P-ADM-05

Document No:

Page: 1 of 2
Communication Procedure Issue Date: 25/05/2015

Revision No: 0

Revision Date:

Procedure for Communication

Procedure Custodian Quality Manager

Distribution of Controlled copy:

S# Custody Location Remarks

01 General Manager G. M. Office

Assistant General
02 AGM Office
Manager

03 Operations Operations Manager

04 Quality Assurance Quality manager

05 Finance Finance Manager

Administration
06 Administration
Manager

07 Sales Sales Manager

08 Procurement Procurement Manager

Prepared by Reviewed by Approved by

Quality Manager Plant Manager General Manager

 P-ADM-05
Document No:

Page: 2 of 2
Communication Procedure Issue Date: 25/05/2015

Revision No: 0

Revision Date:

All communication should be only in writing. Other forms of communication by phone or verbal can only
be as a further elaboration of the content sent in writing.

Communication Modes
Email
Fax
Memo
Reports
Forms

Management Level to GM

In case any department manager has a communication sent to GM that has a relation with other
departments the respective department manager could be copied in communication.

Managers to Managers

The Manager to manager communication with other departments should be directed to the respective
Department Manager and if any staff of either departments are concerned, the respective member can
be copied in the communication.

Staff to Managers

Any communication by staff to other department managers should take place only after the permission
of department manager.

Communication with the staff members of other department without including the respective
department manager is not allowed.

Staff to GM

Any communication sent to GM by staff should be after Department Head approval and a copy of the
communication should be sent to the Department Manager.