www.tallysolutions.

com
PAGE 1
Tally.ERP9 Introduction

* Tally is an accounting & inventory Management

system.

* Tally is developed by Tally Solutions Pvt Limited,

Bangalore.

* Tally is developed by TDL (Tally Definition Language).

(First Time Tally Introduced

By MR. BHARATH GOENKA IN 1985 (Petronic Pvt Ltd).

Tally Version

* Tally 4.5 (used for only accounts maintenance)

* Tally 5.4 (used for accounts & inventory maintenance)

* Tally 6.3 (E-mail sending purpose, exporting)

* Tally 7.2 (TDS & VAT – taxation)

* Tally 8.1 (Multi language)

* Tally 9 .0 (All taxation & Payroll)

* Tally. ERP 9 (Remote Access & control centre)

 Buttons Particulars
F1 Select Company
Alt +F1 Shut Company
F2 Date
Alt +F2 Change Period
F11 Company Features
F12 Company Configurations
Alt+F3 Create Company Or (alter) Delete
company
Conventional Voucher: - Conventional Voucher are used to record all accounting
transactions. These vouchers directly affect to your final accounts.

 Contra Voucher :F4
 Payment Voucher :F5
 Receipt Voucher :F6
 Journal Voucher :F7
 Sale Voucher :F8
 Purchase Voucher :F9
 Credit Voucher / Sales Return Voucher :Ctrl+F8
 Debit Voucher / Purchase Return Voucher :Ctrl+F9

Contra Voucher: - Contra voucher is used for fund transfer. Like-

1. Cash to Bank 3. Bank to Cash
2. Bank to Bank 4. Cash to Petty Cash

3. Tally provides us 28 reserved groups.

4. These groups are created as we create a new company. These groups cannot be
deleted.

5. Out of 28 groups 15 are Parent/ Primary groups and rest of 13 groups are called
Secondary/ Sub group. These 13 groups belongs to the above 15 groups.

PAGE 5
F11 Keys :
We Can Enable Any Account Books
Interest amount
Multiple Godwons
Manufacturing
Payroll
VAT TAX
 TDS TAX
Etc…

F12 keys :
We can enable option in working screen In purchase sales etc…
In payment & receipt
Enable single entry mode [Yes] (it remove the Dr, Cr)
Display current balance amount
In purchase sales
Use Default for bill allocations [No ]
Tally.erp9 Basic Settings

DEFAULT STORAGE LOCATION

C:\tally.erp9\data

T ALLY SETTING FILES N AME & LOCATION

C:\tally.erp9\tally.ini

We can change storage location and enable multi user license

EX:
;;Specify location of Data files
Data=C:\Tally.ERP9\Data OR \\anycomputer name or ipnumber\sharing_foldername\

DELETE ANY COMPANY

Gatye way of tallyalt+F3alterselect any company namepress alt+D

REPAIR ANY COMPANY

in sometime unable to open any company

Gateway of tally Ctrl+alt+Rselect the company which one not open press yes then no
now close the tally application then we can open and use tally application and any company
also
 PAGE 2
Manual Accounting

Collecting the transaction

Journal Entries

Ledger

Trial Balance (TB)

Profit & Loss A/c (P & L)

Balance Sheet

Accounting in Tally
Collecting the Transaction
Journal Entries

Ledger
Trial Balance (TB)
Profit & Loss A/c (P&L)
 Balance Sheet
 PAGE 3

Rules of Double Entry Systems

Or
Golden Rules
I. Personal Accounts :(Involving persons or Companies)
For Eg : Mr Sam, Mrs Priya, etc.,
Or
M/s CSC Computer Education, M/s ABC Pvt Ltd, etc.,

a. Debit the receiver

b. Credit the giver

II. Real Accounts : (involving assets)

There are two types of assets.
1. Fixed Assets
2. Current Assets

Eg:
Fixed Assets:
Land, Building, Furniture, machineries, etc.,
Current Assets:
Bank, Cash, Petty Cash, Stock
a. What comes in debit.
b. What goes out credit.

III. Nominal Accounts : (involving Expenses and Incomes)

Eg :
Expenses :
Salary, Rent, EB charges, Telephone charges, Purchase, etc.,

Incomes :
Capital, sales, commission received, discount received, etc.,
a. All Expenses & Losses are Debit.
b. All Incomes & Gains are credit.
 PAGE 4
LEDGERS GROUPS
Bank Bank Accounts
Capital Capital Account
Krishna Capital Capital Account
Krishna Drawings Capital Account
Any Customer Sundry Debtor
Any Supplier Sundry Creditor
Cash Purchase Purchase Accounts
Credit Purchase Purchase Accounts
Purchase Return Purchase Accounts
Cash Sales Sales Accounts
Credit Sales Sales Accounts
Sales Return Sales Accounts
Petty Cash Cash in hand
Bills Receivable Current Assets
Bills Payable Current Liabilities
Carriage Inwards Direct Expenses
Cartage Direct Expenses
Fuel Direct Expenses
Power Direct Expenses
Wages Direct Expenses
Excise Duty Duties & Taxes
Income Tax Duties & Taxes
Sales Tax Duties & Taxes
TNGST Duties & Taxes
Furniture Fixed Asset
Land & Building Fixed Asset
Machines Fixed Asset
Bank Charges Indirect Expenses
Bonus Indirect Expenses
Carriage Outwards Indirect Expenses
Commission Paid Indirect Expenses
Conveyance Indirect Expenses
Depreciation Indirect Expenses
Discount Given Indirect Expenses
Electrical Expenses Indirect Expenses
Electricity Charges Indirect Expenses
General Expenses Indirect Expenses
Insurance Premium Indirect Expenses
Office Expenses Indirect Expenses
Postage Indirect Expenses
Printing Indirect Expenses
Rent Indirect Expenses
Salaries Indirect Expenses
Staff Welfare Indirect Expenses
Stationery Indirect Expenses
Telephone Charges Indirect Expenses
Bank Interest Indirect Incomes
Commission Received Indirect Incomes
Discount Received Indirect Incomes
Loan on Mortgage Loans & Advances (Asset)
Loan Loans (Liability)
Loose Tools Misc. Expenses (ASSET)
Stock Stock in hand
S.NO NAME OF LEDGER UNDER
1) Capital Capital Account
2) INDIA BANK Bank Account
3) Credit Purchase Purchase Account
4) Cash Purchase Purchase Account
5) Credit Sales Sales Account
6) Cash Sales Sales account
7) IT ZOON Sundry Creditors
8) Island Computer Sundry Debtors
9) Cash Discount Indirect Expenses
10) Petty Cash Cash -In –Hand
11) Salary Indirect Expenses
12) Telephone Charges Indirect Expenses
13) Electricity Charges Indirect Expenses
14) Rent Indirect Expenses
15) Furniture Indirect Expenses
16) Conveyance Indirect Expenses
17) Postage Indirect Expenses
18) Staff Welfare Indirect Expenses
19) Wages Direct Expenses
20) Depreciate Indirect Expenses
 PAGE 6

Computer World Started Business Of Computer Item Form 1-4-2012

1-4-2012 Received Cash For Capital 500000 Rs

1-4-2012 Deposited Cash In INDIAN Bank 200000 Rs

PURCHASE: F9 key
1-4-2013 credit purchase from IT ZOON Bill no:123

ITEM NAME QUTY RATE

i3 computer HP 10 23000
i5 computer DELL 10 31500
printer TVS 10 6500

2-4-2013 credit purchase from IT ZOON Bill no:129

ITEM NAME QUTY RATE

i3 computer HP 10 23000
i5 computer DELL 10 31500
printer TVS 10 6500

SALES: F8 key
1-5-20012 credit sales to island computer Bill NO: 101

ITEM NAME QUTY RATE

I3 computer HP 7 28000
I5 computer Dell 7 36500
Printer TVS 7 8500

3-5-20012 credit sales to island computer Bill NO: 105

ITEM NAME QUTY RATE

I3 computer HP 7 28000
I5 computer Dell 7 36500
Printer TVS 7 8500

CASH SALES F8 KEY Bill No: 107

4-5-2012
ITEM NAME QUTY RATE
i3 computer HP 2 28000
i5 computer Dell 2 36500
printer TVS 2 8500

Cash Discount -5
Payment F5 key PAGE 7
1-6-2012
Paid cheque INDIAN Bank to IT ZOON 300000 Rs

Received F6 key
1-6-2012
Received cheque INDIAN Bank From island computer
400000 Rs

Contra F4 key payment given for petty cash

1-6-2012
Paid petty cash 10000 Rs

Payment F5 key Payment By Cash

1-6-2012
Salary 18000
Telephone charge 5000
Electricity charges 7400
Rent 20000
Furniture 10000
Wages 5000

Payment F5 Key Payment By Petty Cash

Conveyance 300
Postage 500
Staff welfare 750

Journal Voucher Entry F7 Key

Depreciate 10 % on furniture

DISPLAY REPORT :
Profit & loss
Gateway of tally  profit & loss  press alt+F1

It displays gross profit =

Nett profit =
Balance sheet
Gateway of Tally  Balance Sheet  press Alt +F1
 LEDGER REPORT : PAGE 8

IT ZOON info
Gateway of tally  account books  ledger  select IT ZOON

Island computer info

Gateway of tally  account books  ledger  select island computer

PRINT SALES VOUCHER :

Gateway of tally  Display Select Entry - press enter keyAlt+ P
Now only use following keys in print screen
Number of copy
Title
Select language
Select printer name
Plain paper

Tally.erp9 Basic Settings

DEFAULT STORAGE LOCATION

C:\tally.erp9\data

T ALLY SETTING FILES N AME & LOCATION

C:\tally.erp9\tally.ini

We can change storage location and enable multi user license

EX:
;;Specify location of Data files
Data=C:\Tally.ERP9\Data OR \\anycomputer name or ipnumber\sharing_foldername\

Enable Tally Multiuser License

;; TallyLicenseServer = server:port
EX:
Tally License Server=tally server name or ipnumber like 192.168.2.100:9999
Every Computer Name Have Some Number Starting From
10000 it is available in c:\tally.erp9\data

DELETE ANY COMPANY

Gatye way of tallyalt+F3alterselect any company namepress alt+D

REPAIR ANY COMPANY

in sometime unable to open any company
 Gateway of tally Ctrl+alt+Rselect the company which one not open press yes then no
now close the tally application then we can open and use tally application and any company
also
Buttons Particulars
F1 Select Company
Alt +F1 Shut Company
F2 Date
Alt +F2 Change Period
F11 Company Features
F12 Company Configurations
Alt+F3 Create Company Or (alter) Delete company

Group Creation
Groups are accounting or we can say that Groups are collection of ledgers, which are same in their

characteristics. You have to define the group whenever you will create a Ledger so that it can be identified

that balance of the particular ledger is to be transferred where. For example: If we create the ledger in the

name of ABC Tally cannot identify itself that whether this A/c is Exp. / Inco me/ Asset/ Liability. It can be

identified only through the group from which it belongs to.

1) Income

2) Expenditure

3) Assets

4) Liabilities

Depending upon the nature of business or as per our conveniences we can create as many new gro ups

(Primary and Secondary) as we required.

Accounts Info → Groups → Multi Groups→Alter →Name of Group (All Items) - 28 GROUP
Direct Income (Income Direct): -

This Group holds Ledger Accounts for Income considered for computation of Gross Profit. Professionals

may place Ledger Accounts like Professional Service Charges or Servicing Charges under this group.

Indirect Income (Income indirect): -

Normally, all non-major revenues like receipts on account of Rent, Interest Commission, Dividend etc

should be placed here. Ledger Accounts placed under this group are excluded for computation of Gross Profit but are considered for

computation of Net profit only.

Direct Expenses (Expenses Direct): -

Place all ledger Accounts of Direct Expenses considered for computing Gross Profit/Loss, Example:

Carriage Inwards, W ages etc.

Indirect Expenses (Expenses Indirect): -

All expenses considered for computation of Net Profit/Loss only (and not considered for computation of

Gross Profit) should be placed here.

Cash-in-hand:-

Tally creates Cash Ledger Account (Cash -in-hand) and places under this group. You may create more Cash

accounts (e.g., Petty cash, Cash -at-Branch, Cash-in-Transit etc) and place under this group.

Loans and Advances:-

Place all Loans & Advances of non-trading nature given (Advances to Suppliers should be debited to the

respective Supplier Ledger Account). Examples are: Advances against Salary, Loans to Employees, and Advances to Fixed Assets

Suppliers etc.

Backup:-

Backup means keeping a copy of data at another place for safety. You may take backup on the Floppy Disk, CD or Hard disk,

Pendrive.

Select Backup from Company Info Menu: -

Gateway of Tally → Alt+F3→Backup

Source : Give complete path of the current data directory.

Destination : Here give the full path at which location you want

backup of your Data.

Name of company : Here select the companies to be backed up. After

selecting required companies select end of list and

accept the screen.

Restore:-

Restore literally means ‘to bring back’. Similar to backing up of data, Tally allows restoring of data from any medium into a ny other

storage medium.

Gateway of Tally → Alt+F3→Restore

Select restore from Company Info Menu: -

Destination : Here the full path at which location you want to restore your data

Source : Give the full path at which location backup files has been stored.

Name of Company : Select the company you want to restore.

After selection of requires companies select end of li st and accept the screen.

Alteration:-
To alter the profile of the company select at Gate way of Tally –Alt+F3

Select company (if more than one company selected). Make necessary changes you required accept data directory, as it will be

invisible at Company Alteration Screen. Press Ctrl+A to save the changes.

Deletion:-
Gateway of Tally → Alt+F3→Alter

At company Alteration Screen Press Alt+ D to delete the company it will ask for the confirmation are you Press Y to delete the

company.

Types of unconventional vouchers:-

 Memorandum voucher :Ctrl+F10

 Reversing Journal Voucher :10

 Optional Voucher :Ctrl+L

 Post Dated Voucher :Ctrl+T

Memo Voucher

This is a non- accounting voucher and the entries made using it will not affect your accounts. That is, Tally does not post these

entries to ledgers but stores them in a separate Memorandum Register.

Some uses for Memo Vouchers: -

1. Making suspense payments

2. Vouchers not verified at the time of entry

3. Items given on approval

 Optional Voucher

4. This is another non-accounting voucher. Howev er, it differs from the Memo Voucher in that it is not a separate voucher type.

If a transaction has not been completed, you may not want it to affect the accounts. But you want to record it

(e.g., a payment voucher or a receipt voucher) as ‘Optional’. Press {Ctrl}+ {L} or click on the button. This button toggles with

‘Regular’. By marking it ‘Optional’ the voucher does not get posted anywhere but remains in the Register.

Post-Dated Voucher
5. Tally will not update the ledgers until the date in question. This is most useful for entering transactions that take place o n a

regular basis. For example, if you pay for something by installments, you can set -up the payments in advance, and Tally will

only enter them in the ledgers as they fall due. Mark vouchers ‘Post Dated’ by {Ctrl}+{T} or click on the button. The button

toggles with ‘Regular’

Reversing Journals

6. Reversing journal are special journals that are automatically reversed after a specified date. They exist only till that date and

are effective only when called for in r eports like the Balance Sheet. .
 Conventional Voucher: - Conv entional Voucher are used to record all accounting transactions. These
vouchers directly affect to your final accounts.

 Contra Voucher :F4

 Payment Voucher :F5

 Receipt Voucher :F6

 Journal Voucher :F7

 Sale Voucher :F8

 Purchase Voucher :F9

 Credit Voucher / Sales Return Voucher :Ctrl+F8

 Debit Voucher / Purchase Return Vouch er :Ctrl+F9

Contra Voucher: - Contra voucher is used for fund transfer. Like -

6. Cash to Bank 3. Bank to Cash

7. Bank to Bank 4. Cash to Petty Cash

Splitting of Financial Years:-

 At the Gate way of Tally, Select [Alt]+F3: Comp. Info.

 Select Split Company Data.

 Select the Company whose data is to be split.

 Splits occur in sets of two periods. Hence, start with the latest. For example assuming that data from 1 -9-2009 to 31-08-

2010 for a company and you want to split them First, select the begin ning of the latest financial year.

 On confirming the activity, two new companies will be created one with data from 1 -4-2009 to 31-03-2010, and the other

from 1-09-2009 to 31-08-10.

Q1. The following of Trial Balance of XYZ Company as at 31 s t march 2009. Prepare the Profit & Loss A/c & Balance Sheet.

Particulars Amount (Dr.) Amount (Cr.)

Drawing 5000 -----------
Furniture 5000 -----------
Plant & Machinery 5000 -----------
Opening Stock 8500 -----------
Capital ----------- 25000
Wages 8500
Creditors ----------- 13500
Debtors 19500
Bills Payable ----------- 500
Salaries 4000 -----------
Building 6000 -----------
General Expenses 2000 -----------
Power Fuel 500 -----------
Return Inward 750 -----------
Bank Charges 100 -----------
Patents 6250 -----------
Carriage Inward 450 -----------
Carriage Outward 550 -----------
Cash 400 -----------
Bank Loan ----------- 2500
Return Outward ----------- 250
Sales ----------- 61750
Manufacturing Expenses 2000 -----------
Rent, Taxes & Insurance 1000 -----------
Motor Car Expenses 600 -----------
Purchase 24400 -----------
Discount (Dr) 250 -----------
Travelling Expenses 1250 -----------
Bank 1500 -----------
Total Amount 103500 103500

Closing Stock Rs. 7500.

Gross Profit : Rs. 24,400

Net Profit : Rs. 14,650

Balance sheet : Rs. 51,150