Wilson County Old Iron Club Operational Plan

2017-2018

Goal #1 – Preserve our Heritage

 Objective 1.1 – Collect and preserve information about how the historic equipment works
ACTION STEP RESPONSIBILITY BEGINNING DATE ENDING DATE FUNDING SOURCE
1.1.1 – Collect operating manuals from club members All club members 1999 On-going Club Members
and other donated sources such as libraries, local
historical societies, and auctions
1.1.2 – Organize information in a library for easy access Club Secretary 2009 On-going Donated
as reference materials
Resources
1.1.3 – Document information about club historic Demonstration Leaders 2011 On-going None needed
demonstrations.
1.1.4 – Communicate the availability of club owned Preservation Committee 2011 On-going Annual Budget
equipment for use by members for learning and
demonstrating purposes.

 Objective 1.2 – Display and operate historic equipment

ACTION STEP RESPONSIBILITY BEGINNING DATE ENDING DATE FUNDING SOURCE
1.2.1 – Exhibit equipment at Old Iron Days and other All club members 1999 On-going Club Membership
functions in the area
1.2.2 – Operate equipment as an active demonstration All club members 1999 On-going Club Membership
at Old Iron Days and other functions in the area
1.2.3 – Develop static informational displays on the Interested Club members 2010 On-going Donations &
show grounds
Grants
1.2.4 – Utilize various media in promoting our activities Board Members 2008 On-going Sales of videos &
Donations
1.2.5 – Maintain accurate inventory of club-owned Byron Githens 1999 On-going None needed

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equipment and other property
1.2.6 – Review exhibits annually for safety concerns. All club members 2013 On-going None needed

 Objective 1.3 – Collect information from primary sources for the purpose of preserving historical
knowledge.
ACTION STEP RESPONSIBILITY BEGINNING DATE ENDING DATE FUNDING SOURCE
1.3.1 – Record information from people who operated Targeted Club Members 2009 On-going None needed
the equipment or grew up surrounded by the
experiences.
1.3.2 – Collect historical photographs of equipment in Club Secretary & Other 1999 On-going None needed
operation
Targeted Members
1.3.3 – Record current demonstrations during Old Iron Board Members 2009 On-going Sales of Videos
Days

 Objective 1.4 – Increase involvement of people with historical expertise.

ACTION STEP RESPONSIBILITY BEGINNING DATE ENDING DATE FUNDING SOURCE
1.4.1 – Collect oral history from show attendees Targeted Club Members 2010 On-going Annual Budget
1.4.2 – Collect oral history from non-club members Targeted Club Members 2010 On-going Annual Budget
through local events and other shows
1.4.3 – Solicit involvement for demonstrations from Board Members 2010 On-going Annual Budget
people with authentic expertise

 Objective 1.5 – Develop the funding resources necessary to achieve this goal
ACTION STEP RESPONSIBILITY BEGINNING DATE ENDING DATE FUNDING SOURCE
1.5.1 – Sales of video products Club Treasurer 2010 On-going Self Funding Sales
1.5.2 – Sales of printed resources Club Treasurer 2010 On-going Self Funding Sales
1.5.3 – Sales of T-shirts, hats, and other items Club Treasurer 2009 On-going Self Funding Sales

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 Goal #2 – Educate All Ages About Our Heritage
 Objective 2.1 – Educate through demonstrations at Wilson County Old Iron Days
ACTION STEP RESPONSIBILITY BEGINNING DATE ENDING DATE FUNDING SOURCE
2.1.1 – Engage school students in active learning at each Demonstration Exhibitor 1999 On-going Donated
demonstration station
2.1.2 – Engage the general public in active learning at Demonstration Exhibitor 1999 On-going Donated
each demonstration station.
2.1.3 – Relate the history and significance of each Demonstration Exhibitor 1999 On-going Donated
operational demonstration through narratives.
2.1.4 – Emphasize the importance of environmental Demonstration Exhibitor 1999 On-going Donated
responsibility and stewardship in the utilization of
renewable natural resources, as it relates to our
agricultural heritage, as well as our present and future
life.

 Objective 2.2 – Educate through personal interactions at Old Iron Days and other events
ACTION STEP RESPONSIBILITY BEGINNING DATE ENDING DATE FUNDING SOURCE
2.2.1 – Educate though hands-on operation of historical Demonstration Exhibitor 1999 On-going None needed
equipment with supervision, where safely possible.
2.2.2 – Actively pursue opportunities to demonstrate Board Members 1999 On-going Annual Budget
equipment at events outside of Old Iron Days (i.e. –
Donations
Kansas Heritage Series, etc.).
2.2.3 – Strive to provide reasonable accommodations All Club Members 1999 On-going Annual Budget
for people with limited mobility and special needs, to
make demonstrations available to as many people as
possible.

 Objective 2.3 – Target young people for character development through Old Iron Days and other
community involvement.

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ACTION STEP RESPONSIBILITY BEGINNING DATE ENDING DATE FUNDING SOURCE
2.3.1 – Communicate the values necessary for the Club Members 1999 On-going None needed
success of the family and the farm in our agricultural
heritage. (i.e. – the values of hard work, teamwork,
perseverance, patience, etc.)
2.3.2 – Communicate by example the personal benefits Club Members 1999 On-going None needed
of volunteerism.
2.3.3 – Entrust Jr. Members with responsibilities at Old Demonstration Exhibitors 2007 On-going None needed
Iron Days and other events for the purpose of character
development.
2.3.4 – Solicit involvement of young people throughout Club Members 1999 On-going None needed
the year as show preparations are made.
2.3.5 - Be available as a resource for those in need of Club Members 2011 On-going None needed
performing community service.
2.3.6 – Make Jr. memberships available to other school Board Members 2011 On-going None needed
districts and communities.
2.3.7 – Market the scholarship program for Jr. members Board Members 2011 On-going Annual Budget

 Objective 2.4 – Increase attendance at Wilson County Old Iron Days

ACTION STEP RESPONSIBILITY BEGINNING DATE ENDING DATE FUNDING SOURCE
2.4.1 – Increase public awareness of Old Iron Days Board Members 1999 On-going Annual Budget
through marketing opportunities via:
 Club website
(www.oldironclub.org)
 National show guides
 Magazine ads
 Newspaper ads
 Radio and TV spots
 Other
2.4.2 – Recruit memberships from an increasingly Club Members 1999 On-going None needed
widening area
2.4.3 – Contact school groups for attendance at Old Iron School Contact Person 1999 On-going Annual Budget
Days

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2.4.4 – Develop evening entertainment and organized Board Members 2005 On-going Annual Budget
activities during the show

 Objective 2.5 – Develop the funding resources necessary to achieve this goal.
ACTION STEP RESPONSIBILITY BEGINNING DATE ENDING DATE FUNDING SOURCE
2.5.1 – Solicit exhibit sponsors for on-going support. Board of Directors 2013 On-going Annual Budget
2.5.2 – Sales of products resulting from the Demonstration Exhibitors 1999 On-going Annual Budget
demonstrations (i.e. -straw bales, shingles, brooms,
Marketing Committee
etc.)
2.5.3 – Vendor fees Club Treasurer 2005 On-going Annual Budget
2.5.4 – Entrance gate donations Club Members 2005 On-going Annual Budget

Goal #3 – Benefit the Community Through Club Activities and Participation in Local
Events
 Objective 3.1 – Develop the Rollin ‘Red’ Vandever Memorial Park
ACTION STEP RESPONSIBILITY BEGINNING DATE ENDING DATE FUNDING SOURCE
3.1.1 – Continue expansion of the electric and plumbing Club Members 2008 On-going Annual Budget
services.
3.1.2 – Provide an adequate public address system Board of Directors 2009 2018 Annual Budget
3.1.3 – Expand the “Main Street” concept with Board of Directors 2008 On-going Annual Budget
additional buildings (i.e. - school house, etc.)
3.1.4 – Improve directional and informational signage. Board of Directors 2008 On-going Annual Budget
3.1.5 – Improve guest services (i.e. – hand-washing Board of Directors 2009 Open Donations
station, sidewalks, etc.)
3.1.6 – Solicit development and construction of Board of Directors 2009 On-going Donations
permanent displays by partnering organizations.

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3.1.7 – Develop adequate storage for donated Board of Directors 2009 On-going Annual Budget &
equipment and club supplies.
Donations
3.1.8 – Pursue expansion of the show grounds plan. Board of Directors 2009 On-going Annual Budget &
Donations

 Objective 3.2 – Increase the use of the show grounds for non-club activities.
ACTION STEP RESPONSIBILITY BEGINNING DATE ENDING DATE FUNDING SOURCE
3.2.1 – Advertise the availability of the venue for use by Board of Directors 2009 On-going Annual Budget
the public.
3.2.2 – Accommodate, as much as is reasonable, the Board of Directors 2009 On-going Annual Budget
needs of the various groups using the show grounds
and facilities.

 Objective 3.3 – Participate in and support other community events

ACTION STEP RESPONSIBILITY BEGINNING DATE ENDING DATE FUNDING SOURCE
3.3.1 – Utilize club resources to assist both local and Club Members 2009 On-going Annual Budget
other communities in the development of their
organization’s activities.
3.3.2 – Support community events by operating as a Club Members 2009 On-going Annual Budget
limited event (i.e. - Homecoming Day, 6th Gr.
Conservation Day, Easter Egg Hunt, etc.)
3.3.3 – Continue partnering with other organizations Club Members & 2009 On-going Annual Budget
for mutual benefit. (i.e. – Wilson co. Conservation
Board of Directors
District, area 4-H groups, Fredonia Arts Council,
Fredonia Chamber of Commerce, Wilson County
Historical Society, etc.)

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  Objective 3.4 – Develop the funding resources necessary to achieve this goal.
ACTION STEP RESPONSIBILITY BEGINNING DATE ENDING DATE FUNDING SOURCE
3.4.1 – Follow the funding plan as outlined in Goal #4. Board of Directors 2009 On-going Annual Budget
3.4.2 - Cooperate with other organizations and their Board of Directors 2009 On-going Annual Budget
funding efforts.
3.4.3 – Maintain and enforce a reasonable monetary Board of Directors 2009 On-going
compensation plan for use of the grounds and facilities.
3.4.4 – Sale of club products at multiple events. Club Members 2009 On-going Annual Budget

Goal #4 – Acquire the Capital Necessary to Accomplish the Stated Mission and Goals of
the Wilson County Old Iron Club.

 Objective 4.1 – Establish a detailed financial plan and system of accountability.

ACTION STEP RESPONSIBILITY BEGINNING DATE ENDING DATE FUNDING SOURCE
4.1.1 – Maintain electronic financial records. Treasurer and 2011 On-going Annual Budget
Bookkeeper
4.1.2 – Develop and adopt an annual budget. Board of Directors 2009 On-going Annual Budget

 Objective 4.2 – Explore financial resources through significant donations and other financial contributions.
ACTION STEP RESPONSIBILITY BEGINNING DATE ENDING DATE FUNDING SOURCE
4.2.1 – Promote the Old Iron Club in the process of Board of Directors 2009 On-going Budget
estate planning, and as a potential recipient of
memorial donations.

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4.2.2 – Through networking, develop and pursue Board of Directors 2009 On-going Budget
opportunities for revenue from individuals and/or
businesses.
4.2.3 – Continue to pursue grant opportunities. Board of Directors 2009 On-going Budget

 Objective 4.3 – Establish a policy for handling donations.

ACTION STEP RESPONSIBILITY BEGINNING DATE ENDING DATE FUNDING SOURCE
4.3.1 – Establish recognition procedures for Finance Committee and 2009 2018 None needed
acknowledging donations.
Board of Directors
4.3.2 – Establish a policy for accepting cash donations. Finance Committee and 2009 2018 None needed
Board of Directors
4.3.3 – Establish a policy for accepting non-cash Finance Committee and 2009 2018 Budget
donations (i.e. – land, equipment, construction
Board of Directors
materials, etc.)

 Objective 4.4 – Define and establish board member and officer rights and responsibilities
ACTION STEP RESPONSIBILITY BEGINNING DATE ENDING DATE FUNDING SOURCE
4.4.1 – Develop and adopt a board member guidebook Board of Directors 2011 On-going Annual Budget
defining board member fiduciary responsibilities.
4.4.2 – Develop and adopt committee guidebooks Board of Directors 2011 On-going Annual Budget
defining rights and responsibilities of each committee
4.4.3 – Participate in board development training Board of Directors 2011 On-going Annual Budget

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