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Material Reservation

1.1 Navigation in Workplace Menu


You can expand and collapse menus in the navigation area by choosing the dropdown arrows to the left of the
menu items, as in the example below:

To open an application in the navigation area:


 Double-click its node, or
 Choose Enter, or
 Choose Edit  Execute

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Module: Reservation Processing

 Create Reservation
 Change Reservations
 List Reservations
 Goods Issue with reference to Reservation

Create Reservation – MB21


SCENARIO
For all goods to be issued from the warehouse, a reservation has to be created and
approved.

INSTRUCTIONS
Follow the Menu Path: Logistics  Materials Management  Inventory Management 
Reservation  MB21 - Create

1. Double click on MB21 - Create

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2. Update the following required and optional fields:

Field Name Description Values


Base date Date for which the material placed on Today’s Date
the reservation is required
Movement type Code identifying the specific type of 201 for Cost Center
goods movement
Plant Code identifying the operational unit of 1000
the company where the material is
manufactured and stored

3. Click Create .
4. Update the following required and optional fields:

Field Name Description Values


Goods recipient Name of individual receiving the Enter Name:1
issued item(say, Employee ID)
Cost center Code identifying an Enter Cost Center:
organizational unit to which costs 1039902405
or assets are assigned
Material Material Number. 024019029510
Quantity Required Quantity. 10
Plant Code identifying the operational 1000
unit of the company where the
material is manufactured and
stored
Storage location Storage location from where 01GS
required material will be issued.
Batch Batch number Enter Batch Number

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5. Click Save
6. Document 1066 posted.

7. Click Exit

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2. Change Reservations and Approving Reservation– MB22
SCENARIO
The reservation change transaction will be used to:
 Change certain reservation data:
o Goods recipient
o Required quantity
o Requirement date
o Storage location
 Indicate a reservation item is completed by setting the “Final issue” indicator
 Flag reservation items for deletion.
 Delete a complete reservation

INSTRUCTIONS
Follow the Menu Path: Logistics  Materials Management  Inventory Management 
Reservation  MB22 - Change

6. Double click on MB22 - Change


7. Enter the following required field:

Field Name Description Values


Reservation Reservation number 1066

8. Click Change .
9. Make required updates, e.g.

Field Name Description Values


Quantity Required Quantity 3

10. Click <checkbox> FIs to set Final delivery for reservation item.
11. Click <checkbox> D to flag reservation item for Deletion.
13. Click <checkbox> M to flag reservation item for Approval.

14. Click save when all updates have been made


Reservation item details

15. Click Details fm item Button to update details of reservation item


16. Update the following required and optional fields.

Field Name Description Values


Item no. Item number of reservation item 01
to be updated

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127. Press Enter

138. Make required updates, e.g.

Field Name Description Values


Storage Location Storage location number Enter Storage
Location
Quantity Required Quantity. 3
Requirements date Requirement date: date for which the 16.01.2012
material placed on the reservation is
required
Text Description of the Text. Required for repair

149. From the SAP menu bar, use the following menu path: GotoOverview.

20. Click Save if all updates have been made.

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List Reservations – MB25
SCENARIO
For materials to be issued from the Warehouse, a reservation has to be created and
approved as it can impact material re-ordering.

INSTRUCTIONS
Follow the Menu Path: Logistics  Materials Management  Inventory Management 
Reservation  MB25 - Reservation List
1. Double click on MB25 - Reservation List

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2. Enter selection criteria, e.g.:

Field Name Description Values


Material Material number Material number for
which need to see
Reservation
Plant Code identifying the operational unit of For eg.,1000
the company where the material is
manufactured and stored
Requirements date Requirements date. Enter date
Requirements date If date range has to be specified. Enter date
to
User name User identification of the person who Blank
created the reservation
W/o account Without account assignment Blank
assignment
Cost Center Code identifying an organizational unit Enter Cost Center
to which costs or assets are assigned
Order Number identifying the order Blank
Asset Number that, together with the asset Blank(In case of
sub-number, identifies a fixed in Asset Project)
Accounting.
Sub-number Number which, together with the asset Blank(In case of
number, identifies a fixed in Asset Project)
Accounting
Sales order Number which uniquely identifies a Blank
sales order.
Sales order item Number which uniquely identifies a n Blank
item within a sales order
Open reservations Status of reservation, indicates which Blank
reservations have to be selected
Issues Indicates that the issue reservations are Blank
selected
Receipts Indicates that receipt reservations are Blank
selected

3. Click Execute .

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4. Select an item by clicking on corresponding line

5. Click Details to display details.

6. Click Enter to return to the reservation list.

7. Select an item and click Reservation to display the reservation.

8. Click Back to return to the reservation list.

9. Select an item and click Overview to display stock overview.

10. Click Back to return to the reservation list.

11. Click Back to exit the transaction.

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Goods Issue with reference to Reservation - MIGO
SCENARIO
When reservation has been created, the reservation slip printed and approved (signed), the
materials will be issued to requestor and Goods Issue posted in SAP.

INSTRUCTIONSs
Follow the Menu Path: Logistics  Materials Management  Inventory Management
 Goods Movement  MIGO_GI - Goods Issue (MIGO)

1. Double click on MIGO_GI - Goods Issue (MIGO)


2. Select Goods issue in left dropdown at top of the screen
3. Select Reservation in the next dropdown
4. Specify the reservation:

Field Name Description Values


Reservation Reservation number 1066

5. Click Execute

6. Select the required item by clicking corresponding line in item overview

7. Click Item OK

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8. Click Check
9. Note the message that appears in the status bar

10. Click Save

11. Note the message that appears in the status bar

12. Click Exit

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Goods Issue to a Cost Center – MB1A
SCENARIO
It might happen that a reservation was not created but a material slip for a Goods Issue to a
cost center was printed and approved. So materials are to be issued from the warehouse. In
this case a Goods Issue has to be posted in SAP, costs to be booked on the cost center.

INSTRUCTIONS
Menu Path: Logistics  Materials Management  Inventory Management
Goods Movements MB1A - Goods Issue

1. Double click on MB1A - Goods Issue

2. Update the following required and optional fields:

Field Name Description Values


Document date Date the transaction occurred Current Date
Posting date Date that the business Current Date
transaction occurred
Movement type Code identifying the specific 201
type of goods movement
Plant Plant number. 1000
Default for plant on item level.
Storage location Storage location number. 01GS
Default for storage location
on item level.

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3. Click Enter .
4. Enter the following required and optional fields:

Field Name Description Values


Cost center Code identifying an organizational unit 1039902405
to which costs or assets are assigned
Recipient Employee ID of the Recipient. 1

5. And specify per material to be issued:

Field Name Description Values


Material Material number 024019029510
Quantity Quantity of materials to be issued. 1
Storage location Storage location of the material. 06GS
Plant Plant from where material is to be 1000
issued.

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Batch Batch Number For batch managed
materials, specify batch
number.

6. Click Save .

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Goods Issue to Cost Center Reversal – MB1A
SCENARIO
Material has been issued to a cost center. When work is finished there is surplus which must
be returned into the warehouse stock. Cost center has to be credited. A Material Return Slip
was printed and approved.

INSTRUCTIONS
Menu Path: Logistics  Materials Management  Inventory Management  Goods
Movement  MB1A - Goods Issue

1. Double click on MB1A - Goods Issue


2. Update the following required and optional fields:

Field Name Description Values


Document date Date the transaction occurred Current Date
Posting date Date that the business Current Date
transaction occurred
Movement type Code identifying the specific type 202
of goods movement
Plant Plant number. 1000
Default for plant on item level.
Storage location Storage location number. 06GS
Default for storage location on
item level.

3. Click Enter .

4. Update the following required and optional fields:

Field Name Description Values


Cost center Code identifying an organizational unit to 1039902405
which costs or assets are assigned
Recipient Employee ID of the Recipient. 1

5. And specify per material to be re-entered into stock:

Field Name Description Values


Material Material number 024019029510
Quantity Quantity of materials to be 1
returned.
Storage location Storage location. 06GS
Plant Plant. 1000

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6. Enter reason for Movement and Click Save .

7. Material document 1220000401 Posted.

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Goods Issue Cancellation - MBST
SCENARIO
Erroneous Goods Issue has been posted. Posting has to be cancelled.

INSTRUCTIONS
Menu Path: Logistics  Materials Management  Inventory Management  Material
Document  MBST - Cancel/Reverse
1. Double click on MBST - Cancel/Reverse
2. Update the following required and optional fields:

Field Name Description Values


Posting date Date that the business transaction Blank
occurred
Material doc. Number of the material document 1220000401
Mat. doc. year Calendar year in which the material 2012
document was posted.
Reason for Reason for movement code. 0003
movement.

3. Click Enter
4. Select ( )/deselect ( ) document items to be cancelled by clicking <checkbox> .

5. Update the following optional field:

Field Name Description Values


Recipient Employee Code 1

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6. Click Save .

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Display Material Document – MB03
SCENARIO
When posting a goods movement, a Material Document is registered in the system. This
material document can be displayed in order to check details concerning the posting.

INSTRUCTIONS
Menu Path: Logistics  Materials Management  Inventory Management  Material
Document  MB03 - Display

1. Double click on MB03 - Display


2. If material document number is not known, see steps 15-19 to search for proper
document.
Otherwise enter the document number:

Field Name Description Values


Material document Number of the material document 1220000401

3. Click Enter in order to display the item overview the Material Document
Per document item, goods movement info is displayed, e.g.:
- Movement (issue/return/receipt/…) quantity
- Material number and description
- Plant and storage location
- Movement type
4. In order to display details of a specific item of the document, double click the
corresponding line
System displays additional info of the selected line-item like accounting info.

5. Click Back to return to the overview screen

6. Put cursor on a specific item and click the Material in order to display the
Material Master record of the corresponding material.

The Material Master display transaction MM03 is executed, offering all details of the
material Master record.

7. Click Back to return to the item overview screen.

8. Click Accounting docs... to display accounting documents.


9. To display details of a specific document, double click the corresponding line. E.g.
Accounting document

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On the accounting document one can find for example involved GL accounts and
amounts.

10. Click Back to return to the list of accounting documents.

11. Click Enter to return to the item overview screen

12. For displaying the document header, click Header

Display of the document header might be required to check who posted the document:
user-id in field Name.

13. Click Back to return to item overview.

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14. Click Back to exit the transaction.

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