Information Technology in FOCUS for CSEC©

QUESTIONS FROM THE PRODUCTIVITY TOOLS SECTION OF THE SYLLABUS:

Subject: Information Technology

Topic: Productivity Tools
Duration: 40 Minutes
Date: ………../……./…………
Instruction: Answer All Questions

1. COMPLETE THE FOLLOWING SPREADSHEET ACTIVITIES:

The spreadsheet below shows the monthly budget for the Smith family. It is vital that there
budget is updated and accurate. This will enable them to save money and take the necessary
vacation.

A B C D E
1 Income: $ 4,500.00
2 Tax: 5%
3 Items Amount Tax Cost Total Total Expenses
4 Rent/mortgage $ 700.00 $ 35.00 $ 735.00 $ 3,765.00
5 Electric $ 200.00 $ 10.00 $ 210.00 $ 4,290.00
6 Water Bill $ 50.00 $ 2.50 $ 52.50 $ 4,447.50
7 Car Gas $ 400.00 $ 20.00 $ 420.00 $ 4,080.00
8 Cell phone $ 40.00 $ 2.00 $ 42.00 $ 4,458.00
9 Loan $ 500.00 $ 25.00 $ 525.00 $ 3,975.00
10 Groceries $ 600.00 $ 30.00 $ 630.00 $ 3,870.00
11 Personal care $ - $ - $ - $ 4,500.00
12 Day Care $ 320.00 $ 16.00 $ 336.00 $ 4,164.00
13 School Fees $ 400.00 $ 20.00 $ 420.00 $ 4,080.00
14 $ 3,210.00 $ 160.50 $ 3,370.50
15 SALARY AFTER
EXPENSES
16 $ 1,129.50

I. List the formatting features that are used in the spreadsheet. (1 mark)
Possible answer
 Bold, currency, center align
II. How many rows are in the spreadsheet? (1 mark)
Possible answer
 16 rows
III. State the formulae that is used to calculate the TAX COST. (2 marks)
Possible answer
 C4 =SUM(B4*$B$2)
IV. What formulae was used to calculate the TOTAL. (2 marks)
Possible answer
 D4 =SUM(B4+C4)
Information Technology in FOCUS for CSEC©
QUESTIONS FROM THE PRODUCTIVITY TOOLS SECTION OF THE SYLLABUS:

V. State the functions that would be used to find the highest and lowest TAX COST.
(2 marks)
Possible answer
 Highest ‘TAX COST’ =MIN(C4:C13)
VI. What cell reference is used in TAX COST column? (1 mark)
Possible answer
 Relative referencing
VII. State the range that contain TOTAL EXPENSES. (1 mark)
Possible answer
 E4:E13
VIII. Write the formulae that would be used to find the SALARY AFTER EXPENSES. (2
marks)
Possible answer
 A16 =SUM(B1-D14)
IX. If the value in cell B2 was to be changed, what are the columns that would reflect
the changes? (3 marks)
Possible answer
 Tax Cost, Total, Total Expenses

Total 15 marks
Information Technology in FOCUS for CSEC©
QUESTIONS FROM THE PRODUCTIVITY TOOLS SECTION OF THE SYLLABUS:

2. COMPLETE THE FOLLOWING DATABASE MANAGEMENT SYSTEM ACTIVITIES:

The data below is a series of database record. Study the data below carefully. This data is about
a company financial record.

NYS Lecturer Expenses

ID Qualification Salary Allowance Tax Cost Total
NYS01 Masters $8,200.00 $1,200.00 $574.00 $8,826.00
NYS02 Masters $8,200.00 $1,500.00 $574.00 $9,126.00
NYS03 PhD $10,100.00 $1,600.00 $707.00 $10,993.00
NYS04 PhD $10,100.00 $1,700.00 $707.00 $11,093.00
NYS05 Masters $8,200.00 $1,000.00 $574.00 $8,626.00
NYS06 Masters $8,200.00 $1,100.00 $574.00 $8,726.00

I. With the given data above complete the table structure accurately. (3 marks)
Possible answer

Field Name Data Type Field Description

ID Text Identification numbers
Qualification Text Personal qualification
Salary Currency Personal income
Allowance Currency Personal allowance
Tax cost Currency Tax amount from salary
Total Currency Total salary plus allowance addition and tax subtraction

II. What field would be appropriate to be selected as the primary key? (1 mark)
Possible answer
 ID
III. Write a query that will search for all the allowance that are lower than $1,200.00.
(2 mark)
Possible answer
Field ID Allowance
Table NYS Lecturer Expenses NYS Lecturer Expenses
Criteria <1200

IV. Write a query that will search for all the qualifications that are Masters in the table
above. (2 marks)
Possible answer
Information Technology in FOCUS for CSEC©
QUESTIONS FROM THE PRODUCTIVITY TOOLS SECTION OF THE SYLLABUS:

Field ID Qualification
Table NYS Lecturer Expenses NYS Lecturer Expenses
Criteria =“Masters”

V. State a feature that is used to enter data in a table for the company. (1 mark)
Possible answer
 Form
VI. What feature in database allows you to view summary information? (1 mark)
Possible answer
 Report
VII. State FOUR objects that are found in a database. (4 marks)
Possible answer
 Table, form, query, report
a. Define any ONE. (1 mark)
Possible answer
 Table - is a collection of related fields
 Form - provides a more convenient way to enter, display and/or print the
data in a table
 Query - answers questions about the database by setting specific criteria or
by updates then retrieves the records from the database
 Report - presents the data in a table or query onto a printed page

Total 15 Marks

GRAND TOTAL 30 MARKS

END OF TEST