After this discussion, you should be able to:

  Describe EMS requirements

  Define an EMS

  List elements in an EMS

  List the benefits of an EMS

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  “Thepart of the overall management system
that includes organizational structure, planning
activities, responsibilities, practices,
procedures, processes and resources for
developing, implementing achieving and
reviewing the environmental policy.”

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An environmental management system brings
together the people, policies, plans, review
mechanisms, and procedures used to manage
environmental issues at a facility or in an
organization.

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 Systematic way of managing an
organization’s environmental affairs
 Based on Plan-Do-Check-Act Model (PDCA)
 Focused on Continual Improvement of
system
 Addresses immediate and long-term
impact of an organization’s products,
services and processes on the
environment.
 A tool to improve environmental
performance
  You already have one
  May not meet requirements of ISO 14001
  After this class, you may be able to identify ways
to improve your EMS

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 Allorganizations have some type of
environmental management system
regardless of what they do
 For this discussion, the focus is a more
formalized, recognized, and structured
approach defined in the international EMS
standard, ISO 14001
 In most cases, additional effort is needed to
transition from existing environmental
activities to the more formal ISO 14001-type
EMS

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  Facilitatesenvironmental compliance
  Addresses environmental impacts
  Broadens environmental responsibilities to all
whose work can have a significant impact on
the environment
  Environmental office has technical expertise
to contribute

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  Must have commitment of top managers
  EMS owned by facility manager
  Must be consistent with other management
systems

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  Requires awareness of formal structure
  Addresses policies, procedures, programs
  Including emergency planning, safety and
training

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  Environmental Aspect (Cause) – The elements of an organization’s
activities, products, or services which can interact with the
environment.
  It is important to establish, implement and maintain a procedure to
identify the environmental aspects of activities products and services
that you “can control and …can influence.”
  After identifying environmental aspects you must determine those which
have or can have significant impacts on the environment.
  Examples include: air emissions, water discharges, , use of raw
materials, energy use, use of natural resources, use of volatile organic
compounds.

  Environmental Impact (Effect) – Any change to the environment

whether adverse or beneficial, wholly or partially resulting from an
organizations activities, products, or services.
  Examples include: depletion of natural resources, air pollution,
hazardous waste generation, soil and water contamination.

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 Facility Operations
  Aspect: Office use of electronic equipment
 Impact: Generation of recyclable waste
(paper, batteries, toner cartridges)
  Aspect: Use of solvents, oil, fluorescent
lamps, and excess furniture
 Impact: Land contamination (landfill)

  Aspect: Air emissions from buildings

 Impact: Air pollution, global warming

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 Facility Operations (continued)
  Aspect: Motor vehicle operations
(Use of oil, rags, antifreeze, tires, and batteries)
  Impact: Hazardous waste generation and air pollution
  Aspect: Custodial Operations
(Use of cleaning products, paper, water, energy)
  Impact: Depletion of natural resources and contamination of
land
  Aspect: Grounds Maintenance
  Impact: Depletion of natural resources (pesticides, fertilizer,
water use, fossil fuels)

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 Purchasing chemicals  Use of electronic
 Use of chemicals equipment
 Application of  Building temperature

pesticides control
 Grounds and custodial
 Office products/paper
operations
consumption
 Motor vehicle
operations

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  Compliance with Regulations
  Reduce Waste Streams
  Hazardous, Solid, and Universal
  Reduce Energy Consumption
  Recycle
  Green Purchasing
  Pollution Prevention

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An EMS objective is an overall goal arising
from the environmental policy statement set
by the organization.

An EMS target is a detailed measurable

performance requirement related to the
objective.

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Objective: Increase solid waste diversion

Target: Achieve a 60% diversion rate for all

solid waste by the year 2008.

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Objective: Improve environmental compliance

Target: Reduce the number of external

environmental compliance audit findings by
50% on an audit-to-audit basis.

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Objective: Reduce transportation congestion

Target: Increase the number of employee-days

of mass transit use by 50% by the year 2007
based on a 2002 calendar year baseline.

Target: Purchase 25 bicycles for use within the

facility by the year 2004.

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  Reduce, Reuse, Recycle – Reduce your use of resources such as
water. Reuse resources such as office supplies Recycle all
batteries, paper, electronics, toner cartridges, metal scraps, metal
cans, glass and plastic containers, and fluorescent light bulbs, etc.

  Purchasing Requirements – Government purchasing agents,

including credit card holders, are required to follow the
Affirmative (Green) Procurement Plan.

  Carpool – Conserve fuel by carpooling to field sites or other work

related destinations.

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  Old habits die hard.

  Employeesneed support through both

motivational and technical hurdles.

  Initial
training and periodic refreshers are
essential to continuing pollution prevention
success.

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1. Good housekeeping and 6. Alternate cleaning
maintenance practices processes
2. Spill prevention and 7. Reduce/reuse process
preparedness wastes
3. Inventory management 8. Process modifications
4. Prudent purchasing 9. Changes in equipment
or technology
5. Waste exchange
programs 10.Environmentally
preferable purchasing

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Definition:
Products or services that have a lesser or
reduced effect on human health and the
environment when compared with competing
products or services that serve the same
purpose.

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Environmentally preferable purchasing means
examining the pollution prevention practices of
your vendors and subcontractors

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  Reactive Reasons :-

- Violations
- Consent Decrease
- Fines

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  Proactive Reasons :-

- Better environmental control

- Voluntary Program Participation
- Integrate environmental programs into
organization

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  Improve management of environmental impacts
  Set targets to reduce energy use, water use & waste to landfill
  Initiate and maintain procedures to improve efficiencies including:
  Environmentally friendly purchasing procedures
  Preferred business travel option
  Define key responsibilities for achieving targets
  Monitor and measure environmental performance against key indicators
  Regularly assess progress towards achieving set objectives
  Ensure due diligence and ongoing consideration of legal and other
environmental requirements
  Government policy encourages commonwealth agencies to
implement an EMS (at least one site)
  Contribute to preferred employer status
  Achieve cost savings
  Show leadership, nationally and/or internationally
  Obtain competitive advantage
  May be required by clients, customers and/or regulators
  Build goodwill from customers, employees and stakeholders
 Helpsto identify the causes of
environmental problems.
  better to make a product right the first time
  cheaper to prevent a spill or other accident
  cost effective to prevent pollution
 Trade and competitive issues
  Inconsistency in environmental regulation and
enforcement
 Many individual parts may already
be in place – just need to unify under
the EMS umbrella!
  Increase awareness on the importance and benefits
of EMS through campaigns, talks, training,
promotions, bulletins, etc..
  Provide incentives to organizations practicing good
environmental audits through tax incentives and
promotions
  Enforce the use of environmental audit through Env
Audit Regulations by DOE. Enforcement imposed by
the govt will increase the practice of environmental
audit.

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  Recognise and promote environmental
auditors as important professions in the
development of the nation
  Train more environmental auditors to
encourage the proper application of
environmental audit

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  ISO14001 Standard
  Code of Environmental Management Principles
  Compliance-Focused EMS

  Eco-Management and Audit Scheme

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 Etc.
Plan
Implement

Implement
Plan

Review Implement Check

Check

Review
Plan

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  Helps maintain compliance
  Reduce operating costs
  Integrate environmental programs into
mission
  Increase employee involvement
  Reduce environmental impacts

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Level of improvement

Systems Approach

End-of-Pipe Approach
Limited to Compliance

Time
  Structure
  Continual improvement
  Top level management commitment

  Management review or ownership

  Formal awareness of “system”
  Or is it something else?

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1.  Obtain commitment from top management.
2.  Define responsibilities, appoint management
representative(s), establish EMS steering
committee, develop implementation plan, initial
training on EMS.
3.  Planning—identify environmental aspects, legal &
other requirements; formulate environmental
policy; establish environmental objectives & targets
& programs.
4.  Implementation & operation—develop
documentation & processes
5.  Checking—develop processes for monitoring
& measurement & corrective & preventive
action
6.  Develop and deliver presentation on
awareness of the EMS in the agency.
7.  Establish internal audit program, including
training; conduct initial internal audit to
evaluate conformity to requirements of ISO
14001, including evaluation of compliance
8.  Follow up internal audit with improvements
to system
9.  Conduct initial management review of EMS
10.  Implement improvements from management
review
1. Apply to accredited conformity assessment
body for ISO 14001 certification
2. External comprehensive documentation
review & preliminary audit to evaluate
readiness for certification
3. Implement improvements from
documentation review & preliminary audit
4. Certification audit
5. Management review, & implementation of
further improvements
6. Plan corrective action in response to any
nonconformities raised
7. Certification granted for 3 years
8. Surveillance audits initially 6-monthly then
annually
9. Annual management reviews
10. Triennial recertification audits.
  Model environmental management system for
government agencies.
  International standards, especially ISO
14001:2004, ISO 14004:2004, ISO 19011:2003
  Training on environmental management systems,
auditing and lead auditing, and internal
auditing,
  Consultancy to assist with development of the
EMS,
  Conformity assessment bodies to certify the EMS
to the requirements of ISO 14001:2004.
 Management representative(s) to co-ordinate
establishment, implementation & maintenance
of EMS & report to top management.
 Steeringcommittee to establish the EMS, and
possibly continue to maintain the EMS.
 Trainingof management representative &
steering committee members on
environmental management systems & ISO
14001.
  Trainingof management representative & internal
auditors on internal auditing.
  Delivery
of awareness training on environmental
management system to staff.
  Possible
resources for waste segregation, energy &
water efficiency measures, and other
environmental action plans.
  Minormodification to procedures to enable
monitoring of key characteristics of operations
that have environmental impact.
  Lack of management support and commitment
  Inadequate resources
  Lack of support from staff
  Inadequate awareness and culture within the
organisation
  Lack of clear responsibilities and authorities
  EMS too complex for the organisation
  Organisational politics & culture within functional
areas
An environmental management system takes time
and commitment from the entire organisation.

Effective running of an EMS will provide ongoing

environmental benefits, cost savings and contribute
to building an attractive work place culture.
  An EMS is the combination of people,
policies, procedures, review, and plans to
help address environmental issues
  Important EMS elements include continual
improvement, management commitment,
formalization, and awareness of system
approach

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