Find out more about the procurement system

of the State Atomic Energy Corporation «Rosatom»

Dear colleagues!
The State Atomic Energy Corporation
«Rosatom» brings together over 380
enterprises and scientific organizations,
including civil companies of Russian
nuclear industry, nuclear weapons industry
companies, R&D institutions and the world’s
only nuclear icebreaker fleet.
Today the State Atomic Energy Corporation
«Rosatom» implements a large-scale
program of construction of new nuclear
reactors in Russia and abroad. It is a serious
volume of purchase orders placed with
machine-building industries, construction
and installation companies, suppliers of
equipment and construction materials.
ROSATOM is interested in cooperation with
reliable and responsible suppliers. It is the
suppliers, that the quality and reliability
of operation of all nuclear energy facilities
depend on to a great extent, thus it is so
important to put up a transparent and
efficient system of cooperation between
ROSATOM organizations and companies,
interested in providing supplies to nuclear
industry enterprises.
The circumstance, that part of funds,
directed for procurement of goods and
services, is allocated from the state budget,
apart from that the increasing requirements
for safety of nuclear industry facilities,
being built and operated, impose special
commitments upon us in the course of
organization of procurement.
That is why it is important to put up a
transparent, clear and effective system
of relations with suppliers – it is you, the
suppliers, that the quality and reliability of
operation of all nuclear industry facilities
depend on to a great extent.
We are hopeful, that this brochure helps
you to get to know better the procurement
system of ROSATOM.
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Projects of ROSATOM Major customers (divisions)

State Atomic Energy Corporation «Rosatom».

Map of transfrontier presence

Project portfolio
Nuclear reactors, pcs.

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MINING FUEL ELECTRIC POWER MACHINE BUILDING ENGINEERING

Project Project Tender / Potential TVEL JSC and «Tenex», JSC
portfolio portfolio Negotiations «AtomRedMetZoloto», JSC and U1 «Concern Rosenergoatom», JSC «Atomenergomash», JSC «NIAEP», JSC - «AES», CJSC
for 2010 for 2015

supply of sulfur,
ammonium, acids,
petroleum, oil, and
IGA and contracts lubricants, construction
machinery; drilling
Construction negotiations /
Participation in the tender
and excavation works,
uranium mine site
Potential projects; preparation, geological
commencement of negotiations / exploration works
tender upcoming by 2030
supply of commercial- repair and transportation services, works during NPP
grade acids, fluorspars, commissioning works supply of pipeline valves, pre-construction
coal, mercury, at NPPs, supply of bars and titanium pipes, period, works during
germanium, steel pipes transformers, shunt steel forging, welding completion of
and laps, graphite reactor, spare parts band, ARMS equipment, NPP construction,
blocks, zirconium for reactors, steam routine repair of development of design
sponge, generators, actions on equipment documentation
bricks, spare parts for NPP life extension
equipment, repair
and maintenance of
equipment

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Procurement system of the State Atomic Energy Procurement system of the State Atomic Energy
Corporation «ROSATOM» Corporation «ROSATOM»

Based upon international rules:

99 UNCITRAL Model Law on Procurement of Goods, Construction and

The main goal of the State Atomic
Energy Corporation «Rosatom» in the
filed of procurement is to increase the
effectiveness of the nuclear industry
procurement system with the purpose
to minimize expenses of enterprises for
purchase of materials, equipment, works
and services in compliance with strict
quality and lead time requirements, as
well as safety requirements.
Key aspects of procurement system formation
Open Procurement Plan
Fair Open Bidding
Key principles Services and Guide to Enactment
99 Basic principles of WTO (General Agreement on Tariffs and Trade)
99 Equality, equity, no discrimination and 99 Procurement Policies and Rules of the European Bank of
unjustified limitations of competition; Reconstruction and Development for goods, works and services
99 Economic efficiency;
99 Transparency of information;
99 Quality and timeliness of purchased
Competitive bidding funded with extrabudgetary and own
goods Regulated by legislation of the funds is regulated by the Rosatom Procurement Standard
Russian Federation: (RPS).
99 Federal Law N 223-ФЗ dated
18.07.2011 «Purchase of goods, The RPS also stipulates:
works and services by certain 99 Peculiarities of foreign procurement, based upon the
types of legal entities» results of which contracts are executed in the territory
99 Federal Law N 44-ФЗ dated of a foreign state and the products, supplied under the
05.04.2013 «Contract System contract is used in the territory of a foreign state;
in the procurement of goods, 99 Peculiarities of participation of foreign participants in
For control and timely preparation of suppliers for participation in procurement works and services for state and procurement.
municipal needs»
For participation of bona fide suppliers and development of competition;

System Of Administration Of Complaints For protection of legitimate interests of customers and suppliers

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Procurement process Participation in procurement.
Get to know the customer’s needs

To begin with, I need

to understand, what
the nuclear industry
companies procure
PLANNING OF PUBLICATION OF ACCEPTING OPENING BIDS, ASSESSMENT CONCLUSION OF
PROCUREMENT NOTICE THE BIDS SELECTION STAGE STAGE THE CONTRACT
VISIT the State Atomic Energy Corporation «Rosatom» official website for order placement on
procurement of goods, works and services - zakupki.rosatom.ru
www.zakupki.gov.ru fabrikant.ru possibilities: Verification of submitted Rebidding; And performance of
www.zakupki.rosatom.ru b2b-center.ru • for clarification of bids for compliance with assessment of bids the contract The nuclear industry companies also post information on procurement at the official state
etp.roseltorg.ru documentation provisions; requirements; in accordance with website: zakupki.gov.ru
submission/withdrawal Requests by the customer criteria; selection of the
of bids; for clarifications on the winner. On these websites you can find:
• customer: introduction of participant’s bid are 99 Annual procurement program
changes to documentation, possible. 99 Up-to-date information on current procurements
refusal to procure. 99 Documents, regulating ROSATOM procurements.

Annual procurement program will help you to learn about planned procurements and to
Procurement participant may submit a prepare for the competitive bidding process .
Central Arbitration Hot line
complaint in regard to action/inaction of the You may choose specific procurement, explore prices, plan your activity better beforehand,
Committee (CAC) 8-800-100-07-07
arbitration@rosatom.ru customer and procurement authority, if its Е-mail: 0707@rosatom.ru find out about contract performance terms, scale those compared to your capacity.
rights are violated.
You can also issue a subscription at zakupki.rosatom.ru for information about procurements,
carried out by the State Atomic Energy Corporation «Rosatom», that is relevant to you.

For more detailed information on the procurement system visit the ROSATOM website: zakupki.rosatom.ru
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Participation in competitive bidding. Participation in competitive bidding.
Search for information on procurement Preparation of the bid

How to prepare a bid?

Where to find detailed
information on Download your documentation* from official websites or the
competitive bidding? website of e-commerce marketplace, where the procurement is
Types of competitive bidding processes
arranged.
99 The documentation about the relevant competitive bidding t is posted at the official Should you have any questions, you are entitled to ask the authority
websites: zakupki.rosatom.ru and zakupki.gov.ru (additionally, the customer places a a question to clarify provisions for procurement documentation. The participant offering better
The participant offering the
notice and documentation in widely spread electronic and (or) printed media in the According to the established order, the Authority shall be obliged conditions per totality of criteria,
lowest contract price shall be
country, in the territory of which the products, supplied under the contract, is to be to provide an answer. set forth by documentation, shall
winning.
used). be winning
Since the competitive bidding customer is entitled to make
At zakupki.rosatom.ru, under the «Current procurements» section it is possible to
changes to procurement conditions, you should regularly
search for information on procurement by various attributes (item number in the
monitor the information posted on the official websites of the
Annual Procurement Plan, method of procurement, name of the customer, subject of
order placement: (zakupki.rosatom.ru, zakupki.gov.ru) and on Auction
procurement, etc.). Request for
e-commerce marketplace Tender / reverse Price inquiry
proposals
99 If the procurement is carried out in electronic form, the documentation shall be auction
Prepare your bid offer in strict compliance with requirements of
additionally published at the websites of e-commerce marketplaces. procurement documentation.
To participate in such competitive bidding process, you need to get accreditation from Bid to be Bid to be Bid to be Bid to be
e-commerce marketplace operators (www.fabrikant.ru, www.b2b-center.ru, www. submitted submitted submitted submitted
atom.roseltorg.ru). within within within within
30 days 10 days 20 days 5 days
* When the customer expects participation of foreign participants in the procurement,
the customer shall additionally develop the notice and documentation either in the
Foreign companies may participate in the ROSATOM procurement process through national language of the state, in the territory of which the delivered products shall be
e-commerce marketplace without electronic signature. used, or in the English language.

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Participation in competitive bidding. Participation in competitive bidding.
Submitting the bid Shortlisting and assessment phase
How to submit the bid?
To wait… or to actively
monitor
Procurement participant shall submit the bid in accordance with the order, in the form, within
the terms and at the address, specified in the notice and procurement documentation.
99 If the procurement is arranged in electronic form, you should submit the bid through
e-commerce marketplace.
The list of necessary documents is enclosed to documentation for each specific procurement.
!!! Foreign participants of procurement, arranged at the e-commerce marketplace, shall
place the documents on the e-commerce marketplace in accordance with requirements and
conditions of procurement documentation and shall submit the original bid offer in a hard
copy form to the authority within the terms prior to the deadline, in accordance with the order,
provided for by procurement documentation.
!!! In case of failure of a foreign participant to submit the original bid offer in a hard copy
form prior to the deadline, in accordance with the order, provided for by procurement
documentation, the bid of such participant shall be declined.
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After submitting the bid you should follow the information, published at the official
websites and at the e-commerce marketplace where the procurement to which you
participate is carried out.
The authority may require clarifications for your bid provisions, including in relation
to technical conditions of the bid, as well as provision of documents, which were not
provided or were provided incomplete (in illegible form).
In case if the request is received from the authority for clarification of bid provisions (in
relation to provision of documents), you should provide clarifications (documents) within
the term and in the form, specified in the corresponding request.
At the assessment phase, the authority may carry out rebidding among shortlisted
participants to:
99 Reduce the bid price;
99 Reduce the delivery term;
99 Reduce the advance payment size
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Requirements to participants of the Participation in competitive bidding.
competitive bidding Selection of the winner

How shall I know about

the results?
Legal capacity Experience
Registration of company in Russia, or Confirmed experience of manufacture and supply of
registration as legal entity in the the comparable equipment within the specified period
country of operation (by means of reference lists, proof of manufacture etc.)
The Tendering committee shall decide on the winner within the term, specified in the notice and
procurement documentation.
Financial stability License The final protocol shall be published on the official websites at the page of competitive bidding
Balance sheet for the required period Permissive documentation for Russian enterprises information and at the e-commerce marketplace, where the competitive bidding procedure was
must be provided (not required for foreign participants, substituted with arranged.
commitment to comply with quality requirements)
In case if the Tendering committee decides that your organization is the winner of the
competitive bidding procedure, you should conclude the contract with the customer within the
Human resources Certification term, specified in documentation.
Documents confirming the existence Compliance with the Quality Management System, e.g.
of the required staff ISO 9001
NOTE: the customer shall be entitled to run pre-contractual negotiations with the winner to:

Material and technical resources Beneficiary disclosure 99 Reduce the bid price;
Documents confirming the availability of Documents disclosing final beneficiaries must be filed
99 Reduce the contract performance term;
sufficient amounts of MTR (for privately owned companies)
(Machinery, special tools and instruments) 99 Clarify the contract terms and conditions,
99 Change the production volumes (but not more than for 10%) without increasing the unit
Documents of foreign participations must be legalized (with apostille) and accompanied by price.
certified translation into the official language of the ongoing procurement process
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Specialized organizations, Useful information: Find out more about the
carrying out competitive bidding procurement system of ROSATOM

Does the customer

always carry out the
competitive bidding The information that Suppliers training system
process? I have learned is very
useful. How do I find Since 2011 a permanent training system for suppliers has been operating.
out more if I need to?
The procurement authority for industry companies in case if the price exceeds 100 mln. rubles. Training options:
Conclusion and performance of the contract shall be the liability of the customer.
99 Seminars in Moscow in the building of ROSATOM Corporate Academy;
99 Visit of instructors to the group of suppliers to their territory
(min. group of 40 people).

For more detailed information and seminars plan, visit http://rosatom-academy.org

Centralized procurement, procurement of equipment for NPP under construction and operating NPP
(long-lead equipment (reactor and turbine building equipment, CAM, DDG, etc.) Events of nuclear industry
Conclusion and performance of contracts as per the results of the competitive bidding procedure.
Forums of nuclear industry suppliers «ATOMEX » and «ATOMEX-Europe».
The official website of the forum http://atomeks.ru
Information about the events and activities in the nuclear industry are posted at the
As per the joint resolution of the Customer and the specialized organization carrying out the competitive bidding official website of the State Atomic Energy Corporation «Rosatom» - http://rosatom.ru
procedure, the involvement of “Atomkomplekt” JSC and “DEZ” JSC is possible for any competitive bidding.

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Remarks

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www.rosatom.ru