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Medical Store Management System

Internal Guide Developed By

Mrs. Asha K. Patel Patel Gaurav R. (11032211139)
Patel Hitarth S. (11032211147)

Submitted To
Acharya Motibhai Patel Institute Of Computer Studies
Ganpat Vidhyanagar,Kherva-384012
(2013-2014)
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Group : C2
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Project Profile
Project title :- Medical Store Management System

Objective :- To Maintain Purchase ,Sales And Stock details

Developed for :- Jigar Medical Store
Front-and Tool :- Microsoft Visual Studio 2010 (VB.NET 4.0)
Back-and -Tool :- MS SQL Server Express Edition 2008
Application-Type :- Windows Application
OS Platform :- Windows 7
Developed At :- AMPICS – BCA
Internal guide :- Mrs. Asha K. Patel
Developed By :- Group No :- C2
Patel Gaurav R. (11032211139)
Patel Hitarth S. (11032211147)

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About Organization

 The name of organization is Jigar Medical Store.

 This organization has been established in 19-nov-2003.
 Mr. Vishnubhai Patel is an owner of it.
 Four people are working in it.
 Contact details :- Jigar Medical Store
Dharti manan plaza,
Jail road Mehsana,
384002.
Mo:- 9924276161

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Existing System

 The existing system is manual.

 The manual system is more error prone.
 It is very costly.
 Immediate response to the queries is difficult and time consuming.
 Difficult to maintain record and more paper work is required.
 Report generation is difficult.
 The system is not sequred.
 More men power are needed .

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Need For New System

 To provide computerised data storege facility.
 We can search easily any record.
 The new system requires less time for completion of any work.
 All the stock of medicine is update automatically in the new system.
 The system is user friendly and any one having computer knowledge can
handle it easily.
 Suitability for computerized data entry. Maintaining stock, Supplier
information,Customer information & bill information are easy.
 New system is provided security against unauthorized user.

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Hardware and Software Requirement

HARDWARE (Recommended)

 Processor :- Pentium IV & Above

 Hard disk Capacity :- 2 GB
 RAM :- 512 MB
SOFTWARE(Recommeded)

 Freamwork :- .Net Freamwork 4.0

 Database :- MS SQL Server Express
Edition 2008
 Reporting Tool :- Crystal Report 13.0.0.99
 Operating System :- Windows 7
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FLOW CHART
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START
NO

Enter user name &

password

Is
Authenticate?

YES

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Purchase Check Sales

NO Stock YES

Purchase
Sales

Get Bill Give Bill

Payment Receive Payment

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B
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Update Stock

Generate Report

STOP

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Context level Diagram

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Context level Diagram

Product info 0.0 Stock info

Medical store ADMIN
CUSTOMER
Management
Medicine info Manage
System
Product info

Payment&
Medicine
Medicine
info
info

DEALER

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1st Level Data Flow diagram

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 1st Level Data Flow diagram
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Username &
Username & Password Info Password
1.0
Login_Mst
Login
Verified Username
Verified info
Password
Login info
Company info Company info
2.0 Comp_Mst
Company
Company Detail Company Detail

Company info

Product info Product info

ADMIN 3.0
Product
Prod_Mst
Respones Product Detail Respones Product Detail

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Product info

Req for Dealer info Dealer info

4.0
Dealer
Dealer _Mst
Dealer detail Dealer detail
Dealer info
Dealer
Dealer info
Purchase info Purchase info
5.0 Purch_Info
Purchase Purchase detail
Purchase detail
Update Stock
ADMIN
Stock info Stock_Info
Purchase info
Update Stock
Sales info
Sales & Stock detail
6.0 Sales info Stock info
Order info Sales
CUSTOMER Sales_info
Product info Sales Detail

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Sales info
Give Bill info Bill detail
7.0 Bill_info
BILL
Payment Detail Bill info
Req for Bill info
CUSTOMER Bill info
Payment info

Req for Report info 8.0 Report info Report

ADMIN Report

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DATA-DICTIONARY

Login_Mst
Table Name :- Login_mst
Primary Key:- Username

Field Name Size Data-Type Constraint Description

Username 10 nvarchar Primary Key Store Username

Password 10 nvarchar Not Null Store Password

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COMP_Mst
Table Name :- Comp_Mst
Primary Key:- Company_Id

Field Name Size Data-Type Constraint Description

Company_Id 5 numeric Primary Key Store Company Id

Company _Name 20 Varchar Not Null Store Company Name

Address 100 nvarchar Not Null Store Address

Mobile No 10 numeric Not Null Store Mobile No

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Prod_Mst
Table Name :- Prod_Mst
Primary Key:- Product_Id
Foregin Key:- Company_Id

Field Name Size Data-Type Constraint Description

Product _Id 5 numeric Primary Key Store Product Id

Product_Name 20 varchar Not Null Store Product Name
Company_Name 15 varchar Foregin Key Store Company Id
Batch No 10 nvarchar Not Null Store Batch No
Rate 10 numeric Not Null Store Rate
Product Type 20 Not Null Store Product Type
Mfg_Date - Date Not Null Store Product Manufacture Date

Exp_Date - Date Not Null Store Product Expire Date

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Dealer_Mst
Table Name :- Dealer_Mst
Primary Key:- Dealer Id
Foregin Key:- Company Id

Field Name Size Data-Type Constraint Description

Dealer_Id 5 numeric Primary Key Store Dealer Id

Dealer_Name 30 Varchar Not Null Store Dealer Name
Address 100 nvarchar Not Null Store Address
City 15 Varchar Not Null Store City
Phone_No 10 numeric Not Null Store Phone No
E-mail 30 nvarchar Not Null Store E-Mail Id
Company_Id 5 numeric Foregin Key Store Company Id

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Purch_Info
Table Name :- Purch_info
Primary Key:- Purchase _Id
Foregin Key:- Dealer_Id , Product_Id

Field Name Size Data-Type Constraint Description

Purchase_Id 5 numeric Primary Key Store Purchase Id

Dealer_Id 5 numeric Foregin Key Store Dealer Id
Product_Id 5 numeric Foregin Key Store Product Id
Purchase Date - Date Not Null Purchase Date
Quantity 10 numeric Not Null Store Quantity
Rate 10 numeric Not Null Rate
Total 15 numeric Not Null Total

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Stock_Info
Table Name :- Stock_Info
Primary Key:- Stock_Id
Foregin Key:- Product_Id

Field Name Size Data-Type Constraint Description

Stock_Id 5 numeric Primary Key Store Stock Id

Product_Id 5 numeric Foregin Key Store Product Id

Quantity 10 numeric Not Null Store Quantity

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Sales_info
Table Name :- Sales_info
Primary Key:- Sales_Id
Foregin Key:- Product_Id , Customer_Id

Field Name Size Data-Type Constraint Description

Sales_Id 5 numeric Primary Key Store Sales Id

Product Id 5 numeric Foregin Key Store Product Id
Sales Date - Date Not Null Sales Date
Quantity 10 Numeric Not Null Quantity
Prize 10 Numeric Not Null Prize
Total 10 Numeric Not Null Total

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Bill_info
Table Name :- Bill_info
Primary Key:-Bill_Id
Foregin Key:- Product_Id , Customer_Id

Field Name Size Data-Type Constraint Description

Bill_Id 10 numeric Primary Key Store Bill Id

Customer Name 20 Varchar Not Null Store Company Name
Product_Id 10 numeric Foregin Key Store Product Id
Date - Date Not Null Bill Date
Quantity 10 Numeric Not Null Quantity
Prize 10 Numeric Not Null Prize
Total 10 numeric Not Null Total

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E-R DIAGRAM
Billid
BILL
Custid Password Username
M
Handle
1
Generate 1 Custrid
ADMIN
1 Address
1 1 1
CUSTOMER
Manage M
Manage
Manage 1
M
M Sales M
PRODUCT Purchase
STOCK M M
M
Dealer Prodid

Stockid
1
Prodid Compid
Supply

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Process Description
 Login Process :-This process checks the authentication and admin can
able to access the application.
 Purchase process :-Supplier gives the information about purchase
item information.
 Stock Process :-Stock gives the information about which current stock
is available.
 Sales Process:- Admin enter the sales information also check
the detail in retrieve from the sales _Mst

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Proecss Algorithm

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Proecss Algorithm
Step 1:- Start
Step 2:- Login
Step 3:- Enter valid Username & Password
Step 4:- Check available medicine stock
Step 5:- If medicine are available then medicine are sales and go
Go to step 8
Else if medicine are purchase and go to step 6
Step 6:- If medicine are Not available then medicine are Purchase
and go Go to Step 8
Step7:- Update Stock
Step 8:- Generate Bill
Step 9:- Stop

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Login Form
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Main Form
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Company Form
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Company Details
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Product Form
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Product Details
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Dealer Form
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Dealer Details
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Purchase Form
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stock after purchase
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Sales Form
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Stock after sales
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Company Form
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Purchase Form
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Purchase Details
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Tool Menu
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Apply Theme
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Calculator
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Notepad
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Keyboard
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Help Menu
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Help
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Abouts
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Report
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Stock Report
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Stock Report Id wise
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Product Report
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Product Report name wise
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Dealer Report
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Dealer Report name wise
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Dealer Report city wise
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Sales Report
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Sales Report date wise
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Bill Report
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Bill Report date wise
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Company Report
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Company Report name wise
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Purchase Report
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Purchase Report date wise
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TESTING
Validation Testing
 In Validation testing first of all we have check that all the
requirements which was given for Administration like
product is fulfilled or not.
 All the requirements which were given for user side (i.e.
viewing new information comparison of two models)
appropriately done or not.

Coding Testing
 The Code testing strategy examines the logic of the
program.
 However if code testing can be performed in its entirety, it
does not guarantee against software failures.

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System Testing
 Ultimately, software is incorporated with other system
elements (e.g. hardware, people, information), and a series of
system integration and validation tests are conducted.
 System testing is actually a series of different tests whose
primary purpose is to fully exercise the computer-based
system.
 After implementation the system all the flow of data between
interfaces are done or not.

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POST IMPLIMENATION
REVIEW
 After the system is implemented and Conversion is completed, a review of
the personal is good. They are Satisfied with this Software facility.
 Less man power, provide information timely.
 Save data entry and duplication work.
 Timing and also resources allocation for data entry, it fills the gap between
data entry.
 Provide the lock system and password protection so it is reliable.

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FUTURE ENHANCEMENT
There is one segment named lab unit needed computer system to improve
work .In this system, we tried to make a simple application for user. We can
change our system day by day as per the user requirements will be changed. In
future we want to implement below point in our system.

 We convert our system into website.

 To add Sales return & Purchase return Modules.

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BIBLOGRAPHY
 Visual Basic 6 Programming (Black Book)

 Online Resources

 Website Referred

 www.codeproject.com

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