FORMAT FOR EVALUATION REPORT

The evaluation report should follow a logical structure. What is important is that the
structure of the report meets the needs of the donors of the evaluation as well as the
principal stakeholders. The following is an example of an evaluation report structure:

Title Page:

• Title and nature of evaluation

• Title of Program, phase, duration
• Identification of author, date of submission, commissioning service

Table of contents:

• Main headings and sub-headings

• Index of tables of figures and graphs

Executive Summary:

• An overview of the entire report in no more than five pages

• A discussion of the strengths and weakness of the chosen evaluation design

Introduction:

• Description of the Program in terms of needs, objectives, delivery systems

etc.
• The context in which the Program operates
• Purpose of the evaluation in terms of scope and main evaluation questions.
• Description of other similar studies which have been done

Research methodology:

• Design of research
• Implementation of research and collection of data
• Analysis of data

Evaluation results:

• Findings
• Conclusions
• Recommendations

Annexes:

• Terms of reference of the evaluation

• References and sources
• Names of evaluators and their companies (CV should also be shown, but
summarized and limited to one page per person).
• Methodology applied for the study (phases, methods of data collection,
sampling, etc).

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• Logical framework matrices (original and improved/updated).
• List of persons and organizations consulted, literature and documentation
other than technical annexes (e.g. statistical analyses)

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