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SAP BUSINESS BLUEPRINT

SCENARIO (BUSINESS AREA): MATERIALS MANAGEMENT


BUSINESS PROCESS: PURCHASING

PROJECT IDENTIFICATION
Project Name Project Location Project Type
LLH Hospital Dubai Implementation

Customer Name Planned Start/Finish Proposed Model


Medeor 24X7 Hospital Aug’14 – Jan ‘15 ASAP Methodology

Project Sponsor Program Manager Project Manager (Customer)


Dr. Shajir Gaffar Mr. Atul Behll Mr. Sasidhar

SAP Service Partner(s) Program Manager (Service Partner) Project Manager (Service Partner)

iMED SOLUTIONS Mr. Ajay Prasad Ms. Elena Gremaud

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TABLE OF CONTENTS
Introduction ............................................................................................................................................................................ 3

Confidentiality Statement .................................................................................................................................................... 3

Management / Executive Summary ........................................................................................................................................ 4

Procurement of Materials and External services .................................................................................................................... 4

Requirements & Expectations.............................................................................................................................................. 9

Configuration Considerations .............................................................................................................................................. 9

Process Flows ..................................................................................................................................................................... 12

Procurement of Inventory Materials ................................................................................................................................. 13

Changes to Existing Organization ...................................................................................................................................... 20

Description of Improvements ............................................................................................................................................ 20

Conversions........................................................................................................................................................................ 20

Interfaces ........................................................................................................................................................................... 20

Enhancement ..................................................................................................................................................................... 21

Reporting considerations ................................................................................................................................................... 21

Forms ................................................................................................................................................................................. 22

Workflow ........................................................................................................................................................................... 22

Roles & Authorisations ...................................................................................................................................................... 22

Assumptions ...................................................................................................................................................................... 23

Annexure ............................................................................................................................................................................. 24

Document History ................................................................................................................................................................. 32

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Introduction
This document states all of the conceptual results of the project Medeor 24X7 Hospital, Dubai. These project
results were devised and decided on by the project team and the department experts from customer Medeor
24X7 Hospital during the Business Blueprint project phase. This is the main concept document of the project. It
is supplemented by separate specifications for custom developments.
The content of this document forms the basis and the guidelines for the subsequent Realization phase.
This document aims to describe the future business solution based on SAP software. Both, IT subjects and
organizational issues that are required to understand the situation, are described in it. Any additional
explanations that are only relevant when the project is in progress are given in the various project management
plan documents, which the project management team will provide on request.
Authors and contributors can be referred to in section Document History.

Confidentiality Statement

This document contains information that is proprietary and confidential to Medeor 24X7 Hospital, which shall
not be disclosed outside, transmitted, or duplicated, used in whole or in part for any purpose other than its
intended purpose. Any use or disclosure in whole or in part of this information without express or written
permission of Medeor 24X7 Hospital is prohibited.
Any other company and product names mentioned are used for identification purposes only, and may be
trademarks of their respective owners.

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Management / Executive Summary
Purchasing is a component of Materials Management (MM). The Materials Management (MM) module is fully
integrated with the other modules of the SAP System. It supports all the phases of materials management:
materials planning and control, purchasing, goods receiving, inventory management, and invoice verification.
Purchasing at Medeor 24X7 Hospital will be carried out using SAP requisitions, Standard purchase orders,
contract release orders, and stock transport orders.

This Business Process Document explains the Inventory and Consumables Procurement, Assets Procurement,
Consignee Inventory, Vendor Returns and Stock Transport Procurement processes.

Procurement of Materials and External services


Procurement is the process of obtaining and managing the materials needed for manufacturing a product or
providing a service. It involves the transactional flow of data that is sent to a supplier as well as the data that
surrounds the fulfilment of the actual order and payment for the product or service.
Procurement at Medeor 24X7 Hospitals will be carried out using SAP requisitions, standard purchase orders,
contract release orders, framework (blanket) purchase orders, and stock transport orders. Vendor returns may
be carried out using return purchase orders.
Purchase Requisition
Purchase requisitions can be created in SAP either indirectly via MRP or directly by someone authorized to
create requisitions. Purchase requisitions can be subject to release strategies. The application of the release
strategy can be at the header level or item level of the requisition.
Each release strategy will be associated with one release code. To release a requisition, a person must have
access to the requisition release transaction and the appropriate release code stipulated by the release
strategy.
Information on the requisition may need to be changed after release. Specific settings will be defined during
realization to specify which fields can be changed once release has occurred and if any fields can be changed
after an external purchasing document has been created. Additionally, which changes or value of changes will
re-initiate the release strategy.
Request for Quotation (RFQ)
A request for quotation (RFQ) is an invitation extended to a vendor by a purchasing organization to submit a
quotation (bid) for the supply of materials or performance of services. Procurement team will raise RFQ’s on
need basis.
Quotation
A quotation is an offer by a vendor to a purchasing organization regarding the supply of materials or
performance of services subject to specified conditions. It is legally binding on the vendor for a certain period.
The quotation is the vendor’s response to a request for quotation issued by a purchasing organization.
Procurement department will maintain the details like prices in against the responses received from vendors.
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Comparing Quotations
Compare the prices from all quotations received as a result of a competitive bidding process using the price
comparison list. The price comparison list can also display a "fictitious" quotation reflecting the average or
minimum value of all quotations. Mean or minimum value quotation field to choose the type of fictitious
quotation.
Purchase Order
Standard purchase orders will be used to satisfy all inventories and non-inventory, capital requirement and
some non-inventory expense requirements. All purchase orders will be created with reference to purchase
requisition or request for quotation.
Framework purchase orders with the standard item category will act as a standard PO except it has a validity
date and can have a goods receipt. Framework purchase orders with the limit (B) item category have a validity
date and a limit, but no goods receipt will be allowed. Invoices will be decremented against PO value.
Framework purchase orders will only be used for non-inventory expense purchases.
Stock Transport Purchase Orders are used to move inventory from main store to sub store within the same
plant.
Purchase orders will be subjected to release and thus can be created with reference to a requisition.
The approved purchasing documents can be printed, faxed or emailed to the supplier from SAP. Procurement
will determine the correct way to notify each active supplier that a purchase order exists.
Procurement team will be responsible for the additional information in the vendor master to support faxing or
emailing documents. A fax server must be available to support fax messaging functionality.
Any changes that influences the value of PO (either at header or at line item) to be tracked with version which
captures the changes. This amended PO will be subjected to release strategies. The amended PO will be
transmitted to vendor through email as PDF attachment or fax or Print.
Special Procurement
Consignment Procurement is functionality in materials management wherein you purchase materials from the
vendor on a consignment-basis. When the delivery comes, the materials, though will be stored in your
warehouse, are still legally owned by the vendor until they are consumed.
External Services Management is a program that supports the entire cycle of bid invitation, award of contract
and acceptance of services or work performed.
Account Assignment Category
The account assignment category is key to the accounting fields required in the procurement process. The
category also controls whether a goods receipt or invoice receipt is required, allowed or changeable for the
purchase line. The following account assignment categories will be utilized by Medeor 24X7 Hospitals in the
procurement process:

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"Blank"- inventory processes (account assignment field values are set via system configuration of inventory
accounts for material types and cannot be modified on any of the purchasing documents. All purchase lines for
inventory require a valued goods receipt. This setting cannot be modified.
"K" - material for cost centre: The material for cost centre account assignment category will be used for all
expense purchases for tangible goods not associated with a specific project budget, but where the specific cost
centres and general ledger codes that will be charged for the purchase are known. Cost centre, GL code and
Goods recipient fields will be required. Unloading point field will be optional. Goods receipts are required on all
purchase lines with the "K" account assignment. This account assignment category setting can be changed by
purchasing.
“A” – Asset procurement process: The material for asset account assignment category will be used for material
purchases to assets. Asset number, unloading point and goods recipient fields will be required. . Goods
receipts are required on all purchase lines with the "A" account assignment. This account assignment
category setting can be changed by purchasing.
"I" - material for internal orders: The material for internal order account assignment category will be used for
material purchases to expense projects, all capital purchases and planned construction, upgrade or
maintenance projects. Order number, cost centre, GL code, unloading point and goods recipient fields will be
required. The asset number field will be optional. Goods receipts are required on all purchase lines with the "I"
account assignment. This account assignment category setting can be changed by purchasing.
"U"- unknown: The unknown account assignment category will be used for expense purchases where the
specific cost centers and general ledger codes that will be charged for the purchase will not be known until the
material or services are actually delivered. The use of this account assignment will be restricted to framework
(blanket) orders where a goods receipt is not applicable. The specific accounts will be assigned when the
invoice is processed. Use of this account assignment category will be closely monitored by procurement and
finance. This account assignment category setting can be changed by purchasing.

Item Category
The item category determines whether the material defined in a purchase order item:
 Requires a material number
 Requires an account assignment
 Is to be managed as a stock item
 Requires a goods receipt (GR) and/or an invoice receipt (IR)
The following item categories are defined in the standard system:

Item Category Description Characteristics

“Blank” Standard Goods and invoices can be received


K Consignment Material number necessary
No account assignments
Material kept in stock
GR necessary
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Invoice receipt not necessary
L Subcontracting Goods can be received
Invoice receipt necessary
U Stock transfer Material number necessary
GR necessary
No invoice receipt
S Third-party Account assignment necessary
GR and IR can take place
B Limit Account assignment not necessary
GR not necessary
IR necessary
Document type FO necessary
D Services Material number not necessary
Account assignment necessary
GR necessary
IR necessary

Source List
The Source list will serve as the listing of approved suppliers for a material. It specifies the allowed (and
disallowed) sources of a material for a certain plant within a predefined period. Each source is defined by
means of a source list record. If a source of supply is "fixed", such sources will be counted as preferred
sources over a certain period of time. Medeor 24X7 Hospitals has determined to maintain source list wherever
it is required or applicable.

Purchasing Info Record


Purchasing info record serves as a source of information for Purchasing. The purchasing info record (also
referred to in abbreviated form as the "info record") contains information on a specific material and a vendor
supplying the material. For example, the vendor's current pricing is stored in the info record.
The info record allows buyers to quickly determine:

 Which materials have been previously offered or supplied by a specific vendor

 Which vendors have offered or supplied a specific material

Source of Supply
Users will be able to suggest a supplier on the requisition, but this will only be a suggestion. Actual sourcing of
a request will occur through automatic or manual source assignments facilitated by info records and source
lists.

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Vendor Master
Any new vendors required will be created using the new vendor master maintenance process being defined.
This process will be managed and all new vendor master records required after converting the existing Medeor
24X7 Hospitals vendor master files will be created by Finance department of Medeor 24X7 Hospitals.
Vendor Evaluation
Vendor Evaluation component supports in optimizing procurement processes in the case of both materials and
services. Vendor Evaluation is completely integrated into the MM Purchasing component within Materials
Management. This means that information such as delivery dates, prices, and quantities can be taken from
purchase orders. Vendor Evaluation also uses data from the Quality Management component, such as the
results of incoming inspections or quality audits.

Procurement of Materials
The Vendor Evaluation component helps in selecting sources of supply and facilitates the continual monitoring
of existing supply relationships. It provides accurate information on prices, and terms of payment and delivery.

By evaluating vendors, improves enterprise's competitiveness. On the basis of detailed information, and in
collaboration with the relevant vendors, quickly identify and resolve any procurement problems that may crop
up from time to time.

Procurement of Services
Helps in checking the reliability of the vendors from whom services are procured on a plant by plant basis.
Determine whether the vendors perform the services within the specified timeframes and appraise the quality
of the work carried out.

Scores and Criteria


The standard SAP System offers a scoring range from 1 to 100 points, which is used to measure the
performance of vendors on the basis of the main criteria. Determine and compare the performance of vendors
by reference to their overall scores.

The main criteria available in the standard system are:


 Price
 Quality
 Delivery
 General service/support: These main criteria serve as a basis for evaluating vendors from whom you
procure materials.
 Service: This main criterion serves as a basis for evaluating those vendors you employ as external
service providers.
 Invoice

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The vendor’s overall score is computed taking into account the weighted scores awarded for each of the main
criteria. The Vendor Evaluation System ensures that evaluation of vendors is objective, since all vendors are
assessed according to uniform criteria and the scores are computed automatically.

To create a detailed evaluation, each main criterion can be divided into several sub criteria. The standard
system provides certain sub criteria which suffice as a basis for evaluation. Own sub criteria can also be
defined based on the requirement. The scores for the sub criteria are calculated in different ways.

Scoring Methods

Scoring method Description


Fully automatically Scores are calculated by the system on the basis of existing data.

Enter individual scores for important materials, or for the quality and timeliness of a
Semi-automatically
service performed. The system then calculates the higher-level score from these.

Manual maintenance Enter a blanket score for a sub criterion per vendor.

Requirements & Expectations

 Requisition should be created manually for stock material as well material for direct consumption.
 Procurement of materials for stock, direct consumption, assets & external services.
 Stock transfer should be approved by competent authority.
 Release of purchase order by competent authority.
 Changes to purchase orders needs to tracked.

Configuration Considerations

Document Types
Below tabular column explains the document types of Purchase Requisitions and Purchase orders that
considered for Medeor 24X7 Hospital Implementation:

PR Document Types Description


NB Standard Purchase Requisition
NP Pharmacy Purchase Requisition

PO Document Types Description

NB Standard Purchase Order

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NP Pharmacy Purchase order
UB Stock Transport Order / Inter Store Request

Number Ranges
Medeor 24X7 Hospitals will use numeric number assignment for all purchasing documents. Below tabular
column explains the number ranges of purchasing documents based on company codes:

Document Type From To Internal / External

Standard Purchase Requisition 0202000000 0202999999 Internal


Pharmacy Purchase Requisition 0252000000 0252999999 Internal
Standard Purchase Order 4020000000 4029999999 Internal
Pharmacy Purchase order 4520000000 4529999999 Internal
Stock Transport Order 5020000000 5029999999 Internal

Release Strategy
Main Store
PO Release Strategy Description PO Release Description
Code
A1 PO Approver A1 Hospital Manager
A1 PO Approver A2 Material Manager
A2 PO Amendment Approver B1 Hospital Manager
A2 PO Amendment Approver B2 Material Manager

Pharmacy Store
PO Release Strategy Description PO Release Description
Code
A3 PO Approver A1 Hospital Manager
A3 PO Approver A2 Pharmacy Manager
A3 PO Approver A3 CFO
A4 PO Amendment Approver B1 Hospital Manager
A4 PO Amendment Approver B2 Pharmacy Manager
A4 PO Amendment Approver B3 CFO

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Inter Store
PO Release Strategy Description PO Release Description
Code
C1 STO Approver C1 Head of Department

Version Management
Version Management enables you to generate and manage versions of purchase requisitions and external
purchasing documents, such as purchase orders. A version groups together the change documents generated
in the course of subsequent processing of the relevant document. A version thus indicates the revision level of
a document (version 0 = original document, versions 1 + = revisions) and provides the user with an overview of
the various changes that may have been made in the course of time.

Documents with changes to version will be treated as amended and subjected to release strategy. Fields which
effect the value or quantity of the purchasing documents will considered for version change.

Asset Procurement
Asset materials are received at store using 103 movement type (GR blocked stock). After clearance by
requisitioner, materials will be moved to unrestricted stock through 105 movement type. In case of rejection
material will be returned to vendor through 104 movement type. Goods receipt for all other material types
happens through movement type 101 (GR to Unrestricted Stock).
Purchase Info Record
In this implementation Medeor 24X7 Hospitals will be using standard and consignment info records only.

Vendor Evaluation
Below mentioned criteria will be considered for vendor evaluation for Medeor 24X7 hospital implementation.

 Quality
 Delivery
 Service
 Support

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Process Flows
Quotation for Procurement

Quotation for Procurement

Procure to Pay

Quotations
Event

Need for
needed from End of Process
Procurement
Vendor

ME11
Purchase Info
Purchase Info
Record Update
Record Update

ME41 ME49 ME01


Create
Create Accept Yes Select Vendor Maintain Purchase
Compare
Request for Quote? Source List Order
Quotations
Quotation
Buyer

No

Transmit RFQ ME47 ME47


to Vendor by
Maintain
E-mail / Print Reject Vendor
Quotations

Transmit
Rejection Letter
by Email / Print
Vendor

Quotations
from Vendor

LEGEND

Process Document Sub Process Start / End Decision SAP Transactions

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Procurement of Inventory Materials

Procurement of Inventory Materials

Procure to Pay
Event

Purchase
Requisition
PO Approver

Approve
Yes Purchase Yes
Order

Yes
ME21N ME22N Transmit
Valid No
Create Change Purchase Order
Contract No Need RFQ? No Accurate? No to Vendor (Email/
Purchase Purchase
Exists?
Buyer

Order Order Fax/ Print)


Yes

Quotation for
Procurement

Receive payment Receive rejected


Receive PO and
Vendor

for goods Submit Invoice material and


ship material
supplied for Payment arrange
against PO
replacement

Return
Material to
Warehouse Clerk

Vendor
No
MIGO Receive goods
Physical
Goods moved to from vendor
Post Goods Yes Verification
unrestricted stock against purchase
Receipt pass?
order

MIRO
Accounts

F-53
Payable

Create Invoice
Create
Post Outgoing
Purchase Receipt by line
Purchase
Payment
Order item
Order

LEGEND

Process Document Sub Process Start / End Decision SAP Transactions

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Procurement of Consumable Materials

Procurement of Consumable Materials

Procure to Pay
Purchase
Event

Requisition with
account assignment
category “K”
PO Approver

Approve
Yes Purchase Yes
Order

Yes
ME21N ME22N Transmit
Valid No
Create P.O Change Purchase Order
Contract No Need RFQ? No Accurate? No to Vendor (Email/
with ref. Cost Purchase
Exists?
Buyer

Center Order Fax/ Print)


Yes

Quotation for
Procurement

Receive payment Receive rejected


Receive PO and
Vendor

for goods Submit Invoice material and


ship material
supplied for Payment arrange
against PO
replacement

Return
Material to
Warehouse Clerk

Vendor
No
MIGO Receive goods
Material Physical
from vendor
Consumed to Post Goods Yes Verification
against purchase
Cost Center Receipt pass?
order

MIRO
Accounts

F-53
Payable

Create Invoice
Create
Post Outgoing
Purchase Receipt by line
Purchase
Payment
Order item
Order

LEGEND

Process Document Sub Process Start / End Decision SAP Transactions

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Procurement of Assets

Procurement of Assets

Procure to Pay
PR with account
Event

assignment category
“A” with ref. asset
master

Approve
HOD

Yes Purchase Yes


Order

Yes
ME21N ME22N Transmit
Valid No
Create P.O Change Purchase Order
Contract No Need RFQ? No Accurate? No to Vendor (Email/
with ref. Cost Purchase
Exists?
Buyer

Center Order Fax/ Print)


Yes

Quotation for
Procurement

Receive rejected
Receive payment Receive PO and
Vendor

material and
for goods Submit Invoice ship material
arrange
supplied for Payment against PO
replacement

MIGO
Asset Post Goods
Warehouse Clerk

Capitalizes Return Mvt.


104
No
MIGO MIGO Receive goods
Physical Goods posted
Post Goods Post Goods from vendor
Yes Verification to “GR Blocked
Receipt Mvt. Receipt Mvt. against purchase
pass? Stock”
105 103 order
Accounts

F-53 MIRO
Payable

Create Post Invoice


Post Outgoing
Purchase receipt by line
Payment
Order item

LEGEND

Process Document Sub Process Start / End Decision SAP Transactions

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Procurement of External Services

Procurement of External Services

Procure to Pay

Purchase
Event

Requisition for
services

Approve
HOD

Yes Purchase Yes


Order

Yes
ME21N ME22N Transmit
No
Valid Purchase Order to
Create P.O Change
Contract No Need RFQ? No Accurate? No Vendor (Email/
with ref. Cost Purchase
Exists?
Buyer

Center Order Fax/ Print)


Yes

Quotation for
Procurement
Warehouse Clerk

ML81N
Confirm services
No performed by posting
service entry

Print Service Entry


Warehouse

ML81N
Manager

Sheet & Submit


vendor invoice to Service Entry
Approve Yes
Accounts Ok?
Service Entry

MIRO
Accounts

F-53
Payable

Create Post Invoice


Post Outgoing
Purchase receipt by line
Payment
Order item

LEGEND

Process Document Sub Process Start / End Decision SAP Transactions

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Procurement of Consigned Inventory

Procurement of Consigned Inventory

Procure to Pay
Event

Purchase
Requisition
PO Approver

Approve
Yes Purchase Yes
Order

Yes
ME21N ME22N Transmit
Valid No
Create Change Purchase Order
Contract No Need RFQ? No Accurate? No to Vendor (Email/
Purchase Purchase
Exists?
Buyer

Order Order Fax/ Print)


Yes

Quotation for
Procurement

Receive payment Receive rejected


Receive PO and
Vendor

for goods material and


ship material
supplied arrange
against PO
replacement

Return
Material to
Warehouse Clerk

Vendor
No
MIGO MIGO Receive goods
Physical
Transfer posting Goods moved to from vendor
Post Goods Yes Verification
from vendor unrestricted stock against purchase
Receipt pass?
consigned stock order

F-53 Inform vendor MRKO


Accounts
Payable

on settlement of
Create Create
Post Outgoing consignment Consignment
Purchase material Purchase
Payment Settlement
Order Order

LEGEND

Process Document Sub Process Start / End Decision SAP Transactions

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Return to Vendor

Return to Vendor

Procure to Pay
Event

Need to return
purchased item
PO Approver

Approve
Yes Purchase Yes
Order

ME21N ME22N No
Create Change Print Purchase
Accurate? No Order
Purchase Purchase
Buyer

Order Order
Warehouse Clerk

Return MIGO
delivery
Post Goods
document
Issue Mvt. 122
Vendor

Receive rejected
Materials and
submit credit memo

MIRO
Accounts

Receive Credit
Payable

Create Memo
Post Vendor
Purchase
Credit Memo
Order

LEGEND

Process Document Sub Process Start / End Decision SAP Transactions

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Vendor Evaluation

Vendor Evaluation

Procure to Pay
Event

Material
Requirement
PO Approver

Approve
Yes Purchase Yes
Order

Yes
ME21N ME22N Transmit
Valid No
Create Change Purchase Order
Contract No Need RFQ? No Accurate? No to Vendor (Email/
Purchase Purchase
Exists? Fax/ Print)
Buyer

Order Order
Yes

Quotation for
Procurement
Warehouse clerk

MIGO
Goods Receipt
Receive goods
Document
from vendor to
purchase order
Vendor Evaluation

ME63
Create Delivery
Evaluate
for STO
Vendor

LEGEND

Process Document Sub Process Start / End Decision SAP Transactions

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Changes to Existing Organization

 Requisitioner will have visibility on procurement process.


 Sourcing of materials will be controlled through the use of the source list in SAP.
 Outline agreements / contracts will be created in system
 External purchase documents are created in SAP and transmitted to vendor as email attachments, or
fax and print, RFQ mailed to the Vendor with the attachment
 Quotation comparison process will be carried in SAP system.
 All PO’s with changes in values will be tracked through version management and hence undergo
release process

Description of Improvements

 Sourcing of materials can be controlled through the use of the source list in SAP.
 Request for Quotations will have historic data
 All purchase order will be created and approved in SAP.
 Outline agreements / contracts will be created in system, that increases efficiency of procurement
process
 Purchase Orders will be transmitted directly through email from the system.
 Buyers will have a more timely view of order statuses and vendor performance trends.
 The procurement process will become more focused on sourcing and managing requirements instead of
data entry of paper requisitions. The entire requisition to purchase order process will be on-line.
 Verbal Purchase Orders will be eliminated.

Conversions

 Manual conversions will be utilized for purchase orders to new system


Req # Conversion Description

Interfaces

 None identified
Req # Interface Name Interface Description

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Enhancement

Req # Enhancement Name Enhancement Description

Must have ability to generate purchasing


Purchasing documents
MH02-MM-PP-ES-0001 documents number range based on company
number range
code
Must have the ability to display purchase order
MH02-MM-PP-ES-0002 PO Release
details along with the options for decision making
Must have the ability to search materials based on
MH02-MM-PP-ES-0003 Material Search
generic name

Reporting considerations

 Standard Reports
Req # Report Name Reports Description

Open Purchase Order Display open purchase orders by specified criteria


MH02-MM-PP-RS-0001 (i.e. Vendor, type of industry, material, time frame)
Report

Open Requisitions Display open purchase requisitions and must be


MH02-MM-PP-RS-0002 able to differentiate lines by release status
Report

Display purchase order goods receipt history by


MH02-MM-PP-RS-0003 Purchase Order History vendor, material group, material, or date range.

Display history of pricing for a material by vendor


MH02-MM-PP-RS-0004 Order Price History or material

Standard Analysis Display, sort and output materials and dirhams


MH02-MM-PP-RS-0005 procured by material or vendor.
Purchase Info System

General Analysis
Report: Purchasing Display and output materials and amount
MH02-MM-PP-RS-0006 History dirhams / procured by manufacturer.
Quantity Values by
Manufacturer

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Forms

 Please refer Annexure-1 in the document for layouts


Req # Form Name Form Description

MH02-MM-PP-FS-0001 Purchase Requisition Purchase Requisition Form

MH02-MM-PP-FS-0002 Request for Quotation Request for Quotation form

MH02-MM-PP-FS-0003
Purchase Order Purchase Order form
MH02-MM-PP-FS-0004
Asset Purchase Order Asset Purchase Order form
MH02-MM-PP-FS-0005
Service Order Service Order form

MH02-MM-PP-FS-0006
Stock Transport Order Inter Store Request form

MH02-MM-PP-FS-0007 Amended Purchase


Amended Purchase Order form
Order
MH02-MM-PP-FS-0008
Contract Order Contract Order form

Workflow

Work flow will be utilized for releasing of purchase orders & purchase requisitions.
Req # Workflow Description

Release of Purchase Utilize workflow to assist in the release process


MH02-MM-PP-WF-0001 Orders for purchase orders. SAP Inbox will be used for
notifying the approvers & buyers.

Roles & Authorisations


Authorizations and roles define which objects users can access and which actions they can perform. There
are several relevant authorizations and roles in SAP. Below mentioned roles are defined for Master data
maintenance in MH02 SAP Implementation.

Roles Description
Z_MH02_MM_PUR_PO_NB_MAINTAIN Create / Change Purchase Order related to Materials Department
Z_MH02_MM_PUR_PO_NP_MAINTAIN Create / Change Purchase Order related to Pharmacy
Z_MH02_MM_PUR_DISPLAY Display Purchase Order

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Z_MH02_MM_PUR_PO_NB_DISPLAY Display Purchase Order related to Materials Department
Z_MH02_MM_PUR_PO_NP_DISPLAY Display Purchase Order related to Pharmacy
Z_MH02_MM_PUR_PO_NB_MESSAGE Print output Purchase Order related to Materials Department
Z_MH02_MM_PUR_PO_NP_MESSAGE Print output Purchase Order related to Pharmacy
Z_MH02_MM_PUR_PO_MESSAGE Printout Purchase Order
Z_MH02_MM_PUR_PO_NB_REPORT Reports on Materials Department Purchases
Z_MH02_MM_PUR_PO_NP_REPORT Reports on Pharmacy Purchases
Z_MH02_MM_PUR_PO_NB_RELEASE Release Materials Department Purchase Order
Z_MH02_MM_PUR_PO_NP_RELEASE Release Pharmacy Purchase Order
Z_MH02_MM_PUR_PO_UB_MAINTAIN Create / Change Stock Transport Order
Z_MH02_MM_PUR_PO_UB_DISPLAY Display Stock Transport Order
Z_MH02_MM_PUR_PO_UB_MESSAGE Print output of stock transport order
Z_MH02_MM_PUR_PO_UB_REPORT Report on Stock transport orders
Z_MH02_MM_PUR_PR_REPORT Report on Purchase Requisitions
Z_MH02_MM_PUR_PR_NB_REPORT Report on Purchase Requisition of Materials Department
Z_MH02_MM_PUR_PR_NP_REPORT Report on Purchase Requisition of Pharmacy
Z_MH02_MM_PUR_QUOTATION_MAINT Maintain Quotations
Z_MH02_MM_PUR_REPORT Reports on Procurement (General Display)
Z_MH02_MM_PUR_RFQ_MAINTAIN Maintain Request for Quotation
Z_MH02_MM_PUR_SOURCE_LIST_MAIN Maintain Source List
Z_MH02_MM_PUR_CONTRACT_MAIN_MS Create / Change Contract of Materials Department
Z_MH02_MM_PUR_CONTRACT_MAIN_PH Create / Change Contract of Pharmacy
Z_MH02_MM_PUR_CONTRACT_DISP_MS Display Contract of Materials Department
Z_MH02_MM_PUR_CONTRACT_DISP_PH Display Contract of Pharmacy
Z_MH02_MM_PUR_INFORECORD_MAINT Maintain Info Record

Assumptions

 Purchase requisitions will be generated by stores departments for all non-pharmacy items manually
 Purchase Orders will not be distributed to the respective departments (Store, Finance) as they do today.
Interested parties with a general display user role will have the ability to view purchase orders on-line.
 Specific field settings (optional, required, display only and suppressed) for purchasing documents will be
reviewed and configured based on business need and confirmation. The settings will be made for each
purchasing document type, transaction code to be used by MH02 Hospitals.

© IMED SOLUTIONS FZ LLC Private & Confidential Page 23


Annexure
 Purchase requisition

© IMED SOLUTIONS FZ LLC Private & Confidential Page 24


 Request for Quotation

© IMED SOLUTIONS FZ LLC Private & Confidential Page 25


 Purchase Order:

© IMED SOLUTIONS FZ LLC Private & Confidential Page 26


 Asset Purchase Order:

© IMED SOLUTIONS FZ LLC Private & Confidential Page 27


 Service Purchase Order:

© IMED SOLUTIONS FZ LLC Private & Confidential Page 28


 Inter Store Request:

© IMED SOLUTIONS FZ LLC Private & Confidential Page 29


 Amended Purchase Order Form:

© IMED SOLUTIONS FZ LLC Private & Confidential Page 30


 Contract Order:

© IMED SOLUTIONS FZ LLC Private & Confidential Page 31


Document History
AUTHORS & PARTICIPANTS
Role Name

Business System Analyst Mr. Anjaneyulu Muppalla

Project Process Owner Mr. Mohd Rilan & Mr. Suthakaran

Business Unit Process Owner Mr. Mohd Rilan & Mr. Suthakaran

REVISION HISTORY
Document
Date Document Revision Description Author
Version
20.10.2014 0.0 Original Document Anjaneyulu Muppalla
 Details of Key Stakeholders, Business Process
Owner have been added.
05.12.2014 1.0  Hospital Logo has been added Anjaneyulu Muppalla
 Scheduling Agreement Form has been removed from
the list

REVIEWED AND APPROVED BY


Name Title Date Approved

Dr. Shajir Gaffar Key Stakeholder

Mr. Atul Behll Key Stakeholder

Mr. Satvinder Pal Singh Key Stakeholder

Mr. Suthakaran Business Process Owner

Mr. Mohd Rilan Business Process Owner

Mr. Sasidhar Client Project Manager

Mr. Anjaneyulu Muppalla iMED MM Consultant

Ms. Elena Gremaud iMED Project Manager

Mr. Ajay Prasad iMED Program Manager

© IMED SOLUTIONS FZ LLC Private & Confidential Page 32

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