develop and test
significant new functionality � Performs integration testing work as necessary, to
insure that new functionality does not adversely affect existing functionality �
Identify and document customization (and interfaces) requirements and provide
specifications of the same. � Provide pro-active support � Identify root cause of
issues in systems and provide resolutions � Trains end users on new enhancements or
functionality as required
� Maintain confidentiality with regard to the information being processed, stored
and accessed
Profile
� 5 Years of System Analysis, Design and Development experience. � Minimum of 2
full life cycle SAP implementation experience. � Should have good experience in
following areas in Project Systems: o Project Planning o Time and Resource
Management o Project Execution o Strategic Portfolio Management o Projects
experience an advantage � Experience in Life-Cycle Data Management (Document
Management) would be an advantage � Should have used Solution Manager �
Demonstrated ability to proactively identify improvement opportunities and initiate
change � Team player � ability to work in teams and cooperate closely with inter-
functional representatives. � Fair conduct of English. � Positive attitude � always
on the look for solving problems and helping others. � Committed and hard working.
� Good project management, communication and organizational skills
Job Title : SAP PS CONSULTANT
Job Description: 1. Understand the Functional requirements of various Planning,
budgeting and project management process 2. To map the end user requirements with
standard functionalities available in SAP 3. Carry out configuration in SAP system
to meet the end user requirements 4. Understanding of the integration with various
modules CO, MM, PP, SD, in relation to PS 5. Write logic (Functional
Specifications) for ABAP programming 6. Test the developments done to ensure smooth
running in the organization 7. Carry out unit testing & end user testing 8. Plan &
conduct training to end users 9. Manage master and cutover data 10. Understand the
issues faced by end users on day to day basis and provide solution to their
satisfaction 11. Visit remote project sites and impart SAP usage training to end
users
SAP PS CONSULTANT
? Understanding of PS business processes, standards and practices of related
applications
? Involvement in implementing at least 3 SAP projects as PS consultant
? Integration expertise with other SAP modules (i.e. CO, MM, CRM) will be highly
valued
? Bachelor's or Master's Degree in Computer Science or related fields.
? Experience in business requirement analysis, business process design, SAP
configuration, system testing, data migration and user training.
? Excellent command of English.
? Excellent interpersonal, communication and presentation skills
Role and Responsibilities:
? The Senior SAP PS IM Consultant will be supporting in the configuration of an
ongoing SAP project for a large government division in Queensland.
? Hands on configuration skills in both the Project Systems and Investment
Management modules will be required.
? Previous team lead experience not essential although preferred.
Skills Required:
? A minimum of 7 years of SAP PS/IM experience in multiple large scale SAP
implementations required.
? Strong knowledge of PS/IM integration with FI, CO, SD, PM and SD.
? Demonstrated understanding of ASAP Methodology and an ability to understand the
business process cycle in addition to configuration of the system.
? strong team leadership skills and be able to define creative solutions and
demonstrate initiative to lead teams/sub-teams through project challenges
? Experience in Government not necessary but always helpful
? Excellent communication skills both written and spoken in a team environment.
SAP - Project System (PS)
The documentation which follows describes the single roles in the Project System
(PS) application component.
Worklist for Project Period-End Closing
Technical name: SAP_PS_PEREND_PROJ_WLM
Tasks
You can use the transaction for this role to generate the worklist for the period
and fiscal year to be processed as part of period-end closing.
Activities in the Project System
Transaction
Function
WLMPS
Worklist Monitor
Archiving
Technical Name: <SAP_PS_ARCHIVING>
Tasks
You use the transactions for these roles to maintain data for archiving.
Activities in the Project System
Transaction
Function
KOAA
Archiving: Settlement Documents
FMRE_ARCH
Archiving: Funds Commitments
CN80
Archiving: Project Structures
KBEA
Transfer Price Agreement/Allocation: Set Deletion Indicator
KBEB
Transfer Price Agreement/Allocation:
Generate Archive
KBEC
Transfer Price Agreement/Allocation:
Manage Archive
CN99
Archiving Standard Networks
Requirements Grouping
Technical name: SAP_PS_GROUPING
Tasks
You can use the transactions for this role to group requirements for WBS elements
within a project or across projects for planning purposes.
Activities in the Project System
Transaction
Function
GRM4
Requirements Grouping: Assign WBS Elements Individually
GRM3
Requirements Grouping: Assign WBS Elements Using List
GRM1
Requirements Grouping: Display Assigned WBS Elements
GRM5
Requirements Grouping: Assign Planning Groups
GRM2
Requirements Grouping: Display Assigned Planning Groups
GRM7
Requirements Grouping: Display Assigned Planning WBS Elements
Claim Management
Technical name: SAP_PS_CLAIM
Tasks
You can use the transactions for this role to create and edit notifications of type
"Claim" and to obtain an overview of existing claims.
Activities in the Project System
Transaction
Function
CLM1
Create Claim
CLM2
Change Claim
CLM3
Display Claim
CLM10
Claim Overview
CLM11
Claim Hierarchy
Collaboration
Technical name: SAP_PS_CEP
Tasks
You can use the transactions for this role to depict business process between your
business and external business partners (producers, sub-suppliers) based on the
Internet.
The aim is efficient information and knowledge transfer between a person
responsible for a project in your business and external partners, within the
framework of a joint project. With the help of Collaborative Engineering and
Project Management you can make project structures, product structures, and
documents from the R/3 System that are relevant to the joint project available over
the Internet to selected participants. The change objects or comments are sent back
to you for you to check and return to the R/3 System.
Activities in the Project System
Transaction
Function
CMWO
CEP: Configuration Management
CEP_R3_MON
CEP: Monitoring
CEO1
CEP: Display Folder
CEO2
CEP: Transfer Folder
CEO3
CEP: Check Folder
Executing Controlling Reports
Technical name: SAP_PS_EXECUTE_CO_REPORTS
Task
You can use the transactions for this role to execute hierarchy reports and cost
element reports.
Activities in the Project System
Transaction
Function
CJE0
Execute Report: Hierarchy Report
CJEB
Execute Report: Hierarchy Report in Background
GR55
Execute Report: Cost Element Report
Displaying Documents
Tasks
You can use the transactions for this role to display texts and documents for a
project and its objects.
Activities in the Project System
Transaction
Function
CN05
Display Project Texts
CV03N
Document Management: Display Documents
Integration
See also:
Maintaining and Displaying Documents
Maintaining and Displaying Documents
Technical name: <SAP_PS_DOCUMENTS>
Tasks
You can use the transactions for this role to maintain and display texts and
documents for a project and its objects, and to conduct targeted document searches
using a search engine.
Activities in the Project System
Transaction
Function
CN04
Edit Project Texts
CN05
Display Project Texts
CV01N
Document Management: Create Documents
CV02N
Document Management: Change Documents
CV03N
Document Management: Display Documents
CV04N
Document Management: Find Documents
Integration
See also:
Displaying Documents
Line Item Reports
Technical name: SAP_PS_REP_LINE_ITEM
Tasks
You can use the transactions for this role to display line item reports.
Activities in the Project System
Transaction
Function
CJI3
Actual Costs/Revenues
CJI5
Commitments
CJI4
Planned Costs/Revenues
CJIB
Budget
CJIA
Actual Payments/Payment Commitments
CJI9
Hierarchical Cost/Revenue Planning
CJIC
Display Project Settlement Line Items
CJID
Display Project Settlement Line Items
Integration
See also:
Executing Controlling Reports
Executing Controlling Reports
Technical name: SAP_PS_EXECUTE_CO_REPORTS
Task
You can use the transactions for this role to execute hierarchy reports and cost
element reports.
Activities in the Project System
Transaction
Function
CJE0
Execute Report: Hierarchy Report
CJEB
Execute Report: Hierarchy Report in Background
GR55
Execute Report: Cost Element Report
Reports on Revenues and Earnings
Technical name: SAP_PS_REP_REVENUES
Tasks
You can use the transactions for this role to display reports on revenues and
earnings.
Activities in the Project System
Transaction
Function
S_ALR_87013562
Annual Overview
S_ALR_87013563
Structure
S_ALR_87013564
Plan/Actual/Variance
S_ALR_87013566
Actual Contribution Margin
S_ALR_87013567
Quotation/Order/Plan/Actual
S_ALR_87013568
Project Result
S_ALR_87013569
Incoming Orders/Orders on Hand
S_ALR_87013570
Actual/Plan/Absolute Variance/% Variance %
S_ALR_87013571
Actual - Plan- Comparison per Period
S_ALR_87013572
Project Result
Progress Determination
Technical name: SAP_PS_PROGRESS
Tasks
You can use the transactions for this role to determine the progress values for
your project(s).
Activities in the Project System
Transaction
Function
CNE1
Progress Determination: Individual Processing
CNE2
Progress Determination: Collective Processing
Overall CO Planning for Projects
Technical name: SAP_PS_OVERALL_CO_PLAN_PROJ
Tasks
You can use the transactions for this role to manually plan costs and revenues in
the work breakdown structure. You can have the system calculate plan values in the
network, or you can copy existing planning and use that as a template for fresh
planning.
Activities in the Project System
Transaction
Function
CJ40
Change Overall Costs in the WBS
CJ41
Display Overall Costs in the WBS
CJ42
Change Revenues in the WBS
CJ43
Display Revenues in the WBS
CJ9K
Network Costing
CJ9FS
Copy Planning
Progress Information System
Technical name: SAP_PS_REP_PROGRESS
Tasks
You can use the transactions for this role to display progress analysis reports.
Activities in the Project System
Transaction
Function
CNE5
Progress Analysis: Structure Overview
S_ALR_87015124
Progress Analysis: Project Hierarchy
S_ALR_87015124
Progress Analysis: Detail
CNMT
Milestone Trend Analysis
Integration
See also:
Progress Determination
Materials Information System
Technical name: SAP_PS_REP_MATERIAL
Tasks
You can use the transactions for this role to display reports about materials
Activities in the Project System
Transaction
Function
S_ALR_87015076
Material Components
MD04
Requirements/Inventory
CO24
Missing Parts
MD09
Pegged Requirements
MD4C
Order Report
MB25
Reservations
S_ALR_870156067
Planned Orders
ME3K
Outline Agreements
MBBS
Valuated Project Stock
ME5J
Purchase Requisitions for Project
ME5K
Purchase Requisitions for Account Assignment
ME2J
Purchasing Documents for Project
ME2K
Purchase Orders for Account Assignment
Structure Information System
Technical name: SAP_PS_REP_STRUCT
Tasks
You can use the transactions in this role to evaluate your project structure
flexibly, per various criteria.
Activities in the Project System
Transaction
Function
CN41
Structure Overview
S_ALR_87015065
Individual Overview: Project Definition
S_ALR_87015066
Individual Overview: WBS Elements
S_ALR_87015069
Individual Overview: Networks
S_ALR_87015070
Individual Overview: Activities
S_ALR_87015068
Individual Overview: Orders
S_ALR_87015077
Individual Overview: Sales Documents
S_ALR_87015078
Individual Overview: Sales Document Items
S_ALR_87015072
Individual Overview: Relationships
S_ALR_87015073
Individual Overview: Milestones
CF16
On Materials
CF17
On Document
CF15
On PRT Master
CF18
On Equipment
CN60
On Project/Network
Information System Tools
Technical name: SAP_PS_REP_TOOLS
Tasks
You can use the transactions for this role to create and edit report forms in the
Report Painter, and execute inheritance runs, to draw data from the system for,
among other things, the Executive Information System (EIS).
Activities in the Project System
Transaction
Function
CJE4
Hierarchy Reports: Create Form
CJE5
Hierarchy Reports: Change Form
CJE6
Hierarchy Reports: Display Form
CJE1
Hierarchy Reports: Create
CJE2
Hierarchy Reports: Change
CJE3
Hierarchy Reports: Display
CJE0
Hierarchy Reports: Execute
GRR1
Cost Element Reports: Create Report Painter Report
GRR2
Cost Element Reports: Change Report Painter Report
GRR3
Cost Element Reports: Display Report Painter Report
GRR4
Cost Element Reports: Delete Report Painter Report
CJH1
Summarization: Inheritance
CJH2
Summarization: Inheritance Evaluation
KKRC
Summarization: Summarization
KKR0
Summarization: Hierarchy
CJSA
Data Transfer to EIS
Actual Payments in Projects
Technical name: SAP_PS_PAYMENTS_PLAN
Tasks
You can use the transactions for this role to transfer actual payments and display
the transfers.
Activities in the Project System
Transaction
Function
FMWA
Create Funds Transfer
FMWC
Display Funds Transfer
Project Year-End Closing
Technical name: SAP_PS_PROJ_YEAREND
Tasks
You can use the transactions for this role as part of the fiscal year-end closing
to carry forward commitment values that are still open into the first period of the
next fiscal year, and to carry forward unused project budgets to that fiscal year.
Activities in the Project System
Transaction
Function
CJCF
Carry Forward Commitment
CJCO
Carry Forward Budget
Cost Reports
Technical name: SAP_PS_REP_COSTS
Tasks
You can use the transactions for this role to display all cost reports.
Activities in the Project System
Transaction
Function
S_ALR_87013532
Plan/Actual/Variance
S_ALR_87013533
Plan/Actual/Commitment/Remaining Plan/Assigned
S_ALR_87013538
Project Version Comparison: Actual/Plan
S_ALR_87100185
Actual Costs per Month, Current Fiscal Year
S_ALR_87100188
Actual Costs: Aggregated
S_ALR_87100189
Actual/Planned Time Series
S_ALR_87100190
Actual/Plan/Variance per Project and Person Responsible
S_ALR_87013540
Forecast
S_ALR_87013541
Project Interest: Plan/Actual
S_ALR_87013542
Actual/Commitment/Total/Plan in Controlling Area Currency
S_ALR_87013543
Actual/Plan/Absolute Variance/% Variance %
S_ALR_87013544
Actual - Plan- Comparison per Period
S_ALR_87013545
Actual: Period Comparison
S_ALR_87013546
Commitments: Period Comparison
S_ALR_87013547
Plan: Period Comparison
S_ALR_87013548
Statistical Key Figures/Periods
S_ALR_87013549
Actual - Plan- Comparison, with Partner
S_ALR_87013555
Project Result
S_ALR_87013556
Funds Overview
S_ALR_87013558
Plan/Actual/Commitment/Remaining Plan/Assigned
Integration
See also:
Executing Controlling Reports
Line Item Reports
Mass Changes
Technical name: SAP_PS_MASS_CHANGE
Tasks
You can use the transactions for this role to execute mass changes for projects and
evaluate them in the log.
Activities in the Project System
Transaction
Function
CNMASS
Execute Mass Changes
CNMASSPROT
Mass Changes: Log
Materials in Projects
Technical name: SAP_PS_MATERIAL
Tasks
You can use the transactions for this role to plan and monitor project material
requirements and costs, and to regulate and schedule the flow of materials.
Activities in the Project System
Transaction
Function
MM01
Create Material
MM02
Change Material
MM03
Display Material
CN33
BOM Transfer
MD51
Project Material Requirements Planning
MD50
Sales Order Material Requirements Planning
MD4C
Order Report
CO46
Order Progress Report
CO24
Backlog Processing: Missing Parts Information System
CO06
Backlog Processing: Materials
V_RA
Backlog Processing: Sales Orders
MDUP
Sales Order/Material Assignment: Edit
MDUS
Sales Order/Material Assignment: Display
CNL1
Create Delivery Information
CNL2
Change Delivery Information
CNL3
Display Delivery Information
CNSO
Delivery from Project
Displaying Materials in Projects
Technical name: SAP_PS_MATERIAL_DISPL
Tasks
You can use the transactions for this role to display project material requirements
and costs.
Activities in the Project System
Transaction
Function
MM03
Display Material Master Data
MD4C
Order Report
CO46
Order Progress Report
S_ALR_87015076
Material Components
Project Funds Commitments
Technical name: SAP_PS_FUNDS_COMMITMENT
Tasks
You can use the transactions for this role to enter expected costs or revenues,
even at an early stage when you do not know which transaction (purchase order,
material reservation, and so on) will actually cause them. This enables you to
reserve portions of the budget early.
Activities in the Project System
Transaction
Function
FMZ1
Create Funds Commitment
FMZ2
Change Funds Commitment
FMZ3
Display Funds Commitment
FMZ6
Reduce Funds Commitment
Project Period-End Closing: Individual Processing
Technical name: SAP_PS_PEREND_PROJ_IND
Tasks
You can use the transactions for this role as part of period-end closing to carry
out period-related commercial transactions for each project individually. You thus
ensure that, on the one hand, all the data belonging to a project can be determined
and, on the other, that the data is available to your company's management.
Activities in the Project System
Transaction
Function
CJB2
Settlement Rule: Individual Processing
PSW5
Periodic Repostings
CPTK
Template Allocation: Individual Processing
CJN1
Revaluation at Actual Prices: Individual Processing
CJ08
Overhead: Individual Commitment Processing
CJ44
Actual Overhead Calculation: Individual Processing
CJZ2
Interest Calculation: Individual Processing
CJ9L
Cost Forecast: Individual Processing
CJA2
Incoming Orders: Individual Processing
CJ88
Settlement: Individual Processing
CJIC
Settlement: Investment Project Line Items
KKA0P
Change Cutoff Period for Planned Results Analysis
KKA2
Execute Results Analysis: Individual Processing
KKA2P
Execute Planned Results Analysis: Individual Processing
Integration
See also:
Period-End Closing: Collective Processing
Period-End Closing: Collective Processing
Technical name: SAP_PS_PEREND_PROJ_COLL
Tasks
You can use the transactions for this role as part of period-end closing to carry
out period-related commercial transactions for several projects simultaneously. You
thus ensure that, on the one hand, all the data belonging to a project can be
determined and, on the other, that the data is available to your company's
management.
Activities in the Project System
Transaction
Function
CJB1
Settlement Rule: Collective Processing
PSW5
Periodic Reposting
CPTL
Template Allocation: Collective Processing
CJN2
Revaluation at Actual Prices: Collective Processing
CJ09
Commitment Overhead Calculation: Collective Processing
CJ45
Actual Overhead Calculation: Collective Processing
CJZ1
Interest Calculation: Collective Processing
CJ9M
Cost Forecast: Collective Processing
CJC1
Results Analysis: Check Status Validity Date
CJA1
Incoming Orders: Collective Processing
CJ8G
Settlement: Collective Processing
KKAJ
Execute Results Analysis: Collective Processing
KKAJP
Execute Results Analysis: Collective Processing
Integration
See also:
Project Period-End Closing: Individual Processing
Project Periodic CO Planning
Technical name: SAP_PS_PER_CO_PLAN_PROJ
Tasks
You can use these transactions to determine all the plan data to be taken into
account for a period, and to compile project plan data for enterprise controlling
purposes.
Activities in the Project System
Transaction
Function
KP04
Set Planner Profile
CJR2
Change Costs/Activity Inputs
CJR3
Display Costs/Activity Inputs
KSWB
Periodic Reposting
CJ9BS
Copy Project Planning
CJ9CS
Projects: Copy Actual to Plan
CPUL
Template Allocation: Collective Processing
CJ47
Overhead: Collective Processing
CJZ5
Interest Calculation: Collective Processing
CJC2
Results Analysis: Plan Status Changes
CJ9G
Settlement: Collective Processing
CJS2
Change Statistical Key Figures (WBS Element)
CJS3
Display Statistical Key Figures (WBS Element)
CJK2
Change Statistical Key Figures (Network)
CJK3
Display Statistical Key Figures (Network)
Evaluating Human Resources
Technical name: SAP_PS_PERS_RES_EVAL
Tasks
You can use the transaction for this role to evaluate human resources.
Activities in the Project System
Transaction
Function
CMP9
Workforce Planning - Reporting
Planning Human Resources
Technical name: SAP_PS_PERS_RES_PLAN
Tasks
You can use the transactions for this role to display reports on human resources,
in a project view and a work center view.
Activities in the Project System
Transaction
Function
CMP2
Workforce Planning: Selection Project View
CMP3
Workforce Planning: Work Center View
Planned Payments
Technical name: SAP_PS_PAYMENTS_PLAN
Tasks
You can use the transactions for this role to plan revenues and expenditures in one
or more WBS elements, and to display the planned payments.
Activities in the Project System
Transaction
Function
CJ48
Payments in the WBS: Change
CJ49
Payments in WBS: Display
Project Budgeting
Technical name: SAP_PS_BUDGET_PROJ
Tasks
You can use the transactions for this role to execute budgeting and availability
control for your project.
Activities in the Project System
Transaction
Function
CJ30
Create Original Budget
CJ31
Display Original Budget
CJ37
Budget Supplement: Within Project
CJ36
Budget Supplement: To Project
CJ38
Budget Return: Within Project
CJ35
Budget Return: From Project
CJ32
Change Budget Release
CJ33
Display Budget Release
CJ3a
Change Budget Document
CJ3b
Display Budget Document
CJBV
Budget: Activate Availability Control
CJBW
Budget: Deactivate Availability Control
OPSX
Budget: Reset "Budgeted" Status
CJ34
Budget Transfer
Maintaining and Displaying Project Structures
Technical name: SAP_PS_STRUCT
Tasks
You use the transactions for this role to maintain the structures for your project.
A clear project structure is the foundation of successful project planning,
monitoring, and control.
Activities in the Project System
Transaction
Function
CJ20N
Project Builder
CJ27
Project Planning Board: Create Project
CJ2B
Project Planning Board: Change Project
CJ2C
Project Planning Board: Display Project
CJ2D
Structure Planning: Create Project
CJ20
Structure Planning: Change Project
CJ2A
Structure Planning: Display Project
CJV1
Create Simulation
CJV2
Change Simulation
CJV3
Display Simulation
CJV5
Delete Simulation
CJV7
Simulation: Logs
CN60
Change Documents: On Project/Network
CJ01
Work Breakdown Structure: Create
CJ02
Work Breakdown Structure: Change
CJ03
Work Breakdown Structure: Display
CN21
Network: Create
CN22
Network: Change
CN23
Network: Display
Display Project Structures
Technical name: SAP_PS_STRUCT_DISPL
Tasks
You can use the transactions for this role to display the structures of your
project. A clear project structure is the foundation of successful project
planning, monitoring, and control.
Activities in the Project System
Transaction
Function
CJ20N
Project Builder
CJ2C
Project Planning Board: Display Project
CJ2A
Structure Planning: Display Project
CJV3
Display Simulation
CJ03
Display Work Breakdown Structure
CN23
Display Network
CJ13
Display WBS Element
KJH3
Display WBS Element Group
PS Input: Line Manager Generic Role
Technical name: SAP_PS_LINE_MANAGER
Tasks
<required>
Activities in the Project System
Transaction
Function
CNR3
Work Center: Display Master Record
CR13
Work Center: Display Capacity
CMP3
Workforce Planning: Work Center View
CMP9
Workforce Planning - Reporting
CM01
Capacity Evaluation, Work Center View
Confirmations
Technical name: SAP_PS_CONFIRM
Tasks
Here, you can enter and process confirmations for activities and activity elements.
Activities in the Project System
Transaction
Function
CN25
Create Network Confirmation (Individual Processing)
CN28
Display Network Confirmation (Individual Processing)
CN29
Cancel Network Confirmation (Individual Processing)
CN27
Collective Confirmation Processing
CAT2
Timesheet: Enter Times
CAT3
Timesheet: Display Times
Maintaining Work Center Master Data
Technical name: SAP_PS_BASIC_WRKPL
Tasks
You use the transactions for these roles to maintain the master data for work
centers.
Activities in the Project System
Transaction
Function
CNR1
Work Center: Create Master Record
CNR2
Work Center: Change Master Record
CR11
Work Center: Create Capacity
CR12
Work Center: Change Capacity
CR21
Work Center: Create Hierarchy
CR22
Work Center: Change Hierarchy
Displaying Work Center Master Data
Technical name: SAP_PS_BASIC_WRKPL_DISPL
Tasks
You can use the transactions for this role to display the work center master data.
Activities in the Project System
Transaction
Function
CNR3
Work Center: Display Master Record
CR13
Work Center: Display Capacity
CR23
Work Center: Display Hierarchy
CR05
Evaluation - Work Center List
CR06
Evaluation - Cost Center Assignment
CR07
Evaluation - Work Center Capacity
CR08
Evaluation - Work Center Hierarchy
CR10
Evaluation - Change Documents
CA83
Where-Used - Work Center
CR15
Where-Used - Capacity
OP4A
Available Capacity - Shift Program
OP03
Available Capacity - Factory Calendar
Displaying Standard Structures
Technical name: SAP_PS_STD_STRUCT_DISPL
Tasks
You can use the transactions for this role to display the standard structures of
your project.
Activities in the Project System
Transaction
Function
CJ93
Display Standard WBS
CN03
Display Standard Network
CN13
Display Standard Milestones
Integration
See also:
Maintaining and Displaying Project Structures
Maintaining Standard Structures
Technical name: SAP_PS_STD_STRUCT
Tasks
You use the transactions for these roles to maintain the standard structures for
your project.
Activities in the Project System
Transaction
Function
CJ91
Standard WBS: Create
CJ92
Standard WBS: Change
CJ93
Standard WBS: Display
CN01
Standard Network: Create
CN02
Standard Network: Change
CN03
Display Standard Network
CN98
Delete Standard Network
CU41
Standard Network Configuration Profile: Create
CU42
Standard Network Configuration Profile: Change
CU43
Standard Network Configuration Profile: Create
CA88
Replace Work Center
CA78
Replace PRT
CN11
Standard Milestone: Create
CN12
Standard Milestone: Change
CN13
Standard Milestone: Display
CN08
Network Parameters from Sales Order: Edit
CN09
Network Parameters from Sales Order:
Display
CA83
Where-Used Lists: Standard Networks for Work Center
CA73
Where-Used Lists: Standard Networks for PRT
CJCS
Change Documents: For Standard WBS
CN61
Change Documents: For Standard Network
Integration
See also:
Displaying Standard Structures
Maintaining and Displaying Project Structures
Maintaining Dates in Projects
Technical name: SAP_PS_DATES
Tasks
You use the transactions for these roles to maintain dates in your project.
Activities in the Project System
Transaction
Function
CJ2B
Project Planning Board: Change Project
CJ2C
Project Planning Board: Display Project
CJ21
Change Basic Dates
CJ22
Display Basic Dates
CJ25
Change WBS Dates
CJ26
Display WBS Dates
CJ23
Change Forecast Dates
CJ24
Display Forecast Dates
CN24
Overall Network Scheduling
CJ29
Project Scheduling
Displaying Dates in Projects
Technical name: SAP_PS_DATES_DISPLAY
Tasks
You can use the transactions for this role to display all the dates in the work
breakdown structure.
Activities in the Project System
Transaction
Function
CJ26
Display WBS Dates
CJ22
Display Basic Dates
CJ24
Display Forecast Dates
CJ2C
Project Planning Board: Display Project
Monitoring Dates for Materials
Technical name: SAP_PS_MONITOR_MAT_DATES
Tasks
You can use the transaction for this role to monitor dates for materials.
Activities in the Project System
Transaction
Function
NWTM
Monitoring Dates
Actual Transfer Prices
Technical name: SAP_PS_TRANSFER_PRICE_ACTUAL
Tasks
You can use the transactions for this role to allocate a transfer price from a
transfer price agreement, so that actual revenues are posted in the sender and
actual costs in the receiver. You can also display the transfer price allocation
and cancel it.
Activities in the Project System
Transaction
Function
CJG4
Transfer Price Allocation: Enter Using List
CJG3
Transfer Price Allocation: Display
CJG5
Transfer Price Allocation: Cancel
Integration
See also:
Planned Transfer Prices
Planned Transfer Prices
Technical name: SAP_PS_TRANSFER_PRICE_PLAN
Tasks
You can use the transactions for this role to agree a transfer price for the
rendering of a particular service between two WBS elements, display, and change the
agreement.
Activities in the Project System
Transaction
Function
CJF1
Transfer Price Agreement: Create
CJF2
Transfer Price Agreement: Change
CJF3
Transfer Price Agreement: Display
CJF4
Transfer Price Agreement: Change Using List
Integration
See also:
Actual Transfer Prices
Summarized Cost Reports
Einzelpostenberichte
Technical name: SAP_PS_REP_COST_SUMMARIZ
Tasks
You can use the transactions for this role to combine a number of projects with
like characteristics, thereby effecting more efficient project control. This
enables you to carry out analyses that allow for clearer costs at higher level,
such as project manager level.
Activities in the Project System
Transaction
Function
S_ALR_87013576
Summarization Overview: Project Hierarchies
S_ALR_87013577
Summarization: Costs/Revenues/Expenditures/Receipts
S_ALR_87013578
Plan/Actual/Variance
S_ALR_87013579
Plan/Actual/Commitment
S_ALR_87013580
Actual/Plan/Variance
S_ALR_87013581
Actual/Plan/Commitment
S_ALR_87013582
Current/Cumulative/Total
S_ALR_87013583
Budget/Actual/Variance
S_ALR_87013584
Budget/Actual/Commitment
S_ALR_87013585
Plan/Actual/Variance
S_ALR_87013587
Actual Contribution Margin
S_ALR_87013588
Order Result
S_ALR_87013589
Actual/Plan/Variance
S_ALR_87013590
Current/Cumulative/Total
S_ALR_87013591
Payment Summarization: Overview
Integration
See also:
Executing Controlling Reports
Line Item Reports
Cost Reports
Calculating the Sales Price
Technical name: SAP_PS_SALES_PRICING
Tasks
You can use the transaction in this role to calculate the sales price for a
customer inquiry re a product or service, and save the result in a document. You
can carry out as many sales pricings as you want, and compare them.
If required, you can also create a detailed quotation for a project-assigned
customer inquiry, based on project planning in the SD application component. You
can use a billing plan to record the sales price calculated as planned revenue in
the project.
Activities in the Project System
Transaction
Function
DP81
Sales Pricing
Allocation Templates
Technical name: SAP_PS_MODEL_PROJ
Tasks
You can use the transactions for this role to carry out template-allocation to
allocate overhead costs. Costs are not simply allocated, but the quantities used by
the relevant receiver object are determined. The costs are calculated by the
valuing quanti ti es at a rate.
Activities in the Project System
Transaction
Function
S_ALR_87004530
Create Selection Variants for Collective Processing
S_ALR_87005496
Stipulate Reposting Cycles
S_ALR_87007996
Maintain Templates
OKG1
Stipulate Capitalization Percentage Rates
S_ALR_87005128
Copying Costs and Revenues: Create Plan Version
S_ALR_87004530
Allocation: Create Selection Variants for Collective Processing
S_ALR_87005459
Allocation: Define Percentage Overhead
S_ALR_87005456
Allocation: Define Quantity-Based Overhead
KKE1
Base Object Costing: Create
KKE2
Base Object Costing: Change
KKE3
Base Object Costing: Display
Template ( CO) --
Controlling (CO)
A dynamic allocation tool that uses functions and formulas to calculate numerical
values and the values of Boolean expressions (true or false).
This tool is used for various purposes such as sender-receiver allocations and as
an aid for formula planning. Instead of preassigned allocation data, the template
uses a generic description for any data (such as the sender object, quantities, and
costs). Since this data is not known at the time the template allocation is
performed, it is determined dynamically when the values are calculated.
Payment Reports
Technical name: SAP_PS_REP_PAYMENTS
Tasks
The system uses the transactions in this role to represent the value flow of
project-related payment data in a single project, in partial projects, or across
projects according to hierarchical points of view.
Activities in the Project System
Transaction
Function
S_ALR_87100191
Payments: Receipts/Expenditures for a Fiscal Year
KSB5
Document Display: Actual Costs/Revenues
CJ3B
Document Display: Budget
CJIG
Document Display: Payments
S_ALR_87013573
Payments: Receipts/Expenditures for all Projects
S_ALR_87013575
Payments: Receipts
S_ALR_87013574
Payments: Expenditures
Payment Transfer for Project Period-End Closing
Technical name: SAP_PS_PEREND_PROJ_PAYMENT
Tasks
The system uses the transaction for this role to record partial payments and
payments that reference invoices in Project Cash Management. You use the payment
transfer facility to display cleared invoices under the value type "Payment" in
Project Cash Management and to record partial payments and remaining items that
reference projects in Project Cash Management.
Activities in the Project System
Transaction
Function
CJFN
Payment Transfer
Integration
See also:
Payment Reports
Payment Reports
Technical name: SAP_PS_REP_PAYMENTS
Tasks
The system uses the transactions in this role to represent the value flow of
project-related payment data in a single project, in partial projects, or across
projects according to hierarchical points of view.
Activities in the Project System
Transaction
Function
S_ALR_87100191
Payments: Receipts/Expenditures for a Fiscal Year
KSB5
Document Display: Actual Costs/Revenues
CJ3B
Document Display: Budget
CJIG
Document Display: Payments
S_ALR_87013573
Payments: Receipts/Expenditures for all Projects
S_ALR_87013575
Payments: Receipts
S_ALR_87013574
Payments: Expenditures
Summarized Cost Reports
Einzelpostenberichte
Technical name: SAP_PS_REP_COST_SUMMARIZ
Tasks
You can use the transactions for this role to combine a number of projects with
like characteristics, thereby effecting more efficient project control. This
enables you to carry out analyses that allow for clearer costs at higher level,
such as project manager level.
Activities in the Project System
Transaction
Function
S_ALR_87013576
Summarization Overview: Project Hierarchies
S_ALR_87013577
Summarization: Costs/Revenues/Expenditures/Receipts
S_ALR_87013578
Plan/Actual/Variance
S_ALR_87013579
Plan/Actual/Commitment
S_ALR_87013580
Actual/Plan/Variance
S_ALR_87013581
Actual/Plan/Commitment
S_ALR_87013582
Current/Cumulative/Total
S_ALR_87013583
Budget/Actual/Variance
S_ALR_87013584
Budget/Actual/Commitment
S_ALR_87013585
Plan/Actual/Variance
S_ALR_87013587
Actual Contribution Margin
S_ALR_87013588
Order Result
S_ALR_87013589
Actual/Plan/Variance
S_ALR_87013590
Current/Cumulative/Total
S_ALR_87013591
Payment Summarization: Overview
Integration
See also:
Executing Controlling Reports
Line Item Reports
Cost Reports.
SAP PS CONFIGURATION SYLLABUS AND DETAILS
InvestmentManagement configuration
? Define Program Types
? DefineUser Fields
? SpecifyStatus Profile&Assign to Program type
? GenerateInvestment Program from Profit center&Cost centerhierarchy
? MaintainingPlanning&Budget Profile&assigning it to Program type
? Maintainingappropriation request types
? SpecifyingSpecial symbols for appropriation request number
? Maintainingcoding masks for appropriation request number
? ConfiguringInternal orders as Investment measures
? DefiningTolerance limits for availability control
? Configuringprojects as Investment measures
ProjectSystem Configuration
? DefineProject Profile
? Define Investment Profile
? MaintainBudget Profile
? DefiningSpecial Characters for Projects and Project coding mask
? Creating Project type for WBSelements
? Creating user defined fields for WBSelements
????Maintainingsubstitution rule
????Maintainingnetwork types and its parameters
????Maintainingnetwork profiles
????DefiningMilestone usage
????DefiningTime profiles for Project planning board
????Definingprofiles for the project planning board
????DefiningValue categories
??????????Maintainingbudget profile
?????????Creatingsettlement profile&specifying default profile in projectdefinition
???Definingstrategies for determining settlement rules
???Assigningstrategies and default rules to network types
?????????Specifydefault settlement profiles for networks
?????????Definingparameters for Availability check
???Definingconfirmation parameters
Investment Management configuration
Define Program Types
Define User Fields
Specify Status Profile & Assign to Program type
Generate Investment Program from Profit center & Cost center hierarchy
Maintaining Planning & Budget Profile & assigning it to Program type
Maintaining appropriation request types
Specifying Special symbols for appropriation request number
Maintaining coding masks for appropriation request number
Configuring Internal orders as Investment measures
Defining Tolerance limits for availability control
Configuring projects as Investment measures
Project System Configuration
Define Project Profile
Define Investment Profile
Maintain Budget Profile
Defining Special Characters for Projects and Project coding mask
Creating Project type for WBS elements
Creating user defined fields for WBS elements
Maintaining substitution rule
Maintaining network types and its parameters
Maintaining network profiles
Defining Milestone usage
Defining Time profiles for Project planning board
Defining profiles for the project planning board
Defining Value categories
Maintaining budget profile
Creating settlement profile & specifying default profile in
Project definition
Defining strategies for determining settlement rules
Assigning strategies and default rules to network types
Specify default settlement profiles for networks
Defining parameters for Availability check
Defining confirmation parameters
Project Systems (PS)
End-to-end Project Management-environments developed from SAP WBS-elements and
networks. Specialty solutions include � user status settings, project version
control, CATS (Cross Application Time Sheet), resource related quote and billing
tie in with SD. Provided: BPR, configuration as well as requirements definition for
specialty ABAP/4 reports and outputs.
SAP Project System (PS) - SD integrations:
The PS SD Integration is mainly for the customer projects.
System will generate projects/network during creation of sales order.
Your sales order value will go to PS as planned revenue.
When you do billing in sales order you will get actual revenue in the project. When
the milestone is achieved or confirmation of the network activity, billing block
will be removed in your sales order for billing.
Also the DIP profile is another area to check out in PS-SD. The idea is to use this
in Resource Related Billing scenarios. It�s a very interesting feature that has
been introduced in 4.6C onwards. This enables you to select at various levels (like
Cost element etc) how the billing needs to be done.
Use the following path for DIP profile configuration. SPRO-Project Systems-Revenues
and Earnings-Integration with SD Documents-Create Quotations and Project Billing-
Maintain Profiles for Quotations & Billing.
The order should be project order. (PS1). In the material master strategy group
should be 85 (tab MRP 3) also put item category group as 0005 (tab Sales Org.2)
First to create standard wbs and network as per project requirement. Please also
attach mile stones for billing plan. attach the material to the network with the
tcode cn08. to create the sales order with the material then project will be
created in the back ground, the sales order number and project number will be the
same. The revenue planning will be done automatically, only we need to plan the
cost. Any changes in the sales order will effect the project and vise versa.
Additional:
1. During inquiry you can enter your WBS element, and do your project planning cost
and after that become your estimate price send to customer thru quotation. 2. If
you use variant configuration, you determine activity and component for your
project from sales order variant. 3. You can run availability check based on
project planning to check you can deliver on time.
If there is down payment request on your project please post the down payment
request by tcode F-29. Once the full payment is received please clear the down
payment by tcode F-39.
To find PS1 document type in transaction VOV8?
If you have IDES, pls. copy the settings of PS1 (which is available in IDES) into
development as ZPS1.
The details of CO settings for PS - SD integration
The CO Setting is: -
Maintain Assignment of SD-Conditions to CO-PA Value Fields Controlling >
Profitability Analysis > Flows of Actual Values > Transfer of Billing Documents >
Assign Value Fields (KE4I)
Assign Sales Orders to Project Account This section describes which standard
settings and values must exist in Customizing for you to be able to assign a sales
document (customer quotation or sales order) to a WBS element manually. The
settings you need to line projects and sales documents manually are prescribed by
SAP. If you use these standard settings, you do not need to make any additional
settings in Customizing. Strategy Groups SAP has predefined strategy group 21 (with
strategy 21) for the link between sales documents and projects. Notes: If you do
not maintain the strategy group for the material in the sales and distribution
document item, you cannot assign that item to a WBS element. Alternatively, you can
assign the strategy group to a material using MRP group 0021 (also predefined).
Requirements Classes SAP has predefined requirements class 80 with account
assignment category D (assignment to WBS element) for the link between projects and
sales and distribution documents. Requirements class 80 is assigned to strategy 21
using requirements type KP (also predefined). Recommendation do not change the
standard settings supplied by SAP.
You need to set the SD/PS Assignment indicator on the control tab page of the
standard project definition, for PS-SD integration, assembly processing.
During inquiry you can enter your WBS element, and do your project planning cost
and after that become your estimate price send to customer thru quotation.
To ensure a one-to-one match between the project and its related sales document,
the number of the standard WBS element should always be longer than ten characters.
Some more steps related to IDES data...
1).Requirement class 80 and requirement type KP.(Tcode OVZH)
2). Maintain the above in strategy 85 in planning strategy in SPRO. 3). Maintain
requirement type and class for item category in VV07. 3) Create standard templates
thru CJ91 and CN01. 4).Create materials thru MM01 and select material type as KMAT
and strategy group 85 as defined above and maintain item category as u have
maintained in spro. 5).Assign materials to network and WbS thru CN08.
With currency with PS and SD?
We have ATO process and have some issue with USD and CAD currency with PS andSD we
are using a group currency in the controlling area (type 30 set as USD). In
addition we have object currency turned on for the Controlling Area so we have
company currency in parallel for each company assigned to the controlling area.
Within CO everything is working fine, the issue appears to be when the CO-PS
planned amount is passed to the sales order EK01 condition. In this case, CO-PS has
both object currency and controlling area currency but it uses the controlling area
currency as the amount passed to the sales order.