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VACANCY ANNOUNCEMENT
PROGRAM / EXECUTIVE ASSISTANT
Mercy Corps is a leading global organization powered by the belief that a better world is possible.
In disaster, in hardship, in more than 40 countries around the world, we partner to put bold solutions
into action—helping people triumph over adversity and build stronger communities from within.
Now, and for the future.
Working under the supervision of the Country Director the Program/Executive Assistant provides
administrative support to the Country Director, program team and the field teams for the growth
and implementation of high-quality and impactful programming in the Mongolia. She/he also
responsible for duties as Receptionist in UB office.
Program support – 70 %
• Provide administrative support, including but not limited to: travel arrangements, meeting
arrangements, logistics management.
• Document and maintain accurate records including meeting minutes, and any other
documentation.
• In coordination with the Program Managers, support internal communications and the
communication with other teams.
• Answer all incoming telephone calls and direct to the proper person or department, ensure
availability of the recipient prior transferring the line;
• Greet and receive all visitors, suppliers, etc., directing them to the appropriate staff person
• Receive/send correspondence, faxes, and messages for staff, ensure its record at the in/out
correspondence sheet;
• Facilitate hotels for guests and venues for meetings, trainings, etc.,
• Subscribe, receive and log in mail and distribute;
• Other duties as assigned by supervisor.
Organizational Learning
www.mercycorps.org.mn
Accountability to Beneficiaries
• Mercy Corps team members are expected to support all efforts towards accountability,
specifically to our beneficiaries and to international standards guiding international relief
and development work while actively engaging beneficiary communities as equal partners
in the design, monitoring and evaluation of our field projects.
ACCOUNTABILITY:
REPORTS DIRECTLY TO: Country Director.
WORKS CLOSELY WITH: Program staff, Field staff and Support team