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Contents
Introduction 2
Creating an account 3
Members of the Oxford Teachers’ Club 3
Everyone else 3
Opening a teacher account 7
To create your teacher account 7
Using an authorization code 8
Requesting online authorization 8
Classes, courses and students 9
Setting up a class and linking a course 9
Enrolling students 11
Inviting students to join the class 11
Manually creating user accounts 13
Importing new users 13
Download a file for entering user details 14
Enter user details in the file 14
Import user details from the file 14
Finding and adding existing users to a class 15
How students register 17
Accessing course content 21
Previewing course content 21
Hide part of the content, set ‘due dates’ 22
Reorder modules and topics 23
Writing and Speaking tasks: How do I preview them? 23
Writing and Speaking tasks: How do I mark them? 24
How do I monitor Discussions? 25
How do I use Tests? 27
Advanced feature: divide your class into groups and assign content 31
Create your groups 31
Assign content to a group 34
Monitor students’ progress 37
Access the tools 37
Gradebook 37
Hiding/showing items in the gradebook 37
Changing personal display options 38
Create a grade item 40
Class progress 40
User progress 41
Content Report 42
Creating your own content 44
Add links and documents to the Content menu 44
Adding a URL link 44
Adding a document to the Content menu 45
Communicating with your students: Creating a Discussion forum 47
How to create a Forum 47
How to create a Discussion 48
Access Discussions tool settings 49
Display Settings 49
Create your own tests: Using the Tests tool 50
How to create a Test 50
Create your own Speaking and Writing tasks: Using the Dropbox tool 58
Create a new folder 58
How to add Discussions, Dropboxes and Tests to the Content Menu 59
Introduction
Use the online part of your course to help your students practice and improve their English, and
track their progress.
The Teacher Guide will take you through all these activities step by step.
2 Type your Oxford Teachers’ Club username and password into the boxes.
Everyone else
1 Go to this website: www.oxfordlearn.com
2 Click Register.
The Register now page opens, which is divided into three sections:
u Personal details
u Security information
Please note: If your students do not have email addresses, they should select I don’t have
an email address, and enter a unique username.
Your password must be at least 6 characters and no more than 15 characters long. It must
contain:
u At least one lower-case letter (a to z)
Please note: Your password cannot contain any other characters or any spaces.
5 Select the Country you are working in from the dropdown list.
6 The box indicating that you are 13 years old or younger only applies to young learners.
7 The information you type into the Account recovery section is used to prove your identity if
you need to contact Online Support.
a) Select a Question from the dropdown list.
b) Type the Answer to that question in the box immediately below it.
8 In the Updates section, select the box if you are happy to receive information from Oxford
University Press.
When you have read them and are happy to agree, select the box to confirm you agree with
them.
A summary of the information you have given is shown and you have the option to Log in now.
If your institution has not created a teacher account for you, you can:
• Enter a teacher authorization code, and create the account yourself.
• Request online authorization.
2 Select the box to the left of I accept the Terms and Conditions to indicate that you
agree to them.
3 Click Enter.
If your authorization code is accepted, a message is shown stating that you now have access
to the teacher tools. Click OK.
Please note: You will not see Manage classes unless your account has been authorized as a
teacher account. See page 7 for details.
u Type part of the course name in the box and click Search to show courses that match.
Please note: If your course has access to Oxford Online Skills Program, search for the right
level, skills and bundle of Oxford Online Skills Program, and add that to your class. You will
find details on student access cards within books.
6 When you have found the course you want to add, click Add to class.
4 Click Invite.
You will see the message that will be sent to the students.
© Oxford University Press 2013 PHOTOCOPIABLE Return to contents 11
5 Choose Email or Print.
To email: Type the email addresses into the box, one address per line. You can also copy and
paste the addresses from a text file or a spreadsheet.
Please note: People who have been invited to join a class will have to register for an
account, if they do not already have one, before they can join the class.
b) Type a username for the user into the new box that appears.
5 You can optionally add this person to a class when the user account is created.
You can also optionally send an email to the user with all the information about his or her
account.
You can create the information either in an excel spreadsheet or using a CSV file. In a CSV file, the
different bits of information are separated by commas.
Sample files are available that show the information required – it is important that you provide
information in the same order.
Please note: If you download the sample CSV file and you have a spreadsheet application
(Excel or equivalent), it can be opened in that application. Otherwise, you can open it in
Notepad or a similar text editor.
3 Click either sample excel file or sample CSV file to download a file to your computer.
Please note: If you already have a sample file, you can reuse it. You must replace any
existing information with new details.
Please note: You must record all of the information in the same format and order as in the
sample file.
2 Click Browse and find the file containing the user information you have completed.
3 Click Open.
5 Click Import.
Either select individual people by clicking the box to the left of their names or click Select all
at the top of the list.
Please note: You can create new users or import user details from here – for instructions,
see Enrolling students on page 11.
1 Go to www.oxfordlearn.com.
2 Click Register.
3 Students should then complete the boxes in the Personal details section:
When they have read them and are happy to agree, they should select the box to confirm
their agreement.
7 Once the access code has been entered, students should click OK.
8 If you have created an online class for your students, they can now enter their Joining code.
Please remember to give your students joining slips with the joining code, or email them
their joining code. See Inviting students to join the class.
10 Students can then begin the course by clicking the course name on their homepage.
2 If you want to hide an exercise, click Edit Properties from the menu.
5 Click on Due date. Choose a date. A reminder will appear under New tasks.
1 On the homepage, go to the Role Switch widget. Select Student from the dropdown menu.
4 Go back to the homepage and switch the role back to your Teacher role to return to your
normal perspective.
1 Click on Content.
7 Click on Publish.
Please note: You can also access students’ work from the Gradebook. Click on the icon next
to the score field to open the tool:
3 To edit the Forum, click on the arrow next to the Forum title and select Edit Forum.
5 You can also add a new discussion post by selecting Add Topic.
5 Click Update.
To change the number of attempts, go to the Tests area. Click on Tests on the navigation bar.
2 Open the Attempts tab. Under Attempts Allowed, select the number of attempts (1 to
10 or unlimited). Under Overall Grade Calculation, select which scores should go to the
gradebook. You can choose:
u Average of All Attempts
u Higher Attempt
u Lowest Attempt
u First Attempt
u Last Attempt
3 Select Grade.
4 Select a student and click on the Attempt to view the answers and confirm automatic mark
or change the score if necessary. For manual marking, enter the mark in the Grade field:
3 Select Statistics.
4 You will be able to see a class average for that test, together with details on how students
have answered the questions.
1 Click New category. Create a category. This is just a heading for your groups, e.g. My
groups/Groups for Semester 1/Groups for New task, etc.
11 Repeat the same steps to add students to any other groups you have created.
1 Find the unit/exercise you want to assign to that group. You can assign a whole unit or just
one exercise. Click on the dropdown menu to select Edit Properties.
3 Select Create.
4 Under Condition Type, select Group Enrolment. Under Group, find the group that you
have created and select it.
6 Click Update.
8 Repeat the process for any other unit/exercise you want to assign to a specific group.
Only the students that you have put into that group will see the content you have restricted. For
example, imagine you have added a restriction to Unit 1. Students in your group will see Unit 1.
Any student that is not in your group will not be able to see Unit 1.
Gradebook
If you click on Enter Grades, you are able to view students’ scores.
Displays the points a user earned on a grade item and the total points
Points grade
associated with the item, e.g. 6/10
Grade scheme Displays the grade scheme symbol for the scheme level a user earned on
symbol a grade item. This can be a numeric or text value, e.g. ‘Very Good’
Grade scheme Displays the grade scheme colour for the grade scheme level a user
colour achieved on a grade item.
Number of Sets the maximum characters that can be entered in the gradebook for
characters to a text item before it become necessary to truncate. Try to find a balance
display for text between using a lot of space in the gradebook and having enough text
items to understand the item. The value must be an integer between 0 and 50.
Number of
Sets how many columns are displayed before user information is
columns before
repeated. This option makes it easier to work with long gradebooks. The
user details
value must be an integer between 0 and 99.
repeat
Number of users Sets how often the column header is repeated in the user list. The value
before column must be an integer between 0 and 50. If 0 is entered, the column header
header repeats is not repeated.
Repeat
calculated final
Sets whether you see a user’s final calculated grade at the start of the
grade at the
gradebook next to the user’s name, as well as after all the grade items.
start of the user
list
Repeat adjusted
final grade at the Sets whether you see a user’s adjusted final grade at the start of the
start of the user gradebook next to the user’s name, as well as after all the grade items.
list
1 On the Manage Grades page, click Item from the New button.
2 Select Numeric.
5 If you want the grade item to be associated with a category, select a category from the
Category dropdown list or click New Category.
6 Enter the value you want the item graded out of in the Max. Points field.
Class progress
Use Class Progress to get a general view of how your class is progressing. This tool has several
indicators that you can choose from and it will report on the activity of the class around grades,
number of Writing and Speaking tasks submitted, participation in discussions, etc.
By clicking on the names of your students, you will be able to see in more detail how each
individual student is progressing.
2 Select Replace from the context menu of the indicator you want to replace.
3 On the Select Progress Indicator page, click on the progress indicator you want to use as a
replacement.
5 Select Move Up or Move Down from the context menu of a progress indicator to rearrange
the order in which it appears in Class Progress.
Please note: A maximum of 4 progress indicators can display at one time on the Class
Progress page.
User progress
The User Progress tool enables you to view statistics on a specific student’s use of the course.
1 On Class Progress, click on a student’s name to access the individual’s user progress.
2 Use the menu on the right to navigate to the areas you want to get details from.
The User Progress function allows you to check students’ participation and scores in the following
tools:
• Dropboxes
• Discussions
• Tests
It also allows you to view: the marks of a particular student (select Grades for this); the exercises
they have visited; and the time they have spent on them (select Content for this).
Please note: Use the Settings to select the tools you want to focus on.
Content Report
Another way of monitoring your class is to use the report in the Content area.
1 Open the dropdown menu next to the Table of Contents and choose View Reports.
3 The Users tab shows you how many activities each of your students has viewed. This will
help you get a snapshot of your students’ progress across the course.
1 Go to Content.
3 Click on New.
6 Click Create.
1 Go to Content.
3 Click on New.
6 Choose a module or unit in which to place your link. You can also create a new module (or
heading).
7 Click Done.
To access the Discussions tool, click on Communicate on the navigation bar and select
Discussions.
3 If you want to automatically create a topic that has the same name as the forum, select
the Create a new topic in this forum with the same title check box.
4 You can select the Messages must be approved before being displayed check box to
impose the requirement that messages be approved before they are posted in forum topics.
u Select Unlock forum for a specific date range to open the forum within a date
range. Select the Has Start Date and Has End Date check boxes and set your forum
availability.
2 Select the Forum you want to place your topic into from the dropdown list. You can
click New Forum if you want to create a new category for your topic.
4 You can select the Messages must be approved before being displayed check box to
impose the requirement that messages be approved before they are posted in forum topics.
5 If you want users to post a message before they are allowed to respond to messages
posted by others, select the A user must compose a message before participating in the
topic check box.
Display Settings
The key display settings available to you are as follows:
• Show the discussion topics list: Use this setting to show or hide the list of topics. Hide it to
save space or show it to switch between topics quickly.
• Default Post List View: This controls whether messages are displayed in threaded or
unthreaded view when you enter a topic. In threaded view, messages are grouped together
with their replies, allowing you to follow the thread of a conversation. In unthreaded view,
messages can be sorted by author, date, subject, message ID, or average rating.
u Reading Style: The Reading Style message list shows the full text of all messages in a
single view. You read messages simply by scrolling through the page, without having
to select messages, and read them one at a time in a dedicated reading pane or a pop-
up window.
Scenario 1: I want to build a practice test with 10 questions I will create myself. Students
can take the test an unlimited number of times and I want the latest score to appear
automatically in their gradebook. I do not want to create any questions I have to mark
manually. Students can take the test whenever they want to.
2 Enter a Name.
4 Under Properties, associate the test with a Grade Item if you want submitted
assignments to be tied to an item in your gradebook. Click the Add Grade Item link to
create a new grade item for the assignment.
5 Ensure the check box Allow attempt to be set as graded immediately upon
completion is ticked.
7 Click on the Attempts tab and under Attempts Allowed, select Unlimited. Under
Overall Grade Calculation, select Last Attempt.
9 Click on Layout/Questions.
Please note: There are other questions types you can select. The ones we suggest
above, however, are the easiest to use.
12 Create the question. On the field Weight enter 100 for correct answers, and 0 for
incorrect answers.
14 Click Save.
15 Go back to the Restrictions tab. Under Status, select Active to make the tests visible to
students.
17 To place the test in the Content Menu, go to the Content area and find the unit/
section where you want to place the test.
20 Click Insert.
2 Enter a Name.
3 Select a Category from the dropdown list if you want to group your test with an
existing category. If you haven’t set up categories for your test, click Add Category to
create and name a new category. A category is simply a heading to place your test.
4 Under Properties, associate the test with a Grade Item if you want submitted
assignments to be tied to an item in your gradebook. Click the New Grade Item link to
create a new grade item for the assignment.
5 Ensure the check box Allow attempt to be set as graded immediately upon
completion is ticked.
8 Under time limit, add 60. Tick the Show clock check box if you want students to see
the time remaining. Leave all other options unchanged.
9 Click on the Attempts tab, under Attempts Allowed, select 1. Under Overall Grade
Calculation, select Last Attempt.
11 Click on Layout/Questions.
14 Enter a name for this folder (e.g. ‘Random Questions’) and click Save.
19 Under Questions per attempt, place the total number of questions you’ve selected (in
this example, 25).
21 Click Save.
22 Go back to the Restrictions tab. Under Status, select Active to make the tests visible to
students.
24 To place the test in the Content Menu, go to the Content area and find the unit/
section where you want to place the test.
27 Click Insert.
Please note: Ensure the randomised questions are created in the Question Bank.
2 Enter a Name.
3 Select a Category from the dropdown list if you want to group your test with an existing
category. If you haven’t set up categories for your test, click Add Category to create and
name a new category. A category is simply a heading to place your test under.
4 Under Properties, associate the test with a Grade Item if you want submitted
assignments to be tied to an item in your gradebook. Click the New Grade Item link to
create a new grade item for the assignment.
5 The box Allow attempt to be set as graded immediately upon completion should be
left unticked.
8 Click on the Attempts tab and under Attempts Allowed, select 1. Under Overall
Grade Calculation, select Last Attempt.
10 Click on Layout/Questions.
12 Click on Import.
19 Click Save.
20 Now, go back to the Restrictions tab. Under Status, select Active to make the tests
visible to students.
22 To place the test in the Content Menu, go to the Content area and find the unit/
section where you want to place the test.
25 Click Insert.
Please note: In this scenario, you must grade the test manually.
1 Create the tests following the steps from the previous scenarios but do not create any
questions.
4 Click Import.
6 Make sure you use the right template to create your question bank. Download a sample
and use it to create your questions:
2 Enter a Name.
4 Select from the Category dropdown list if you want to assign the folder to a category. You
can click the New Category link to create a new category. A category is simply a heading
under which you can place your Dropbox folder.
5 Associate the folder with a Grade Item if you want submitted assignments to be tied to an
item in your gradebook. Click the New Grade Item link to create a new grade item for the
assignment.
9 Click Save.
2 Select the unit/module you want to place your activity in. Click on the button dropdown
list Add Activities. Choose the tool you want to add in (in this example, a discussion).
4 The activity will appear in the Content area. Remember you can drag activities around if
you wish to place them somewhere else in the Table of Contents.