Registration Procedures for

PROCUREMENT OF CIVIL WORKS CONTRACTS

The procurement of contracts for locally funded projects by the Department of

Public Works and Highways (DPWH) is governed by Republic Act No. 9184, also
known as the Government Procurement Reform Act, and its Implementing Rules and
Regulations.

In accordance with the relevant provisions, the DPWH has established a Registry
of Civil Works Contractors, managed by the Procurement Service, which is a database
of the contractors’ legal, financial and technical information. Evaluation of the
contractors’ eligibility is done electronically using the information stored in the
Registry. All bona fide contractors who wish to do business with the Department must
be registered in the said Registry.

To apply for eligibility and to bid for a specific project of the Department, please
refer to Department Order No. 64, series of 2012 and Department Order No. 3, 2015.

For new applications, accomplish the Contractor’s Confidential Application

Statement for Registration.

To apply for online viewing of contractor information, submit the following to

the Procurement Service by personal delivery or through courier: (Submission through
email will not be accepted)

OWNER/SOLE PROPRIETOR:
1. Affidavit stating that he/she is the sole proprietor duly Notarized
2. Photocopy of Two (2) valid Government issued ID’s (with Tax Identification
Number-TIN)
3. One (1) 2x2 picture hardcopy or in electronic form with specimen signature
4. Original copy of NBI Clearance
5. Valid email address

CORPORATION:
1. Appointment or Authority (Board Resolution with Secretary’s Certificate) of the
person managing the affairs of the firm duly Notarized.
2. Photocopy of two (2) valid Government issued ID’s (with Tax Identification
Number-TIN)
3. One (1) 2x2 picture hardcopy or in electronic form with specimen signature
4. Original copy of NBI Clearance
5. Valid email address

AUTHORIZED LIAISON OFFICER (maximum of 3 for each Contractor, none of

whom is a Liaison of another Contractor):
1. Appointment or Authority
a. For Sole Proprietor – by the Owner or the Sole Proprietor
b. For Corporation - Appointment or Authority (Board Resolution with
Secretary’s Certificate)
2. Photocopy of Two (2) valid Government issued ID’s (with Tax Identification
Number-TIN)
3. One (1) 2x2 picture hardcopy or in electronic form with specimen signature
4. Original copy of NBI Clearance
 Upon validation by the Procurement Service (PrS) of the submitted requirements
and the completion of the application software by the Information Management Service
(IMS), the CWR application will send e-mail notification and log-in instructions to the
Contractor with their Login ID and temporary password.

Requirements for DPWH Registration (Procurement of Civil Works Contracts):

1. Appointment or authority of the Authorized Manager of the Organization with

specimen signature duly notarized
2. Appointment or authority of the officially designated Liaison Officer with specimen
signature duly notarized and Two (2) valid ID’s (Xerox) showing his/her proper
identification
3. Certified Copy of Contractor’s PCAB License for the current year
4. Certified Copy of Registration of Business Name (DTI)
5. Certified Copy of SEC Certificate of Registration
6. Certified Copy of Articles of Incorporation (if applicable)
7. Certified true copy of valid and current Mayor’s Business Permit
8. Certified Copy of BIR Tax Clearance, using BIR Form 17.14B
9. List of all contracts completed by the contractor both in government and in the
private sector – Certified true copy of Contract Agreement and of Certificate of
Completion/Acceptance from the Implementing Office / Owner, with Contract ID
Number (pursuant to DO No. 241, Series of 2001, dated 11/19/01), scope of work
and Contract cost for completed Contracts; and approved plans, and/or proofs of
payments (vouchers), building permit and certificate of occupancy in case of
building projects of private ownership
10. List of all on-going contracts including those already awarded but not yet started,
both in government and in the private sector – Certified true copy of Contract
Agreement from the Implementing Office / Owner, with Contract ID (pursuant to
DO No. 241, Series of 2001, dated 11/19/01), scope of work, Contract costs and a
statement from the Implementing Office as to %WA and %TE for all ongoing
Contracts, including private Contracts and those already awarded but not yet
started, including a certified true copy of NTP.
11. Audited Financial Statement as reflected in Contractor’s Income Tax Return
stamped received by the Bureau of Internal Revenue for the last five years
12. Letter authorizing verification of integrity of the Registration documents
13. Certified Copy of PhilGEPS Registration Certificate

Registration Procedures for

PROCUREMENT OF MATERIALS, SUPPLIES, AND EQUIPMENT

The eligibility processing of suppliers for the procurement of materials, supplies

and equipment is supported by the Registry of Suppliers software application. The
Registry provides an easily accessible database of accredited suppliers. It ensures only
technically and financially capable firms are allowed to submit bids based upon the
ability of the interested firm to supply the items satisfactorily.

The Supplier's Confidential Application Statement for Registration is submitted

to the DPWH Central/Regional offices Supply and Property Management Division
(SPMD)/Supply and Property Management Section (SPMS). The application form with
supporting documents is submitted once annually. Updates are accepted at any time
and require only the portion of information that has changed. Eligibility processing for
a particular bid requires no application form to be submitted because the supplier's
information is contained in the Registry database.

Registration effective dates are based on the earliest expiration date of any required
operating license (i.e. DTI Business Name Registration, Mayor's Permit/Municipal
License, BIR VAT Registration Certificate, etc.).

Requirements for DPWH Registration (Supplies):

1. Original copy of the appointment/designation of the person managing the affairs

of the firm and picture (2x2)
2. Original copy of the appointment/designation of the Authorized Person and of the
Liaison Officer from the Owner/Governing Board of the firm with specimen
signature and photograph (2x2). If corporation, it should be in the form of a Board
Resolution
3. Certified copy of the current Mayor’s Permit and/or Municipal License
4. Certified copy of VAT Registration Certificate
5. If Sole Proprietor, certified copy of valid Certificate of Registration of Business
Name from the Department of Trade and Industry
6. If Partnership, certified copy of Deed or Articles of Partnership
7. If Corporation, certified copy of Certificate of Registration from the Securities and
Exchange Commission
8. If Corporation, certified copy of Articles of Incorporation
9. Photographs of office, signboard, service shops and facilities, warehouses and other
branches
10. If Service Establishment, certified copy of Accreditation from DTI
11. If Service Establishment or Manufacturer, list of personnel with special skills and
list of equipment owned by the company
12. If exclusive distributor of a manufacturer or an Authorized Distributor of an
Exclusive Distributor, duly Notarized Letter(s) of Authority issued by
Manufacturer/Principal which authorizes the applicant to bind said
Manufacturer/Principal in any contract for any of the items specified in the letter of
authority. In case the principal is a foreign firm, the letter of authority must be duly
authenticated by the Philippine Embassy concerned
13. If Authorized Distributor of a Manufacturer, certified copy of Distributorship
Agreement (duly notarized) and/or other documents as evidence of being an
Authorized Distributor
14. If Manufacturer, copy of Manufacturer’s/Principal’s license duly certified by the
Bureau of Product Standards under its Philippine Standards (PS) Certification
Marking Scheme
15. Certified copy of the invoices/contracts of major projects/sales completed by the
supplier in the last two (2) years (if applicable)
16. Product catalogues, manuals, brochures and other information
17. Latest audited Financial Statement and Auditor’s Accountant’s Certificate
18. Latest income Tax Return with BIR acknowledgement Receipt